Index

Sl. No. Subject Page no.

1 Emergency Contact
2 Organizational structure of East Coast Railway & WAT Division
3 Waltair division map
4 Waltair Division at a glance
5 Functions of various Departments
6 Employee Charter
7 Conduct Rules
8 D&A Rules
9 7th CPC Pay matrix
10 Allowances
11 Leave Rules
12 Advances
13 Pass Rules - Travelling entitlements
14 Transfer Rules
15 Medical Facilities - UMID
16 Railway Quarters
17 Staff Welfare - CSBF/DSBF, ECoRSA
18 Grievance Mechanism
19 Prohibition of Sexual Harassment of Women at Working Place
20 Compassionate Grounds Appointment
21 New Pension Scheme
22 Retirement Benefits
23 MACPS
Technical Resignation, Permission for acquiring Higher
24
Qualifications.
25 Income Tax
26 Sick Certificates, Permission to leaving Hqrs.
27 Industrial Relations, SE/SEC/ECoR ECCS Ltd. (Urban Bank)
28 Holiday Homes
29 Abbreviations of Higher Officials in the Railway
30 Important Contact Numbers
Do’s and Don’ts for new employees while working KK – II,
31 Precautions to be taken while working in Electrified Section,
duties of Points Man and Gate Man.
32 Photo Gallery
 EMERGENCY CONTACT
Each employee is requested to handover a copy of points of contact to
his/her next of kin.

1. Name of the employee:

2. Aadhar no:

3. Blood group:

4. Employee No.:

5. Designation:

6. Department:

7. Contact number of the employee:

8. Place of posting:

9. Division/HQ:

10. Name of Supervisor/Officer:

11. Contact number of Supervisor/Officer:

12. Name & contact number of concerned welfare Inspector:

 ORGANISATIONAL STRUCTURE OF EAST COAST RAILWAY
East Coast Railway comprises of 3 (three) Divisions named Waltair (WAT), Khurda Road (KUR),
Sambalpur (SBP) and Carriage & Repair Works (CRW)/Mancheswar(MCS). There are 13 departments in
East Coast Railway viz: Accounts, Commercial, Electrical, Engineering, General Administration (GA),
Mechanical, Operating, Personnel, Safety, Security, Signal &Telecommunication, Stores & Rajbhasha. Each
department is headed by Principal head of the department (PHOD)/Coordinating Head of the Department
(CHOD). General Manager is the overall head of East Coast Railway and he is assisted by Additional General
Manager (AGM).

Divisional is headed by Divisional Railway Manager (DRM) and he is assisted by Additional

Divisional Railway Managers. There are 13 departments and each department is headed by Branch Officer.

Organisational Chart
WALTAIR DIVISION
DIVISIONAL RAILWAY MANAGER
CHETAN KUMAR SHRIVASTAVA

ADDITIONAL DIV RAILWAY MANAGER /INFRA ADDITIONAL DIV RAILWAY MANAGER/OP

AKSHAY SAXENA P.RAMACHANDRA RAO

Sakkeer Hussain C.T. Dr.B.G.S.Rao N.N.Singh

Sr.DPO/WAT CMS/WAT Sr.DOM/WAT
Sr.D
Ashok Kumar G.Suneel Kumar Jitendra Srivastava
Sr.DEN(Co-ord)/WAT Sr.DCM/WAT Sr.DSC/WAT

P.V.Prasada Rao B.Ramanna M.S.Sansanwal

Sr.DEE(TRD)/WAT Sr.DEE(OP)/WAT Sr.DEE(TRS)/WAT

V.H.M.Patro S.C.Kar S.K.Patro

Sr.DEE(G)/WAT Sr.DME/WAT Sr.DME/DLS/WAT

S.K.Dewangan S.K.Chetterjee K.B.Tirupataiah

Sr.DSTE/WAT Sr.DFM/WAT Sr.DMM/WAT

N.R.Sahu
Sr.DSO/WAT

Waltair Division Map

WALTAIR DIVISION AT A GLANCE
Waltair Division owes its origin to the erstwhile state-owned East Coast Railway, which came into existence in the
year 1893 with the construction of the Cuttack-Khurda Road-Puri line covering a distance of 96 Kms and its
subsequent link up along the East Coast upto Vijayawada - junction point of Southern Maratha Railway and Nizam's
Guaranteed State Railway. As a result, a total stretch of 1280 Km. of East Coast Railway covering the entire coastal
stretch of Cuttack – Khurda Road - Puri - Palasa - Vizianagaram - Visakhapatnam - Kakinada - Rajahmundry-
Vijayawada was opened to traffic between 1893 and 1896. Soon after, due to a change in the policy of the British
Government, the Bengal Nagpur Railway, popularly known as the B.N.R, took over the northern section of East
Coast Railway from Visakhapatnam to Cuttack including the Branch Line of Puri by 23.01.1902.

After Visakhapatnam was sanctioned a major port by the Secretary of State in 1924, the Railway Board on behalf
of the Government of India appointed the ‘Agent’ of B.N.R. as the Administrative Officer for developing the Vizag
Port. The same was completed and opened to Ocean Traffic on 07-10-1933. Thereafter, Waltair got its prominence
as an important terminal junction point for handling cargo in and out of Vizag Port on rail routes to the hinterland.

Waltair continued to be under the managerial control of B.N.R. till 14.04.1952, and then it became part of the
Eastern Railway at the time of the re-grouping of the Indian Railways. The merger of B.N.R. into Eastern Railway
however, did not last long and on 01.08.1955, South Eastern Railway was formed, comprising of the old B.N.R. lines.

Sambalpur Division was formed in April’94 and Raipur (excluding)-Therubali (including) section, a length of 324 Kms.
was carved out of Waltair Division. As a result of re-organization of Railways from 1.4.2003, Waltair is a part of the
East Coast Railway.
The Sections, Lines and Route Kilometers of this Division
Section Line Route KM Track KM

1) Duvvada-Visakhapatnam Main Line (Broad Gauge - Double) 212.812 603.015

2)Vizianagaram-Singapuram R - V Line (Broad Gauge - Double) 139.198 320
road-Therubali

3) Kothavalasa - Kirandul K – K Line (Broad Gauge - Single) 445.598 664.656

4) Koraput - Rayagada K – R Line (Broad Gauge - Double) 163.725 192
5) Bobbili – Salur Branch Line 16.725 18
6) Naupada - Gunupur Broad Gauge - Single 90.2 9267
7) VSPS Yd Complex 32.356 104.91
8) MYD 0 248.805
9) Tie Lines SCMN-DYD, KRPU-MVF, KTGA-THV 6.132 8.006
TOTAL 1106.444 2252.062
The Railway system of this Division passes through three states i.e. Andhra Pradesh (Srikakulam, Vizianagaram &
Visakhapatnam Districts), Orissa (Koraput, Rayagada & Gajapati districts) and Chattisgarh (Bastar & Dantewara
districts).

Departments-Functions-Controlling/Branch Officers
 S. Name of the Controlling/Branch Officer Functions
No. Department
1. Operations Sr. Divisional Operations Manager Train Operations, maintenance blocks

2. Commercial Sr. Divisional Commercial Manager Freight & Passenger earnings.

Ticketing/ Reservation/ Parcel
Booking, etc.
3. Civil Engineering Sr. Divisional Engineer Maintenance of Tracks, Bridges,
(Co-ordination) Gates, Quarters, Offices and etc.

4. Electrical Sr. Divl. Electrical Engineer (OP) Running staff & Crew management.
Sr. Divl. Electrical Engineer(TRD) OHE, PSI & Electric Traction.
Sr. Divl. Electrical Engineer (TRS) Electric Loco Shed
Sr. Divl. Elect. Engineer(Genl.) Electrical General & maintenance.
5. Mechanical Sr. Divl. Mechanical Engineer Carriage & Wagon, rake examination,
BPC
Sr.Coaching Depot Officer Coaching Depot, maintenance of
Sr. Divl. Mech. Engineer (Diesel) AC/TL
Diesel Loco Shed
6. Signal & Sr. Divisional Signal and Signaling & Telecommunication.
Telecommunication Telecommunication Engineer
7. Safety Sr. Divl. Safety Officer Safety, Disaster management and etc.
8. Stores Sr. Divisional Material Manager Stores, Procurement of materials.
9. Personnel Sr. Divisional Personnel Officer Recruitments, Retirements, Postings,
Promotions, Transfers, Seniority, Pay
roll, Welfare, Industrial Relations.

