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Business Intelligence for Insurance Companies

Article  in  Foundations of Management · January 2009


DOI: 10.2478/v10238-012-0005-z

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Foundations of Management, Vol. 1, No. 1 (2009), ISSN 2080-7279
DOI: 10.2478/v10238-012-0005-z 65

BUSINESS INTELLIGENCE FOR INSURANCE COMPANIES


Katarzyna ROSTEK
Faculty of Management
Warsaw University of Technology, 02-524 Warszawa, Poland
email: K.Rostek@wz.pw.edu.pl
ROSTEK Katarzyna Business Intelligence for insurance companies

Abstract: The article presents current status of IT implementation in Polish insurance companies. Afterwards
the man issues connected with information management and proposal of dealing with these issues, due to
the implementation of Business Intelligence system, is presented. Definition, structure and scope
of application as well as the Business Intelligence system implementation methodology, with a particular
consideration for the insurance market character, are presented. Article is summed up with examples
of effective Business Intelligence systems implementations in selected insurance companies.
Key words: Business Intelligence, insurance company, analytical data processing, data mining, OLAP, data
warehouse.

1. Introduction es in insurance companies, their unique character and


attributes, influence the character of implemented IT
Currently there are no insurance companies without solutions. Poland is a relatively large and not entirely
implemented IT systems and many of them work with occupied market for insurance companies
specialized applications with a narrow scope of imple- in comparison with highly industrialized countries.
mentation and without the possibility for quick and During 1999-2004 from 50-70 million of different in-
easy data exchange. Even though, data gathered at the surance policies were sold in Poland [7]. The number
transactional level is broad and concern most aspects of active insurance companies has been growing
of enterprise’s activities, number of used IT solutions in Poland since 1991. According to the data from
causes difficulties in the use of gathered resources. the third quarter of 2004 the number was equal to 72
Even in case of an integrated system the data is usually insurance companies and dropped to 69 in the end of
dispersed in many modules and difficult to access in 2004. More consolidations took place in 2005 [7]. One
order to gain cross-sectional managerial reviews. of the conditions for further development of the insur-
New needs emerge in the field of data migration, inte- ance market in Poland is the awareness of the fact that
gration of existing solutions and a free access to inte- IT solutions grant a better competitive position in the
grated and processed information, which influences the market.
quality and effectiveness of corporate management. According to the estimations of the DiS analytical
In such case, Business Intelligence application tools, company [7] the value of insurance IT market in 2004
which enable the construction of integrated managerial was equal to 690 million PLN. Let’s take a closer look
information systems and allow the access to complete, at the expenses structure in this sector. Approximately
updated and real information, support managerial pro- 120 software products used in insurance sector were
cesses in the enterprise, become essential. The article analyzed in the DiS report on insurance IT [7]:
presents the definition, structure, scope of application  one third of those programs is used in insurance
and implementation methodology for the Business In- services,
telligence systems, which assure effective use of IT re-  integrated insurance systems are 25% of applica-
sources – gathered and processed by the insurance tions presented in the report,
company.  11% of presented applications are the Business In-
telligence tools,
2. Polish BI market and insurance IT systems  ERP packages are the 10% of presented titles,
 remaining products are the self-reliant software ti-
Insurance companies provide insurance products to
tles, which deal with asset management, CRM and
the market, which take the equitable transfer of the risk
e-learning.
of a loss, from one entity to another. Business process-

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Figure 1. Idea of Business Intelligence System functioning (source: self study)


 

In case of BI and CRM solutions, apart from represen- IT systems supporting managerial processes are cur-
tation in the form of individual systems, they are a part rently present in every insurance company. Considera-
of inbuilt element of both integrated insurance systems ble amount of data is gathered, from every area that the
as well as systems supporting insurance agencies. Still insurance company is interested in, so called transition-
the level of BI and CRM solutions usage in Polish in- al data. However the large number of IT solutions is
surance companies is relatively low. disturbing the data gathering process – even in case
The biggest limitation in the usage of the possibilities of integrated systems the data is dispersed in many
offered by BI is the lack of automation in the areas modules and not easy to access if one needs to gather
of data processing and analysis. Using the improve- data for the sectional managerial report. Therefore im-
ments provided by BI is lower if the company is using plementation of Business Intelligence solution, IT sys-
manual data processing. tem that transforms transactional data into managerial
information understandable, useful and reliable for ana-
Together with the development of technology the num-
lysts and managers, becomes justified.
ber of data types and sources increased – today we can
speak of not only structured data but also data without Analytical and forecast preparation aiding applications
a formal structure: text, graphics or multimedia. as well as data mining are the elements of such solu-
tion. Business Intelligence becomes an essential tool
Gathered data is usually stored in a way that limits the
in insurance company management, which allows di-
data usage possibilities when one is using application
agnosing current and predicting future states.
other than the mother one. On the other hand the data
users usually are not aware of the data significance and According to Gartner Group (Gartner Group report,
do not know how it can be used in a useful and pur- September 1996): „BI solution can be defined as a sys-
poseful way. tem that provides technology and set of products allow-
ing access to information necessary to perform business
There are cases when different departments do not want
activities and undertake strategic business decisions.”
to share the data or avoid determining a clear rules and
responsibility for data management. Alexander Miler from Oracle states that [4]: „Business
Intelligence is a collection of technology for gathering,
As a result analysts from different departments are pre-
storing, sharing and analyzing of information about
paring reports on the same subjects based on seemingly
the enterprise.”
same data, reaching different results, which, apart from
the waste of time, undermines the reliability of such re- According to Andrzej Kicinger from SAS Institute Pol-
ports. ska [4]: „Business Intelligence is an integrated corpo-
rate informational architecture with interfaces dedicated
The article presents practical approach towards system
to different user groups, which allows quick and easy
implementation, which enables effective information
access to credible information in the decision making
management and optimal usage of owned data re-
process”.
sources, with special attention to the environment of
the insurance company.

