Microsoft office Access Online Training

Foundation Level 1&2 - Course Outline

Duration – Two Weeks
DAY 1
1. GETTING STARTED

a) Getting Familiar with the Access Screen

 Starting Access
 Identifying parts of the Access screen
 Working with the Ribbon & backstage view
 Using the quick access toolbar
 Creating a new blank database

b) Managing Data Base Files

 Opening & closing an existing database
 Using the navigation Pane
 Working with database objects
 Exiting Access
DAY 2-3
2. TABLES
a) Data Types

b) Creating a Table in Datasheet View

 What is a table?
 Creating a new table in datasheet view
 Defining table fields
 Assigning field names & data types Using the quick add feature
 Entering, editing, or deleting records
 Setting field sizes & using best fit
 Navigating through records
 Saving a table

c) Changing Views
 Switching between design & datasheet view

d) Creating a Table in Design View

 Adding fields
 Selecting data types & entering description
 Defining a field as a primary key
  Renaming, rearranging, or deleting fields
 Using the lookup wizard
e) Modifying Field Properties
 Setting field size & formatting
 Using the input mask
f) Sorting Records
 Sorting records in ascending or descending order
 Sorting records using multiple criteria
g) Searching Records
 Finding & replacing records
h) Printing
 Printing & previewing a table
 Printing records
 Changing margins & page orientation

DAY 4-5
3. TABLE RELATIONSHIPS

a) Managing Relationships
 Understanding relationships
 Setting primary keys & foreign keys
 Creating table relationships
 Types of relationships
 Viewing related tables
 Specifying referential integrity
 Printing database relationships
 Editing or deleting relationships
 Displaying related records in a sub-datasheet

DAY 6-8
4. QUERIES

a) Creating a Query by Using the Wizard

 What is a Query?
 Using the simple query wizard
 Selecting the table source
 Selecting fields
 Saving the query

b) Creating a Query in Design View

 Adding tables to the design query window
 Selecting fields & establishing query criteria
  Creating a multiple related tables query
 Sorting fields in a query
 Saving the query

c) Controlling Queries Output

 Opening & switching queries to design view
 Adding, rearranging or deleting fields
 Sorting the query output
 Filtering the query output with one or multiple criteria
 Hiding fields
 Changing column headings in a query

d) Filtering Data
 Filtering records by selection or by form

DAY 9-10

5. FORMS
a) Creating Forms by Using the Form Wizard
 What is a form?
 Creating a form using the form wizard
 Saving or renaming a form
 Sorting records using a form
 Entering, editing or deleting records using a form
 Creating a form from related tables
 Moving within or between records
 Printing forms

b) Creating Forms in Design View

 Switching views: Form, layout, & design view
 Showing or hiding the field list
 Adding or deleting controls
 Resizing, formatting, or aligning controls
 Moving controls & labels
 Displaying form properties
 Using fields to add controls
 Adding a form header & footer

DAY 11-12
6. REPORTS
a) Report Views
 Report view
  Print preview
 Layout view
 Design view
b) Creating Reports by Using the Report Wizard
 What is a report?
 Creating reports based on queries
 Preparing a report based on two or more tables
 Modifying reports
c) Creating a Report in Design View
 Using fields to add controls
 Moving & Resizing controls
 Adding & formatting controls
 Changing the report theme
 Adding headers & footers
d) Printing Reports
 Setting page margins & changing page orientation
 Printing & previewing reports