Professional Documents
Culture Documents
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
TENDER DATA
The conditions of tender are the Standardised Conditions of Tender as published by the Public Procurement and
Asset Disposal Board on the IPMS homepage.The Standardised Conditions of Tender make several references to
the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the
interpretation of any ambiguity or inconsistency between it and the Standardised Conditions of Tender.Each item of
data given below is cross-referenced to the clause in the Standardised Conditions of Tender to which it mainly
applies. There are many other clauses in which the data is required.:
Procurement Department: Botswana Police Service
Tenderers who are domiciled in Botswana must, In order to be considered for the award of the contract, be registered with
the Public Procurement and Asset Disposal Board in the following category:
Expression:[ 203- Electrical, Electronic, Mechanical, Fire and ICT Supplies -- 01-Electrical and Electronic Equipment,
Spares and Accessories (includes ICT, photographic equipment and others) ] OR [ 211-General Supplies -- 19-Hardware
tools and construction materials ]
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
PRICING INSTRUCTIONS
Standard Instructions:
1.PRICE
The price shall remain fixed for the whole period of the contract from the date of award. The financial bid should
clearly indicate:
i.Professional fees, these should be quoted in man-hour(s).
ii.Reimbursable expenses, the rates should be clearly defined to determine reasonableness iii. Grand total of the
consultancy fee (including all applicable taxes).
2.CURRENCY
The prices and rates are to be stated in Botswana Pula or any international convertible currency.
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
4. Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the
Procuring Department only for the purpose of preparing and submitting a tender offer in response to the invitation.
Standardisedspecifications andother publications:
5. Obtain, as necessary for submitting a tender offer, copies of the latest versions of standardised specifications,
conditions of contract and other publications, which are not attached but which are incorporated into the tender
documents by reference.
Acknowledgeaddenda:
6. Acknowledge receipt of addenda to the tender documents, which the Procuring Department may issue, and if
necessary apply for an extension to the closing time stated in the Tender Data, in order to take the addenda into
account.
Site visit and / orclarificationmeeting:
7. Attend a site visit and / or clarification meeting at which tenderers may familiarise themselves with the proposed
work, services or supply (and location etc.) and raise questions. Details of the meeting(s) are stated in the Tender
Data.
Seek clarification:
8. Request clarification of the tender documents, if necessary, by notifying the Procuring Department at least five
working days before the closing time stated in the Tender Data.
Insurance:
9. Be aware that the extent of insurance to be provided by the Procuring Department (if any) may not be for the full
cover required in terms of the conditions of contract identified in the Contract Data. The tenderer is advised to seek
qualified advice regarding insurance.
Pricing the tenderoffer:
10. Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except VAT), and other
levies payable by the successful tenderer, such duties, taxes and levies being those applicable 14 days prior to the
closing time stated in the Tender Data.
11. Show Value Added Tax (VAT) payable by the Procuring Department separately as an addition to the tendered
total of the prices.
12. Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment except as
provided for in the conditions of contract identified in the Contract Data.
13. State the rates and prices in local currency unless instructed otherwise in the Tender Data. The conditions of
contract identified in the Contract Data may provide for part payment in other currencies.
Alterations todocuments:
14. Not make any alterations or additions to the tender documents, except to comply with instructions issued by the
Procuring Department, or necessary to correct errors made by the tenderer. All signatories to the tender offer shall
initial all such alterations. Erasures and the use of masking fluid are prohibited.
Alternative tenderoffers:
15. May submit alternative tender offers only if a main tender offer, strictly in accordance with all the requirements of
the tender documents, is also submitted. The alternative tender offer is to be submitted with the main tender offer
together with a schedule that compares the requirements of the tender documents with the alternative requirements
the tenderer proposes.
16. Accept that an alternative tender offer may be based only on the criteria stated in the Tender Data.
Submitting atender offer:
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
17. Submit a tender offer for providing the whole of the works, services or supply identified in the Contract Data,
unless stated otherwise in the Tender Data.
18. Return all Returnable Documents to the Procuring Department after completing them in their entirety, either
electronically (if they were issued in electronic format) or by writing in black ink.
Information & datato be completed inall respects:
19. Accept that tender offers, which do not provide all the data or information requested completely and in the form
required, may be regarded by the Procuring Department as non-responsive.
20. Submit the parts of the tender offer communicated on paper as an original plus the number of copies stated in the
Tender Data, with an English translation of any documentation in a language other than English, and the parts
communicated electronically in the same format as they were issued by the Procuring Department.