 
 
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  Business Intelligence for Insurance Companies  67

Figure 2. Data sources for Business Intelligence System (self study)

3. Definition of Business Intelligence System  financial – researching the income and expenses
cost, income statement , profit and loss account with
Business Intelligence solutions are usually understood classification of expenses by function, balance
as dedicated analytic and reporting software with and break-even analysis, financial markets analysis
a graphical user interface, which processes and visual- and extended controlling system,
izes information required for managerial decision mak-  marketing – sales income analysis, sales and margin
ing processes. profitability, sales plan realization, lead time, com-
petition activities analysis, stock prices,
In reality the functioning of managerial information
 customers – customer maintaining period, customer
system is based on a structured transformation se-
profitability, customer relation and activity model-
quence of data gathered by the enterprise (Fig. 1).
ling, customer satisfaction analysis,
Data provided to the BI system consists of operational  production management – identification of produc-
data from many different sources, such as: internal re- tion bottle-necks, order delays, production dynamics
sources and customers, resources gathered or purchased study, comparison of production results between
from external companies or Internet. This data can be departments, plants etc.,
structured or non-structured, stored in many different
 logistics – quick identification of value chain crea-
formats and originate from various applications and
tion partners,
transactional systems. Business Intelligence solutions,
 salary financial data – specification of salaries ac-
as an integration element, allow the access to different
cording to function, form the company structure
dispersed data from sources of different structure and
perspective, salary specification according to the
format (Fig. 2).
type of employment, salary surcharges, average sal-
Moreover, BI systems allow the data analysis based ary analysis,
on classification, forecasting and simulation methods,  personal data – employment fluctuation study, em-
what allows gathering new and useful business infor- ployment possibilities according to the division pro-
mation. BI systems are especially useful in the follow- posed by the Central Statistical Office, employee
ing types of analysis: personal data access.

 
 
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Figure 3. Role of Business Intelligence System in the process of management (source: [1], pp. 13)

Analysis results are shared with a variety of tools such tegic, tactical and operational areas (Fig. 3, [10]):
as: reporting and analytical systems, informational por-  strategic level – allow precise target setting and
tals and IT knowledge bases. tracking of the realization; allow to elaborate differ-
Knowledge is the basis for specific managerial deci- ent comparison specifications e.g. historical data,
sions. Implementation of taken decisions into business profitability of offers, effectiveness of distribution
practice assures effective enterprise management and channels etc. as well as performing of development
the possibility of gaining competitive advantage simulations, prediction of future results with set as-
in the market. sumptions,
 tactical level – bring basis for decision making
BI systems are used for gathering, storing and sharing
in the scope of marketing, sales, finance and capital
of data as well as information management with the use
management; allow to optimize future activities
of various analytical tools. BI systems aim at improv-
and properly modify organizational, financial and
ment of information management processes in the stra-
technological aspects of enterprises functioning,

 
 
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  Business Intelligence for Insurance Companies  69

to allow more efficient realization of set strategic Problems that can limit BI system implementation are
targets, as follows:
 operational level – used for ad hoc analysis, tend  high user training cost,
to answer questions connected with current opera-  requirement of considerable knowledge about anal-
tions of departments, current financial situation, ysis techniques (systems generate large amounts
sales, supplier, wholesaler, customer cooperation of data, therefore the user can have problems with
etc. proper interpretation of the data),
Summing up, enterprises use BI systems to aid corpo-  relatively costly and time-consuming implementa-
rate management, customer relationship optimization, tion,
business activities supervision, reporting, planning and  high software and hardware requirements,
decision making aiding. Main strengths of Business In-  vulnerability of the system to poor quality and in-
telligence solutions are: consistency of data, high cost of system administra-
 shortening of analysis and decision making time, tion and development.
 simplifying of temporary, collective and other re- Many of these problems can be solved with the proper
port elaboration with detailed and aggregated data, preparation of BI system implementation – through
 complex reporting systems, support of proper implementation methodology and the
 short response time for user inquiry, creation of system, which is essential for and properly
 consolidation, allocation and drilling of data, used by the company. The following chapter presents
 moving the point of balance from data introduction the most important areas of the application of manage-
to analysis, exploration of tacit data and detailed in- rial information system in insurance companies.
terpretation,
 relatively easy localization of significant states
4. BI applications for insurance business
in the company e.g. according to cost, delivery
on time, customer service etc.,
Maintenance of the market position requires from
 providing actual and forecasted data, the insurance companies a constant analysis of needs
 quick and easy system exploration, and requirements of the customers as well as adjust-
 possibility to develop the model and the continuous ment of all business processes in a value chain (Fig. 4)
influence of the user on the system modelling pro- in a way to assure its effective fulfillment.
cess,
 diversification of data sources.

 
Figure 4. Value chain in an insurance company (source: [14], pp. 19)

 
 
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In order to fulfill these assumptions, insurance compa- Understanding of the needs of customers selected
nies need to be able to process considerable amount in the previous stage is based on a multidimensional
of data (about customers, agents, compensations analysis that includes: segmentation, switching cost
and policies) into useful business information, which and similarity analysis. Segmentation is used to deter-
allows proper decision making processes. Business In- mine customer segments with common characteristics.
telligence tools can greatly improve the goal achieve- Such established segments can be treated as separate
ment in different parts of the value chain. units and the future cooperation can be adjusted direct-
ly to their needs.

4.1 BI for Customer Relationship Management Customer segmentation allows preparing offers dedi-
cated to certain groups of customers, what decreases
Three steps can be distinguished in the insurance com- marketing cost and considerably increases its effective-
pany CRM process [13]: ness. Customers are grouped according to the set
 identification of the most profitable current custom- of characteristics: personal, demographic, psychologi-
ers and the ones that will be profitable in the future, cal, service cost and profitability of the cooperation.
Usually the purchase of an insurance product is a deci-
 identification and understanding of customers se-
sion with a long time horizon for the customer and if he
lected in the previous step and the analysis of their
decides to change the insurance provider, it is highly
needs,
unlikely that he will come back to the old provider.
 cooperation with identified customers in order
Therefore maintaining of customers should be the top
to fulfil their expectations.
priority.
Business Intelligence in particular stages of CRM pro-
Customer resignation causes analysis is the first step
cess is presented in the Fig. 5. It starts with the identifi-
to reach the high maintenance of the customers. It re-
cation of the most profitable customers in order
quires the analysis of data gathered during the customer
to improve the quality of cooperation with them. Cus-
contact in different stages of the cooperation.
tomer identification includes the determination of cus-
tomer’s profitability and his lifetime value (Fig. 5). Customer contact data is connected with other data
sources in order to complete the customer resignation
Profitability analysis should provide answer for the fol-
analysis.
lowing question: why some customers are profitable
and other are not? Customer profitability analysis helps Created data collections are linked with particular cus-
to develop new products and adjust the products to the tomers and they allow identifying and understanding
current customer needs and to proper customer seg- the causes of their made decisions.
ments. Customer lifetime value is an extremely useful Analysis results can be also helpful in the improvement
measure. For example, data mining tools are used of particular customer contact stages. Similarities anal-
to model customer lifetime value, registering all ysis, also known as market-basket analysis, is based on
the factors connected with customer value in the pro- the search of products that present a certain degree
cess of all his contacts with the insurance company.

