Date:

Name:
Address:
_______________
_______________
_______________

Dear,

This refers to your interview and our subsequent offer, which has been accepted by you. The
details of your appointment and terms and conditions are given below:

1. Designation : ________________

2. Department : ________________

3. Commencement : ____________________

4. The base of Operation: At our office in <Location>. However, your service may liable to
transfer at the sole discretion of management, in such other capacity as the company
may determine to any department, section, location, associate, sister concern, or
subsidiary at any place in India or abroad, whether existing today or which may come up
in future. In such case, you will be governed by the terms & conditions of the service
applicable at the new placement location

5. Probation: You will be on probation for a period of <Probations Period>. On completion of

satisfactory and successful probation; you will be confirmed in your present position.

6. Your commencing CTC will be _____(Rupees _________________only) per annum.

7. Benefits & Perquisites : The benefits and perquisites applicable to you are attached
as APPENDIX I to this letter.

8. Further Terms & Conditions: This appointment is further subjected to the general terms &
conditions of service defined for employees working in <Company Name>, a copy of
which is attached as APPENDIX II.

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9. Acceptance of this Appointment : Please sign and return to us the enclosed
duplicate of this letter in token of your acceptance of this appointment and all
the terms and conditions applicable to it as detailed above and in the appendices
attached hereto.

10. Please note that this Appointment is subjected to satisfactory feedback received for your
background verification report. In case of any discrepancy, false representation of
information or negative background verification report, company reserves the right to
revoke the employment offer and discontinue your employment.

We sincerely hope that this will be the beginning of a long and mutually beneficial association.

For, Company Name

Signing Authority Name

Designation

ACKNOWLEDGMENT

Read and accepted by:

Employee Name:_______________________

Signature: _____________________________

Date: _________________________________

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ANNEXURE- I

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 APPENDIX II

GENERAL TERMS AND CONDITIONS OF SERVICE FOR EMPLOYEES EMPLOYED BY <Company

Name>, <Location>.

1. NOTICE OF TERMINATION

During Probation Period:

15 Days notice on either side with the Company retaining the right to pay salary in lieu of the
notice.

After Confirmation:

30/45/ 60 /90 day’s notice on either side with the Company retaining the right to pay salary in
lieu of the notice.

Termination on account of Misconduct, Unethical behavior or gross violation of company’s

code of conduct

Your employment is liable for termination any time during your probation or thereafter,
without any prior notice if you are found guilty of Misconduct, Unethical behavior or Gross
violation of company’s code of conduct that may directly or indirectly cause harm to company,
company’s image, business, clients, client’s employees, company’s employees or any business
affiliate.

2. TRANSFERABILITY

Your initial posting will be at <Work Location>. However, your service are liable to be
transferred at the sole discretion of management, in such other capacity as the company may
determine, to any department/ Section, location, associate, sister concern or subsidiary, at any
place of India or abroad, whether existing today or which may come up in future.

In such a case, you will be governed by the terms & conditions of service applicable at the new
placement location.

3. CONFIDENTIALITY

During the continuous of your employment or at any time thereafter, you shall not discuss,
divulge or communicate by words or otherwise to any person(s) whatsoever, any information of
a secret or confidential nature entrusted to you or coming to your knowledge, relating to the
trade or business of the company or of any group / sister companies or any of its customers or
to the methods, process, Business logics, Lead, customer data, server setup, server passwords,

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customized scripts, customized report and its Employee Data or to any experiments made by
them or any of them or by any person in their employment or relating to the prices paid or
charged by or the customer of the company or its group/ sister companies, or administrative/
organizational matters of the company which may be your personal privilege to know by virtue
of being an employee of the company or any such other information, the disclosure of which in
the opinion of the company, is likely to be prejudicial to the interests of the company.

4. Non Solicitation:

You hereby agree that, while you are employed by Company, following the termination of your
employment with Company, you will not (i) recruit, attempt to recruit or directly or indirectly
participate in the recruitment of, any Company employee or (ii) directly or indirectly solicit,
attempt to solicit, canvass or interfere with any customer or supplier of Company in a manner
that conflicts with or interferes in the business of company as conducted with such customer or
supplier.

5. External Engagement:

We expect you to devote your primary work efforts to the business of the Company. This
requires you to refrain from any outside employment or personal business while you are
associated with the organization.

6. Conflict of Interest:

We expect all the employees to be loyal to the company’s business interest, clients and
therefore avoid any actual or apparent conflict of interest. A “conflict of interest” exists
whenever an individual’s personal interests interfere or conflict in any way with the interests of
the company as a whole. A conflict situation can arise when an employee takes actions or has
interests that may make it difficult to perform his or her Company work objectively and
effectively.

7. RETIREMENT AGE

You shall retire from the services of the Company on attaining the age of 58/60 years.

8. Intellectual Property Rights:

If you conceive any new or advanced method of improving designs, processes, formula,
systems, etc. in relation to the business, operations of the company, such developments will be
fully communicated to the company and will be, and remain, the sole right / property of the
company.

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9. OTHER TERMS AND CONDITIONS

9.1 In addition to the above mentioned general terms and conditions of service, you will be
governed by various HR policies, procedures as defined in HR Policy manual application
to all employees working in “<Company Name.>”

9.2 You will, unless prevented by ill health or accident and save while on approved leave,
devote the whole of your time, attention, and abilities to the business of the Company.

9.3 You will not at any time hereafter, without the consent of the Company in writing,
except under legal duress, divulge or make public any matter relating to the Company’s
transactions, dealings or plans which are of confidential nature.

9.4 You will be true and faithful to the Company on all your accounts, dealings and
transactions whatsoever relating to the business of the Company, and shall, at all times,
when required, render a true and just account thereof to the Company or to such
persons as shall be so authorized by the Company.

9.5 From time to time, the company may change, modify, suspend, interpret, or cancel at
any time, any terms contained herein, in whole or in part, without having to consult
with or obtain agreement from the employee. The company also reserves the right to
make decisions involving employment as needed in order to conduct its operations in a
manner that is beneficial to the employees and the company in compliance with all
relevant legislations.

********

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