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Research

Public Health Reports


2017, Vol. 132(6) 669-675
Death Certification Errors and the Effect ª 2017, Association of Schools and
Programs of Public Health

on Mortality Statistics All rights reserved.


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DOI: 10.1177/0033354917736514
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Lauri McGivern, MPH1, Leanne Shulman, MS1,


Jan K. Carney, MD, MPH2, Steven Shapiro, MD1,
and Elizabeth Bundock, MD, PhD1

Abstract
Objective: Errors in cause and manner of death on death certificates are common and affect families, mortality statistics, and
public health research. The primary objective of this study was to characterize errors in the cause and manner of death on
death certificates completed by non–Medical Examiners. A secondary objective was to determine the effects of errors on
national mortality statistics.
Methods: We retrospectively compared 601 death certificates completed between July 1, 2015, and January 31, 2016, from
the Vermont Electronic Death Registration System with clinical summaries from medical records. Medical Examiners, blinded
to original certificates, reviewed summaries, generated mock certificates, and compared mock certificates with original cer-
tificates. They then graded errors using a scale from 1 to 4 (higher numbers indicated increased impact on interpretation of the
cause) to determine the prevalence of minor and major errors. They also compared International Classification of Diseases, 10th
Revision (ICD-10) codes on original certificates with those on mock certificates.
Results: Of 601 original death certificates, 319 (53%) had errors; 305 (51%) had major errors; and 59 (10%) had minor errors.
We found no significant differences by certifier type (physician vs nonphysician). We did find significant differences in major errors
in place of death (P < .001). Certificates for deaths occurring in hospitals were more likely to have major errors than certificates
for deaths occurring at a private residence (59% vs 39%, P < .001). A total of 580 (93%) death certificates had a change in ICD-10
codes between the original and mock certificates, of which 348 (60%) had a change in the underlying cause-of-death code.
Conclusions: Error rates on death certificates in Vermont are high and extend to ICD-10 coding, thereby affecting national
mortality statistics. Surveillance and certifier education must expand beyond local and state efforts. Simplifying and standardizing
underlying literal text for cause of death may improve accuracy, decrease coding errors, and improve national mortality statistics.

Keywords
death certificate, errors, mortality statistics, ICD coding, cause of death

The National Center for Health Statistics (NCHS) reported During Hurricane Sandy, the Red Cross used death certifi-
>2.5 million deaths in the United States in 2013, each of cates to track fatalities related to the storm to provide assis-
which generated a death certificate.1 The death certificate tance to surviving family members, including counseling,
is a legal document that serves multiple purposes, such as emergency housing, and other disaster-related needs.5 The
providing families with the cause and manner of death and accuracy of the death certificate is paramount, but several
being required to settle estates, insurance, and other survivor
benefits.2 Death certificates have a direct effect on legal
proceedings, civil and criminal, and provide important evi- 1
Office of the Chief Medical Examiner, Vermont Department of Health,
dence in court. In civil cases, death certificates are used in Burlington, VT, USA
personal injury actions, health care liability claims, and 2
Robert Larner, MD College of Medicine, University of Vermont,
insurance and workers’ compensation claims.3 Burlington, VT, USA
Death certificates also have far-reaching effects on fam-
ilies, education programs, health surveillance, public health Corresponding Author:
Lauri McGivern, MPH, Office of the Chief Medical Examiner, Vermont
research and funding, policy, and health statistics. Death Department of Health, 111 Colchester Ave, Baird 1, Burlington,
certificates track the health of a population and guide the VT 05401, USA.
allocation of resources for research and health programs.4 Email: lauri.mcgivern@vermont.gov
670 Public Health Reports 132(6)