Figure 5. Business Intelligence in CRM (source:[13], pp. 20)

 
 
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  Business Intelligence for Insurance Companies  71

of similarity. This similarity causes that it is likely Placement of agents and sales agencies is based
for these products to be purchased together. Similar on the geographical analysis of the customer base and
analysis can be performed in relation to customers depends on the optimal placement of proper agent
and their common behavior in the contacts with the in- number and sales agencies in particular localizations.
surance company. The analysis should include the information about po-
Business Intelligence tools, precisely reflecting the ac- tential customers for new and existing products offered
tivities consumed in the process of customer service by the insurer.
can provide useful guidelines in the scope of adjust- Agent network and CRM development can also be sup-
ment of services processes to the needs and require- ported with BI tools. Sales data is analyzed according
ments of customers. Identification and knowledge to the history of activities and sales results of agents
of the customer leads to better communication, which and salesmen. Such analysis allows identifying the best
is also supported by the analysis connected with the agents and salesmen, what helps to prepare the salary
cooperation stage: direct marketing, marketing cam- strategy. Analysis can be extended with additional as-
paign analysis and cross-selling. pects of behavior and activities of the sales personnel,
Direct marketing is aimed at a particular customer what can be used in designing of training programs
group – the natural consequence of performed customer for agents or salesmen.
segmentation. When customer segments are distin- Distribution channel analysis concerns the evaluation
guished, Business Intelligence tools are used to re- of activities of particular sales channels. Insurers can
search the products that will be most likely purchased compare the results of activities in different channels
by particular segments. Marketing campaigns directed and perform analysis with different level of detail –
at particular customer segments are designed on the ba- to the level of a single agent or product, with the use
sis of such information. Marketing campaign analysis is of Business Intelligence tools. Activities results could
used to analyze the effectiveness of performed market- be continuously tracked in order to allow the insurer
ing and promotional campaigns. Effects of particular to make right decisions that improve the effectiveness
campaigns in the scope of the sales of promoted prod- of particular distribution channels.
ucts can be tracked with the use of Business Intelli- Special attention should be paid to the evaluation
gence tools. of profitability of particular distribution channels in re-
Usually increase in sales of promoted products can lation to products sold through and customers gained
cause drop in sales for similar products. Business Intel- and serviced through these channels in the process
ligence tools also support the identification of such re- of distribution channel effectiveness evaluation. Servic-
lations. Cross selling is one of the main income sources ing cost analysis of particular customer segments
for the insurance business. Insurance provider needs in distribution channels and the product sharing cost
to highlight this data, which can lead to quick and cost- analysis are the basis for the profitability evaluation
effective reaching of customers, who probably expect and profitability improvement.
it, with new products. Due to this fact new products can Different analysis concerning products and services can
be offered to potential customers during following con- be performed on the basis of the data gathered via the
tact. Internet. It facilitates the design process of marketing
campaigns aimed at the customers purchasing through
4.2 BI for distribution channels management the Internet, which contribute to the development
of e-business. Web log files are another source of use-
Traditional distribution channels for the insurance ful data that can improve the online operation services.
companies are [14]: independent insurance agents, bro- Web log files analysis includes [14]:
kers, direct sales agencies and Internet. Business Intel-  path analysis – analysis of a typical click-stream
ligence tools allow the insurers to gather information of the user during website browsing as well as anal-
from the scope of: ysis of the most popular pages. Such types of analy-
 placement of agents and sales agencies, sis help to optimize the website and its better
 agent network and CRM development, adjustment to the needs and expectations of the cus-
 distribution channel analysis, tomer,
 e-business development.  link analysis – determines the websites that generate

 
 
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movement on insurers site through links and refer- Such models identify these policies, which should be
ences, assigned for reinsurance, on the basis of experience
 error analysis – reveals the errors encountered by with similar losses in previous years.
the user in website browsing. It is especially useful Profitability of existing products can be tracked in rela-
in problem solving and increase of the website’s tion to various factors such as: product lines, geograph-
quality, ical regions, agencies, customer segments, distribution
 keyword analysis – analysis of the most popular channels etc. It is usually the first step in the prediction
keywords used in internet browsers that lead to of the product life-cycle of new products.
the website of the insurer.
Actuaries build more complex data mining models,
Listed examples indicate that it is another area of the which approximate the demand on new products
insurance company management, which is strongly and identify most profitable customer segments for
supported by Business Intelligence solutions. the products, are based on historical profitability anal-
yses. Profitability of insurance products can be deter-
4.3 BI for actuary analysis mined on the basis of detailed product cost data (cost
of activities and resources consumed in processes
Actuary function is crucial in the functioning of an in- of elaboration, sales, administration and liquidation
surance company [14]. It concerns risk approximation of insurance products). Managerial information sys-
in relation to the insured property. In case of health tems, equipped with dedicated cost models based
and life insurances it concerns the calculation of acci- on activity cost calculation, are the basis for such anal-
dent or death probability, basing on various demo- ysis.
graphic and environmental characteristics. Activities
of actuary departments are very complex and have stra-
4.4 BI for risk evaluation and policy management
tegic meaning for the insurance company. Actuary uses
complex mathematical models, which are used to cal-
Risk evaluating teams decide whether the risk taken
culate future insurance premiums and allocation of their
in the process of insuring a customer is acceptable for
part for reinsurance. Business Intelligence tools can al-
the company and determine the proper value of insur-
so be used in this area [14]:
ance premium that will be collected. Business Intelli-
 risk modelling,
gence tools are supporting such types of analysis [14],
 reinsurance, taking into consideration such actors as: damageability
 profitability analysis. of the policy, incurred losses and other data that is rele-
Risk modelling, with the use of data mining tools, vant in case of risk evaluation and policy management.
is based on building of models that identify the insur- Premium and losses analysis can also be used in such
ance risk profiles in different customer segments. These cases, including the support of BI tools.
models include risk measures such as average value of Insurance premium analysis allows tracking the effec-
the damage, frequency of damage occurrence, loss ra- tiveness of the premium level in relation to [14]:
tio. Various risk measures can be calculated for a cus-  particular products or product lines,
tomer segment and afterwards, they should be used for
 geographical regions,
the calculation of a proper insurance premium.
 agencies, particular agents of company branches.
Reinsurance institution takes on itself part of the insur-
Results of such analysis are helpful in the determina-
er risk and in return gets part of the insurance premium
tion of optimal premium value, what can influence
paid by the customer. In case of damage the reinsur-
the attractiveness of offered insurance products and
ance institution pays out a suitable compensation. Ac-
the competitive position of the company in the market.
tuary determines proper value of reinsurance, which
maximizes the profit with an acceptable level of risk Loss analysis is especially helpful for these products
of the insurance company. Data mining tools allow or product lines, which have the insurance premium fee
building approximation models, which help to establish lower than the servicing cost. Such kind of loss can be
the reinsurance level based on the data from paid insur- a result of a rough estimation of the preliminary risk
ance compensations. or higher than expected cost of servicing and admin-
istration of products. Therefore the need of the insurer