10. Accounts Sr. Divisional Finance Manager Finance management and Accounting
of Railway revenue & expenditure.
11. Security Sr. Divisional Security Commissioner Protection of Railway materials, Train
escorting, Intelligence & reporting of
Crime.
12. Medical Chief Medical Superintendent Divisional Hospital, Health Units and
medical examination.
CHARTER OF COMMITMENTS
 CONDUCT RULES
The Railway Service (Conduct) Rules 1966
(21.03.1966)
The Railway servants are governed by the
Railway Service Conduct Rules 1966, which lays
down the standard of conduct expected of every
Railway Servants and member of their family.
Rule.3.General: (1) These rules are mainly that
Every railway servant shall at all times—
(i)maintain absolute integrity; (ii)maintain devotion
to duty; (iii)do nothing which is unbecoming of a
railway servant + 18 Rules included vide Board's
letter dated 12.01.2015
2.(i) Every railway servant holding a supervisory
post shall take all possible steps to ensure the
integrity and devotion to duty of all railway servants
for the time being under his control and authority,
(ii) No railway servant shall, in the performance of
his official duties, or in the exercise of powers
conferred on him, act otherwise than in his best
judgment except when he is acting under the
direction of his official superior.
(iii) The direction of the official superior shall
ordinarily be in writing, and where the issue of oral
direction becomes unavoidable, the official superior
shall confirm it in writing immediately thereafter;
and
(iv) A Railway servant who has received oral
direction from his official superior, shall seek
confirmation of the same in writing as early as
possible, whereupon it shall be the duty of the
official superior to confirm the direction in writing.
Rule.3.A. Promptness and Courtesy : No Railway
servant shall – (a)in the performance of his official
duties, act in a discourteous manner; (b)in his
official dealings with the public or otherwise adopt
dilatory tactics or willfully cause delays in disposal of
the work assigned to him.
Rule.3.B. Observance of Government’s policies:
Every railway servant shall, at all times —(i)act in
accordance with the Government’s policies
regarding age of marriage, preservation of
environment, protection of wildlife and cultural
heritage;
(ii)observe the Government’s policies regarding
prevention of crime against women.
Rule."3 C. Prohibition of sexual harassment of
working women –
(1)No Railway servant shall indulge in any act of
sexual harassment of any woman at any work place.
(2)Every Railway servant who is in-charge of a work
place shall take appropriate steps to prevent sexual
harassment to any woman at the work place.
Rule.4.Employment of near relatives of railway
servants in Company or Firm enjoying Government
patronage —
No railway servant shall use his position or influence
directly or indirectly to secure employment for any
member of his family in any company or firm.
No Group A officer shall, permit his son, daughter or
other dependent to accept employment in any
company with which he has official dealings, except
with the prior sanction of the Government.
A railway servant shall, as soon as he becomes
aware of the acceptance by a member of his family
of an employment in any company has to intimate
such acceptance to the Government and shall also
intimate whether he has any official dealings
previously or at that point of time.
Rule.5.Taking part in politics and elections:- No
railway servant shall be a member of or be
otherwise associated with any political party or any
organization which takes part in politics nor shall he
take part in, subscribe in aid of, or assist in any other
manner, any political movement or activity.
Rule.6.Joining of Associations or Unions by Railway
Servants: No railway servant shall join, or continue
to be a member of an association or Union, the
objects or activities of which are prejudicial to the
interest of the sovereignty and integrity of India or
public order or morality.
Rule.7.Demonstration: No railway servant shall
engage himself or participate in any demonstration
which is prejudicial to the interests of the
sovereignty and integrity of India, the security of the
State, friendly relations with foreign states, public
order, decency or morality, or which involves
contempt of court, defamation or incitement to an
offence.
Rule.8.Connection with the press or other
media: No railway servant shall, except with the
previous sanction of the Government, own wholly or
in part, or conduct or participate in the editing or
management of, any newspaper or other periodical
publication or electronic media.
Rule.9.Criticism of Government: No railway servant
shall, in any radio broadcast, telecast through any
electronic media* or in any document published in
his own name or anonymously, pseudonymously or
in the name of any other person or in any
communication to press or in any public utterance,
make any statement of fact or opinion —
Rule.10.Evidence before Committee or any other
Authority: No Railway employee shall, except with
the previous sanction of the Government, give
evidence in connection with, any enquiry conducted
by any person, committee or authority or authority
in the course of giving such evidence not criticize the
policy or any action of the Central or State
Government.
Rule.11.Communication of Official Information: -
Every Railway servant shall, in performance of his
duties in good faith, communicate information to a
person in accordance with the Right to Information
Act, 2005 [22 of 2005] and the rules made
thereunder:
Rule.12.Subscription:- No railway servant, shall,
except with the previous sanction of the
Government or of the competent authority, ask for
or accept contributions to or otherwise associate
himself with the raising, of, any funds or other
collections in cash or in kind in pursuance of any
object whatsoever.
Rule.13.Gifts: No railway servant shall accept, or
permit any member of his family or (any other
person acting on his behalf) to accept, any gift. No
Railway servant shall accept or permit any member
of his family or any other person on his behalf to
accept any gift. Accepting lavish hospitality or
frequent hospitality from any individual having
official dealing with him.
On following occasions Railway servant may
accept gifts from his near relatives but he shall
where he accepts any such gift make a report of
such acceptance to the Govt. if the value of any
gift exceeds.
Group’A’ Group’B’ Group’C’
Wedding, Rs. 25000 Rs. 15000 Rs. 7500
anniversaries,
funerals & etc.
Other occasions Rs. 1500 Rs. 1500 Rs. 500
Rule.13.A. Dowry:— No Railway servant shall —
(i)give or take or abet the giving or taking of dowry;
or
(ii)demand directly or indirectly, from the parents or
guardian of a bride or bridegroom as the case may
be, any dowry.
Rule.14.Public demonstrations in honour of
Railway servants:- No railway servant shall except
with the previous sanction of the Government
receive any complimentary or valedictory address or
accept any testimonial or attend any meetings of
entertainment held in his honour, or in the honour
of any other Government servant:
Rule.15.Private Trade or Employment: (1) Subject
to the provisions of sub-rule (2), no Railway servant
shall, except with the previous sanction of the
Government (a)engage directly or indirectly in any
trade or business, or (b)negotiate for, or undertake,
any other employment, or
Rule.15.A. Subletting and vacation of Government
accommodation: No Railway servant shall sub-
let, lease or otherwise allow occupation by any
other person of Government accommodation which
has been allotted to him.
Rule.16.Investment, lending and borrowing: No
railway servant shall speculate in any stock, share or
other investment, Provided that nothing in this sub-
rule shall apply to occasional investments made
through stock brokers or other persons duly
authorized and licensed or who have obtained a
certificate of registration under the relevant law.
Rule.17.Insolvency and Habitual Indebtedness: A
Railway servant shall so manage his private affairs as
to avoid habitual indebtedness or insolvency. A
railway servant against whom any legal proceeding
is instituted for the recovery of any debt due from
him or for adjudging him as an insolvent shall
forthwith report the full facts of the legal
proceedings to the Government.
Rule.18.Movable, Immovable and Valuable
Property: `
(i) Every railway servant shall on his first
appointment to the railway service submit a return
of his assets and liabilities, in such form as may be
prescribed by the Government, giving full
particulars regarding— (ii) No railway servant shall,
except with the previous knowledge of the
Government acquire or dispose of any immovable
property by lease, mortgage, purchase, sale, gift or
otherwise either in his own name or in the name of
any member of his family; (iii)Where a railway
servant enters into transaction in respect of
movable property either in his own name or in the
name of a member of his family, he shall, within one
month from the date of such transaction, report the
same to the Government, if the value of such
property exceeds two months’ basic pay of the
Railway servant :
‘movable property’ includes —
“(a) jewelry, insurance policies the annual premium
of which exceeds two months’ basic pay of the
railway servant, shares, securities and debentures;”
(b)All loans, whether secured or not, advanced or
taken by the Government servant.
(c)Motor Cars, Motor Cycles, horses or any other
means of conveyance; and
(d)Refrigerators, radios, radiograms and television
sets.
(e) The factum of giving or receiving money between
father and son can be termed as a transaction of
movable property
(*)No permission of the Government is necessary
for taking Life Insurance Policy or making fixed
deposits in Banks, permission is required to be
obtained to join a Chit fund.
The intention of this rule is (i)the transaction
proposed to be entered into is for bonafide
purposes; (ii)the acquisition / sale of property in
question is at fair prevailing market prices and does
not involve any element of profiteering or
speculation; (iii)there is no reasonable ground to
hold that the transaction in question is the result of
the exercise of any undue official influence by the
officer e.g. in return of any official favours conferred
or likely to be conferred upon the prospective
seller/buyer of the property; and (iv)there is nothing
otherwise objectionable in return to the proposed
transaction.
Whenever a Railway servant wishes to build a
house, before starting construction of the house, he
should report or seek permission as the case may be
and after completion of the house, he should report
to the competent authority in proforma prescribed.
Rule.18.A. Restrictions in relation to acquisition
and disposal of immovable property outside India
and transaction with foreigners etc.:-
Notwithstanding anything contained in sub-rule (2)
of rule 18. No Railway servant shall except with the
previous sanction of the Government—Acquire or
dispose, either in his own name or in the name of
any member of his family, any immovable property
situated outside India.
19.Vindication of Acts and Character of Railway
Servants: (1)No railway servant shall, except with
the previous sanction of the Government, have
recourse to any Court or to the Press for the
vindication of any official act which has been subject
matter of adverse criticism or an attack of a
defamatory character.
Rule.20.Canvassing of Non-Official or other
Influence: No railway servant shall bring or attempt
to bring any political or other influence to bear upon
any superior authority to further his interests in
respect of matters pertaining to his service under
the Government.
Rule.21.Restrictions Regarding Marriage: (1) No
railway servant shall enter into, or contract, a
marriage with a person having a spouse living;
Rule.22.Consumption of Intoxicating Drinks and
Drugs: A railway servant shall (a)strictly abide by the
law relating to intoxicating drinks or drugs during
the course of his duties and shall also take due care
that the performance of his duties at any time is not
affected in any way by the influence of such drink or
drug. (b)refrain from consuming any intoxicated
drink or drug in a public place. (2)A railway servant
shall not — (a) appear in a public place in a state of
intoxication; (b)use any intoxicating drink or drug to
excess;
Rule.22 A Prohibition regarding employment of
Children below 14 years of age: No Railway Servant
shall employ to work any child below the age of 14
years.
Rule.23. Interpretation: The power of
interpreting these rules is reserved to the
President.
Rule.24. Delegation of Powers: The
Government may, by general or special order,
direct that any power exercisable by it under
these rules shall, subject to such conditions, if
any as may be specified in the order, be
exercisable also by such officer or authority as
may be specified in the order.
Rule.25. Repeal and Savings: The Railway
Services (Conduct) Rules, 1966, contained in
Appendix VI of the Indian Railways Establishment
Code Volume-I, shall cease to be in force except
as respects things done or omitted to be done.
Rule.26. Obligation to abide by all
administrative Instructions: Notwithstanding
anything contained in these rules, a railway
servant shall be governed by all the
administrative instructions that may be issued
from time to time in regard to the conduct of
Railway Servants.
RS (Discipline & Appeal) Rules, 1968: The following
are the penalties to be imposed against the staff
who have violated the Conduct rules:
Minor Penalties -
(i) Censure;
(ii) Withholding of his promotion for a specified
period;
(iii) Recovery from his pay of the whole or part of
any pecuniary loss caused by him to the
Government or Railway Administration by
negligence or breach of orders;
(iii-a) Withholding of the Privilege Passes or Privilege
Ticket Orders or both;
(iii-b) Reduction to lower stage in the Level by one
stage for a period not exceeding three years,
without cumulative effect and not adversely
affecting his pension;
7th CPC Pay Matrix
(iv) Withholding of increments of pay for a specified
period with further directions as to whether on the
expiry of such period this will or will not have the
effect of postponing the future increments of his
pay;
Major Penalties -
(v) Save as provided for in clause (iii-b) reduction
to a lower stage in the time-scale of pay for a
specified period, with further directions as to
whether on the expiry of such period, the
reduction will or will not have the effect of
postponing the future increments of his pay;
(vi) Reduction to a lower time scale of pay,
grade, post, or service, with or without further
directions regarding conditions of restoration to
the grade or post or service from which the
Railway servant was reduced and his seniority
and pay on such restoration to that grade, post
or service;
(vii) Compulsory retirement;
(viii) Removal from service which shall not be a
disqualification for future employment under
the Government or Railway Administration;
(ix) Dismissal from service which shall ordinarily
be a disqualification for future employment
under the Government or Railway
Administration:
 w.e.f. 01.01.2016

ALLOWANCES

S.
Name of the Allowance Rates
No.
Category Rates
Loco Pilot Mail/Express Rs. 2250/- P.M
Loco Pilot Passenger/Motorman Rs. 1125/- P.M
1 Special Running Staff Allowance
Guard Mail/Express Rs. 1125/- P.M
Loco Pilot Goods Rs.750/-P.M
Sr.Passenger Guard Rs.750/-P.M

Special Train controllers

2 Rs.5000/- Per month to Section controllers and chief controllers
Allowance

Granted to Track Maintainers-I,II,III and IV

Risk and Hardship Allowance for
3
Track Maintainers Rs.2700/- P.M. for Level-8 and below
Rs.3400/- for Level-9 and above

4 Breakdown Allowance
National Holiday Allowance
5
Special LC Gate Allowance to
6
Track Maintainer
7 Children Educational Allowance
Special Allowance for caring of
8 children to
Women staff with disabilities
9 N D A (Night Duty Allowance)
Category Lev Ra
el
Helper & other Gr.”D”Staff Level 1 Rs. 270/- p.m
Technician Gr.III Level 2 Rs.405/- p.m
Technicians Gr.II Level 4 Rs.540/- p.m
Technicians Gr.I Level-5 Rs.540/- p.m
Sr.Technicians/Junior Engineer Level 6 & Rs.675/- p.m
and staff in higher scales above
Pay matrix level Rate
Level-1 and 2 Rs.384/- per day
Level 3 to 5 Rs.477/- per day
Level-6 to 8 Rs.630/- per day
This is limited to non-gazetted staff.
This is granted to Track Maintainers deployed for manning any
of the Engineering Gates.
Rs.1000/- p.m. up to Level-8
Rs.1200/- p.m. for Level-9 and above
The reimbursement of Children Education Allowance/ Hostel
Subsidy can be claimed only for the two eldest surviving children
with the exception that in case second child birth results in twins/
multiple birth. In case of failure of sterilization operation the
CEA/ Hostel Subsidy would be admissible in respect of children
born out of the first instance of such failure beyond the usual two
children norm.
The amount of reimbursement of Children Education Allowance
will be Rs.2250 per month (fixed) per child.
The amount of ceiling of Hostel Subsidy is Rs.6750 p.m. The
reimbursement of Children Education Allowance for Divyang
children of Government employees shall be payable at double
the normal rates of CEA prescribed i.e. Rs.4500 per month (fixed).
7th P.C. provides benefits to women employees with disabilities
especially when they have young children and children with
disability. Women with disabilities (minimum Disability of 40%)
shall be paid Rs.3000/-per month as Special Allowance for Child
care. The allowance shall be payable from the time of the child’s
birth till the child is two years old. It shall be payable for a
maximum of two eldest surviving children.
The hourly rate of NDA shall be equal to {(Basic Pay +
Dearness Allowance)/200} which would be admissible to eligible
categories of non-gazetted Railway Servants for work put in
during the period from 22:00 hrs to 06:00 hrs.
 Nursing Personnel of all categories at all levels, working in
10 NURSING ALLOWANCE Railway Hospitals and registered under the Indian Nursing
Council Act, will be paid Rs. 7200 p.m.
Overtime is payable to staff for extra hours worked due to
exigencies of service under specific authorization from the
Competent Authorities to work beyond the rostered hours of
work and or on rest days, as the case may be.