studies have demonstrated that errors in certification are and contributory causes), and certifier type (physician,
common.4,6-16 advanced practice registered nurse, physician assistant) from
In New York City, inaccurate cause of death on certificates the original certificates to Microsoft Excel.
led to inaccurate health disparity tracking. One study of death We requested medical records on all cases. Cases were
certificates in 2008 revealed that the disparity in premature randomly assigned for review to 1 of 5 nationally certified
heart disease between white and black people in New York medicolegal death investigators who are registered nurses
City was underestimated because hospitals that incorrectly and routinely review medical records and write reports for
overreported premature heart disease served larger propor- the purpose of cause and manner of death determination by
tions of white people than black people.17 In a study by Yin the Office of the Chief Medical Examiner (OCME). Blinded
et al, misclassification of colon and rectal cancer deaths on to the original certification, they reviewed the records,
death certificates affected estimated survival rates. The study abstracted and summarized the medical history and circum-
compared cancer site data from the California Cancer Registry stances of death, and generated a report.
with cause of death on death certificates between 1993 and The investigator report (without patient-identifying data
1995 and found misclassification in 700 of 11 404 (6%) colon or information on original certification) was submitted to 2
cancer deaths and 1958 of 5011 (39%) rectal cancer deaths, of physician Medical Examiners for their determination of
which 1605 of 1958 (82%) were misclassified as colon cancer. cause, contributory cause(s), and manner of death. We
When deaths were reclassified correctly, the cause-specific entered the Medical Examiners’ determinations into the
survival rate for colon and rectal cancer decreased.18 study database. Medical Examiners met to review cases and
Physicians and other health care professionals are develop a mock death certificate (including cause, contribu-
responsible for completing the medical certification (ie, tory cause[s], and manner of death) by consensus. This study
cause and manner of death) on death certificates but often was deemed not human research and considered exempt by
lack proper training and experience to do so. Many med- the University of Vermont Internal Review Board.
ical schools do not offer formal training on death certifi-
cation, and physicians learn through on-the-job
experience.2,9,10,12-14,19 Studies conducted on the imple- Statistical Analysis
mentation of educational programs showed a reduction We compared mock certificates with original certificates and
in certification error rates,2,4,9,19 but educational programs classified errors by using a standard error analysis form. We
are not routine and do not reach most certifiers (eg, phy- analyzed errors and graded them on a scale from 1 to 4, with
sicians, advanced practice registered nurses, physician 4 being the most severe, based on a similar scale used to
assistants). Medical Examiners, however, receive formal assess certification errors in a previous Vermont univer-
training on certification and complete death certificates as sity–affiliated hospital study6:
part of their daily work.
The primary objective of this study was to characterize Grade 1: Minor error (limited impact on interpretation)
errors in cause and manner of death reported on the death 1a. Inappropriate information included on death
certificate among non–Medical Examiners. A secondary certificate
objective was to compare International Classification of Dis- 1b. Abbreviations
eases, 10th Revision (ICD-10)20 coding to analyze the effect Grade 2: Minor error (potential impact on interpretation)
of errors in cause of death on death certificates on the 113 2a. Errors of sequencing (regardless of whether an
Selected Causes of Death and Rankable Causes of Death21 to underlying cause was provided)
determine how these errors affect national statistics. 2b. Multiple underlying causes of death in Part I
Grade 3: Major error (impact on interpretation of contribut-
Methods ing causes)
3a. Major comorbidities/contributing cause(s) absent
We randomly selected 750 cases from death certificates com-
or wrong
pleted by non–Medical Examiners in the Vermont Electronic
Death Registration System (EDRS)22 between July 1, 2015, Grade 4: Major error (impact on interpretation of cause and
and January 31, 2016, using a data management system called manner of death)
Crystal Reports, version 11.0.23 Of the 750 cases, we completed 4a. Underlying cause listed as contributory cause (in
a retrospective review on 601 (80%) certificates that met inclu- Part II)
sion criteria (ie, non–Medical Examiner case, appropriate med- 4b. No underlying cause in Part I
ical information to determine cause of death, medical records 4c(1). Wrong underlying cause
within 3 months of death, medical records received during the 4c(2). Underlying cause not on last line of Part I
study period). We had no inclusion or exclusion criteria for 4d. Wrong manner of death
place of death. We abstracted data on demographic character- We analyzed the prevalence of each error by using 2 vari-
istics (name, age, date of birth, date and time of death, location ables: (1) qualification of certifier (physician or nonphysician)
and place of death), cause and manner of death (including cause and (2) place of death (nonhospital facility [nursing home,
McGivern et al 671

