Letter of Appointment

Date:

To,
xxxxxxxxxxxxxxx
xxxxxxxxxxxxxxx
xxxxxxxxxxxxxxx
xxxxxxxxxxxxxxx

Subject: Letter of Appointment

Further to our discussions, we have pleasure in giving you this letter of appointment, setting out the
details of your employment with our company. You are being appointed to the position of
xxxxxxxxxxxxx. This appointment takes effect from your date of joining which shall not be later than
xxxxxxxxxxxxxx

Your Cost to the Company (CTC) is Rs.xxxxxxxxxx p.a. This includes Provident Fund, Gratuity,
Superannuation, Medical etc. These allowances, benefits and other terms and conditions of your
employment will be as per Company policies as applicable from time to time. An extract of the HR
policies is attached.

You will be on training for an initial period of three months and on probation for a period of six
months following successful completion of training. Your transition from trainee to probationer will be
based on your appraisal at the end of the period of training.

You are required to sign and submit a copy of this letter of appointment as a token of your acceptance
of our terms and conditions, along with the following documents.

 Proof of age;
 Proof of educational qualification;
 Proof of work experience – Service certificate / appointment letter;
 2 stamp size and 2 passport size photographs;
 Medical examination report – Refer Annexure

You are required to agree to the special terms and conditions as described in Annexure – A1.

You will be paid gross emoluments as detailed in Annexure – A.

Your employment with us will be governed by the Terms & Conditions as detailed in Annexure – B.

This letter of appointment is based on the information furnished in your application for employment
and during the interviews you had with us. If, at any time in future, it comes to light that any of this
information is incorrect or any relevant information has been withheld and/or if there is a discrepancy
in the copies of documents or certificates given by you as a proof of above we retain the right to
review our offer of employment and/or your employment is liable to be terminated without notice.

Employment as per this offer is subject to your being medically fit.

Please sign and return duplicate copy of this letter in token of your acceptance.

Corporate Office: - B-211, Parmar Trade Center, Sadhu Vaswani Juction, Connaught Road Pune – 411001
www.zaheerkhans.com
Page 1 of 7
All matters pertaining to your appointment and compensation are strictly confidential and it should be
treated as such. Any tax liability arising out of your compensation should be borne by you and it will
be as per Income Tax rules.

We congratulate you on your appointment and welcome you to our organization and wish you a long
and successful career with us. We are confident that your contribution will take us further in our
journey towards becoming world leaders. We assure you of our support for your professional
development and growth.
Please sign and return duplicate copy of this letter in token of your acceptance.

Yours faithfully,
For Manna Resorts and Hotels Pvt Ltd

xxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxx

Encl.: As above

Annexure – A1

1. The company follows a holding policy for new trainees under which the company will retain
25% of your CTC for the first four months of your employment with us. This amount will be
held with the company for a period of one year from the date of your taking up employment
and payable to you in full upon completion of the above said period.

2. If you decide to resign from the company before completion of one year you forfeit the holding
amount and no claim whatsoever will be entertained in this regard.

3. In the event that you decide to leave the company before a period of one year the following
shall apply as is the case: -
You will be required to give at least one month notice of resignation to the company or pay to
the company one month’s salary in lieu of the notice. You will also forfeit the amount in
holding with the company.

4. The company will provide you extensive training during the first three months of your
employment with us and expects you to return the investment made on this training in the form
of personal value addition to the company. The training materials provided to you are property
of the company and confidential information. Carrying the materials outside the company or
disclosing them to any one other than employees of the company is a breach of trust and will
result in immediate forfeiture of the holding amount and termination of employment without
notice.

Corporate Office: - B-211, Parmar Trade Center, Sadhu Vaswani Juction, Connaught Road Pune – 411001
www.zaheerkhans.com
Page 2 of 7
 5. Spreading rumors, soliciting employees of the company for outside employment or coercing
coworkers to leave the company is strictly prohibited and frowned upon. Such actions will
result in immediate termination of employment without notice and forfeiture of your holding
amount.

Please indicate your understanding and acceptance of the above terms and conditions by signing in the
space provided below.