 
 
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for constant loss data monitoring is necessary and ob- ing to different factors such as: localization, insurance
vious in order set the cost of recruiting new regaining agent, customer, insurance type.
old customers for products and product lines that are Fraud detection during loss liquidation can be detect-
bringing losses. Such kinds of analysis are especially ed through multilevel analysis of compensation data
useful in the improvement of profitability level, risk connected with other internal and external data such as:
evaluation improvement programs and financial re- payment history or risk evaluation. Data mining tools
sources protection. used for the construction of models, which detect fraud
and beguilement patterns, are extremely helpful.
4.5 BI for insurance claims settlement Loss and compensation estimation is relatively diffi-
cult due to the fact that the real value of losses is un-
Quick and efficient dealing with losses creates a basis known before the introduction of new products into the
for good customer relationship management [13, 15]. market. In such cases the estimated value must be
At the same time the insurer needs to deal with the in- saved in the form of cash reserves and such funds can-
creasing number of insurance frauds. Insurance frauds not be used in the process of long-term investments.
are currently very common and most of additional costs Therefore the precision of such estimations has a major
for the insurers come from such activities what is, un- influence on the profitability of the insurance institu-
fortunately, transferred to the customers in the form tion. Multidimensional OLAP analysis can be used for
of increased insurance premium. This draws to a con- the compensation data analysis according to customer
clusion that quick payoff of compensations contributes segments or geographical factors in order to estimate
to the increase of fraud related cost and the slowly future compensations more accurately. In order to reach
fraud recognition process results in the increased num- a better accuracy of such analysis, one can use data
ber of such activities leading to increase of insurance mining tools and their advanced compensation estima-
premium and decrease of customer satisfaction. tion models.
Therefore proper and safe loss liquidation is extremely
important for the insurance company. Experience 4.6 BI for finance management
of different institutions show that efficient and long
term decrease of fraud and beguilement number is not Financial resources eared from investments used to be
possible without analytical tools. Business Intelligence the main source of income for insurers in the past
analyzes, which can support the activities in the scope and they generally determined the profitability of the
of loss liquidation, are [15]: insurance company [15]. At the same time the risk
 loss and compensation analysis, evaluation cost was decreasing the profitability
 fraud detection, of the company. Therefore insurers need to increase the
 loss and compensation approximation. return of investment and decrease the risk evaluation
Loss and compensation analysis is one of the basic cost and preparation of policies. This requires a direct
types of analysis in the scope of BI solutions for insur- access to financial data in order to perform the analysis.
ance companies. They concern the data analysis from Many institutions try to improve the financial reporting
the scope of compensations, connected with other data and decision making, through interfering into financial
sources, such as policies and risk evaluation. In the first data in the Financial Data Warehouse (FDW).
place they are used for the evaluation of loss liquida- Budgeting is an example of another process, which can
tion process efficiency, which is directly linked to cus- be supported with the Business Intelligence system.
tomer satisfaction. Loss and compensation analysis Data warehouses allow performance of analyses that
is also helpful in the observation of new trends, which compare cost recorded in the budget to actual cost
otherwise would be difficult to spot. For example the of promotional campaigns, risk evaluation expenses,
observation of loss liquidation and sustaining losses provisions etc. Equipping data warehouses with BI
trends allows easier optimizing of resources manage- tools, based on well-established cost analysis methods
ment with simultaneous risk level decrease and increase (ABC/M) and sharing the analytical models, allow
in resources designated for investments. deepening of the OLAP analyzes what allows analyz-
Loss and compensation analysis facilitates fraud detec- ing cost increase causes in many different aspects.
tion due to detailed analysis of money pay outs accord-

 
 
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Moreover the analysis results can be used in budget de-  introduction of HR portal,
termination processes for following financial periods.  training and career path planning.
Budgeting based on demand and activities and re-
Reports and analyzes concerning human resources sup-
sources usage effectiveness indicators became possible
port the integrated data revision concerning employ-
due to the ABC/M models implemented in the BI solu-
ment. Various analyzes can concern migration and staff
tions. This element is crucial in the improvement pro-
accomplishments, employee resignation, employee ac-
cess of planning and budgeting quality. Budgeting of
complishments and other adjusted to the needs of anal-
various analysis based on the cost models (ABC/M) is
ysis and reporting. Human resources data can be
useful in control improvement and betted cost alloca-
connected with set employment criteria noted in the in-
tion.
surance business, what allow generating various reports
Property management can be also supported by the that reveal the employment data in comparison with da-
managerial information systems. Models based on BI ta from the whole industry.
tools can be built in order to measure the level of expo-
Analyses that present workforce allocation are based
sure to risk of the insurer to various risk factors such
on the introduction of new products into the market.
as: share structure change, instability of stock market
People employed in the sales departments, according
etc.
to the growing demand, can be allocated in various re-
Designed models help to predict the effectiveness gions, which have the demand higher and it is likely
of the portfolio in different established economical sce- to grow in the future.
narios as well as the future need of the insurer for
Training and career path planning can also be support-
working capital.
ed with BI solutions. Detailed data on the competence
Financial indicator analysis such as: debt and liquidity level of the staff can be stored in a data warehouse. It is
indicators can be performed for particular time periods. useful in competence improvement plan design and ef-
Ability to provide detail and enclose various related re- fective career path planning for particular employees.
port and analyses, provided mainly by OLAP multifac-
tor analysis, allow simplifying the analysis and making
it more intuitive. 4.8 BI for insurance company management

