Professional Documents
Culture Documents
(1)
1
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
10-008 The Secretary General will assist the claimant with the delivery. (1) Several delivery attempts
may become expensive and the claimant might therefore be asked to pay an additional advance on
costs even at this stage of the proceedings. There is no indication in the Vienna Rules as to the
number of times the Secretary General must attempt to effect service on the respondent. It is the
current practice of the Secretariat that, should there be delay or difficulty in serving the statement of
claims, the claimant is as a matter of course given the opportunity to improve on the contact details
of the respondent. (2) In practice, therefore, multiple requests for service will usually been granted,
but it falls on the claimant to inquire, and provide, improved particulars of the respondent's address
to the Secretariat. The claimant's failure to provide an address fit for service would entitle the
Secretary General not to proceed with the statement of claims in accordance with Article 9(5). (3)
2
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
before making a decision, and it is likely to grant only shorter extensions of fifteen days.
Within the period of time agreed by the parties or determined by the arbitral
tribunal, the claimant shall state its claim and the facts supporting its claim, and
the respondent shall respond thereto. The parties may submit with their
statements all documents they consider to be relevant or may add a reference to
the documents or other evidence they will submit. (13)
3
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
10-022 It may also happen occasionally that, after receipt of the statement of claims, the respondent
is prepared to concede the claimant's claim in full or to agree to satisfy at least part of the claim. If
such (full or partial) admission occurs, the Secretary General will notify the claimant and inquire
whether the claimant wishes to continue the proceedings or, where applicable, whether it wishes to
pursue the unsatisfied portion of the claim. In principle, also after the respondent's admissions, the
claimant may be entitled to an enforceable award and might, therefore, have a legitimate interest in
continuing the proceedings.
P 242
2 Article 10(2)(b) and (c): Particulars Regarding the Number, Name and Address of
the Arbitrators
10-023 With the memorandum in reply, the respondent is also required to comment on the
particulars regarding the number of arbitrators and the claimant's proposal in this respect. Where a
tribunal of three has been agreed in the arbitration agreement, or where the decision of such a
tribunal is requested, the respondent must also name its co-arbitrator. In essence, the commentary
on Article 9(3)(d) and (e) applies mutatis mutandis. (22)
10-024 Where the indication of the number of arbitrators in the statement of claims contra-dicts the
indication in the memorandum in reply, or where such an indication is lacking, the matter is referred
to the VIAC Board to make a binding decision on the number of arbitrators pursuant to Article 14.
(23)
10-025 Also, if an arbitrator has been nominated by the claimant, and the respondent objects to this
nomination, the respondent is advised to notify his objection immediately. Failure to do so runs the
risk that the Board may assume pursuant to Article 16(1) that the respondent participated in the
appointment procedure and thus waived its right to challenge the claimant's co-arbitrator. (24)
C Formal Requirements
10-026 As regards requirements of form, the same considerations apply to the memorandum in
reply that have been discussed in the context of the statement of claims. Thus, a memorandum in
reply will be accepted if it is submitted in compliance with Article 13, that is, by registered letter,
courier service, fax or by any other means of communication that guarantees evidence of
transmission. (25) Attaching a different, and strictly speaking incorrect, terminology such as ‘Answer’
or ‘Statement of Defence’ will not affect the admissibility of the submission. However, the reference
to Article 9(2) obliges the respondent to include a sufficient number of copies of the submission
with enclosures for each party, each arbitrator and the Secretariat.
10-027 As with the statement of claims, the Vienna Rules do not specifically require that the
memorandum in reply be signed by the respondent or its representative. (26)
P 243
Therefore, a signature will not be requested. Indeed, because a signature is not a mandatory
requirement under Article 10, the lack of a signature cannot prevent the memorandum in reply from
being processed.
10-028 Although not explicitly mentioned, it is recommended that a respondent's counsel also
submit proof of its power of attorney. This will facilitate the proceedings for the arbitral tribunal,
although no sanction applies to a failure to do so.
4
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
explicitly been provided for in Article 9, Article 10 remains silent on this point. As discussed above
there is – under the present concept – literally no sanction in the Vienna rules for a defective
memorandum in reply. (27) Nevertheless, it is the current practice of the Secretary General to
request an additional copy of the memorandum in reply from the respondent, if such copy is missing
under the calculus of Article 9(2), even though no sanction will be imposed.
10-032 The Vienna Rules also do not provide express sanctions in case of delay or outright failure
to submit a memorandum in reply; the proceeding will simply
P 244
continue even if no memorandum in reply is filed. (28) To an extent, this reflects the somewhat
distorted translation of the authentic German version of Article 10 into English. The authentic
German version provides, arguable in stronger terms, that the Secretary General ‘auffordert’ (that is,
requests) the submission of a memorandum in reply, whereas the current English translation has the
Secretary General merely ‘invite’ submission of the memorandum in reply, which arguably does not
carry the same sense of obligation as the German original.
10-033 Absent express sanctions, the respondent can (theoretically) file the memorandum in reply
even beyond the expiry of the 30-day time-limit (or a possible extension). The Secretary General
would not be in a position to reject this submission but would have to notify the claimant to include it
in the case file for transmission to the arbitral tribunal. Such a late submission is conceivable until
the arbitral tribunal makes appropriate procedural orders prohibiting late filings (‘cutting-off orders’).