Payment of overtime is regulated as 1 ½ times of the

11 Overtime Allowance ordinary rate of pay for overtime work done between the
rostered hours and statutory limits prescribed for each category
of staff and twice the ordinary rate of pay for overtime work done
beyond the statutory limit. The hourly rate of overtime will be
worked out on the basis of `Rostered Hours' over the period of
averaging.

The rates of Daily Allowance on tour as admissible to Railway

employees may be revised as under:

7th CPC Level Rate

Level 14 and above Rs.1200

12 Daily Allowance on Tour
Level 12 and 13 Rs.1000

Level 9 to 11 Rs.900

Level 6 to 8 Rs.800

Level 5 and below Rs.500

13 Health and Malaria Allowance Rs.1000/- p.m. up to Level-8

24% of Basic Pay for Class-X cities

14 House Rent Allowance 16% of Basic Pay for Class-Y cities
8% of Basic Pay for Class-Z cities
The Composite Transfer Grant shall be paid at the rate of 80% of
the last month's basic pay in case of transfer involving a change
of station located at a distance of or more than 20 kms from each
15 Composite Transfer Grant other. In cases of transfer to stations which are at a distance of
less than 20 kms from the old station and of transfer within the
same city, one third of the composite transfer grant will be
admissible, provided a change of residence is actually involved.
Level Rate for transport by road

Reimbursement on 6 and above Rs. 50/- per Km

16
Transportation of personal effects 5 Rs. 25/- per Km
4 and below Rs. 15/- per Km
 Employees Rates of Transport Allowance Per month
drawing pay in Employees posted Employees posted
pay Level in A 1/ A Cities at all other Places
9 and above Rs. 7200 + DA Rs. 3600 + DA
thereon thereon
3 to 8 & drawing Rs. 3600 + DA Rs. 1800 + DA
17 Transport Allowance (TPTA) pay Rs.24200 in thereon thereon
Level-1 &2.
1 and 2 Rs. 1350 + DA Rs. 900 + DA
thereon thereon
This allowance will be granted every month to defray the cost of
travel between office and residence. Disabled/Handicapped staff
will get double the rates of this allowance.

Category Rates
Officers of RPF/RPSF Rs. 20,000/- per annum
Persons below Officers rank Rs. 10,000/-per annum
of RPF and Station Masters
18 Dress Allowance Other categories of staff Rs. 5,000/- per annum
who were supplied uniforms
and are required to wear
them regularly
Nurses Rs. 1800/- per month