21. Sign the original and all copies of the tender offer where indicated. The Procuring Department will hold all
authorised signatories liable on behalf of the tenderer. Signatories for tenderers proposing to contract as Joint
Ventures shall state which of them is the lead partner whom the Procuring Department shall hold liable for the
purpose of the tender offer.
22. Seal the original and each copy of the tender offer as separate packages marking the packages as "ORIGINAL"
and "COPY". Each package shall state on the outside the Procuring Department's address and identification details
stated in the Tender Data, as well as the tenderer's name and contact address.
23. Where a two-envelope system is required in terms of the Tender Data, place and seal the Returnable Documents
listed in the Tender Data in an envelope marked “financial proposal” and place the remaining Returnable Documents
in an envelope marked “ technical proposal”. Each envelope shall state on the outside the Procuring Department's
address and identification details stated in the Tender Data, as well as the tenderer's name and contact address.
24. Seal the original tender offer and copy packages together in an outer package that states on the outside only the
Procuring Department's address and identification details as stated in the Tender Data.
25. Accept that the Procuring Department will not assume any responsibility for the misplacement or premature
opening of the tender offer if the outer package is not sealed and marked as stated.
Closing time:
26. Ensure that the Procuring Department receives the tender offer at the address specified in the Tender Data not
later than the closing time stated in the Tender Data. Proof of posting will not be accepted as proof of delivery. The
Procuring Department will not accept tender offers submitted by telegraph, telex, facsimile or E mail, unless stated
otherwise in the Tender Data.
27. Accept that, if the Procuring Department extends the closing time stated in the Tender Data for any reason, the
requirements of these Conditions of Tender apply equally to the extended deadline.
Tender offervalidity:
28. Hold the tender offer(s) valid for acceptance by the Procuring Department at any time during the validity period
stated in the Tender Data after the closing time stated in the Tender Data.
29. If requested by the Procuring Department, consider extending the validity period stated in the Tender Data for an
agreed additional period.
Clarification oftender offer aftersubmission:
30. Provide clarification of a tender offer in response to a request to do so from the Procuring Department during the
evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of arithmetical
errors by the adjustment of certain rates and / or item prices. No change in the total of the prices or substance of the
tender offer is sought, offered, or permitted. The total of the prices stated by the tenderer shall be binding upon the
tenderer.
Provide othermaterial:
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
31. Provide, on request by the Procuring Department, any other material that has a bearing on the tender offer, the
tenderer’s commercial position (including notarised Joint Venture agreements), or the preferencing and / or
reservation arrangements considered necessary by the Procuring Department for the purpose of a full and fair risk
assessment. Should the tenderer not provide the material, or a satisfactory reason as to why it cannot be provided,
by the time for submission stated in the Procuring Department’s request, the Procuring Department may regard the
tender offer as non-responsive.
Submit securities,bonds, policiesetc.:
32. If requested, submit for the Procuring Department’s acceptance before formation of the contract, all securities,
bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract identified in
the Contract Data.
33. Check the final draft of the contract provided by the Procuring Department within the time available for the
Procuring Department to issue the contract.
Return of othertender documents:
34. If so instructed by the Procuring Department, return all retained tender documents within 28 days after the expiry
of the validity period stated in the Tender Data.
3. PROCURING DEPARTMENT'S UNDERTAKINGS:
The Procuring Department undertakes to::
Respond toclarification:
1 Respond to a request for clarification received up to five working days prior to the tender closing time stated in the
Tender Data and notify all tenderers who attended the site / clarification meetings of those responses.
Issue Addenda:
2. If necessary, issue addenda that may amend or amplify the tender documents to each tenderer during the period
from the date of the Tender Notice until seven days before the tender closing time stated in the Tender Data. If, as a
result a tenderer applies for an extension to the closing time stated in the Tender Data, the Procuring Department
may grant such extension and, will then notify it to all tenderers.
Return late tenderoffers:
3. Return tender offers received after the closing time stated in the Tender Data, unopened, to the tenderer
concerned.
Tender offeropening:
4. Unless the two-envelope system described below is to be followed, open valid tender offers in the presence of
tenderers’ agents who choose to attend at the time and place stated in the Tender Data. Tender offers for which
acceptable reasons for withdrawal have been submitted will not be opened.