(29) In the absence of an agreement between the parties, the Vienna Rules leave it to a great extent
to the arbitral tribunal to decide and rule on appropriate and adequate procedure, (30) and to
address late filings by the parties. Arbitrators will normally be concerned that the parties have had a
reasonable opportunity to present their case, and are unlikely to penalize the respondent's failure to
comply with the prescribed time-limit by refusing to accept a late submission.
10-034 However, submitting no memorandum in reply, or doing so only late, creates serious risks
for the respondent. First, the respondent will, unless very good reasons prevented it from a timely
submission, make a negative impression on the tribunal. Second, the VIAC will not consider the
respondent's position concerning the number of arbitrators, and, as discussed below in Article 14,
can determine the number of arbitrators without further notice to the defaulting party. (31) Also, the
VIAC will be entitled under Article 14 to proceed with the constitution of the tribunal, or the
appointment of the sole arbitrator, even if no memorandum in reply is filed. Third, once the tribunal is
constituted, the
P 245
arbitration will continue even without the respondent's participation. (32) This is addressed in Article
20(6) (33) and in line with Section 600(2) ZPO which provides:
10-035 The respondent's failure to submit a memorandum in reply does not cause the proceedings
to be terminated. Rather, the arbitral tribunal must continue the proceedings. If the respondent does
not respond to claims made by the claimant, the tribunal will not take these claims on face value or
automatically accept them to be true. If the proceeding is conducted in its entirety without the
submission of a memorandum in reply, the arbitral tribunal is still required to obtain as much
information as possible and to evaluate the case in a fair and balanced manner. (34) The tribunal
may thus allow the respondent to submit a memorandum in reply at a later time if its default is
excused. (35)
P 245
References
1)
In contrast, Article 2(1) AAA/ICDR Rules requires the claimant to simultaneously serve the
statement of defence to the administrator as well as to the respondent, a similar procedure can be
found in Article 5(1) DIS Rules. Article 3(6) Swiss Rules provides that the arbitral tribunal shall
deliver the statement of defence without delay.
2)
5
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
2)
SeeArticle 9, at paras. 053 et seq.
3)
For a more detailed discussion of effective service of the statement of claims under the Vienna
Rules, seeArticle 9, at paras. 003 et seq.
4)
SeeArticle 14, at paras. 006, 032 and 052.
5)
SeeArticle 7, at para. 028.
6)
Same time-limits in Article 5(1) ICC Rules; Article 2(1) LCIA Rules; Article 3(1) AAA/ICDR Rules;
Article 20(2) Czech Rules; Article 25(2) Hungarian Rules; Article 29(2) Slovenian Rules – within 15
days for domestic disputes Article 29(1) Slovenian Rules; an exceptionally short time-limit of 10
days can be found in Article 16(2) Slovak Rules; in contrast, there are institutions with a
discretionary element, such as, e.g., Article 9 DIS Rules; Article 32(1) Polish Rules and Article 14
Croatian Rules.
7)
The ability to apply for a time-extension is also found in Article 5(2) ICC Rules (with the Secretariat);
Article 3(4) AAA/ICDR Rules (with the arbitral tribunal or the administrator); Article 29(3) Slovenian
Rules (with the Secretary of the Court); Article 20(2) Czech Rules; Article 25(2) Hungarian Rules
(with a maximum extension of 30 days) and Article 16(2) Slovak Rules (with a very strict maximum
extension of 10 days).
8)
Article 5(2) ICC Rules reads: ‘The Secretariat may grant the Respondent an extension of the time-
limit for filing the Answer, provided the application for such an extension contains the Respondent's
comments concerning the number of arbitrators and their choice, and, where required (…) the
nomination of an arbitrator. If the Respondent fails to do so, the Court shall proceed in accordance
with these rules’.
9)
Arbitration agreements generally do not impose requirements for the contents of a request for
arbitration, even less frequently, for the memorandum in reply.
10)
Article 2 LCIA Rules; Article 5 ICC Rules; Article 3 AAA/ICDR Rules and Article 19 UNCITRAL
Rules.
11)
Civil law systems and practice will often favour more detailed initial notices (or submissions),
supported by documentary evidence, while common law systems may incline towards relatively
skeletal ‘notice’ pleading. See S. Elsing and J.M. Townsend, ‘Bridging the Common Law-Civil Law
Divide in Arbitration’ (2002) 18(1) Arb Int'l, 59.
12)
Article 5 ICC Rules.
13)
This provision is almost literally identical to Article 23(1) UNCITRAL Model Law.
14)
By contrast, Article 5 ICC Rules asks additionally for ‘any comments as to the place of arbitration,
the applicable rules of law and the language of the arbitration’. Similarly Article 3(3) AAA/ICDR
Rules provides that ‘[a] respondent shall respond (…) to any proposals the claimant may have made
as to the number of arbitrators, the place of the arbitration or the language(s) of the arbitration,
except to the extent that the parties have previously agreed as to these matters’.