• Employees joining on Level -1 regular post

will be entitled for Rs.18,000 + Dearness
Allowance (DA) + Transport Allowance +
House Rent Allowance (HRA) .
• Employees joining on Level-2 regular post
will be entitled for Rs.19,900 + Dearness
Allowance (DA) + Transport Allowance +
House Rent Allowance (HRA) .
• Employees joining on Level -3 regular post
will be entitled for Rs.21,700 + Dearness
Allowance (DA) + Transport Allowance +
House Rent Allowance (HRA) .
• Employees joining on Level -5 regular post
will be entitled for Rs.29,200 + Dearness
Allowance (DA) + Transport Allowance +
House Rent Allowance (HRA) .
• Employees joining on Level -6 regular post
will be entitled for Rs.35,400 + Dearness
Allowance (DA) + Transport Allowance +
House Rent Allowance (HRA) .
• Annual Increment shall accrue in the next
cell of the respective column in the Pay
Matrix on the following 1st January or 1st
July, provided a period of 6 months
qualifying service has been fulfilled.
• Full daily allowance will be granted for each
completed day of absence from the
headquarters reckoned from mid-night-to mid-
night i.e. for each calendar day for the day of
departure from his headquarter or return to his
headquarter or when the journey commences
and ends on the same calendar day, the railway
servant shall be granted under-mentioned
proportion of the daily allowance:
Length of absence
Payable amount
from Hqrs.
for less than 6 30% of the daily
hours allowance.
duration
70% of the daily
between 6 and
allowance.
12 hours
 for more than 100% of the daily
12 hours allowance.
• Productivity Linked Bonus(PLB)
• Each employee will be covered under New
Pension Scheme (NPS). 10% of the basic pay will
be deducted in each month towards NPS
contribution. Government will provide 14% of
the basic pay towards such contribution.
LEAVE RULES
Type of leave Days
Casual Leave (CL) 08/10
Leave on Average Pay
30
(LAP)
Leave on Half Average
20
Pay (LHAP)
Paternity Leave 15
Maternity Leave
180
(Female)
Childcare leave 730
Leave
be claimed as a matter of right.
Each employee is entitled for:
1) Leave Rule & Joining Time:
Leave cannot be claimed as if right and leave
of any kind may be refused or revoked by the
authority competent to grant it, but shall not
be open to that authority to alter the kind of
leave due and applied for except at the
written request of the Railway Servant.
2). Leave on Average Pay (LAP):
A Railway Servant permanent or temporary
other than one who is serving in the Railway
service shall be entitled to 30 days leave on
average pay in a calendar year. The leave
account of every Railway Servant shall be
credited with leave on average pay in advance
in two installments of 15 days each as the 1st
• Professional tax will be deducted from the
salary each month as per rules of State
Government.
Remark
a)Administrative staff - 08
b) Field staff -10
15 days each on 1st January and 1st July
10 days each on 1st January and 1st
July.
To be availed within 6(Six) months of
the delivery.
For less than 2(two) survive children.
For less than 2(two) survive children.
cannot
day of January and July every calendar year.
The leave at the credit of a Railway Servant at
the close of previous half year shall be carried
forward to the next half year subject to leave
so carried forward plus the credit for the half
year does not exceed the minimum limit of
300 days. The entire leave on average pay in
the credit of a Railway Servant may be granted
to him at a time.
3). Leave on Half Average Pay (LHAP):
A Railway Servant permanent/temporary
shall be entitled to half average pay leave of
20 days in respect of each completed year of
service. It shall be credited to leave account in
advance in two installments of 10 days each
on 1st January and 1st July of each year. A
credit of 5/3 days for each completed month
of service may be made in the leave account
in cases of appointment during the year and
also for retirement or resignation.
4). Commuted Leave:
When LHAP is converted into half the amount
of such average pay the leave so converted is
termed as “Commuted Leave”. Such
commutation of due LHAP is permissible on
medical ground without any limit. LHAP may
be commuted into LAP (on medical certificate)
at the request of the employee even when he
has LAP at his credit in his leave account.
5). Leave not due:
This is a leave taken in advance of earning and
will be debited against half pay leave which
the Railway Servant earns subsequently.
Leave not due on Half Average Pay may not
exceed 360 days during his entire service on
medical certificate.
6). Extraordinary Leave:
Extraordinary Leave may be granted in special
circumstances; when no other leave is
admissible and when other leave is
admissible, a Railway Servant applies in
writing for the grant of extraordinary leave.
This leave is not debited to the leave account.
No leave salary is admissible during such
leave. Extraordinary leave may be granted in
combination with any other leave that is
admissible, excepting Child Care. In case of
permanent staff, extraordinary leave may be
granted upto 5 years at a time.
7). Maternity Leave:
A female Railway Servant (including an
Apprentice) with less than two serving
children may be granted maternity leave.
Entitled to get 180 days. 45 days during the
entire service period, in case of
abortion/miscarriage. Maternity leave can be
availed in continuous with other leaves. Grant
of Maternity leave is also admissible in case of
still born child and in case of female Railway
employee who has married a widow/widower
with children from his former wife. During
such period of leave the railway servant shall
be paid leave salary equal to the pay drawn
immediately before proceeding on leave.
8). Paternity Leave:
A Male Railway Servant (including Apprentice)
with less than two serving children may be
granted Paternity Leave. A period of 15 days
may be granted during the confinement of his
wife. He shall be paid leave salary equal to the
pay drawn immediately before proceeding on
leave. This leave shall not be debited against
the leave account. Paternity leave may be
combined with any other kind of leave. This
leave may be allowed to him in case it is
applied for or availed of, at least partly within
a period of six months of child’s birth.
Paternity leave may be utilized fully or at least
commence within six month of child’s birth.
9). Special disability leave:
This leave may be granted to a Railway
Servant (Permanent/Temporary) Gazetted or
Non-Gazetted who is disabled by injury
accidentally inflicted or caused in or in
consequence of performance of his official
duties or position. The period of leave shall be
such as is certified by the authorized medical
attendant of Railway Servant to be necessary
and shall in no case exceed 24 months in
respect of one disability and will be counted
as duty. Leave salary during such leave shall
for the first 120 days of any kind. This leave
may be combined with leave of any kind.
10). Hospital Leave:
Hospital leave may be granted to Railway
Servant other than Group-A & B while under
treatment for illness of injuries if such illness
or injury is directly due to risks incurred in the
course of official duties on production of
medical certificate from an Authorized
Medical Attendant. For first 120 days equal to
leave on average pay. For the remaining
period eligible for half pay leave. Max.28
months.
11). Study Leave:
Study leave shall be granted to a Railway
Servant with due regard to the exigencies for
public service to enable him to undergo in or
out of India a special course of study
consisting of his/her studies on a technical
subject having a subject and close connection
with the sphere of his duty. If it is satisfied to
be definite advantage to the Government in
the context of public interest or with frame
work on the background of the public servant.
For the eligibility of such leave one has to
render not less than two years of regularly
continuous service including the period of
prohibition. An employee is less eligible which
is not due to reach the age of retirement
within three years from the date on which his
expected to return to the duty after expire of
the leave.
12). Casual Leave:
Casual leave is a leave admissible to Railway
servants in all Groups (A, B, C & D) and is
granted to enable them to attend to
sudden/unforeseen need/requirements. It is
not recognized as leave or subject to any rule
under this leave rules applicable to the
Railway servants. Therefore, a Railway
Servant on CL is technically not treated as
Absent from duty and his pay is not
intermittent. CL may be also granted on half
day basis to office staff, workshop, school. CL
cannot be combined with any other leave. CL
cannot be carried forward to the next year.
CL-08 days to all Railway Servants who are
eligible to avail of all public holidays or
workshop paid holidays. CL-10 days who are
not availed public holidays, Artisan staff other
than workshops staff. Casual labours who
have attained temporary status and who are
being allowed to avail of three National
Holidays like regular line staff. 13 days for
NEFR and 04 additional days granted in the
form of special CL in a calendar year to a
Railway employee with disabilities. Public
holidays, Closed holidays, Sundays and
Weekly offs follows within a spell of casual
leave will not count as casual leave and may
be prefixed and /or suffixed to casual leave. A
restricted holiday when it is availed of by a
Railway Servant should be treated as a public
holiday for this purpose.
13). Compensatory Casual Leave:
This leave is granted as a compensation to a
maintenance staff or office Group-D staff for
attending office on Sundays or Weekly off or
other holidays in which the office is closed for
the whole day. This leave is also admissible to
other staff governed under the Factory Act
and HOER in lieu of weekly off. This leave may
be enjoyed within a month from the day in
lieu of which a staff is admissible for such
leave falls which it will lapse. Supervisory staff
in similar circumstances is not be eligible for
the offs. Not more than three days of this kind
of leave may be availed at any one time. This
leave may be prefixed or suffixed to regular
leave, CL, Sundays, Weekly off or Holidays
where admissible.
14). Special Casual Leave (SCL):
SCL may be granted to Railway Servants who
are Boy Scouts/Rovers for attending
camps/rallies. Also granted to contestants,
Sports tournaments and to the staff who
sustained injuries as a result of participation
in sports activities (RBE No.40/2010). Granted
SCL for attending meeting with officers as
representatives of the recognized unions. For
appearing as Defense Council in departmental
inquiries and also to TA Personnel before and
after training camps. Limited to 30 days in a
calendar year. It is not debitable to leave
account. May be extended beyond 30 days to
60 days but 90 days by GM for Sporting Events
of National and International importance.
15). Child Care Leave (CCL):
Women employees and single male
employees having minor children may be
granted this leave by the competent authority
for a minimum period of 730 days during the
entire service period for taking care of two
eldest surviving children up to their age of 18
years (no age restriction for disabled
children), whether for rearing or to look after
any of their needs like examination, sickness
etc. The employee shall be paid 100% leave
salary for first 365 days and 80% leave salary
for next 365 days. It may be availed in not
more than three (six spells single women
employees) spells in a calendar year.
Minimum for 05 days in one spell. CCL shall
not be debited from the leave account. CCL
may also be allowed for 3rd year as leave not
ADVANCES
HOUSE BUILDING ADVANCE:
House Building Advance Rules (HBA), 2017
Purpose:
House Building Advance (HBA) is admissible to
an employee for only one of the following
purposes;
(i) Constructing a new house on the plot
owned by the employee or spouse, either
jointly or individually.
(ii) Purchasing a plot and constructing a
house thereon.
(iii) Purchasing a plot under co-operative
Schemes and constructing a house / flat
thereon or acquiring a house through
membership of Cooperative Group Housing
Societies.
due (without production of medical
certificate).
16). Leave Encashment:
Railway Servants shall be permitted to encash
leave on average pay upto 10 days at the time
of availing Railway Passes/PTOs while in
service. A balance of 30 days leave on average
pay should be available to credit after taking
into account the period of encashment as well
as leave availed of. The total leave so
encashed during the entire career shall not
exceed 60 days in aggregate subject to the
condition that leave encashment can be taken
over in a block period of two years. Have to
furnish copy of Pass/PTO and leave to attach
sanction of copy of minimum one day CL/LAP
along with the application form. Cash
equivalent =BP+DA x 10 days.
30
(iv) Purchase / construction of house under
the self-financing schemes of Delhi Bangalore,
UP, Lucknow etc.
(v) Outright purchase of a new ready-built
house / flat from Housing Boards,
Development Authorities and other statutory
or semi-Government bodies and from
registered builders i.e. registered private
builders, architects, house building societies,
etc, but not from private individuals.
(vi) Expansion of living accommodation of an
existing house owned by the employee or
jointly with spouse. The total cost of the
existing, structure (excluding cost of land) and
the proposed additions should not exceed the
prescribed cost ceiling under these rules.
(vii) Repayment of loan or advance taken
from a Government or HUDCO or private
sources even if the construction has
commenced, subject to certain conditions.
(viii) Existing employees who have already
taken Home Loans from Banks and other
financial institutions are allowed to migrate to
this scheme, subject to fulfillment of extant
conditions.
(ix) Constructing only residential portion of
the building on a plot earmarked for a shop-
cum-residential plot, in a residential colony,
subject to prescribed cost ceiling.
Eligibility:
(i) All permanent government employees.
(ii) All other employees with at least 5
years of continuous service, provided they do
not hold permanent appointment under a
State Government and the sanctioning
authority is satisfied about their likely
retention in service till the house is built and
mortgaged.
(iii) Members of All India Services deputed
for service under the Central Government /
Company / Association / Body of individuals
whether incorporated or not, which is wholly
or substantially owned or controlled by the
Central Government or an International
Organization, and autonomous body not
controlled by Government or Private Body.
(iv) Employees of Union Territories and
North East Frontier Agency.
(v) Staff/ Artistes of the All India Radio who
fulfill the condition prescribed at (ii) above
and have been appointed in long term
contracts extending to the age as per extant
rules.
(vi) Central Government Employees
governed by The Payment of Wages Act,
1936.
(vii) Central Government Employees on
deputation to another Department or on
Foreign Service. Such cases to be processed by
the Head of the Office of the Parent
Department.
(vii) Extant rules for eligibility conditions of
Ex-servicemen and of central government
employees under suspension remains
unchanged.
Note: In cases where both the spouses are
Central Government employees and are both
eligible for grant of House Building Advance,
the advance will be admissible to both of
them jointly separately.
Cost Ceiling Conditions:-
Cost of the house to be built / purchased
(excluding the cost of plot) should not exceed
139 times of the basic pay of the employee
subject to a maximum of Rs.1.00 Crore (One
Crore) only. In individual cases, if the
Administrative Ministry is satisfied on the
merits of the case, the cost ceiling may be
relaxed up to a maximum of 25% by the Head
of the Department.
Amount of Advance:
(i) Only one advance shall be sanctioned to
the government servant during his / her entire
service;
(ii) The maximum amount of advance shall
be;
(a) 34 months basic pay subject to a
maximum of Rs.25.00 lakhs only (Rs.Twenty
five lakhs), or cost of the house / flat, or the
amount according to repaying capacity,
whichever is the least for construction /
purchase of new house / flat.
(b) For expansion of existing house, the
amount of HBA will be limited to 34 months
basic pay subject to maximum of Rs.10.00
lakhs only (Rs. Ten lakhs), or the cost of the
expansion, or the amount according to
repaying capacity, whichever is the least.
(c) The amount of the advance shall be
restricted to 80% of true cost of the land and
construction of house or cost of expansion of
living accommodation in the case of
construction in rural areas. This can be relaxed
and 100% can be sanctioned if the Head of the
Department certifies that the concerned rural
area falls within the periphery of town or city.
Repayment Capacity:
For the purpose of calculating the admissible
loan amount, the repayment capacity of the
central government employee shall be
calculated as below;
In cases of employee
a 40% of basic pay
retiring after 20 years
In cases of employee Up to 40% of basic
retiring after pay. 65% of DCRG
b
10 years but not later may also be
than 20 years adjusted
Up to 50% of basic
In cases of employee
c pay DCRG up to 75%
retiring within 10 years
can be adjusted
Applicable Rate of Interest and Methodology
of Recovery of House Building Advance:
(i) The Interest on Housing Building Advance
for the financial year 2017-18 onwards shall
be 8.50%. This shall be reviewed every 03
years to be notified in consultation with
Ministry of Finance.
(ii) The methodology of recovery of HBA shall
continue as per the existing pattern of
recovery of principal first in the first 15 years
in not more than 180 monthly installments
and interest thereafter in next 05 years in not
more than 60 monthly installments. The
advance carries simple interest from the date
of payment of first installment.
(iii) All cases of subsequent tranches /
installments of HBA being taken by the
employee in different financial years shall be
governed by the applicable rate of interest in
the year in which the HBA was sanctioned, in
the event of change in the rate of interest.
Note: The clause of adding a higher rate of
interest at 2.5% (two point five percent)
above the prescribed rate during sanction of
House Building Advance, as reproduced
below, stands withdrawn.
“Sanction should stipulate the interest 2.5%
over and above the scheduled rates with the
stipulation that, if conditions attached to the
sanction including those relating to the
recovery of amount are fulfilled completely to
the satisfaction of competent authority, a
rebate of interest of the extent of 2. 5% will be
allowed”.
Disbursement:
(i) Advance for purchase of ready built house
can be paid in one lump sum as soon as the
applicant executes an agreement in the
prescribed form. The employee should
ensure that the house is purchased and
mortgaged to the Government within 3
months of drawl of the advances.
(ii) Advance for purchase / construction of
new flat may be paid either in one lump sum
or in convenient installments at the discretion
of the Head of Department. The employee
should execute the agreement in prescribed
form before the advance / first installment of
advance is paid to him / her. The amount
drawn by the employee should be utilized for
the purchase / construction of the flat within
01 month.
(iii) Advance for construction / expansion of
living accommodation, etc, shall be payable in
two installments of 50% each. The first
installment will be paid after the plot and
proposed house / existing house is mortgaged
and the balance on the construction-
reaching plinth level.
(iv) Advance for expansion to be carried out
on the upper storey of the house will be
disbursed in two installments, first installment
on executing the mortgage deed and the
second installment on the construction
reaching roof-level.
(v) In the case of advance for purchase of plot
and construction of house, the advance will be
disbursed as below;
(a) Single Storied House: After agreement in
prescribed form is executed on production of
surety bond, 40% of the advance or actual
cost will be disbursed for purchase of plot. The
balance amount will be disbursed in two equal
installments, first after the mortgage is
executed and second on the construction
reaching plinth level.
(b) Double Storied House: 30% of advance
for cost of plot will be disbursed on
executing the agreement. The balance
amount will be disbursed in two equal
installments, the first on executing the
mortgage deed and the second on
construction reaching plinth level.
Mortgage and Creation of Second Charge:
(a) House shall be mortgaged on the behalf
of President of India. However, the employee,
if he wishes to take a second charge to meet
the balance cost of the house / plot or flat
from recognized financial institutions, then
he / she may declare the same and apply for
NOC at the time of the applying for HBA. NOC
for second charge will be given along with
sanction order of HBA. The total loan form
HBA and from all other sources cannot be
beyond ceiling cost.
(b) In case if HBA is availed by both husband
/ wife jointly;
(i) HBA Mortgage paper, insurance paper
and other papers regarding property shall be
submitted to one of the loan sanctioning
authorities of their choice.
(ii) A No Objection Certificate may be
obtained from the 2nd loan sanctioning
authority.
(iii) The property mortgaged to behalf of
President of India, shall be reconvened on the
prescribed form to the central government
employee concerned (or their successors in
interest, as the case may be), after the
advance together with interest thereon, has
been repaid to Government in full and after
obtaining No Demand Certificate in respect of
HBA loan sanctioned by the 2nd loan
sanctioning
Insurance:
(a) Immediately on completion of
construction / purchase of house / flat, the
employee shall insure the house with the
recognized institutions as approved by
Insurance Regulatory and Development
Authority (IRDA), for not less than the amount
of advance and shall keep it so insured against
damage by fire, flood and lightning till the
advance together with interest thereon is
repaid in full and deposit the policy
documents with the Head of the
Department (HOD). Renewal of insurance will
be done every year and premium receipts
produced for inspection of the HOD regularly.
(b) Penal interest of 2% over and above
existing rate of interest will be recovered from
the employee for those periods which are not
covered by insurance of the house.
Migration:
For existing House Building Advance
beneficiaries who wish to migrate, a separate
order for migration to the revised House
Building Advance rules will be issued shortly.
PERSONAL COMPUTER ADVANCE
The computer advance is eligible to all non-
gazetted staff subject to the following conditions.
The staff concerned has not availed any such
advances during last three to five years back and
no dues are pending against them.
The purchase of Personal computer should be
done within a month from the date of receipt of
advance and the proof of documents should be
submitted to the undersigned without fail,
otherwise the entire amount with accrued
interest should be returned back in lump-sum.
The respective branch officers should certify the
genuineness of transaction in the matter and
such certificate should be submitted through
TRAVELLING ENTITLEMENTS
(PASS/PTO)
proper channel to the undersigned within a
month of transaction.
Attested true copy of related documents
concerning to the personal computer purchased
with the assistance of this advances should be
submitted to the same authority as in the item
No. 03 above within one month from the date of
purchase which will be treated as government
property and would remain hypothecated in
favour of the General Manager, East Coast
Railway, Bhubaneswar until clearance of the
advances and accrued interest thereon.
The advances carry interest as decided by the
government from time to time. The capital with
interest is recoverable in maximum 70 (Seventy)
installments.
In case of mis-utilization of advances the penal
interest would be charged, Further the
administration will be at the liberty to decide as
to the manner of recovery and the concerned
staff will also be liable for disciplinary action as
per Railway Board’s letter No.
F(N)/Special/Adv/2/3, dated 06.01.1991.
The loan/loaner concerned will be subjected to
the provision of rules laid down in Para 15.46 G-
1 of the IREM and any other rules applicable in
the matter.
The employee concerned should note that the
said computer will add to the efficiency and
punctuality in works of the railway.
In the case computer purchased less than the
sanctioned advance the excess amount should
refund back forthwith.
The maximum of Advance can be sanctioned Rs.
50000/- per employee.
Length of service is one of the criteria.
Duty Pass : This includes all passes issued in
connection with Railway duty, transfer and
appointment (RBE-18/2011).
Privilege Pass : (RBE-03/2011)- These includes
against the employees dues including passes
issued on school privilege account meant for
employee himself, family, dependent and
adopted child.
Special Passes: Passes issued for outer duty
on privilege account e.g. passes on sports
account/residential card passes, pass on
medical ground, settlement passes,
complimentary passes etc.
One second class-A pass from the date of
appointment upto five years of service and
Two second class pass and one second class-A
pass after five years of service are issued on
the request of the employee.
Validity of Pass and PTO including half sets are
5 months from the date of issue. Validity of
year ending pass is 30th of May of every year.
Husband and Wife are eligible to avail
Pass/PTO for self, family and dependent
members if both are employees.
Privilege Passes/Privilege Ticket Orders are
admissible to the Railway employee for self,
family including adopted child and dependent
relatives as defined by Railway pass rules.
On joining employees are requested to submit
pass declaration form. They need to update as
soon as possible if there is any change in
family or dependent relatives.