5. Announce at the opening the name of each tenderer whose tender offer is opened, the total of his prices,
preferences claimed and time for completion (if any) for the main tender offer only.
Two-envelopesystem:
6. Where stated in the Tender Data that a two-envelope system is to be followed, open only the technical proposal of
valid tenders in the presence of tenderers’ agents who choose to attend at the time and place stated in the Tender
Data and announce the name of each tenderer whose technical proposal is opened.
7. Evaluate the quality of the technical proposals offered by tenderers, then advise tenderers who remain in
contention for the award of the contract of the time and place when the financial proposals will be opened. Open only
the financial proposals of tenderers who score in the quality evaluation above the minimum number of points for
quality stated in the Tender Data, and announce the score obtained for the technical proposals and the total price
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
and any preferences claimed. Return unopened financial proposals to tenderers whose technical proposals failed to
achieve the minimum number of points for quality.
Non-disclosure:
8. Not disclose to tenderers, or to any other person not officially concerned with such processes, information relating
to the evaluation and comparison of tender offers, the final evaluation price and recommendations for the award of a
contract, until after the award of the contract to the successful tenderer.
Grounds forrejection &disqualification:
9. Determine whether there has been any effort by a tenderer to influence the processing of tender offers and
instantly disqualify a tenderer (and his tender offer) if it is established that he offered an inducement to or colluded
with any person with a view to influencing the award of the contract.
Test forresponsiveness:
10. Determine, on opening and before detailed evaluation, whether each tender offer properly received: • meets the
requirements of these Conditions of Tender, • has been properly and fully completed and signed, and • is responsive
to the other requirements of the tender documents. A responsive tender as one that conforms to all the terms,
conditions, and specifications of the tender documents without material deviation or qualification. A material deviation
or qualification is one which, in the Procuring Department's opinion, would: • detrimentally affect the scope, quality, or
performance of the works, services or supply identified in the Contract Data, • change the Procuring Department's or
the tenderer's risks and responsibilities under the contract, or • affect the competitive position of other tenderers
presenting responsive tenders, if it were to be rectified.
Non- responsivetender offers:
11. Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by correction or
withdrawal of the non-conforming deviation or reservation.
Arithmetical errors:
12. Check responsive tender offers for arithmetical errors, correcting them in the following manner: • Where there is a
discrepancy between the amounts in figures and in words, the amount in words shall govern. • If a bill of quantities
(or schedule of quantities or schedule of rates) applies and there is an error in the line item total resulting from the
product of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected. Where there
is an obviously gross misplacement of the decimal point in the unit rate, the line item total as quoted shall govern,
and the unit rate will be corrected. • Where there is an error in the total of the prices either as a result of
othercorrections required by this checking process or in the tenderer's addition of prices, the total of the prices shall
govern and the tenderer will be asked to revise selected item prices (and their rates if a bill of quantities applies) to
achieve the tendered total of the prices.
13. Consider the rejection of a tender offer if the tenderer does not correct or accept the correction of his arithmetical
errors in the manner described above.
Clarification of atender offer:
14. Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract arising from the
tender offer.
Evaluation ofresponsive tenderoffers:
15. Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to a
Comparative Offer and evaluate it using the tender evaluation method that is indicated in the Tender Data and
described below: Method 1: Financial offer 0) Rank tender offers from the most favourable to the least favourable
comparative offer. 0) Recommend highest ranked tenderer for the award of the contract, unless there are compelling
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
and justifiable reasons not to do so. Method 2: Financial offer and preferences 1) Score tender evaluation points for
financial offer, in the manner outlined below. 2) Confirm that tenderers are eligible for the preferences claimed in the
Preference Schedule and if so, score tender evaluation points for preferencing. 3) Calculate total tender evaluation
points. 4) Rank tender offers from the highest number of tender evaluation points to the lowest. 5) Recommend