Table 1. Errors and grades of errors on 601 randomly selected death certificates completed by non–Medical Examiners (physicians, advance
practice registered nurses, and physician assistants), Vermont, July 1, 2015, to January 31, 2016

Death Certificates With Error

Error Grades of Errora No. % (95% CI)


Any errors — 319 53 (49-57)
Major errorb 3 and 4 305 51 (47-55)
Minor errorc 1 and 2 59 10 (7-12)
Inappropriate information included 1a 21 3 (2-5)
Abbreviations used 1b 5 1 (0-2)
Errors of sequencing 2a 33 5 (4-7)
Multiple UCOD in Part Id 2b 22 4 (2-5)
Major comorbidities error 3a 232 39 (35-42)
Correct UCOD not in Part Id 4a 158 26 (23-30)
No UCOD in Part Id 4b 92 15 (12-18)
Wrong UCOD on death certificate 4c 107 18 (15-21)
UCOD not on the last lined 4c 174 29 (25-33)
Wrong manner of death 4d 22 4 (2-5)
Abbreviation: UCOD, underlying cause of death.
a
Modified from a similar scale used to assess certification errors in a previous Vermont university–affiliated hospital study.6
b
A major error is defined as having 1 of the following errors: major comorbidities/contributing causes absent or wrong, underlying cause listed as
contributory cause (in Part II), no underlying cause in Part I, wrong underlying cause, underlying cause not on last line of Part I, or wrong manner of death.
c
A minor error is defined as having 1 of the following errors: inappropriate information included, the use of abbreviations, errors of sequencing (mechanisms
and underlying cause not logically sequenced in Part I), or multiple underlying causes in Part I.
d
Part 1 of the death certificate describes the sequence of medical events leading directly to death, with the UCOD on the last completed line. Part 1 should
contain only 1 underlying cause, which is the etiologically specific disease or injury responsible for starting the lethal sequence.24

long-term care facility, or hospice], hospital [inpatient, which are used by NCHS to tabulate and disseminate mor-
emergency department, outpatient, or intensive care unit], tality statistics.21
or private residence). We used the Pearson w2 goodness-of-
fit test for uniform distribution across the categories of
each independent variable (qualification of certifier, place Results
of death) to determine if any 2 categories differed signif-
icantly in error prevalence. If we detected a significant Error Analysis
deviation from the uniform distribution of error rates, Of the 601 original death certificates examined, 319
we completed pairwise comparisons with z tests using a (53%) had errors; 305 (51%; 95% CI, 47%-55%) had
Bonferroni correction for multiple comparisons. We per- major errors; and 59 (10%; 95% CI, 7%-12%) had minor
formed all analyses using Microsoft Excel, with a ¼ .05 errors. Most certificates with minor errors also had major
considered significant. errors; only 14 certificates had minor errors but no major
We compared ICD-10 coding for the original certificates errors (Table 1).
with coding for the mock certificates in 580 of the 601 cases. We found no significant difference between physician
In 21 cases, the original certificate was amended by the and nonphysician certifiers in the percentage of certifi-
OCME before records were sent to NCHS for initial coding; cates with major errors (51% vs 48%) or minor errors
therefore, original coding was not available. According to (9% vs 13%). We found a significant difference in the
routine vital records procedures, original certifications were percentage of certificates with major errors (but not minor
coded by NCHS through ICD-10 cause-of-death lists for errors) by place of death. Certificates for deaths in hos-
tabulating mortality statistics20; codes returned from NCHS pitals were more likely to have major errors than certifi-
were extracted from the Vermont EDRS. We sent the literal cates for deaths in a private residence (59% vs 39%, P <
text of the mock certificates to NCHS, which followed the .001). Certificates indicating deaths in a nonhospital facil-
same ICD-10 coding protocol. NCHS returned codes for ity were also more likely to have major errors than cer-
each certificate, and we entered them in the study database. tificates indicating deaths in a private residence (53% vs
We analyzed differences in order of codes, number of codes, 39%, P ¼ .006) (Table 2).
and specific codes generated from original and mock certif- Before consensus, Medical Examiners were discordant
icates. We assessed the potential effect of certificate errors for underlying cause of death in 71 of 601 (12%) mock
on national statistics by examining how the difference in certificates and for contributory causes of death in 149 of
underlying cause-of-death code affected the 113 Selected 601 (25%) mock certificates. Fifty-five percent of Medi-
Causes of Death list and the Rankable Causes of Death list, cal Examiner discordance in underlying cause of death
672 Public Health Reports 132(6)