Profitability analysis – individual products, product


High management of insurance company has specific
lines, customers and their segments, distribution chan-
requirements towards Business Intelligence [15]. Usu-
nels and investment activities are also supported by BI
ally the information management department is respon-
solutions. The main factor of profitability analysis is
sible for provision of all necessary reports. The
the direct and throughout analysis of cost taken in cus-
department is also responsible for provision of different
tomer gaining activities, risk evaluation and policies
reports required by various agencies and preparation
preparation, which are the main factor of insurance in-
of information necessary inside and outside of the or-
stitution overall cost reduction. Activity cost analysis is
ganization, designated for customers in the form
the basis for cost calculation of those and other pro-
of analyses and reports. Business Intelligence environ-
cesses in the insurance company.
ment is aimed at collection of data from all elements
of the value chain, what seems to be the most efficient
4.7 BI for human resources management and reasonable solution for the department.
Reports prepared for the top-management have direct
Business Intelligence solutions are especially helpful in
influence on the efficiency and effectiveness of the
human relations management strategy in the overall
corporate management. Effectiveness measures such as
strategy of the enterprise [15]. They present the inte-
product or product line profitability as well as custom-
grated picture of the employment and facilitate the em-
ers and distribution channels, total cost of main pro-
ployee maintaining schemes, productivity increase
cesses and activities, ROI for investment portfolio etc.
and cost reduction. BI application usage in HR depart-
can be presented in the reports designated for top-
ments includes mostly [15]:
management, which supports the decision making pro-
 human resources applications and reports, cesses.
 workforce allocation analyzes,

 
 
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  Business Intelligence for Insurance Companies  75

Moreover mentioned reports provide signals about Therefore a detailed goal definition and indication
reaching of alarming level of particular effectiveness of measurable and immeasurable profits of such im-
measures what triggers performance of corrective ac- plementation is necessary.
tions. The reports are also the basis for external expert Questions that need to be asked and issues that need to
and researchers reports. be solved at this stage are [8]:
Insurers are required to provide a number of reports  information access:
to external agencies, government institutions and o what is the origin of information necessary for
branch consortiums. Reports required by law can also decision making?
be easily generated with Business Intelligence tools. o what information is accessible and what infor-
Customer information system is also one of the ele- mation is missing?
ments of managerial information system. Historical o what is the quality and is the information up-to-
compensation data can be essential for the institutional date?
customers, which are offered the employee insurance  business and finical project aims:
in case of accidents. Such data might help the customer o what are the business aims for the managerial in-
to identify main trends in accidents and damages in or- formation system realization? are there Business
der to start corrective actions to limit such events. Cus- Intelligence applications functioning in the com-
tomer information system not only reduces cost pany and can they help in the realization of es-
connected with damage liquidation, but also signifi- tablished business aims?
cantly improves the preservation of customer-insurer o what financial resources are designated for this
relations. endeavour?
 who is responsible for financing of Business Intelli-
gence projects in the company?
5. Methodology of building BI System
 evaluation of the company readiness for the Busi-
There are three necessary conditions for successful ness Intelligence system implementation:
managerial information system implementation: o is the company ready for Business Intelligence
implementation?
 experience and knowledge of the designing and im-
o was the readiness evaluation performed and
plementation team,
what results did it provide?
 intensive cooperation between designers and users
o what is missing for the better implementation
in the whole design and implementation period,
preparation: purchasing hardware and software,
 use of proper implementation methodology, which
standard implementation or maybe hire new em-
includes the process break down into smaller pro-
ployees?
jects.
 risk evaluation:
According to [8] the managerial information system o what is the risk connected with the construction
design methodology should consist of six stages divid- of managerial information system?
ed into particular steps (Fig. 6). o what negative impact will be brought by the
cancelling of managerial information system im-
Stage 1 – Justification plementation?
Step 1 – Business case assessment  cost evaluation:
Managerial information system is an extremely com- o are the predicted profits exceeding the estimated
plex project, which needs to be carefully prepared and costs of the project?
managed. Business Intelligence is not only an IT tool, o is the total cost of BI implementation known?
but also a collection of techniques, business solutions o does the new hardware need to be purchased?
and a number of processes, which should be properly o does the computer network need to be modern-
implemented. It is connected with organizational ized?
changes, management system and serious IT system o are any new software tools necessary?
structure and architecture changes. This leads to high o is a Business Intelligence advisor necessary?
financial resources consumption and, similar to other
major IT implementations, huge investment risk.

 
 
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Figure 6. Methodology of building Business Intelligence System (source: [8], pp. 27)

 return of investment – calculation of the ROI indica- The list above should be treated as an analysis plan,
tor on the basis of: which needs to be performed in the company before
o influence of the implemented system on custom- the final decision about the implementation of the man-
er service department performance, agerial information system in the company is made.
o influence of the implemented system on custom- Broad scope of questions allows to determine the read-
er satisfaction, iness of the company for the implementation and the
o influence of the implemented system on increase possibility of the realization of such investment.
of company’s profits,
o influence of the implemented system on strategic Stage 2 – Planning
decisions effectiveness, Step 2 – Infrastructure design
o influence of the implemented system on cost re-
Whole infrastructure of the enterprise needs to be ad-
duction,
justed to the realization of the project, because manage-
o influence of the implemented system on market
rial information system includes the whole
share increase.
organization. Some of the infrastructure elements re-

 
 