tenderer with the highest number of tender evaluation points for the award of the contract, unless there are
compelling and justifiable reasons not to do so. Method 3: Financial offer and quality 1) Score for quality in the
manner described below, rejecting all tender offers that fail to score the minimum number of points for quality stated
in the Tender Data. 2) Score tender evaluation points for financial offer, in the manner outlined below. 3) Calculate
total tender evaluation points. 4) Rank tender offers from the highest number of tender evaluation points to the
lowest. 5) Recommend tenderer with the highest number of tender evaluation points for the award of the contract,
unless there are compelling and justifiable reasons not to do so. Method 4: Financial offer,quality and preferences 1)
Score for quality in the manner described below, rejecting all tender offers that fail to score the minimum number of
points for quality stated in the Tender Data. 2) Score tender evaluation points for financial offer, in the manner
outlined below. 3) Confirm that tenderers are eligible for the preferences claimed in the Preference Schedule, and if
so, score tender evaluation points for preferencing. 4) Calculate total tender evaluation points. 5) Rank tender offers
from the highest number of tender evaluation points to the lowest. 6) Recommend tenderer with the highest number
of tender evaluation points for the award of the contract, unless there are compelling and justifiable reasons not to do
so. Scoring of financial offers Score the financial offers of remaining responsive tender offers using the following
formula: NFO = W1 x A where: NFO = the number of tender evaluation points awarded for the financial offer. W1 =
the maximum possible number of tender evaluation points awarded for the financial offer as stated in the Tender
Data. A = a number calculated using either formulas 1 or 2 below, as appropriate. Formula Comparison aimed at
achieving Value 1 Highest price or discount A = (1 +(( P - Pm) /Pm)) 2 Lowest price or percentage commission / fee
A = (1 – ((P - Pm) /Pm)) where: Pm = the comparative offer of the most favourable tender offer. P = the comparative
offer of tender offer under consideration. Scoring quality Score quality in each of the categories stated in the Tender
Data and calculate total score for quality. General Scoring Rules Score financial offers, preferences and quality, as
relevant, to two decimal places. Where two or more tender offers score an equal number of tender evaluation points,
recommend the award of the contract to the tenderer with the highest number of: • Preference points when tender
evaluation method 2 is used. • Quality points when tender evaluation method 3 is used. • Preference points when
tender evaluation method 4 is used.
Insuranceprovided by theProcuringDepartment:
16. If requested by the proposed successful tenderer, submit for the tenderer's acceptance the policies and / or
certificates of insurance which the conditions of contract identified in the Contract Data, require the Procuring
Department to provide.
Acceptance oftender:
17. Notify the successful tenderer of the Procuring Department's acceptance of his tender offer by completing and
returning one copy of the Form of Offer and Acceptance before the expiry of the validity period stated in the Tender
Data, or agreed additional period. Providing the Form of Offer and Acceptance does not contain any qualifying
statements, it will constitute the formation of a contract between the Procuring Department and the successful
tenderer as described in the Form of Offer and Acceptance.
Notice tounsuccessfultenderers:
18. After the successful tenderer has acknowledged the Procuring Department’s notice of acceptance, notify other
tenderers that their tender offers have not been accepted.
Prepare contractdocuments:
19. If necessary, revise documents that will form part of the contract and were issued by the Procuring Department
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
as part of the tender documents to take account of: • addenda issued during the tender period, • inclusion of some of
the Returnable Documents, • other revisions agreed between the Procuring Department and the successful tenderer,
and • the Schedule of Deviations attached to the Form of Offer and Acceptance.
Issue finalcontract:
20. Prepare and issue the final draft of contract documents to the successful tenderer for acceptance as soon as
possible after the date of the Procuring Department's execution of the Form of Offer and Acceptance (including the
Schedule of Deviations). Only those documents that the Conditions of Tender require the tenderer to submit, after
acceptance by the Procuring Department, will be included.
CompleteAdjudicator'sContract:
21. Unless alternative arrangements have been agreed, arrange for both parties to complete formalities for
appointing the selected adjudicator at the same time as the main contract is signed.
Provide copies ofthe contracts:
22. Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of the
contract as soon as possible after completion and signing of the Form of Offer and Acceptance.