Post-retirement
Class of complimentary
Pay
Category Duty Pass Privilege/Pass Privilege/Pass PTO passes (after 20
Level
& PTO years of Rly.
Service)
6& 1st Class 1st Class 1 set up to in the end
above of 5th year of Railway
5 2nd Class -A 2nd Class -A service & 3(three)
Non-
4 2nd Class -A 2nd /Sleeper sets thereafter. 4 sets 2 sets
Gazetted
3 2nd Class -A Class (Level-1 to 4 will get
2 2nd Class -A 1set 2nd A and 2 sets
1 2nd Class/SL 2nd class)

Have to produce a certificate from the

School Pass : school/college authority for the purpose of
School pass for journey of students the availing school pass.
(Son/Daughter) of an employee between the
place at which either parent is residing near to
school/college or vice versa.

School pass shall be limited to six single

journey passes a year per child.
Settlement/Retirement Pass:
It should be issued for recognized vacation Un-married daughter, earning or not, legally
consisting of at least three regular holidays.
divorced and widowed daughters are eligible
Students (Son’s/daughter’s) of railway for inclusion in post-retirement
employee in receipt of stipend as distinct from complimentary pass.
merit scholarship will be admissible for school
passes above 21 years of age.
Post Retirement Complimentary Pass shall not Post Retirement Complimentary Pass shall be
be issued to those railway employees who are issued to those who are granted
dismissed on or after 26th Oct, 2005. compassionate appointment in terms of rule-
65 of Railway Service (Pension Rules-1993).
Post Retirement Complimentary Pass shall not
be issued on whom the penalty of 100% cut in
pension and gratitude have been imposed.

TRANSFER RULES
Own Request Transfer Mutual Transfer

In case of Transfer at one’s own request to a Mutual transfer is permissible between two
new seniority unit the employee gets the staff of the same grade and corresponding
bottom most seniority on the day of joining cadre. For staff of different grades in the
new station. No loss of seniority if transfer is same cadre, mutual transfer is permissible on
effected in the same seniority unit. reversion to recruitment grade on acceptance
of bottom seniority. No minimum years of
For eligible to apply for inter Railway own
service required for applying for mutual
request transfer one has to complete
transfer. The senior or the two employees will
minimum of 5 years of service in parent
be given the place of seniority vacated by the
railway in which the staff is originally
other person. The junior will be allowed to
appointed. Condition of minimum of five (5)
retain his former seniority and shall be fitted
years service staff will be exempted in cases
into the seniority below the persons having
where (i) Transfers sought on mutual
the same seniority. Request for backtracking
exchange basis;(ii) Transfer sought on spouse
of mutual transfer shall not be entertained.
ground;(iii) Railway servants who are care-
givers to the disabled child; and
(iv) Physically handicapped Railway servants.

MEDICAL FACILITIES
East Coast Railway is having a wide network of List of Hospital and Health units:
Hospitals, Health units, empanelled hospitals in its
jurisdiction. Those members who are included in Divisional Railway Hospital (DRH) Waltair
Health Unit Marripalem
the pass are entitled to avail medical facilities
Health Unit Vadlapudi
from Railway. Medical facilities also available to Health Unit Vizianagaram
the dependent sons over 21 years of age without Health Unit Srikakulam
an upper age limit even if not a student or invalid, Health Unit Nawpada
provided he is only dependent on and resides with Health Unit Rayagada
the railway employee. A sick Railway employee Health Unit Lakshmipur
who refers to other Railway Hospitals/any Health Unit Araku
Health Unit Koraput
corporate hospitals, a medical pass is being
Health Unit Jagadalpur
provided along with accompanist. Health Unit Bacheli
Health Unit Kirandul
 List of Hospitals for referral:
1. Nehru Shatabdi Central Hospital Mahanadi
Coalfields Limited (A Talcher/Angul ORISSA-
759103
2. Neelachal Hospital A/84, Kharvel Nagar, Unit-III
Bhubaneswar/Khurdha ORISSA-751001
3. Apollo Hospitals, Plot No.251, Sainik School Road,
Unit- Bhubaneswar/Khurdha ORISSA-751005
4. Hi-Tech Medical College and Hospital, Health Park,
Pandara Bhubaneswar/Khurdha-751025
5. Hemalata Hospitals Limited, Nalco Square,
Chandrasekharpur Bhubaneswar/Khurdha
ORISSA-751023
6. Kalinga Institute of Medical Sciences,
Kushabhadra Campus (Campus-5), KIIT
Bhubaneswar/Khurdha ORISSA-751024
7. Institute of Medical Sciences and SUM Kalinga
Nagar Bhubaneswar, ORISSA-751003
8. AMRI Hospitals Plot No.1, Besides Satya Sai
Enclave, Bhubaneswar/Khurdha ORISSA-751030
9. Kar Vision Eye Hospital HIG-38, BDA Colony,
Gangadhar Meher Bhubaneswar/Khurdha
ORISSA-751013
10. Care Hospital, Visakhapatnam for all emergencies.
11. Seven Hills Hospital, Visakhapatnam for all
emergencies.
12. Apollo Hospitals, Visakhapatnam.
13. Mahatma Gandhi Cancer Hospitals & Research
Institute, Visakhapatnam.
14. Yashoda Super Specialty Hospitals,
Secunderabad.
Staff, can also take treatment in the following
tie-up Hospitals at their own expenses at
CGHS rates without any proper referral from
Railway authorities. (CMS/WAT letter
No.WHE/11/Tie Up, dated 23.01.2019)
➢ Seven Hills Health Care Pvt. Ltd., VSKP
➢ Apollo Hospitals, VSKP
➢ CARE Hospitals Pvt. Ltd., VSKP
➢ Mahatma Gandhi Cancer Hospital, VSKP.

Unique Medical Identity Cards (UMID)

Recently Railway Board has communicated the approval for issuing the Unique Medical Identity Cards
on pan India basis with regards to the colour scheme for serving and retired Railway employees and their family
dependents. Accordingly, South Central Railway has developed UMID software for generation of Smart Medical
Cards for the units in Indian Railways. In this module, the employees, pensioners and all eligible dependents can be
issued with spilt medical cards.

Applications for issue of cards can be submitted online only on this module by the serving employees and
pensioners (RELHS card holders). After necessary verification and approval by the administrators, the smart card
will be generated online for print/view/using in Hospitals. All eligible employees can register and apply online for
issue of Medical cards in the UMID Portal at https://umid.digitalir.in

STEPS TO REGISTER AND APPLY FOR UMID

 https://umid.digitalir.in

Click on login Tab

Click on Register

Click on Employee or pensioner as required

Enter Employee PF number, PAN no & Date of Birth

Enter mobile no

OTP will be sent to mobile no

Set password

Registration successful

Back to login page and log in with Employee PF number and password

Click on UMID icon

Initiate application

Enter Address, Aadhar & Blood group

Opt for health unit

Email ID

Click on PROCEED Tab

Upload PP, Scan copy of old medical card or pass declaration attested by supervisor, employee signature, any other
document. All documents uploaded should be less than 2 MB.

Add family member or dependents with details like name, relation to employee, address, mobile no & Email etc

Validate with OTP received in mobile no.

Upload PP, ID Proof and supportive documents of family member or dependents

SUBMIT

Application Status can be tracked: Estt. Co-Ord. Clerk: Establishment Clerk: Establishment Officer

Post approval by Establishment Officer, UMID card will be generated automatically

UMID card can be downloaded

UMID Android Mobile app Link: https://play.google.com/store/apps/details.id=in.digitalir.umid

RAILWAY QUARTERS
 Entitlement of Railway Accommodation

Eligibility for Railway Quarters is as under:

Srl.No. GP (As per 6th PC) Type of Quarters

1 GP 1800/- (Level-1) Type-I
2 GP 1900-2400/- (Level 2 to 4) Type-II
3 GP-2800-4200/- (Level 5 to 6) Type-III
4 Above GP 4200/- (Level-6 above) Type-IV

Allotment of Type-II Quarters to Railway Employees prior approval of DRM through Sr.DPO. Deserving
in Grade pay-Rs.1800/- (Rly. Board’s letter No. cases like medical ground, physically handicapped
2008/LMB/10/16 date: 18.04.2016). Allotment of employees and who has having handicapped
Type-II qtrs. to employees with grade pay Rs.1800/- children also may be given preference.
(Level 1) may be made by competent authority, in
case at any location, Type-II quarters are vacant and Subletting of Railway Quarters is strictly prohibited
no one entitled for it, is in waiting list, subject to the and severe action will be taken against the staff
condition that the license fee shall be liable to be concerned. However, sharing of accommodation is
recovered would be of type-II quarters and not as permissible and prior approval of the competent
per the entitlement for the employees in Grade Pay authority should be obtained before such sharing of
Rs.1800/- accommodation is permitted by the occupant of the
quarters to other staff. Un-authorized occupation of
Any out of turn allotment/regularization including Quarters from Type-I to IV, 40 times telescopic penal
father and son rule in case of charges will be charged.
death/retirement/medical invalidation should have
Committees for Quarter allotment
Divisional Quarters Committee.

(1) Chairman : Sr.Divl. Engineer (Co-ord), Waltair.

(2) Secretary &Convener: Sr.Divl. Personnel Officer, Waltair.
(3) Members : (i) All Departmental Officers.
(ii) 03 Representatives from ECoRSC
(iii) 03 Representatives from ECoRSU
(iv) 01 Representative each from SC/ST Assn. & OBC Assn. each

Branch/station Quarters Committee.

At Head Quarters, Station/Branch quarter committees will be formed and each committee will consist of:
(1) Chairman : Branch Officer/Sub-Divl. Officer or Officer nominated by the B.O.
(2) Members : (i) 01 Representative from ECoRSC
(ii) 01 Representative from ECoRSU
(iii) 01 Representative from SC/ST Association.
(iv) 01 Representative from OBC Association.

At present the Station Quarter Committees are at Tr/WAT, VZM, CHE, RGDA, LKMR, ARK, KRPU, JDB &
KRDL.

Staff Welfare
 Welfare measures
Recreational facilities at Institutes and Clubs etc:
• Medical care facilities- net work of hospitals Railway Institute are Visakhapatnam,
including specialized hospitals. Marripalem, Vadlapudi, Vizianagaram,
• Reimbursement of Medical Expenses. Srikakulam, Rayagada, Lakshmipur, Araku,
• Grant in aid to non Railway hospital Koraput, Jagadalpur, Bacheli and Kirandul.
• Various Welfare funds. Recreational facilities are available or In-door
• Children educational assistance. game (carrom, chess etc.), physical fitness, sports
activities, libraries and for the utilization of family
• Productivity Linked Bonus.
functions.
• Holiday homes.
• Schools and educational institutions for
The fund shall be managed by a Committee at
employee's children.
the headquarters of the Railway presided
• Insurances -Railway Employees Insurance
over by the Principal Chief Personnel Officer.
scheme, Group Insurance Scheme.
Besides Chairman the Committee shall consist
• Canteens.
of the following:
• Consumer co-operative societies.
• Staff benefit fund.
(i) The Principal Chief Personnel
• Advances to meet with urgencies and natural
Officer; Chairperson
calamities.
(ii) The Chief Medical Officer;
• Railway Minister’s Relief fund
(iii) The Additional Chief Engineer;
• Railway Institutes, Clubs, Community centers
(iv) One Officer from Finance.
etc.
• Picnic and camping sites. (v) One representative each from
• Children's tour and Camps. recognized Unions and member from All India
• Employee tour/camp. Scheduled Castes & Scheduled Tribes Railway
• Vocational training courses. Employees Association (AISC&STREA) and All
• Scouts and guides. India OBC Railway Employees Association
• Various measures for blind/physically (AIOBCREA).
handicapped persons.
• Sports and cultural activities. Similarly, the fund shall be managed by a
• Creche for children of working women. Committee members by Division level
• Children park. presided over by the Sr.Divisional Personnel
• Quarters facilities. Officer. The Committee members are:
• Rest rooms for Group D employees.
1) Sr.Divisional Personnel Officer,
Chairperson.
2) Each Officer from Finance and
Engineering Department.
3) One representative each from recognized
Unions i.e. DC/ECoRSC & DC/ECoRSU.