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  Business Intelligence for Insurance Companies  77

main intact but some of the elements need to be adjust- Step 6 – Application prototype
ed to the project specification. Infrastructure includes Analytical system, which will function as a part
two types of components: of the project, can be successfully constructed with the
 technical infrastructure: hardware, software, net- method of prototyping, because it is a combination
work cables, peripherals, database systems, opera- of applications and IT tools. The prototype allows bet-
tional systems, network components, metadata ter communication for designers and users as well
repository, user applications etc., as speed up to determine the final form and functionali-
 non-technical infrastructure: metadata standards, da- ty of the analytical system.
ta mining standards, logical database model, meth-
Step 7 – Metadata repository analysis
ods, textbooks, testing procedures, change control
procedures, change management procedures etc. Increase of the umber of IT tools used in the system
means the increase of technical data amount in relation
Step 3 – System design
to business metadata, which is supported with these
It is crucial that the project is dynamic and adjusted to tools. Technical metadata need to be mapped on busi-
the organizational, personal, budget, technological, ness metadata and next transferred into metadata repos-
production with sales and cooperation possibilities itory. All metadata, which is introduced and stored
of the company. The design needs to be detailed, com- in the repository, needs to be documented in logical
plete and updates in relation to current changes that metadata model. Additionally all metadata require-
emerge in the enterprise. ments need to be accessible to the user through online
help function.
Stage 3 – Business Analysis
Step 4 – Business requirements analysis Stage 4 – Design
Adjustment of the project, on one hand to the needs Step 8 – Database design
and on the other to the organizational and financial Source bases for the managerial information system can
possibilities of the company, is one of the most difficult have various structures, not include multidimensional
steps in the implementation of managerial information character and not be adjusted to real informational
system. It is difficult to limit the natural strive of the needs of the system users. Database structure design
user to creation of the system, which would include all of the warehouse must include present source data re-
necessary information at once and on the other hand, sources, organize it in a manner that fulfills the infor-
what results from previous experience, such complex mational needs of all analytical and reporting modules
implementation are usually unsuccessful. of the designed system.
It is important to divide the managerial information Step 9 – ETL process design
system implementation project into smaller stages,
Extract-Transform-Load process, also known as data
which will service particular subject areas and simulta-
integration process, is the most difficult element of the
neously each successive stage of implementation will
whole project. It also decides about the success of im-
become a scientific element for both designers and sys-
plementation and business usefulness of the whole pro-
tem users.
ject. The following elements influence the complexity
Step 5 – Source data analysis level of the process:
Quality of source data is a major challenge for every  number and quality of data sources supplying
managerial information system implementation project. the system base,
Poor quality of data, difficulties with data integration,  source data access,
problems with access to source databases – all of it  informational scope included in the designed sys-
contributes to the extension of time scheduled for the tem,
design stage and usually means the increase of project  number and complexity degree of prepared reports,
cost. Some data, which supply the managerial infor-  requirements of system users (number and complex-
mation system decide about its effectiveness and use- ity degree of “ad-hoc” report).
fulness for the user, therefore proper amount of time
Properly designed and realized ETL process can reveal
and attention needs to be put into this stage by the de-
the previously unknown informational power of the da-
sign and implementation team.
ta gathered by the enterprise.

 
 
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Step 10 – Metadata repository design repository development project is usually a broad sub-
If one decides to purchase a ready product the metadata project, which needs to consider: strategic goals, devel-
repository design includes only the consideration of opment strategy, business and market conditionings,
these logical features of the model, which are necessary predicted competition activities and many other aspects
for the realization of designed system, and were not in- of enterprise development, which trigger the develop-
cluded by the license provider. ment of managerial information system, thus develop-
ing the metadata repository.
In case of dedicated metadata repository, the design
must meet the requirements of the logical meta-model, Stage 6 – Deployment
which is based on the relational structure or the object
Step 15 – Testing
structure.
When the managerial information system application
Stage 5 – Construction tests are finished it is necessary to start intensive train-
Step 11 – ETL process construction ing for all the people involved, which will use the ap-
plication or metadata system. Trainings include:
Many tools available in the market are designed to im-
 user application servicing,
plement the ETL process. According to the degree
 maintenance and development of the database,
of complexity of the cleanup and transformation of data
 scheduling and ETL process start-up,
(see Step 5) and the data analysis (see Step 9) different
tools can be more or less useful in particular cases. Re-  database scaling planning and control.
alization complexity of mentioned processes and de- Step 16 – Implementation evaluation
termination of specific requirements is necessary in It is crucial to draw conclusions and use the experience
order to select a proper ETL solution. gathered in previous stages of its application, in the fol-
Step 12 – Application construction lowing stages of the system realization. If a considera-
Whenever the application prototype, created in Step 6, ble infringement of the budget or the project realization
fulfills functional system requirements, it is possible to deadline took place, the root-cause should be closely
start the work on the development of access and analy- researched so that such mistakes can be avoided in the
sis environment development. Constructed application following stages. Any kind of tools, methods and prac-
can be only a simple transformation of the prototype in- tices, which were not useful or disturbed the proper re-
to a fully functional system or a much more complex alization of the project, should be eliminated before the
new project based on different IT tools. However in start of next implementations.
both cases this stage runs simultaneously to the ETL Many stages of the implementation can be performed
process implementation. in parallel, which allows shortening the entire time nec-
Step 13 – Data mining essary for the realization of the project. Project realiza-
tion time is also decreased due to the increasing
Many enterprises, which use the managerial infor- experience of the design and implementation team.
mation system, do not fully use the possibilities of their Success and effectiveness of future implementations
analytical environment and limits the use only to the can be built upon such bases.
collection of redefined reports that are most frequently
used by the users. Meanwhile the true power of the sys- Summing up three necessary conditions of successful
tem and maximal return on investment lies in the hid- managerial information system implementation can be
den data of the enterprise. These are not visible in the listed:
standard report group but are possible to gather if one  experience and knowledge of the design and im-
uses such methods of multidimensional analysis like plementation team,
data mining. It is connected with the need to purchase  intensive cooperation of designers and users during
and application of tools dedicated to mining analyses. the whole period of design and implementation
of the project,
Step 14 – Metadata repository construction
 division of the project into smaller subprojects.
If the metadata repository is created for the system, in-
Apart from that the managerial information system de-
stead of purchase of a ready product, separate taskforce
sign needs to be developed during the whole period
team needs to be established. It is justified, because the

 
 
