Job Title:

Bookkeeper/Clerk

Place of Work:
A catering unit

Hours of Work:
As agreed

Scope & General Purpose:

To assist management with the day-to-day compilation and completion of all financial
and statistical returns required by the company.

Responsible to:
Catering Manager

Responsible for:
Trainee Bookkeeper/Clerk

Liaises with:
Suppliers, kitchen staff and control departments.

Main Duties:
 To accurately complete the daily, weekly and monthly returns, submitting these
timeously on the prescribed format in accordance with company standards.
 To reconcile and balance cash, floats and dockets ensuring that these tally with daily
income and expenditure.
 To notify management immediately of any variances in the above.
 To make payments from petty cash against vouchers or invoices.
 To ensure that all documentation for the receipt and issuing of commodities is
accurately completed.
 To inform management of any shortages, surpluses or irregularities in connection
with the above item and ensure that queries are handled immediately.
 To assist with stocktaking at prescribed intervals.
 To extend and process stocktaking figures accurately and timeously.
 To ensure that cash and relevant vouchers are securely and systematically kept.
 To ensure that control systems are operating effectively within agreed parameters.
 To ensure that all administration is handled efficiently, systematically and filed or
sent to the appropriate department without delay.
 To leave all desks and office in a clean and neat manner when going off-duty.
 To ensure that all lockable areas are secure before leaving the premises.
 To bank all monies in accordance with laid-down procedures.
 To ensure that all documentation is kept securely against fire, theft and industrial
espionage.
 To carry out on-the-job training at prescribed intervals.
 To attend meetings and training courses as required.
 To take part in fire drills and evacuation drills at required intervals.