Welfare measures under taken in WAT Div under the aegis of CSBF & DSBF
Education Scholarship: - Scholarship for Higher
Technical/Professional Education of Girl Children: -
Scholarship of Rs. 18,000/- per annum for Girl
Children of Railway employees pursing Higher
Technical/Professional Education.
Eligibility: - All Non-Gazetted Employees
Scholarship for Higher Technical/Professional
Education of Male Children: - Scholarship of Rs.
18,000/- per annum for Male Children of Railway
employees pursuing Higher Technical/Professional
Education.
Eligibility: - All Non-Gazetted Employees
Scholarship for Higher Technical/Professional
Education: - Scholarship of Rs. 18,000/- per annum
for wards (Son/Daughter) of Railway employees
pursing Higher Technical/Professional Education.
Eligibility: - All Non-Gazetted Employees
Medical Assistance: - Financial Assistance to
Employees without Pay on Long Sickness: -
Financial assistance up to Rs. 10,000/- per month to
Railway employees continuing without pay due to
long sickness/hospitalization.
Eligibility: - All Non-Gazetted Employees with no
leave (LAP/LHAP) at their credit.
Financial assistance to employees suffering from
incurable diseases: - Financial assistance up to Rs.
40,000/- & Rs. 30,000/- to Railway employees &
dependents suffering from Chronic diseases i.e.
Cancer, Kidney etc.
Eligibility: - All Non-Gazetted Employees
irrespective of Levels. Amount of assistance will be
decided on case to case basis by DSBF committee on
recommendation of Rly. Doctor & Production of
money receipts.
Developing Occupational Skills:- Financial
assistance for developing occupational skills of
physically/mentally challenged employees & their
wards:
Financial assistance up to Rs. 2000/- per month for
developing skills of physically/mentally challenged
employees & their wards.
Eligibility: - Employees & their wards having 60% &
above disability. On production of receipts of
occupational skills/ rehabilitation training.
Promotion of Sports Activities:
All wards of Non-Gazetted Railway Employees
irrespective of Levels, financial assistance has been
given for outstanding performance in the academics
(10th, 12th, Degree, PG Diploma) and outstanding
performance in the field of Sports.
Provision of Open Air Gym :
In this regard, ARK, JDB, RGDA and KRDL have
already been installed open air gym equipment.
Women Empowerment Activities:
Health Check Up camps have been conducted on
women empowerment.
Recreational Facilities at the Institutes & Clubs:
Funds have been sanctioned for providing
recreational facilities in the Railway Institutes (VSKP,
MPM, VSPD, VZM, CHE, RGDA, LKMR, ARK, KRPU,
JDB, BCHL & KRDL) and Recreation Clubs (Officers
Club).
Recreational Facilities for Employees &Wards:-
Employees’ Holiday Camps to various tourist places
of interest may be organized every year for the
employees along with spouse.
Annual Children Camp/Children Summer Camps
have been organised every year. WAT Division has
organized Children Camp at Secunderabad.
Regular Yoga classes are conducted at various places
over WAT Division.
Family Benefit Fund: An amount of Rs.65,000/- will be
paid to the spouse on demise of the Railway Servant
those contributing Rs.125/- p.m. On superannuation,
employee will be paid an amount of Rs.30,000/-
An amount of Rs.10000/- will be paid as Funeral
expenses to the spouse of the Railway employee from
SBF.
East Coast Railway Sports Association (ECoRSA):
Waltair Division has always given importance to
Sports with the tagline “Think Sports, Think
Railways, Think Waltair”. In Visakhapatnam,
facilities have been arranged for all sports persons.
There is a Cricket Stadium of National standards and
Foot Ball Ground; Courts for Lawn Tennis (Synthetic
& Clay), Basket Ball, Ball Badminton, Volley Ball,
Boxing, Table Tennis and space for Marshal arts
Training and track for athletic, Gymnasium,
Weightlifting Hall, Swimming pool and a Walking
track.

GRIEVANCE MECHANISM

Staff can register their grievances by dialing Toll Free

Telephone No: 18003457140 on all working days ( 10:00hrs
to 17:00 hrs)

Grievances can be represented through Whatsapp SMS,

Mobile No.89780808610 for redressal. Also can submit
their grievances in ‘ecorportal’ through Google Chrome.

Personnel Department in Coordination with other

departments is conducting Hall-Chaal programmes at
different locations over Waltair Division.

Staff Grievance Registers for (SC/ST/OBC/UR) available with

all the Field Units/Stations over WAT Division.
The staff can avail DRM’s interview on every Monday
between 12:30 to 13:30 and every Tuesday, Thursday, Friday
between 15.30 Hrs to 16.30 Hrs., by registering their names
with the OS(G)/DRM Secretariat. In the absence of DRM,
they can meet ADRM.

Staff can represent to Sr.DPO/WAT and other Branch

Officers on all working days in between 15.00 to 16.00 hrs.
 Grievances can be represented through online-
“www.nivaran.railnet.gov.in”.

Grievances can be dropped in the Drop box provided in

major stations, ADEN units and Divisional Office of Waltair
Division. Staff can also send their grievance by post
addressed to the DRM.
PROHIBITION OF SEXUAL HARRASMENT OF WOMEN AT WORK PLACE
The Sexual Harassment of Women at months, for reasons recorded in writing,
Workplace (Prevention, Prohibition and where the Committee is satisfied that
Redressal ) Act, 2013 came into force with circumstances were there which prevented
effect from 9th December 2013. The Act seeks the woman from filing a complaint within the
to cover all women, irrespective of their age said period. It is further laid down that where
or employment status and protect them such complaint cannot be made in writing, the
against sexual harassment at all workplaces Committee shall render all reasonable
both in public and private sector, whether assistance to the woman to make the
organized or unorganized. complaint in writing.