I accept.

(Signature, name & date)

ANNEXURE ‘A’: COMPENSATION DETAILS (Salary & applicable benefits)

Name :
Designation :
Date of joining :
Location :

a) Remuneration

Basic Salary : Rs. /- per month

House Rent Allowance : Rs. /- per month
Special Allowance : Rs. /- per month
Conveyance Allowance : Rs. /- per month
Medical reimbursement Limit : Rs. /- per annum

b) Retirals
i. You will participate in the Company Provident Fund Scheme as applicable to your category of
employees.
ii. You will be entitled to gratuity in accordance with the rules governing such payment.

c) Leave
You will be entitled to privilege, sick and casual leave as applicable to your category of employees.

--------------------------------------------------------------------------------------------------------------------- Note:
 It is expected that individual compensation package would not be shared with other employees.
 The above compensation structure is subject to change without affecting emoluments adversely.
Applicable tax

Annexure – B

Placement & Compensation

Corporate Office: - B-211, Parmar Trade Center, Sadhu Vaswani Juction, Connaught Road Pune – 411001
www.zaheerkhans.com
Page 3 of 7
 You will be placed in the appropriate band / responsibility level of the Company, and will be
entitled to compensation (salary and other applicable benefits) as detailed in Annexure “A”.
Compensation will be governed by the rules of the Company on the subject, as applicable and/or
amended hereafter.

Salary revision
Your salary will be reviewed on April 1st of each year, or at such other time as the Management
may decide. Salary revisions are discretionary and will be subject to, and on the basis of, effective
performance and results.

Personal Particulars:
You will keep us informed of any change in your residential address, your family status or any
other relevant particulars. You would also let us know the name and address of your legal
heir/nominee

Working Hours:
The regular working hours of the company are 9 hours 30 minutes including 30 minutes for lunch
break and 15 minutes for tea break.

Posting & Transfer

Your initial posting will be at “)”. However, your services are liable to be transferred, at the sole
discretion of Management, in such other capacity as the company may determine, to any
department / section, location, associate, sister concern or subsidiary, at any place in India or
abroad, whether existing today or which may come up in future. In such a case, you will be
governed by the terms and conditions of the service applicable at the new placement location.

Probation:
That you will be on probation for a period of six months. The period of probation can be extended
at the discretion of the Management and you will continue to be on probation till an order of
confirmation has been issued in writing.

Full time employment

Your position is a whole time employment with the Company and you shall devote yourself
exclusively to the business and interests of the company. You will not take up any other work for
remuneration (part time or otherwise) or work in an advisory capacity, or be interested directly or
indirectly (except as shareholder / debenture holder), in any other trade or business during your
employment with the company, without permission in writing of the Board of Directors of the
Company. You will also not seek membership of any local or public bodies without first obtaining
specific permission from the Management.

Training:
You will hold yourself in readiness for any training at any place whenever required. Such training
would be imparted to you at the company’s expense. Kindly note that refusal to participate in a
training programmed without any extraneous circumstances would lead to automatic termination of
your employment

Confidentiality

Corporate Office: - B-211, Parmar Trade Center, Sadhu Vaswani Juction, Connaught Road Pune – 411001
www.zaheerkhans.com
Page 4 of 7
 You will not, at any time, during the employment or after, without the consent of the Board of
Directors disclose or divulge or make public, except on legal obligations, any information
regarding the Company’s affairs or administration or research carried out, whether the same is
confided to you or becomes known to you in the course of your service or otherwise.

Intellectual Property
If you conceive any new or advanced method of improving designs/ processes/ formulae/ systems,
etc. in relation to the business/ operations of the Company, such developments will be fully
communicated to the company and will be, and remain, the sole right/ property of the Company.

Responsibilities & Duties

Your work in the organization will be subject to the rules and regulations of the organization as
laid down in relation to conduct, discipline and other matters. You will always be alive to
responsibilities and duties attached to your office and conduct yourself accordingly. You must
effectively perform to ensure results.

