Annex A

Republic of the Philippines

BICOL STATE COLLEGE OF APPLIED SCIENCES AND TECHNOLOGY
City of Naga
Telephone Nos. (054) 4720416
Fax No. (054) 4720414

CHECKLIST OF CONTRACT DOCUMENTS SUBMITTED FOR AUDITORIAL

AND LEGAL REVIEW
(GOODS/SERVICES)

Contract Ref./ID No. : No. 2021-04

Procurement Title : Various Janitorial Supplies
Contract Cost : Php 403,270.40
Project Location : BISCAST Naga City Date Contract Executed :
Name of : RPD Chem Enterprises Date Advance Copy of
Supplier/Dealer Contract submitted for
review by COA (w/in 5CD
after perfection of the
contract)

Submitted?
Documents Required Remarks
Yes (/) No (x)
COA Circular No. 2009-001 sated 2-12-2009
✓ 1. Invitation to Bid
✓ 2. Bid Data Sheet
✓ 3. Eligibility and Technical Requirements (Checklist for Goods,
BAC-F-BAC-29)
✓ 4. Results of Eligibility Check/Screening
✓ 5. Bidding Documents (Sec. 17.1, IRR-A, RA9184)
n/a 6. Minutes of Pre Procurement Conference, if applicable
n/a 7. Minutes of Pre-bid Conference, if applicable
- 8. Agenda and/or Supplemental Bid Bulletins, if any
✓ 9. Financial Requirements (Checklist for Goods, BAC-F-BAC-29)
✓ 10. Minutes of Bid Opening
✓ 11. Abstract of Bids
✓ 12. Bid Evaluation Report
✓ 13. Post Qualification Report of Technical Working Group
✓ 14. BAC Resolution declaring winning bidder
✓ 15. Notice of Post Qualification
✓ 16. BAC Resolution recommending approval
✓ 17. Notice of Award
18. Contract Agreement/Purchase Order
19. Performance Security
✓ 20. Detailed Breakdown of the Contract Cost
✓xx 21. Obligation Request/Certificate of Availability of Funds
22. Notice to Proceed
✓ 23. Such other documents peculiar to the contract and/or to the
mode of procurement and considered necessary in the auditorial
review and in the technical evaluation thereof, such as:
pertinent page of APP/PPMP, etc
✓ 24. Printout copy of advertisement posted in PhilGEPS, Newspaper
clippings of advertisement (ABC P2 million and above for
goods, and P1 million for four months duration and above for

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 Annex A
consulting services)
✓ 25. Certification from the Head of BAC Secretariat on the posting
of advertisement at conspicuous places
✓ 26. Printout copy of advertisement posted in Website of the
procuring agency
* 27. Printout copy of posting of Notice of Award Notice to Proceed
and Contract of Award in the PhilGEPS
✓ 28. Evidence of Invitation of three observers in all stages of the
procurement process pursuant to Section 13.1 of the Revised
IRR of RA 9184

Bidding Documents (Sec. 17.1, IRR-A, RA 9184)

Submitted?
Documents Required Remarks
Yes (/) No (x)
17.1 The Bidding Documents shall be prepared by the Procuring
Entity following the standard forms and manuals prescribed by the
GPPB. The Bidding Documents shall include the following:
✓ a) ABC
✓ b) Invitation to Bid
✓ c) Eligibility Requirements
✓ d) Instruction to Bidders, including scope of bid, documents,
comprising the bid, criteria for eligibility, bid evaluation
methodology/criteria in accordance with the Act and post
qualification, as well as the date, time and place of the pre-bid
conference (where applicable), submission of bids and opening
of bids;
✓ e) Technical Specification/Terms of References
✓ f) Form of Bid, Price Form and List of Goods or Bill of Quantities
✓ g) Delivery Time or Completion Schedule
✓ h) Form, Amount and Validity Period of Bid Security
✓ i) Form, Amount and Validity of Performance Security and
Warrant; and
✓ j) Form of Contract and General and Special Conditions of
Contract

Submitted by:
Signature
Name MICHELLE MICAH C, PRADO
Designation BAC Secretariat

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