What constitutes sexual harassment at
workplace?
The Vishaka guidelines define as sexual
harassment any unwelcome sexually
determined behaviour (whether directly or by
implication). These are:
• Physical contact and advances
• A demand or request for sexual favours
• Sexually coloured remarks
• Showing pornography
• Any other unwelcome physical, verbal or
non-verbal conduct of sexual nature
The complaint of sexual harassment at the
workplace can be made by an aggrieved
woman to the Internal Complaints committee
within 3 months of the incident (or where
there is a series of incidents, within 3 months
of the last such incident), provided further
that this time limit can be extended by 3
The Internal Committee shall conduct inquiry
into the complaint as per service rules
applicable to the charged official. Also where
the aggrieved woman informs the Internal
Committee that any term or condition of the
settlement arrived at under section 10 has not
been complied with by the charged official,
the Internal Committee shall proceed to make
an inquiry into the complaint. Provided
further that where the parties are employees,
the parties shall during the course of the
inquiry be given an opportunity to be heard
and a copy of the findings shall be made
available to both the parties enabling them to
make representation against the findings
before the Committee.
The inquiry shall be completed by the Internal
Committee within a period of 90 days.
The identity and addresses of the aggrieved
woman, charged official and witnesses, any
information relating to conciliation and
inquiry proceedings, recommendation of the
Internal committee and the action taken by
the employer under the provisions of this Act
shall not be published, communicated or
made known to the public, press and media in
any manner. Provided that information may
APPOINTMENT ON COMPASSIONATE GROUNDS
Appointments on Compassionate
Ground (C.G.) are those appointments which
can be made to the dependents of Railway
servants on the basis of a balanced &
objective assessment of the financial and
other condition of the family. If the case is
justified, then eligible member of the family
can be considered for CG appointment.
CIRCUMSTANCES IN WHICH C.G.
APPOINTMENT CAN BE MADE
1. Railway Employee die or permanently
crippled in the course of duty due to accident.
2. Railway Employee dies in harness as a
result of Railway accident while in service.
3. Railway Employee who die in harness
while in service.
4. Railway Employee declared medically
incapacitated by the authorized Railway
Medical Practitioner & who choose
retirement on medical ground.
5. Railway Employee who has developed
serious ailments like cancer, heart disease and
medically de-categorized & who vol. retired
on medical grounds even where alternative
job of same emoluments could be offered to
him, subject to the following provisions : (a)
The appointment will be given only in the
eligible Group “D” category. (b) Such an
appointment can only be given in case of
employees who are declared partially
decategorized at a time when they have at
least 05 years as more service left.
be disseminated regarding the justice secured
to any victim of sexual harassment under this
Act without disclosing the name, address,
identity or any other particulars calculated to
lead to identification of the aggrieved woman
and witnesses.
6. Appointment on compassionate grounds
can also be made in case of missing Railway
servant.
PERSONS WHO ARE ELIGIBLE FOR
APPOINTMENT ON C.G.
1. Son / Daughter / Widow / Widower of ex.
employee. & dependents of Bachelor /
Spinster ex employee. Spouse in case of
trainee dies.
2. Married daughter can also be considered
for appointment on CG, if the competent
authorities satisfy that the married daughter
will be the breadwinner of the bereaved
family.
3. Wholly dependent widow / divorced
daughter at the time of the letters
death/medically invalidate can also be
considerable for appointment on
compassionate ground, if the competent
authority satisfies about circumstances.
4. Where widow cannot take employment
and Son/Daughter are minor, the case may be
kept pending till the first son/daughter attains
the age of majority. After attaining the age of
majority, the Ward may apply for
appointment on C.G. within 2 years.
5. Adopted Son/Daughter shall also be
eligible to be considered for appointment on
Compassionate Ground. If(i)There is
satisfactory proof of legally valid adoption.(ii)
The adoption is legally recognized by the
personal law governing the Railway
 servant.(iii) The legal adoption process has
been completed/valid before the date of
death/decategorization of employee. Such
adoption has been accepted for issue of
privilege Pass/PTO’s as per provisions under
the pass rules
6. In case of a Railway servant who is
medically incapacitated or decategorized and
retires from service and if compassionate
appointment is otherwise permissible, such
appointment can be offered to the wife of the
Railway servant.
7. Railway may consider cases of
dependents of Railway employees dying OR
NEW PENSION SCHEME
• The New Pension Scheme is a new contributory
pension scheme introduced by the Central Government
for its own new employees. Under the new pension
system, each new central government employee will
open a personal retirement account on joining service.
Each employee will be covered under New Pension
Scheme (NPS). 10% of the basic pay will be deducted in
each month towards NPS contribution. Government
will provide 14% of the basic pay towards such
contribution. When the person retires, he will be able
to use these savings to take care of the needs and
expenses of his family during old age.
• This scheme introduced w.e.f 01.01.2004 for all
Railway employees who have joined in Railways on or
after 01.01.2004.
• The employee will be allotted a unique Personal
Pension Account Number (PPAN). This unique account
number will remain the same for the rest of your life.
You will be able to use this account and this unique
PPAN from any location and also if you change your job.
The PPAN will provide with two personal accounts:
1. A mandatory Tier-I pension account, and
2. A voluntary Tier-II savings account.
1. Tier-I account: The employee will deduct 10%
Retirement benefits
getting medically decategorized as
Bachelors/Spinsters, for appointment on
compassionate grounds. In such cases the
railway should verify the genuineness of the
claim of dependency for appointment of
dependents on the basis of documents such
as inclusion of the names of the family
members in the pass declaration (as
dependents) or in ration card etc. In the
absence of any such documentary proof, the
factual position regarding the extent of
dependency may be verified by deputing a
welfare inspector to enquire into the
circumstances.
of basic+DA+DP into Tier-I (pension) account on
a mandatory basis every month. The employee
will not be allowed to withdraw savings from this
account till attaining the age of 60.
2. Tier-II account: This is simply a voluntary
savings facility .The employee’s contributions
and savings in this account will not enjoy any tax
advantages.
• In the case of transfer of an employee, the
contributory pension can be transferred to the
concerned Central and State Government
authorities where the employee joined.
• The unique PRAN number will consist of 16
digits.
• The Government is setting up a new dedicated
regulatory authority for NPS. This will be named
the Pension Fund Regulatory and Development
Authority (PFRDA). The PFRDA will responsible
for the NPS and for protecting employee interest
in the NPS. The PAN number is mandatory for
NPS.
• The employee can withdraw 60% of savings as
lumpsum when retires. He can use the balance
40% of savings to purchase an annuity scheme
from a life insurance company of their choice.
The life insurance company will pay them a
monthly pension for the rest of their life.
Retirement Benefits: Retirement Benefits are
the benefits which an employee (NPS) is
eligible to get on Superannuation, Voluntary
Retirement, Death and Resignation from
Railway service. These can be briefly
summarised as under:
(i) On Superannuation
• Retirement Gratuity
• Commutation of Pension (Optional)
• Group Insurance (GIS)
• Leave Encashment
• Composite Transfer Grant
• Post Retirement Complimentary Passes
• Railway Employees Liberalised Health
Scheme (RELHS)
(ii) On Voluntary Retirement
• Retirement Gratuity
• Group Insurance (GIS)
• Leave Encashment
• Composite Transfer Grant
• Post Retirement Complimentary Passes
• Railway Employees Liberalised Health
Scheme (RELHS)
• Gold Plated Silver Medal
(iii) On Resignation
• Group Insurance (GIS)
• Leave Encashment - 50% of balance LAP
(maximum up to 150 days)
(iv) On Death
• Death Gratuity
• Group Insurance (GIS)
• DLI (Deposit Linked Insurance Scheme)
• Leave Encashment
• Composite Transfer Grant
• Widow Passes
• Railway Employees Liberalised Health
Scheme (RELHS)
(v) On Removal/ Dismissal
• Group Insurance
• Compassionate Allowance/Grant (If
sanctioned – to the extent of a maximum
2/3rd of Pension/Gratuity or both) as decided
by disciplinary authority.
Death-cum-Retirement Gratuity: DCRG is a
lump sum payment to the employee on his
retirement or to his family in the event of his
death or superannuation depending on the
case.
Retirement Gratuity:
(i) It is a lump sum payment to the
employee on his retirement.
(ii) A Railway Servant who has completed
five years qualifying service is granted
retirement gratuity equal to 1/4th of his salary
for each completed six monthly period of
qualifying service subject to a maximum of 16
½ times the emoluments, provided that the
amount of retirement gratuity payable shall,
in no case exceed Rupees Twenty Lakhs .
Death Gratuity:
(i) It is lump sum payment to the family of
a Railway Servant in the event of his death
while in service.
(ii) In the event of death of an employee
during service, the Death Gratuity shall be
admissible at the following rates:
Length of Service Rate of Gratuity
(a)Less than 1 year 2 times of salary
(b)One year or more
6 times of salary
but less than 5 years
(c) 5 years or more
but less than 20 12 times of salary
years
 Half of salary for every
completed six monthly period
of qualifying service subject
to a maximum of 33 times of
(d)20 years or more
salary provided that the
amount of death gratuity
shall, in no case,
exceed Twenty Lakhs.
Death Gratuity is payable to
The Railway Servant shall make a nomination
conferring on one or more persons the right
to receive DCRG provided that if, at the time
of making nomination, he has a family, the
nomination shall not be in favour of any
person other than the family members.
For the purpose of DCRG, the ‘Family’ includes
the following relatives of the Railway Servant:
(i) Wife/Husband
(ii) Sons
(iii) Un-married and widowed Daughters
(iv) Father
(v) Mother
(vi) Brothers below the age of 18 years and
un-married or widowed sisters
(vii) Children of a pre-deceased son.
In absence of any nomination, the Death
Gratuity is paid in order of preference as
mentioned above against the term family.
In case, the payment of DCRG is arranged late
and the delay is attributed to administrative
lapse, interest as per extant rate of interest on
PF shall be payable for the period beyond 3
months after it became due. The powers to
grant interest rest with General Manager.
Other benefits admissible on
Retirement/Death
(i)Leave Encashment
(ii)Composite Transfer Grant
(iii)Group Insurance
(iv)Deposit Linked Insurance
(v)Medical Facilities under RELHS
(vi)Post Retirement Complementary Passes
Leave Encashment: The lump sum amount
paid to a Railway Employee on
Retirement/Voluntary Retirement or on
Death, pertaining to leave (LAP) to his credit,
subject to a maximum of 300 days Leave on
Average Pay (LAP). It is calculated on the last
Pay drawn and the Dearness Allowance
admissible on the last pay.
Composite Transfer Grant: In the event of
retirement the Railway Employee and in case
of death, his family members are eligible for
Composite Transfer Grant, Retirement
Passes and Kit Passes, to carry the belongings
to their new place of residence, after
retirement/death.
Group Insurance: The ‘Group Insurance
Scheme, 1980’ which came into
existence w.e.f. 01.01.1982, provides for the
Railway Employee on a wholly contributory
and self financing basis, the twin benefits of
an Insurance cover to help their families in the
event of death during service and a lump sum
payment to augment their resources on
retirement.
The subscription is partly credited to an
‘Insurance Fund’ (70%) and partly to ‘Saving
Fund’ (30%). From Insurance Fund, payment is
made for insurance cover in case of death
while portion of subscription credited to this
fund with interest thereon is paid to the
employee on retirement or to the family, if he
dies while in service.
Scale of Group Insurance Amount
 joining. The Government servant at the time of
Amount of
Insurance Rate of resignation should specifically make a request,
Group of including that he is resigning to take up another
payable in the Subscripti
employee
event of death in on appointment under the Government for which he
service applied before joining the Government service; The
‘A’ 120000/- 120/- authority accepting the resignation should satisfy
‘B’ 60000/- 60/- itself that had the employee been in service on the
‘C’ 30000/- 30/- date of application for the post mentioned by the
‘D’ 15000/- 15/- employee, his application would have been
forwarded through proper channel.
Nomination
Permission for acquiring Higher Qualifications :
Every Railway Employee, who is a member of
this scheme, shall exercise a nomination in At the time of initial recruitment, the candidates
favour of a member of his family. In case of an have to indicate their complete
employee who has no family, the payment will educational/technical qualifications in the
be made to the person who had been Attestation forms duly submitting the attested
nominated for this purpose by the Railway copies of such certificates. In case, candidates fail to
Servant. If no nomination is made by an
declare and submit the certificates, the same will
employee who has no family, the amount will
be paid to the person who produces not be considered in future for entering into their
Succession Certificate. Service Records in normal course. For serving
employees who wish to acquire higher qualification,
Modified Assured Career Progression Scheme have to obtain ‘NOC’ prior to apply for the Courses.
(MACPS): For verification of genuineness of the certificates
before entering the qualifications on the SRs, the
MACPS introduced in Railways w.e.f. 01.09.08 by
candidates are required to submit prescribed fees in
replacing the existing ACP scheme. The Financial up-
gradation under the Scheme will be granted to those the form of DD.
staff, who have stagnated in the same level
continuously for 10 years without any promotion. Income Tax:
There shall be three financial up-gradations in the
Income tax slab for individual tax payers. All the
entire service of a Railway employee.
Technical Resignation : Government employees who are coming under the
purview of Tax payment or not, have to file Income
The benefit of past service is allowed, when the Tax returns every year.
employee has applied through proper channel for a
post in the same or some other Department, and is Income Tax Slab(Rs.) Tax
on selection, required to resign the previous post for up to Rs.2,50,000 NIL
administrative reasons. The resignation will be
Rs.2,50,000 – 5% on income exceeding
treated as technical resignation if these conditions