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
ITEM DESCRIPTION
QUANTITY
TRAY 1
1 Double Open End Wrench and Hex Key
Wrench set 18
2 15 Offset Super Torque Combination
Wrench Set 4
3 15 Offset Super Torque combination wrench
Set 16
4 Reversible Ratchet Combination Wrench
Set 15
5 75 Offset Double Ring Wrench set. 4
6 75 Offset Double Ring Wrench Set. 8
TRAY 2
7 Adjustable Wrench and Pliers Set. 3
8 Pliers Assorted Set 4
9 Double End Swivel-Socket Wrench Set 7
10 Chisels and Hammer Set 7
11 Retaining Ring Pliers Set 4
12 Flare Nut Wrench Set. 6
TRAY 3
13 ¼ DR Socket and Ball Point Hex Key
Wrench Set 72
14 3/8 DR Socket Set 35
15 ½ DR Flank Socket Set 25
16 Torque Wrench, Adapter and Ratchet
Handle Set 6
TRAY 4
17 Pipe Wrench and Ball Peen Hammer Set 2
18 ½ DR Bit Socket Set 12
19 Go-Thru Slotted and Phillips Screwdriver
Set 6
20 File Set 5
21 Hand Riveter Set 6
22 Star Screwdriver Set 8
TRAY 5
23 Star and Tamperproof Socket Wrench Set
40
24 L-Type Two Way- Ball Point and Hex Key
Wrench Set 8
25 Hacksaw, Adjustable Wrench and Pin
Punch Set 8
26 Measuring, Marking and Cutting Tool Set
11
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
NUMSpecifications/Requirements
DESCRIPTION
1. Cable Tester
2. Impact Termination Tool
3. RJ-45 Crimping Tool
4. Wire and Kevlar Scissors
5. E-Z UTP Cable Stripper
6. Electrical Wire Stripper
7. Professional Flashlight
8. Screwdriver Set
9. Ratchet Driver and Bit Set
10. 9" Linesman Pliers
11. 8" Long Nose Pliers
12. 7" Diagonal Pliers
13. Claw Hammer
14. 8" Adjustable Wrench
15. 8" and 10" Groove Joint Pliers (Qty 1
Each)
16. Diagonal Cut Pliers
17. 6" Wallboard Saw
18. Folding Utility Knife
19. Tape Measure
20. Protective Eyewear Clear AF Lens
21. The Artisan Series Case
22. 3-1/2’ Compact Digital Multi-meter
ITEM 3: 72 PIECES GEDORE TYPE
MECHANICAL TOOL BOXES x 5
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Preference:
Category of Preference Price Preference
EDD As per EDD Certificate
CEE 15%
Basis of Award:
The lowest priced and compliant bid will be recommended for award. The tender will be awarded in full.
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
TENDER NOTICE
Prequalification Required?: No
Tenderers who are domiciled in Botswana must, In order to be considered for the award of the contract, be registered with
the Public Procurement and Asset Disposal Board in the following category:
Expression:[ 203- Electrical, Electronic, Mechanical, Fire and ICT Supplies -- 01-Electrical and Electronic Equipment,
Spares and Accessories (includes ICT, photographic equipment and others) ] OR [ 211-General Supplies -- 19-Hardware
tools and construction materials ]
Submission of Bids will be preceded by submission of the digitally signed Bid Seals (Hashes), “Bid Preparation &
Payment“ as stated in the Tender Schedule (Key Dates) published in the Tender Notice.
After the expiry of the time of “Bid Preparation & Payment“ stage, the Bid round will be closed and a digitally signed
Super Hash will be generated by the Authorised Official of the Procuring Entity. This is equivalent to sealing of the
Tender Box.
Bidders have to decrypt their Bids and immediately re-encrypt their Bids online (Bid Re-encryption/Bid Submission)
after the generation of Super Hash within the date and time as stated in the Notice Tenders (Key Dates). The Bids of
only the bidders who have completed the Bid Re-encryption/Bid Submission stage within the stipulated time, as per
the Tender Schedule (Key Dates), will be accepted by the Integrated Procurement Management System.
Bidders are strictly advised to follow the Dates and Times as indicated in the Time Schedule in the Notice Inviting
Tender for each Tender. All the online activities are time tracked and IPMS enforces time-locks that ensure that no
activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Tender
Notice (Key Dates.
