Petroleum Development Oman L.L.C.

UNRESTRICTED Document ID: PR-1001x

Sep-07 Filing Key: Business Control

Engineering and Operations

Operations Variance and

Change Management

User Note:

The requirements of this document are mandatory. Non-compliance shall only be authorised by
the Document Owner or his Delegate through STEP-OUT approval.

A controlled copy of the current version of this document is on PDO's EDMS. Before making
reference to this document, it is the user's responsibility to ensure that any hard copy, or
electronic copy, is current. For assistance, contact the Document Custodian or the Document
Controller.

Users are encouraged to participate in the ongoing improvement of this document by providing
constructive feedback.

Please familiarise yourself with the

Document Security Classification Definitions
They also apply to this Document!
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i Document Authorisation
Authorised For Issue – September 2007

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ii Revision History
The following is a brief summary of the 4 most recent revisions to this document. Details of all
revisions prior to these are held on file by the issuing department.

Revision No. Date Author Scope / Remarks

Rev 2.0 Sep-07 UOP6 Reformat, Review and Revision

Sep-01 UOP1 Review and Revalidate
Rev 1.0 Sep-98 UOP1 Rewritten to new format. This
document deals with the generic
procedure to instigate change. All
specific variance and change control
procedures are addressed as individual
procedures.

iii Related Business Processes

Code Business Process (EPBM 4.0)
EP.71.01 Plan and Schedule Production Volumes and Capacities

iv Related Corporate Management Frame Work (CMF)

Documents
The related CMF Documents can be retrieved from the CMF Business Control Portal.

CP-115 Operate Surface Product Flow Assets CoP

CP-185 CoP for Technical Integrity Management

PR-1001a Facilities Change Proposal Procedure

PR-1001b Trip/Alarm/SCADA Settings Change Procedure

PR-1001c Temporary Override of Safeguarding Procedure

PR-1001e Operations Procedure Temporary Variance

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TABLE OF CONTENTS
1 Introduction........................................................................................................................... 6
1.1 Background..................................................................................................................... 6
1.2 Purpose........................................................................................................................... 6
1.3 Distribution / Target Audience......................................................................................... 6
1.4 Structure of this Document.............................................................................................. 6
1.5 Roles and Responsibilities............................................................................................... 6
1.6 Definitions and Abbreviations.......................................................................................... 7
1.6.1 General..................................................................................................................... 7
1.6.2 Abbreviations............................................................................................................ 7
1.7 Changes to the Document............................................................................................... 7
1.8 Step-out Approval............................................................................................................ 7
2 Operations Variance and Change Management Procedure..................................................8
2.1 Scope.............................................................................................................................. 8
2.2 General Points to Consider............................................................................................. 8
2.3 Operations Variance and Change Management Process................................................9
Appendix A – User Feedback Form...........................................................................................11

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1 Introduction

1.1 Background
Operations Variance and Change Control encompasses a suite of procedures designed
to address and manage variances and change management carried out by Production
Operations. The suite of procedures comprises:
 Facilities Change Proposal (PR-1001a)
 Trip/Alarm/SCADA Settings Change (PR-1001b)
 Temporary Override of Safeguarding Systems (PR-1001c)
 Operations Procedure Temporary Variance (PR-1001e)
The suite of procedures listed is stand-alone and address the varying requirements of
Operations. The procedures provide a structured approach required for the safe and
effective implementation of any required changes.
The decision to introduce any change, be it procedural or to plant and process systems
shall only be made after due consideration of the consequences, review of the
technical, commercial or safety aspects, and shall always be formally approved by the
authorised person prior to execution or implementation.

1.2 Purpose
The purpose of this procedure is to provide Operations personnel with a ‘high level’
procedure for executing changes within the Operations environment. Attention shall be
drawn to areas of the procedure that are considered mandatory.

1.3 Distribution / Target Audience

This procedure targets and should be distributed and brought to the attention of the
Operations and Engineering staff.
All supervisory staff shall be responsible for ensuring that this procedure is strictly
adhered to, and thoroughly understood by their team members.

1.4 Structure of this Document

The procedure is laid out to provide a logical reference for personnel who require
guidance on variance and change control. Where applicable, flowcharts shall be used
for clarity and understanding.

1.5 Roles and Responsibilities

Production  Authorised to permit all changes to Operations Procedures
Coordinator and Assets to be initiated.
 Responsible for adhering to the scope of variances and
their validity
 Monitor validity of variances.
 Responsible for asset integrity and team members’
awareness.
 Disseminate information once approval is received, and
when all is back to normal.

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Delivery Team  Review and approve variance requests.

Leader  Authorised to accept or reject change applications
 Responsible for organisation HSE aspects.
Asset Manager  Review and authorise the variance request.
 Authorised to allow variation /change to take place
 Full responsibility against Operations Procedure.
Roles and responsibilities are more clearly defined in the respective Variance and
Change Management procedures.

1.6 Definitions and Abbreviations

1.6.1 General
For the purposes of this Procedure the following definitions shall be used:

Authority The right to make, on behalf of the Company, decisions which

commit the Company to a course of action incurring
expenditure, deployment of resources and/or release of
information.
Shall The word ‘shall’ is to be understood as mandatory
Should The word ‘should’ is to be understood as strongly
recommended.
May The word ‘may’ is to be understood as indicating a possible
course of action.

1.6.2 Abbreviations
The following abbreviations are used in this Procedure.

CMF Corporate Management Framework

CFDH Corporate Functional Discipline Head
PDO Petroleum Development Oman

1.7 Changes to the Document

Responsibility for the upkeep of the Document shall be with Corporate Functional
Discipline Head (CFDH) for Engineering and Operations UOP, the Owner. Changes to
this document shall only be authorised and approved by the Owner.
Users of the Document who identify inaccuracy or ambiguity can notify the Custodian or
his/her delegate and request changes be initiated. The Requests shall be forwarded to
the Custodian using the “User Feedback Page” provided in this Document.
The Document Owner and the Document Custodian should ensure review and re-
verification of this procedure every 3 years.