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of its exploitation and in order to successfully support  data sources: iSeries data server, Lotus format files
the enterprise management process it should: and data in other formats of relational databases,
 include the information life cycle: gathering, stor-  repository layer realized at the iSeries server (SQL
ing, cleanup, integration and analysis, Views) and DB2 UDB database version 7.1 (on du-
 use not only the information management technolo- al-core xSeries server),
gy, but also the information management policy,  analytical layer, allowing the performance of multi-
 maintain the high quality of data, safe access to data dimensional analyses, realized with the Business
and clear responsibility rules. Objects software.
IBM Data Warehouse Center was used to manage the
6. Examples of implementations BI process of data flow between the layers of the system
in the insurance industry as well as metadata management (stored in DB2 UDB
database). Creation of most aggregates as well as the
AIG PTE – example taken from the experience loading of, so called, dimensions is performed through
of the IBM Global Services [2] a repository. Data loading between layers is performed
AIG Universal Retirement Association (AIG PTE) is offline. Analysts use the online system while working
a part of the American International Group Incorpora- in data storages prepared with Business Objects soft-
tion (AIG) capital group. The customers of the AIG ware.
PTE are the members of the AIG Open Retirement Created system corresponds with the technical re-
Fund (AIG OFE) managed by AIG PTE. AIG OFE is quirements of AIG PTE and the whole implementation
obligated by law to provide a number of reports to the fulfilled the basic success criteria. It is important that
Polish Financial Supervision Authority. Apart from that in the creation of the efficient and stable system tech-
AIG PTE, similar to other commercial endeavors, nologies, known and admired by AIG PTE (IBM
needs to perform a number of analyses and research iSeries, DB2), were used to full extent. BI system
of different parameters of managed business. Addition- at AIG PTE is the example an optimal use of four tech-
ally the fund wants to create current reports about the nologies to create an efficient and scaled reporting
usage of its electronic access channels (IVR, Internet). and analysis system. It is a successful combination
Obviously the realized similar analyses and reports of the following technologies: IBM DB2 for OS/400,
in these three areas but even within one area it was us- IBM DB2 UDB at xSeries and IBM DataWarehouse
ing different IT tools. It required an IT system that Center with Business Objects package.
would allow:
Allianz Austria – example from the experience
 realization of current reporting and analytical func-
of SAS Institute [12]
tions in a consistent and efficient manner,
Allianz Elementar Versicherungs AG (Allianz Austria)
 distribution of reports and analyses results in the in-
provides a wide variety of insurance products that in-
tranet,
cludes life, health, cars and property insurance. The en-
 performing of analyses to the employees with no IT
terprise hires 3000 employees that include direct sales
experience (knowledge of SQL or RPG program-
personnel, agents and brokers. Private and enterprise
ming languages) in different departments of the
customers are serviced through sales agents spread
company,
across the country. Allianz Austria, similarly as many
 maximal usage of previous experience and software
other insurance companies, needs to fight to maintain
– protection of AIG PTE IT investigation.
customers in an extremely competitive market. Current-
AIG Universal Retirement Association decided to en- ly customer maintenance and profit protection is the
trust the data warehouse and Business Intelligence sys- highest priority for the company. SAS software pro-
tem implementation to IBM Polska. AIG PTE indicated vides Allianz Elementar with tools for gathering
the business areas, which require the creation of reports of knowledge about customers, supports sales activities
and analyses. AIG PTE employees closely cooperated and protects profits.
with the implementation team, providing necessary in- Allianz Austria has been using the SAS software, for
formation on AIG PTE data sources. The result of this the business activities support – especially in launching
cooperation three layer system architecture was creat- new products to the market and customer relationship
ed:

 
 
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management, for ten years. SAS software is used ness Intelligence system in Avanssur S.A. - AXA In-
in analysis and reporting. Using the SAS Enterprise surance.
Miner program for the customer segmentation, basket AXA is one of the biggest insurance groups in the
analysis or prediction of customer behavior and prefer- world. AXA brand appeared in the Polish market
ences is very useful. in 2006 and through the acquisition of Winterthur
Profit Protection Program (PPP) was elaborated Group it emerged also in Polish insurance and retire-
in 2003. It focused on the customer recognition and ment fund market. AXA Group performs its insurance
analysis, which are bringing high profit but are likely activities in Poland through the following companies:
to change the insurance company (e.g. due to the expi-  AXA Insurance (Avanssur S.A. Polish Division) –
ration of the policy). Program assumed investments offers the full scope of communication insurance,
in such customers in order to keep them in the company  AXA Universal Retirement Association,
so they could provide further profit. SAS Institute be-  AXA Open Retirement Fund – active in Poland
came a strategic partner in the realization of the pro- since 1998 as a II pillar of Polish retirement system
gram. managed by AXA Universal Retirement Associa-
First stage included construction of data warehouse, tion,
which gathered and shared the following customer data:  AXA Life Insurance Association - active in Poland
 demographical – age, sex, customer contract data, since 1994. Leader in Polish insurance market.
 insurance – name and type of the insurance product, Providing modern solutions to individual and corpo-
value of the insurance premium, insurance period, rate customers in the scope of: life insurance, pro-
history of paid premiums, tective and health insurance and insurance with
 trade – distribution channel of the insurance prod- capital funds gathering financial resources for future
ucts purchase. retirement,
 AXA Insurance Company active in Poland since
PPP program focused on short-term products and indi-
1995 in the scope of personal and property insur-
vidual customers. First research was based on a 10%
ance.
of selected customers. Customers, who provide the
highest profit and are most likely to change the insurer Dedicated solution for Avanssur S.A. was based on two
(due to the expiration of current policy), were selected pillars:
from the group. The project managed to lower the aver-  data warehouse,
age quitting pace by 25%. Profit increase of 2% was  reporting system.
observed during six months of the research (generated Project was based on the Microsoft Solutions Frame-
by the observed group of customers). work methodology. Microsoft Solutions Framework is
The possibility of more precise prediction of growth a technical project approach based on a defined set
and formulation of profit, which transforms into better of rules, models, disciplines, ideas, guidelines and best
enterprise planning, was also of high importance. Due practices of the Microsoft Corporation. MSF method-
to the high effectiveness of the PPP program, the re- ology includes:
searched customer group was extended in 2004. Cus-  foundational principles – main rules that are the ba-
tomer Service Department was provided with a list sis for the whole structure; includes standard com-
of customers, which were to be treated in a preferred mon for all MSF structures,
way. Therefore a tool that allows a better control over  models – schematic descriptions of team model and
customer rotation and company's profit was created. process model project organization,
Two SAS Institute tools were used for the analysis and  disciplines – practical application of specific sets
reporting: SAS Enterprise Miner and SAS Enterprise of methods, terms and approaches (e.g. project
Guide. management, risk management, readiness manage-
AXA Insurance - example from the experience ment),
of InspireTech Sp. z o.o. [4]  key concepts – ideas that support the MSF princi-
ples and disciplines and are introduced on the basis
InspireTech Sp. z o.o. together with ABC Data Educa-
of proven practices,
tional Centre created and implemented a unique Busi-