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
COVER PAGE
REPUBLIC OF BOTSWANA:
MINISTRY OF Ministry of Defence Justice and Security
A Supplies
CONTRACT FOR THE PROCUREMENT OF A three year framework contract for supply and delivery of
technician toolkits and workshop equipment
Tender No.: PR/Botswana Police Service/045
Date 05/08/2020 02:38 PM
Procuring Department Botswana Police Service
Contact Details::
Superintendant Dikgakgamatso Tlhalerwa Phone No 3605407 email dmodisa@gov.bw and/or Sub Inspector Thapelo
Mechidi Phone No 3605456 email tmechidi@gov.bw Fax 3900296
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Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
ITT ATTRIBUTES
Financial Year: 2020-2021
Is ITT part of Procurement Plan: NO
Reason It is in the not yet published 2020-2021 procurement plan
Supported Documents: Procurement Plan 20 21.pdf
Activity: A three year framework contract for supply and delivery of
technician toolkits and workshop equipment
Tender offers are invited for:
Supply band delivery of technician toolkits and workshop equipment to be acquired for 2020-2021, 2021-2022 and
2022-2023 financial years
Evaluation Method: Least Cost-Supplies
Basis of Award: Item rate award
Tender Document Fees Applicable?: Yes
Tender Document Fees: 250 ( Two Hundred Fifty Pula Only )
Tender Security Applicable?: Not Applicable
Contract Period:
Period Select
36 Month(s)
Allowed Currency for Tender Document: Botswana Pula(BWP)
Tender Validity Period:
Period Select
120 Day(s)
Delivery Period/Lead Time:
Period Select
14 Day(s)
Page 30 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 31 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
TRAY 2
7 Adjustable Wrench and Pliers Set.
8 Pliers Assorted Set
9 Double End Swivel-Socket Wrench Set
10 Chisels and Hammer Set
11 Retaining Ring Pliers Set
12 Flare Nut Wrench Set.
TRAY 3
13 ¼ DR Socket and Ball Point Hex Key Wrench Set
14 3/8 DR Socket Set
15 ½ DR Flank Socket Set
16 Torque Wrench, Adapter and Ratchet Handle Set
TRAY 4
17 Pipe Wrench and Ball Peen Hammer Set
Page 32 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
TRAY 5
23 Star and Tamperproof Socket Wrench Set
24 L-Type Two Way- Ball Point and Hex Key Wrench Set
25 Hacksaw, Adjustable Wrench and Pin Punch Set
26 Measuring, Marking and Cutting Tool Set
SPECIFICATIONBidder’s specifications
NUMSpecifications/Requirements
DESCRIPTION
1. Cable Tester
2. Impact Termination Tool
3. RJ-45 Crimping Tool
4. Wire and Kevlar Scissors
5. E-Z UTP Cable Stripper
6. Electrical Wire Stripper
7. Professional Flashlight
8. Screwdriver Set
9. Ratchet Driver and Bit Set
10. 9" Linesman Pliers
11. 8" Long Nose Pliers
12. 7" Diagonal Pliers
13. Claw Hammer
14. 8" Adjustable Wrench
15. 8" and 10" Groove Joint Pliers (Qty 1 Each)
16. Diagonal Cut Pliers
17. 6" Wallboard Saw
18. Folding Utility Knife
19. Tape Measure
20. Protective Eyewear Clear AF Lens
21. The Artisan Series Case
22. 3-1/2’ Compact Digital Multi-meter
Page 33 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
272 pieces
3Six corner ring spanner (size 6-24mm)
4Six corner sockets (size 8-24)
5Screw drivers set (flat) small, medium and large x 3
6Screw drivers set (star) small, medium and large x 3
7Extensions (short, medium and long) x 3
8Long reach sockets (16-21mm) x 6
9T bar x 1
10Ratchet x 1
11Hand vice grip x 1
12Allen keys set (5mm -12mm) x 16
13Heavy duty pliers x 1
14Heavy duty side cutter x 1
15Water pipe plier x 1
16Power bar x 1
SPECIFICATION FOR: Fully equipped Diesel Engine Pressure Washer Bidder’s Specification
NUMSpecifications/Requirements
17,5KW diesel engine
26000PSI pump
3With selectable 5 nozzles
Page 34 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
SPECIFICATION FOR: COMPOSITE OF 78 PIECES TOOL KIT 1000V INSULATED ELECTRICAL TOOL
BOXBidder’s Specification
NUM Specifications/Requirements
Composite of 78 Pieces tool kit 1000V insulated electrician tool set
1 26 x set of insulated sockets spanners
2 2 x Insulated socket driver extensions (Medium and long)
3 3 x insulated ratchet
4 1 x heavy duty side cutter
5 2 x long noses pliers ( short and long)
6 1 x Plier
7 1 x component remover
8 1 x Seizer plier
9 18 x Allen key sockets, mini sockets and screw drive sockets
10 5 x insulated allen keys
11 1 x cable trimming knife
12 8 x -insulated screw drivers
13 9 x insulated spanners
Page 35 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 36 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
7 Have Memory and storage function export or upload the data from PC.
8 Have Lithium battery and color screen
9 3.7V lithium battery power supply, Convenient and durable.