Rs.5,00,000 Rs.2.5 lakh (max. Rs.12,500)
are met.
Rs.5,00,000 – 20% on income exceeding Rs.5
If the candidates have applied for such posts Rs.10,00,000 lakh (max.Rs.1 lakh)+ Rs.12,500
before their joining, then they have to intimate the
details of such application immediately on their
 Over Rs.10,00,000 30% on income exceeding Apart from these Recognized Trade Unions,
Rs. 10 lakh+Rs.1 lakh+ there are some more Associations viz., All India RPF
Rs.12,500
S. Level Schedules of Meetings
No
Sick Certificates : 1. Division every 2 months in a year, total 6
meetings with each recognized
When a Railway employee, who is residing within Union.
the jurisdiction (within a radius of 2.5 KM of Railway 2. Zonal every 3 months in a year, total 4
Hospital) of Railway doctor, is unable to attend duty meetings with each recognized
by reason of sickness, he must produce a sick Union.
3. Board every 6 months in a year, total 2
certificate from the competent railway doctor in the
meetings with each recognized
prescribed form within 48 hours. If the employee is
Federation.
outside the jurisdiction of railway doctor, he should Association, All India Officers Association, All India
submit sick certificate from a registered medical Promotee Officers Association, All India OBC
practitioner within 48 hours. Association, All India SCST Association.
Railway employee reported sick up to three (3) SE/SEC/ECoR ECCS Ltd. (Urban Bank)
days , he may be allowed to duty on producing sick
& fitness certificates, even from the registered Railway Employee can join as a shareholder, a
medical practitioner. For more than 3 days, if the compulsory CMTD per month will be recovered
employee reported sick, he will be allowed to duty from such members. After completion of 01 year of
service and 01 year CMTD contribution, they are
after their fitness certified by the competent railway
entitled Loan at the following rates (there are 6
medical officer. If the sickness beyond the original
slabs, indicated herein up to 10 years for the
sick certificate, continuation of sick certificate shall information of new entrants).
be produced.
Holiday Homes
In exigency of service, the DRM may withdraw from
production of Private Medical Certificates. Holiday Homes have been set up in hill stations, sea-
side resorts or other pleasant surroundings as a
Leaving Station/Headquarters: measure of staff amenity. Railway employees can
apply through ONLINE for allotment. For contact the
Every Railway Servant shall take prior permission
competent authorities for allotment, may visit the
from the competent controlling Supervisor/Officer, official website of indianrailways.gov.in.
before leaving their Headquarters/Station.
Name of the Name of the Location
Industrial Relations Railway
Central Railway Mahabaleshwar, Matheran,
Indian Railways encourages to maintain Industrial Lonavala, Igatpuri, Dadar,
Relations between the Employers and Employees. Nainital, Pandharpur.
There are two recognized Trade Unions existing in Eastern Railway Puri, Nainital, Darjeeling,
Haridwar, Baidyanath dham,
this Division viz., ECoRSC affiliated to NFIR and Varanasi.
ECoRSU affiliated to AIRF. In this regard, Permanent East Central Nainital, Haridwar, Allahabad,
Negotiating Machinery (PNM) meetings will be held Railway Varanasi, Darjeeling, Puri,
in three levels between the recognized Trade Unions Baidyanath Dham, Maihar.
East Coast Railway Puri, Araku
and Administration.
 Northern Railway Shimla, Barog, Patnitop, Manali, PCOM Principal Chief Operating Manager
Baijnath Paprola, Haridwar, PCPO Principal Chief Personnel Officer
Rishikesh, Mussorrie, Kasauli, CSO Chief Security Officer
Salogra, Nainital, Shimla, Manali PCSC Principal Chief Security Commissioner
North Central Idgaha PCSTE Principal Chief Signal &
Railway Telecommunication Engineer
North Eastern Varanasi, Allahabad, Nainital, PCMM Principal Chief Material Manager
Railway CPRO Chief Public Relations Officer
North Frontier Shillong, Darjeeling, Nainital At Divisional Level
Railway DRM Divisional Railway Manager
North Western Jaipur, Udaipur, Mount Abu, ADRM/ Additional Divisional Railway
Railway Ajmer, Jaisalmer Infra Manager/Infrastructure
Southern Railway Kanniyakumari, Madurai, ADRM/ Additional Divisional Railway
Rameswaram, Courtallam, OP Manager/Operations
Palani, Kodaikanal, Ooty, Sr.DFM Senior Divisional Finance Manager
Coonoor, Trichy. DFM Divisional Finance Manager
South Central Tirupati, Horsley Hills, ADFM Asst. Divisional Finance Manager
Railway Aurangabad. Sr.DCM Senior Divisional Commercial Manager
South Eastern Puri, Darjeeling DCM Divisional Commercial Manager
Railway ACM Assistant Commercial Manager
South Western Goa, Mysore. Sr.DEE Senior Divisional Electrical Engineer
Railway DEE Divisional Electrical Engineer
Western Railway Pali Hill, Bandra, Dwarka-Rajkot, ADEE Assistant Divisional Electrical Engineer
Ujjain, Somnath, Veraval Sr.DEN Senior Divisional Engineer (Co-
West Central Pachmarhi (Co.) ordination)
Railway DEN Divisional Engineer
Chittaranjan Puri, Darjeeling ADEN Assistant Divisional Engineer
Locomotive Works
Sr.DME Senior Divisional Mechanical Engineer
Diesel Locomotive Puri, Nainital
DME Divisional Mechanical Engineer
Works
ADME Assistant Divisional Mechanical
Integral Coach Udagamandalam (Ooty)
Engineer
Factory
CMS Chief Medical Superintendent
Railway Coach Patnitop
ACMS Additional Chief Medical
Factory
Superintendent
Rail Wheel Ooty, Mysore.
Sr.DMO Senior Divisional Medical Officer
Factory
DMO Divisional Medical Officer
ADMO Assistant Divisional Medical Officer
Abbreviations of Higher Officials in the Sr.DOM Senior Divisional Operating Manager
Railway: DOM Divisional Operating Manager
ADOM Assistant Divisional Operating
At Zonal Level Manager
GM General Manager Sr.DPO Senior Divisional Personnel Officer
AGM Additional General Manager DPO Divisional Personnel Officer
SDGM Senior Deputy General Manager APO Assistant Personnel Officer
PCCM Principal Chief Commercial Manager Sr.DSC Senior Divisional Security
PCEE Principal Chief Electrical Engineer Commissioner
PCE Principal Chief Engineer DSC Divisional Security Commissioner
PFA Principal Finance Advisor ASC Assistant Security Commissioner
FA&CAO Financial Advisor and Chief Accounts Sr.DSTE Senior Divisional Signal &
Officer Telecommunication Engineer
PCME Principal Chief Mechanical Engineer DSTE Divisional Signal & Telecommunication
PCMD Principal Chief Medical Director Engineer
 ASTE Assistant Signal & Telecommunication Important Phone Numbers RLY Hospitals:
Engineer
Sr.DMM Senior Divisional Material Manager RLY – STD 085
DMM Divisional Material Manager Divl. Hospital & Health Units
Office
ADMM Assistant Divisional Material Manager Chief Medical Suptdt. 82470
Important Phone Numbers in Addl. Chief Medical Suptdt. 82456
Visakhapatnam: ACMS/FW&H 82452
Health Unit/VSPS & DLS 82073
Contract
Emergency Contacts Health Unit/MPM 85470
Number
Health Unit/VZM 83278
Police Control Room 100
Fire Service Station 101 Health Unit/CHE 85931
Ambulance Service 108 Health Unit/NWP 83524
Emergency helpline number 112 Health Unit/RGDA 85678
Blood Bank Helpline 1910 Health Unit/LKMR 85850
A.S.Raja Blood Bank 0891-2543436 Health Unit/ARK 84167
Blood Bank, KGH 0891-2564891 Health Unit/KRPU 83450
Women Helpline number 181, 1091 Health Unit/JDB 84650
Child Helpline number 1098 Health Unit/BCHL 84840
Eye Bank 1053 Health Unit/KRDL 84926
Eye donation and Eye bank 1053 Phone Numbers of Staff & Welfare Inspectors
Information
Railway helpline number 1512 Name of the Section Phone No.
Railway Reservation Enquiry 135 SWI
number in Visakhapatnam G.Uday Kumar DVD-KUK, 8978080605
All India Railway Inquiry 139 Comml/VSKP
Railway Complaint Number, +91 8121281212 S.Venkata Rao VZM- Dusi, TRD 8978080613
Vishakhapatnam units/WAT,
Railway Police Station, 0891 – 2746211 DLS/WAT
Vishakhapatnam G.R.K.Rao C&W units/VSKP 8978281142
Chief Staff & Welfare 0891-2882530 G.D.Bhaskar Malliveedu-Suku, 8978080607
Inspectors Running staff/WAT
M.N.Kishore KTGD – SGRM, 8978080606
Important Phone Numbers of RLY Security. Operating &
Guards/WAT, Stores
RLY Phone Nos– Deptt., ELS/WAT
Sr.DSC & other RPF posts STD 085 M.N.Rao GTLM-SPRD, 8978281146
Sr. Divisional Security S&T/WAT
82250 N.S.Kumar CHE-Pundi, NWP- 8978281148
Commissioner (RPF)
GNP, Elect./G/WAT
ASC/RPF 82412
Md.S.Arifsha VDPD, VSPS, all 8978281147
Security Control Room/ DRM
82817 Medical/Engg. And
Office
RPHO units
Security Helpline 182
K.S.Suvarna -- 8978281145
RPF/Post/MPM 85508 Kumari
RPF/Post/KTV 85300 P.V.G.Rao KRDL-JDB 9440315524
RPF/Post/DVD 83552 L.Srinivas KRPU-NKS 8455893677
RPF/Post/DLS 85501 Srinibas Patnaik KRDL-JDB 9589657616
RPF/ Out Post/ELS 85560 Do’s and Don’ts for new employees while working
RPF/Out Post/NCC 85544 KK – II (Koraput – Kirandul) Line. (issued by RPF )
➢ Not to disclose their identity and movement
with unknown persons.
➢ Keep Government Identity card issued by
concerned department always with them.
➢ Not to move in isolation.
➢ Get to know about the topography of the
jurisdictional railway stations and its
pathways for easy access of communication,
etc.
➢ Not to allow unauthorized persons along
with them while residing in railway areas.
➢ To maintain neutral relationship with
unknown local area people.
➢ Not to share Government policies with
unknown persons.
PRECAUTIONS TO BE TAKEN WHILE WORKING IN
ELECTRIFIED SECTION (From TRD department)
1. A permit to work must be obtained, if work is to
be carried out or any worker is required to come
within 2 meters of the 25 KV live overhead
equipment.
2. When unloading the rails along the track, care
shall be taken by PWI/PWM or mate to ensure
that the rails do not touch each other to form a
continuous metallic mass of length greater than
300 m.
3. Before fish plates are loosened or removed,
temporary electrical connection between the
two rails shall invariably be made.
4. In case of “rail fracture” the two ends of the
fractured rail shall be first temporarily connected
by a temporary metallic jumper of approved
design. In all cases of discontinuity of rails. The
two parts of the rails shall not be touched with
bare hands of un-insulated tools. Gloves of
approved quality shall be used.
5. Permanent way staff shall keep clear of the
tracks and avoid contact with the rails either
when approaching or reaching the work spot
when an electrically hauled train in within 250
m.
6. In track circuited area, insulated joints shall not
be bridged with bare hands or any metallic
articles.
7. Use of steel measuring tapes or long metallic
wires is prohibited in electrified sections.
8. PWI at site should ensure that temporary rail
bonds are connected through auxiliary rail
before opening/dismantling of rails joins for
replacing the panel.
9. NO bonds/temporary jumpers shall be opened
by the Engineering Branch without first
informing the TRD Supervisors.
10. At the time of dismantling/replacing track from
the site, PWI concerned will provide continuity
jumpers as per instructions given in ACTM in
addition to other instructions for the precautions
to be observed by permanent way staff.
11. The temporary jumpers shall be replaced by
permanent bonds in the quickest possible time.
12. The implantation of OHE masts shall be
maintained by the Engineering Branch as
recorded in the SED.
OPERATING SAFETY
Points Man duties:
➢ Report on duty in time in prescribed Uniform.
➢ Shall not perform duty under the influence of liquor,
drugs or intoxicants.
➢ Shall not leave his duty place without proper relief.
➢ Check all safety equipment at station. Ensure stable
loads are secured properly.
➢ Shall attend station in case of emergency or
accident.
➢ Shall obey all lawful orders of the Station Master on
duty.
➢ Private Number with Station Master at the time of
Exchange intact arrival of train, Points clamping and
Pad locking, Isolator operation, and stabling of
trains.
➢ While on duty Points Man shall perform shunting
operation including coupling or uncoupling of
vehicles, fixing rubber washers, closing the doors,
displaying hand signals etc.,
➢ Shall pilot the train in case of abnormal working.
Hot Axle Symptoms: Heat, Smell, Smoke, Whistling
sound, Flames
Action to be taken :
➢ Stop the train
➢ If not possible, Station Master advise to next station.
➢ Hot Axle train receive on Main Line.
➢ If not possible, stop the train at Home signal and
receive on any line.
➢ Wagon shall be examined and detached.
Brake Binding : Symptoms
➢ Burning smell from wheel and brake shoes.
➢ Smoke emission.
➢ Abnormal (ZZZZZ) sound on wheel.
➢ Fire splashing from brake shoes and wheel tyre in
night.
➢ Vibration of wagon.
➢ Wheel not rolling.
Releasing :
➢ Ensure that there is no air leakage from the affected
wagon.
➢ Ensure that the hand brakes of the wagon are fully
released.
➢ Ensure empty/ load handle is on proper position.
➢ Rotate SAB anti clockwise.
➢ Release the DV by pulling the releasing valve till
brakes are released.
➢ Isolate distribution valve by pulling the isolating
handle and then release the QRV.
Gate Man duties:
➢ Report on duty with proper Uniform and valid
competence/ certificate.
➢ Follow Gate working instructions strictly.
➢ He shall ensure that equipment at LC gate are
complete and in working order.
➢ He shall be polite and courteous in his behavior
towards the public.
➢ He shall report any defect in the gate to the Station
Master on duty without delay.
➢ In case of train parting, he shall attract the attention
of the Loco Pilot and Guard by shouting and
gesticulating instead of showing danger signals.
➢ He shall ensure closing and locking of gate properly.
➢ He shall keep the channels of check rails and keep
the surroundings of gate lodge clean and tidy.
➢ Watch all passing train and keep sharp look out for
any unusual, like hot axle, hanging parts, fire on
train shifted load or any other situations
endangering safe running of train.
LC Gate Jam :
➢ He shall put back the Gate signals to ON position.
➢ Try to remove the obstruction if possible.
➢ Inform to SM on duty.
➢ Protect the gate with detonators and banner flag/
red light across the track.
➢ Make efforts to warn the approaching train of Loco
Pilot.
Gate Boom Not Closed :
➢ Inform to Station Master on duty under exchange of
Private Number.
➢ Fix red flag by day red light on the post for road
traffic.
➢ Secure the gate against road traffic by means of
safety chains and pad locks.
➢ If provided secure with emergency boom.
Disclaimer : -
This booklet is only indicative and is by no
means exhaustive. Nor it is intended to be a
substitute for the existing rules, procedures,
instructions and guidelines. It should not be
produced in any Court of law and in case of any
doubt, the original circulars on the subject
should be relied upon as authority.
 It is our privilege to have you with us in our
team of dedicated Railwaymen . Let us join our
hands together to serve the Nation with an
ever safe and secure wheels on line connecting
various cultures across state boundaries

Wish you a very happy stay in Waltair

Division

Sakkeer Hussain C.T., IRPS

Senior Divisional Personnel Officer
E.Co.Railway, Waltair.

<<<>>>
Sincerely acknowledge the hard work rendered by Personnel Branch team under the leadership of Shri
S.Ramakrishna Rao, DPO, Shri D.V.Appa Rao, APO/Engg., Shri A.Rama Rao, APO/M&EL, Shri
Ch.V.Durga Prasad, Ch.OS/Rectt. & team, Shri K.Satya Sai, Ch.OS/Staff Section and team, Shri
G.Uday Kumar, Ch.S&WI & team, Shri K.Suresh, OS/Welfare & team for organizing the joining mala of new
RRC recruitees.

Compliments to Sri K.Chandra Sekhar, OS/Ruling and Shri G.Taraka Ramana, OS/D&A for bringing out the
brief and highly informative hand book for new recruitees.