Leave:
You will be entitled to leave as per law in force and as laid down in the Standing Orders of the
company. The company follows strict time schedule and late comings are discouraged, unless
otherwise notified by you in advance. Late marks will be accorded to you for every late entry with
one day of absence counted for every three late marks.

Security:
Security is an important aspect of our communication and office infrastructure. Communication
security is maintained by controlling physical access to computer system, disabling all working
stations, floppy disk drives and companywide awareness about the need for protection of
intellectual property and sensitive customer information.

Nature of Work:
You will work at high standard of initiative, creativeness, efficiency and economy in the
organization. The nature of work and responsibilities will be assigned and explained to you by your
senior from time to time.

Restrain:
i. Access to Information:
Information is available on need to know basis for specific groups and the network file
server of the company is segregated to allow individual sectors information access for
projects and units. Access to this is authorized through access privileges approved by unit
mentors or project mentors.

ii. Restriction on Personal Use:

Use of company resources for personal use is strictly restricted. This includes usage of
computer resources, information, internet service, and working time of the company for any
personal use

Past Records

Corporate Office: - B-211, Parmar Trade Center, Sadhu Vaswani Juction, Connaught Road Pune – 411001
www.zaheerkhans.com
Page 5 of 7
 If any declaration given, or information furnished by you, to the company proves to be false, or if
you are found to have willfully suppressed any material information, in such cases, you will be
liable to removal from services without any notice.

Standing Orders:
You will abide by the Standing Orders, rules & regulations and service conditions that may be in
force or application to the organization or are framed from time to time by the company.

Retirement
The retirement age is 58 years. You will retire from the employment of the Company at the end of
the month in which you attain 58 years of age.

Termination of employment
During the probationary period and any extension thereof, your services may be terminated on
either side by giving one month’s notice or salary in lieu thereof. However, on confirmation the
services can be terminated from either side by giving two months (60 days) notice or salary in lieu
thereof.

a) Either party can terminate this employment by serving a notice of two month on the
other, save and accept that the company may at its option pay salary in lieu of the
notice period to terminate employment with immediate effect.
b) Unauthorized absence or absence without permission from duty for a continuous period
of 7 days would make you loose your lien on employment. In such case your
employment shall automatically come to an end without any notice of termination or
notice pay.

You will be governed by the laid down code of conduct of the company and if there is any breach
of the same or non conformance of contractual obligation or with the terms and conditions laid
down in this agreement, your service can be terminated without any notice; notwithstanding any
other terms and conditions stipulated herein the company reserves the right to invoke other legal
remedies as it deems fit to protect its legitimate interest

Upon termination of employment, you will immediately hand over to the Company all
correspondence, specifications, formulae, books, documents, market data, cost data, drawings,
affects or records belonging to the Company or relating to its business and shall not retain or make
copies of these items.

Upon termination of employment, you will also return all company property, which may be in your
possession.

Medical Fitness
This appointment is subject to your being, and remaining, medically fit.

Appointment in Good Faith:

It must be specifically understood that this offer is made based on your proficiency on
technical/professional skills you have declared to possess as per your application for employment
and your ability to handle any assignment/job independently. In case at a latter date any of your
statements/particulars furnished are found to be false or misleading or your performance is not up

Corporate Office: - B-211, Parmar Trade Center, Sadhu Vaswani Juction, Connaught Road Pune – 411001
www.zaheerkhans.com
Page 6 of 7
 to the mark or falls short of the minimum standard set by the company, the company shall have the
right to terminate your services forthwith without giving any notice notwithstanding any other
terms and conditions stipulated therein.

The above terms and conditions are based on the company’s policy, procedures and other rules
currently applicable in India and are subject to amendments and adjustments from time to time. In all
matter including those not specifically covered here such as traveling etc. you will be governed by the
rules of the company as shall be in force from time to time.

Please confirm your acceptance of the appointment on the above terms and conditions by signing and
returning this letter for our records.

Yours faithfully,
For

Corporate Office: - B-211, Parmar Trade Center, Sadhu Vaswani Juction, Connaught Road Pune – 411001
www.zaheerkhans.com
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