10 2.8 inches LCD Color screen, Clear, intuitive and personalization.
11 Can save and export 160 groups of data to computer (txt. format).
Page 37 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 38 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
3 Measuring Voltages:1 V RMS up to 10µF at 1kHz1 V RMS up to 1µF at 10kHz1 V RMS up to 100nF at 100kHz1 V
RMS up to 10nF 1kHz10kHz100kHz 1MHz
4 Measuring Speed: From trig to end of measurement*20ms20ms6ms6msFrom trig to data
ready*28ms28ms14ms14msAdditional time per measurement by average16ms16ms2ms2ms*)
5 Measuring Cables1m (39.3 inch) from bridge module to fixture (cables supplied by Dan bridge)
6 Input Protection2 Joule up to 1kV or 4µF charged 1000V
7 Bias Voltage internal Up to ±3.0VDC on generator terminal, set in 0.1V steps (internally generated) Bias Voltage
external Up to ±48V DC Frequency Accuracy ±1 digit Average>2
8Capacitance1kHz10kHzCapacitance Tan ?1pF- 39pF0.1pF- 3.9pF0.2 pF± .001040pF- 3.9µF4pF- 3.9µF0.05%*±
.00024µF- 399µF4µF- 39µF0.1%± .0007400µF- 1mF40µF- 400µF1%± .0020100kHz1MHz.03pF- .9pF.01pF-
3.9pF0.1pF± .00101pF- .9µF4pF- 0.9nF0.05%**± .0002-1nF- 9.9nF0.1%± .00071µF- 9µF10nF- 29nF0.2%±
.001010µF- 40µF30nF- 99nF1%± .0020*) Accuracy ± 0.2pF **) Accuracy ± 2pF. The above specifications require a
stable jig with capacitance lower than 30pF
9 Inductance1kHz10kHz100kHz Accuracy1MHz Accuracy10µH-100H 1µH-10H0.1µH-1H 1 parameter 0.1%0.02µH-
0.1H 1 parameter 0.1%(0,1%+0,05xQ)100k?- 400k2 parameter ± (0.1%+0.05xQ)2 parameter ± (0.2%+0.05xQ)
10 Resistance0.4?-40?0.4?-40?0.4?-40?0.1%0,4?-40?0,1%40?-4M?40?-4M?40?-1M?0.05%40?-
100k?0.05%100k?-400k?0.5%
11 Bin sorting Up to 12 limits for 1st parameter and 4 limits for 2nd parameter by opto-couplers
12 Interfaces Rear panel IEEE 488-2 (GPIB) and RS232CControlMeasure end, data ready, trig ready, fault and
status rig input DC, AC and contact closure Front panel PC card for set-ups, save and loading
13 Environment Ambient temperature10-30 degrees Celsius Warm-up time Minimum 30 minutesPower90-130 and
200-260 V AC, 50-60 Hz
14 Calibration interval Minimum Every 12 months
Page 39 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 40 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 41 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 42 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Num Universal RJ45 crimping tool. The tool must be capable of the following;
ITEM 32: ESD (Electrostatic discharge) Wrist Band and Antistatic Mat x 10
Page 43 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 44 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 45 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
ITEM 42: Full harness safety belts and Rigger tool vessel
Page 46 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
ITEM 48: E1 primary rate ISDN, basic rate ISDN and analogue hand held tester
Page 47 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 48 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Delivery:
Specific Delivery Place and Address Lead Time Schedule of Delivery
Requirements
Transport and
Telecommunications
Branch Botswana
Police Service Any weekday between
N/A Supplies and 4 weeks 0800hrs and 1600hrs
Accounts Office
(Office No. PCD 9)
Metsimotlhabe Road
Village Gaborone
Quality Control Measures:
N/A
Scheme Details:
Reserved procurement (Scheme 1): The Contractor is required to abide by the undertakings given in the Certificate
of Entitlement for Reserved Treatment contained in Annex __ to this Scope of Work.
Pro Formas of the relevant Schedule to the end of the Scope of Work.: No files attached.
Medium of Communication:
Government Purchase Order (GPO) will be used to procure the tools and/or equipment as and when required. Note
the quantities may be more or less than the stated estimate for the duration of the contract
Forms for contract administration.:
N/A
Electronic payments:
Applicable
Bonds and guarantees:
N/A
Payment certificates:
Invoices should be accompanied by a signed GPO and a delivery note for payment to be processed
Insurance provided by the Employer / Supplier:
N/A
Health and safety requirements and procedures:
N/A
ANNEXES: No files attached.