15)
Article 7 of a former version of the Vienna Rules provided: ‘The Secretary shall make services to the
Defendant of the statement of the claims and one copy each of the Rules of arbitration and the list of
arbitrators and shall invite the defendant to submit a memorandum in reply within a period of 30
days; including where appropriate a counter-claim accompanied by the number of copies required
in accordance with Article 6 paragraph 2, and to state its wishes with regard to the number of
arbitrators in accordance with Article 9. If a decision by three arbitrators is requested, an arbitrator
shall be nominated in the memorandum in reply and the address of that person shall be stated.’
16)
SeeArticle 11, at paras. 002 et seq.
17)
This is similar under Article 5(1) ICC Rules outlines only minimal requirements for the content of the
reply to the pleadings, referred to as answer to the request, and how much a respondent chooses to
state in an answer depends on the circumstances of the case, including the content of the request.
See Y. Derains and E.A. Schwartz, A Guide to the ICC Rules of Arbitration (2nd edn, The Hague,
Kluwer Law International, 2005), pp. 63-72.
18)
6
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
18)
C. Liebscher in Arbitration Law of Austria: Practice and Procedure, S. Riegler, A. Petsche, A.
Fremuth-Wolf, M. Platte and C. Liebscher (eds) (Huntington, Juris Publishing, 2007), p. 626.
19)
SeeArticle 34, at paras. 019 et seq.
20)
SeeArticle 11, at paras. 001 et seq., and 043 et seq.
21)
See in detailArticle 34, at paras. 019 et seq.
22)
SeeArticle 9, at paras. 062 et seq.
23)
SeeArticle 14, at paras. 015 et seq.
24)
For a detailed discussion of the challenge procedure and the issue of waiver, seeArticle 16, at
paras. 026 et seq. For the substantive standards of arbitrator impartiality and independence,
seeArticle 7, at paras. 080 et seq.
25)
SeeArticle 9, at para. 010.
26)
See likewise Article 17(1) Czech Rules; Article 22(1) Hungarian Rules and Article 13(1) Slovak
Rules.
27)
See, however, the discussion about the jurisdiction of the arbitral tribunal in Article 19, at paras.
011 et seq.
28)
C. Liebscher in Arbitration Law of Austria: Practice and Procedure, S. Riegler, A. Petsche, A.
Fremuth-Wolf, M. Platte and C. Liebscher (eds) (Huntington, Juris Publishing, 2007), p. 626. Unlike
other arbitration rules, the ICC Rules include explicit measures to continue with the proceedings in
the case that the respondent refuses to participate or attempts to delay the tribunal. Article 6(3) ICC
Rules provides that if a party refuses to take part in the arbitration, the proceedings will proceed ex
parte. Where a sole arbitrator is provided in an arbitration agreement or it is deemed appropriate
by the court, an arbitrator will be appointed by the court on behalf of the respondent. The awards
rendered under these conditions are no less enforceable than those in an active adversarial
proceeding. See W.L. Craig, W.W. Park and J. Paulsson, International Chamber of Commerce
Arbitration (3rd edn, New York, Oceana Publications, 2000), pp. 151-153.
29)
SeeArticle 20, at paras. 071 et seq.
30)
SeeArticle 20, at paras. 093 et seq.
31)
SeeArticle 14, at para. 017.
32)
The impact of an untimely objection to the jurisdiction of the arbitral tribunal is discussed under
Article 19, at para. 010.
33)
SeeArticle 20, at paras. 257 et seq. See also Article 6(3) of the ICC Rules which provides that if a
party refuses to take part in the arbitration, the proceedings will proceed ex parte. See W.L. Craig,
W.W. Park and J. Paulsson, International Chamber of Commerce Arbitration (3rd edn, New York,
Oceana Publications, 2000), pp. 151 et seq.
34)
SeeArticle 20, at paras. 257 et seq. Under the former arbitration law, it was argued that in
arbitration proceedings the claimant could in case of respondent's default, not apply for a default
judgment in accordance with Section 396 fZPO. The same is true under the new Arbitration Act, see
Section 600(2) ZPO, however permitting parties to ‘agree otherwise’.
See H.W. Fasching, Schiedsgericht und Schiedsverfahren im österreichischen und im
internationalen Recht (Vienna, Manz, 1973), p. 127.
35)
M. Platte in Arbitration Law of Austria: Practice and Procedure, S. Riegler, A. Petsche, A. Fremuth-
Wolf, M. Platte and C. Liebscher (eds) (Huntington, Juris Publishing, 2007), Section 600, p. 387.
7
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.
Kluwer Arbitration is made available for personal use only. All content is protected by copyright and other intellectual property laws. No part of this
service or the information contained herein may be reproduced or transmitted in any form or by any means, or used for advertising or promotional
purposes, general distribution, creating new collective works, or for resale, without prior written permission of the publisher.
If you would like to know more about this service, visit www.kluwerarbitration.com or contact our Sales staff at lrs-sales@wolterskluwer.com or call +31
(0)172 64 1562.
KluwerArbitration
8
© 2021 Kluwer Law International, a Wolters Kluwer Company. All rights reserved.