1.8 Step-out Approval

Not applicable to this procedure.

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2 Operations Variance and Change Management Procedure

2.1 Scope
The Operations Variance and Change Management process shall be used to define the
nature of the variance / change and to identify the specific process that shall be
implemented to manage that variance / change.
For clarity the processes are covered under separate procedures.
PR-1001a - Facilities Change Proposal (previously SI-18)
Requests for permanent changes to process plant & operating practices must
be made using the Facility Change Proposal (FCP) procedure.
PR-1001b - Trip and Alarm Setting Change (previously SI-13 and SI-23)
Requests for changes to process alarms & trips must be made using the
appropriate form approved by Production Coordinator and authorised by the
relevant specialist CFDH.
PR-1001c - Temporary Override of Instrument Safeguarding Systems (previously SI-
25)
These are temporary changes, which must be applied for via the appropriate
forms, approved by the Production Coordinator and authorised by the relevant
specialist CFDH.
PR-1001d - Integrated Production Plan Variance (previously SI-14)
Withdrawn
PR-1001e - Operations Procedure Temporary Variance (previously SI-14)
An “Operations Procedure Temporary Variance” shall be initiated when an
intended activity cannot be effectively or safely performed within the existing
Operations ‘envelopes’ or a Production Operations Procedure. The requested
variance shall be approved by the Delivery team Leader and authorised by the
Asset Manager.
NOTE: Authorisation to allow a variance from an established and documented Well
Services Procedure is NOT covered in this document. This rests with the CDFP for
Well Services and shall be formally obtained prior to implementing a variance within
their respective procedures.

2.2 General Points to Consider

a) The proposed change including supporting documentation shall be forwarded
to the ‘discipline / line supervisor’1 for screening. The discipline / line supervisor
shall decide whether the proposal is realistic and if all required documentation
to support the request has been supplied.
b) Rejected proposals shall be returned to the originator. Screened and accepted
proposals shall be forwarded for endorsement
c) In all cases where a change to an established system or procedure is required,
a correctly completed proposal shall be submitted by the originator for approval
and authorisation by line management.
d) Where ever possible, the originator should attach supporting documents /
drawings or sketches to the respective proposal.
c) It is mandatory that the correct line authority approves all change request
forms. If technical specialist authorisation is required, this must also be
1
The Discipline / Line Supervisors shall be sponsors for the FCP
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obtained from the CFDH before implementation.

d) All change requests shall be initially reviewed by the Production Coordinator
and then screened by the Delivery Team Leader where, appropriate, who will
either accept or reject the proposed variance / change.
e) When a change to a system or procedure take place, the nature of the change
shall be disseminated to the relevant Operation personnel by the Production
Coordinator.
f) The Production Coordinator shall check on the status of change requests and
monitor their status / validity /progress on a monthly basis.
g) Individual discipline supervisors shall keep a log of change requests and copies
of the proposals on site. This shall be auditable

2.3 Operations Variance and Change Management Process

Operations Variance and
Change Management
Required

Does the Change YES Implement PR-1001a -

require a modification or addition to plant, Facilities Change
equipment, design etc.? Proposal Procedure

NO

Implement PR-1001b -
Does the required Change
YES Trip / Alarm / SCADA
affect a Trip / Alarm / SCADA setpoint? Setpoint Change
Procedure

NO

Implement PR-1001c -
Does the Variance require YES Temporary Override
the Overriding of the Safeguarding
of Safeguarding
Systems?
Systems

NO

Implement PR-1001e -
Does the Variance require YES Operations Procedure
a Temporary Change to
Temporary Variance
a Controlled Procedure?
Procedure

NO

No Action Required under this cover

to Implement the Change or
Variance

End Process

1. The proposal for a Variance or Change should be reviewed by the Line

Supervisor or the Production Coordinator who shall advise the ‘originator’ on

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the correct procedure to follow.

2. If the proposal required a change to a system, equipment, plant design,
operating envelope etc, then it shall be considered as a ‘facilities change’ and
be actioned in accordance with PR-1001a. Management of the change
proposal shall be undertaken by the Field Change Proposal team.
If the proposed Variance or Change does not meet the criteria it should be
rejected or redefined.
3. If the proposal requires that the setpoint of trip, alarm or SCADA
instrumentation be changed then it shall be actioned in accordance with PR-
1001b. Management of the change proposal shall be undertaken by the
discipline supervisor and the functional support group.
4 If the proposal requires a temporary variance for the overriding of Safeguarding
Systems then it shall be actioned in accordance with PR-1001c. Management
of the variance shall be undertaken by the discipline supervisor and reviewed
by process and discipline engineers.
5. If the proposal is a request for a variance to a Mandatory Controlled Procedure
then it shall be actioned in accordance with PR-1001c. Management of the
variance shall be undertaken by the Production Coordinator and must be
authorised by the Asset Manager.
6. If the proposed variance or change is not addressed by any of the above then it
does not require to be covered under this procedure.

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Appendix A – User Feedback Form

PR-1001x – OPERATIONS VARIANCE AND CHANGE MANAGEMENT
USER FEEDBACK PAGE

Any user who identifies an inaccuracy, error or ambiguity is requested to notify

the custodian so that appropriate action can be taken. The user is requested
to return this page fully completed, indicating precisely the amendment(s)
recommended.
Name:
Ref ID Date:

Page Ref: Brief Description of Change Required and Reasons

UOP1
Custodian of Document Date:

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