 
 
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 proven practices - practices, which turned out to be With the use of Sybase IQ system the enterprise inte-
effective in real-life projects and in changing condi- grated 8 out of 10 different collective databases and
tions, created corporate data warehouse. The company limited
 recommendations – optional, but suggested practic- the need for disk space and lowered the cost of mass
es and guidelines. memory due to Sybase IQ system functions — ad-
vanced data compression and unique row indexing
InspireTech Sp. z o.o. constructed data warehouse for
mechanism.
Avanssur S.A. with the use of Microsoft SQL Server
2005 64-bit Edition platform and Microsoft Windows Sybase solution assures quick data access and minimiz-
Server 2003 Enterprise Edition server platform. es disk space required to record huge data collections.
Moreover Samsung Life is prepared for the increase
One scaled information repository was created through
of the amount of data – high efficiency of Sybase IQ
the integration of heterogeneous data sources.
system – provides room for development.
Second pillar for Avanssur S.A. was based on Report-
Analytical responsibility in the scope of contract status,
ing Services and extended with individual needs
customer characteristics and people who prepare finan-
Avanssur S.A with the use of ASP.NET and C# on the
cial plans etc. was moved from the IT team to particular
Microsoft .NET 2.0 platform.
business teams, which allowed saving resources and in-
Samsung Life Insurance - example from the experi- creasing the general operational capacity. Field workers
ence of Sybase [11] in need of greater amounts of data can gain easy access
Samsung Life is the branch leader in South Korea. to the data warehouse in order to download current
Company sells individual and group life insurance and reliable information from an accessible and usable
through a gigantic network of agencies and over 30 environment. After the implementation the new system
thousand salesmen. did not cause any business processes delays.
Samsung Life Insurance was in need of an integrated Main benefits reached through the project were:
view of its IT system – enterprise was using 10 data  considerable increase of the operational capacity
storages, which were usually non-compatible and extra of the enterprise,
data was placed in different locations. The company  easy access to strategic data,
launched a data warehouse construction project in order  25% reduction of disk space in comparison with
to integrate current databases. other data warehouses.
Main task was the elaboration of quick, reliable pro-
cess, which would allow the field users a common data 7. Summary
view as well as integration of ten independent collec-
tive databases. Samsung Life had three targets of the The main task of managerial information systems
project: is the data analysis and provision of high quality infor-
 increase of the field-workers competences, allowing mation to all management levels. It is a common view
them to perform their own analyses, that implementation of managerial information system
 providing access to highly compatible data with is a success factor for enterprise activities. Demand for
a common viewer, such solutions is constantly rising, what enforces easy
access to precise and reliable information that support
 shortening of report generation time.
management processes. Another advantage of such so-
Products from various providers were simultaneously lutions is the possibility of use for person in charge,
tested, including: NCR, Oracle, IBM and Sybase. due to its user-friendliness and easy access.
Sybase IQ, database designed for data warehouses, was
When observing Polish insurance market, one can ob-
awarded first place due to the speed of inquiry pro-
serve that more insurance companies is using analytical
cessing and compression ratio. Higher compression ra-
tools and recording systems. Therefore not only owner-
tio results in more disk space and lower cost of mass
ship and gathering of processed data is important but
memory, what in terms of few TB is of significant
also proper usage of such data becomes of great signifi-
meaning. If the corporate database was built on the ba-
cance. Such usage of data is possible after the imple-
sis of other database type, perhaps a hard drive if 3 – 4
mentation of managerial information system and
times greater capacity would be required.
the data becomes valuable insurance information.

 
 
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Identification of the need of using an effective Business [5] Jaworska E. - Wycisnąć z danych co się da [in] Ma-
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No. 08, 2005.
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[6] Kimball R., Ross M., Thornthwaite W., Mundy J.,
tem implementation. Aim of enterprise activities should
Becker B. - The Data Warehouse Lifecycle Toolkit.
be the drive to integrated BI environment with the deci- 2nd Edition. Wiley Publishing Inc. Indianapolis
sion making process. 2008.
Efficient gathering of required information of all user [7] Kwaśniak M. - Towarzystwa ubezpieczeniowe sięga-
ją po informatykę [in] Gazeta Prawna, Vol. 1427,
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[8] Moss L.T., Atre S. - Business Intelligence Roadmap:
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ness Intelligence systems’ development in insurance ganizacji. Wyd. AE Katowice, Katowice 2007.
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gence Computerworld, No. 01, 2005.
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[11] Rabong T. - Samsung Life Insurance. Materiały refe-
justed to the needs and requirements of the user. rencyjne firmy Sybase Polska. Sybase Inc., Warsza-
wa 2007.
8. References [12] SAS Institute - At Allianz Elementar, SAS® delivers
improved customer knowledge, helps focus sales ac-
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Performance Insight with Business Intelligence
[13] Sobieszczyk T. - Analiza rentowności w branży
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Business Machines Corporation RedBooks, New
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York 2006.
wość Zarządcza. No. 08, pp. 18-21, 2004.
[2] IBM - System Business Intelligence w AIG PTE. Ma-
[14] Sobieszczyk T. - Analiza rentowności w branży
teriały referencyjne IBM Polska, http://www-
ubezpieczeniowej z wykorzystaniem narzędzi Busi-
05.ibm.com/pl/services/referencje/aigpte.html, 16-
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[3] Inmon W.H., Strauss D., Neushloss G. - DW 2.0:
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[16] Surma J. – Business Intelligence. Systemy wspoma-
reTech. InspireTech Inc., Warszawa 2007.
gania decyzji biznesowych. PWN, Warszawa 2009.

 
 
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