Page 49 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
COMPLIANCE REQUIREMENTS
STAGE I - COMPLIANCE WITH REQUIREMENTS:
Eligibility of the Tenderers shall be determined by checking their qualifications and capability in which they will be
required to submit some documents and other information for Tender Compliance as follows::
Compliance Requirement:
Upload supporting
Compliance Description Bidder Response documents
Submit copy of Valid of Tax
Clearance Certificate.
Verification will be done online
Submit a fully completed
Certificate of Authority of
Signatory
Submit a fully completed
Declaration Form For
Tendering Purposes
Submit fully completed Form
of Offer and Acceptance and
failure to submit will lead to
disqualification.
In the event that above requested documents / information are not included , bidders will be notified through
telephone, e-mail as an alert then by fax or by letter to submit within 2 – 5 days. If after 2 – 5 days, a bidder has not
submitted the required documents/information then their bids shall be disqualified for further evaluation. All bidders
shall submit the completed and signed Form of Offer and Acceptance (C1.1) in the first instance without fail.:
Allowed Currencies:
Page 50 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 51 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 52 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop
equipment
Tender No:PR/Botswana Police Service/045
Page 53 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop equipment
Tender No:PR/Botswana Police Service/045
Offer
Amo
Description(A
VAT Unit of Bidder's Quoted Unit unt
Item No detailed description of the works, Quantity Unit Price VAT
Applicable Measure Specifications Manufacture Amount Inclu
services or supplies) ding
VAT
Yes 1 Automotive Technician Toolbox Each 1 0.00 0.0 0.00 0.00
Yes 2 PC and Network Technician Tool Kit Each 1 0.00 0.0 0.00 0.00
72 Pieces Gedore Type Mechanical
Yes 3 Each 1 0.00 0.0 0.00 0.00
Tool Boxes
Yes 4 Diesel Engine Pressure Washer Each 1 0.00 0.0 0.00 0.00
Yes 5 Photo/Contact Tachometer Each 1 0.00 0.0 0.00 0.00
Yes 6 Digital Multifunction Tester Each 1 0.00 0.0 0.00 0.00
Yes 7 Digital PSC/Loop Tester Each 1 0.00 0.0 0.00 0.00
Yes 8 Digital Mustimeters Each 1 0.00 0.0 0.00 0.00
78 Pieces Tool Kit 1000v Insulated
Yes 9 Each 1 0.00 0.0 0.00 0.00
Electrical Tool Boxes
Yes 10 Jig Saw Each 1 0.00 0.0 0.00 0.00
Yes 11 Welding Screen Each 1 0.00 0.0 0.00 0.00
Yes 12 Mig Welding Machine Each 1 0.00 0.0 0.00 0.00
Yes 13 750W Drilling Machine Each 1 0.00 0.0 0.00 0.00
Yes 14 1500W Drilling Machine Each 1 0.00 0.0 0.00 0.00
Yes 15 Kango Hammer Each 1 0.00 0.0 0.00 0.00
Yes 16 Soldering Station Each 1 0.00 0.0 0.00 0.00
Digital Cable Tester/Thermo Control
Yes 17 Each 1 0.00 0.0 0.00 0.00
Auto Static
Yes 18 Digital Satellite Finders Each 1 0.00 0.0 0.00 0.00
Technician Tool Bag (Electronic) With
Yes 19 Each 1 0.00 0.0 0.00 0.00
Tools
Yes 20 Capacitor Tester Each 1 0.00 0.0 0.00 0.00
Yes 21 Digital Fluke Multi-Meters Each 1 0.00 0.0 0.00 0.00
Yes 22 Soldering Station Desk/Bench Lamp Each 1 0.00 0.0 0.00 0.00
Page 54 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop equipment
Tender No:PR/Botswana Police Service/045
Page 55 of 56
Public Procurement And Asset Disposal Board
Document Name:A three year framework contract for supply and delivery of technician toolkits and workshop equipment
Tender No:PR/Botswana Police Service/045
Yes 51 Multi-Function CCTV Camera Tester Each 1 0.00 0.0 0.00 0.00
Yes 52 Chain Blocks Each 1 0.00 0.0 0.00 0.00
Yes 53 Pedestal Drilling Machine Each 1 0.00 0.0 0.00 0.00
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