Table 2. Rates of minor and major errors by place of death in 601 randomly selected death certificates completed by non–Medical
Examiners (physicians, advanced practice registered nurses, and physician assistants), Vermont, July 1, 2015, to January 31, 2016

Death Certificates With


Errors

Error Typea: Place of Death Total No. of Death Certificates No. % (95% CI) P Valueb
Majorc <.001
Nursing home, long-term care facility, or hospice 188 100 53 (46-60)
Hospital (inpatient, emergency department, outpatient, 212 126 59 (53-66)
or intensive care unit)
Private residence 199 78 39 (32-46)
Minord .92
Nursing home, long-term care facility, or hospice 188 18 10 (5-14)
Hospital (inpatient, emergency department, outpatient, 212 20 9 (5-13)
or intensive care unit)
Private residence 199 20 11 (6-15)
a
Based on a similar scale used to assess certification errors in a previous Vermont university–affiliated hospital study.6
b
Determined by Pearson w2 goodness-of-fit test across all 3 places of death. P < .001 is considered significant.
c
A major error is defined as having 1 of the following errors: major comorbidities/contributing causes absent or wrong, underlying cause listed as
contributory cause (in Part II), no underlying cause in Part I, wrong underlying cause, underlying cause not on last line of Part I, or wrong manner of death.
d
A minor error is defined as having 1 of the following errors: the use of abbreviations, errors of sequencing (mechanisms and underlying cause not logically
sequenced in Part I), or multiple underlying causes in Part I.

Table 3. Change in UCOD ICD-10 code affecting the 113 Selected Causes of Deatha and the Rankable Causes of Deathb after comparison
of original and mock death certificates,c Vermont, July 1, 2015, to January 31, 2016

Death Certificates

Type of Change in UCOD ICD-10 Code Total No. No. (%) With Change
Any change 580 348 (60)
UCOD code change that affects the 113 Selected Causes of Death 348 289 (83)
UCOD code change that affects the Rankable Causes of Death 348 169 (49)
Abbreviations: ICD-10, International Classification of Diseases, 10th Revision; UCOD, underlying cause of death.
a
The 113 Selected Causes of Death list is used for the general analysis of mortality and for ranking the leading causes of death.21
b
The Rankable Causes of Death list is a method used to present mortality statistics. Cause-of-death ranking is useful in illustrating the relative burden of cause-
specific mortality.21
c
Medical Examiners, blinded to original death certificates, reviewed medical record summaries and determined the cause, contributory cause, and manner of
death, creating a mock death certificate that was later compared with the original death certificate.

was due to inversion of cause and contributory cause. death and contributory cause of death being reversed
Therefore, notable discordance due to differences of med- between original certificates and mock certificates; 3 (3%)
ical opinion occurred in only 32 of 601 (5%) mock had a mechanism coded; and 3 (3%) were not coded from the
certificates. last line. A few certificates had nearly identical original and
mock certificates but were coded differently.
Of the 348 cases with an underlying cause-of-death code
Coding Comparison change, 289 (83%) would have affected the 113 Selected
Of 580 death certificates, 537 (93%) had a difference in ICD- Causes of Death list, meaning that the change in code
10 codes between the original certificates and mock certifi- resulted in the death being categorized as a different cause
cates, and 348 (60%) had a change in the underlying cause- according to the 113 Selected Causes of Death groupings
of-death code (Table 3). Of these 348 cases, 231 (66%) had at (Table 3). A total of 169 of 348 (49%) cases with an under-
least 1 type of error, most commonly a grade 4 error (221 of lying cause-of-death ICD-10 code change would have
231); the other 117 cases did not have a certification error but changed categories in the Rankable Causes of Death list.
did have a change in underlying cause-of-death ICD-10 code. We examined how various types of literal text errors in the
Of the 117 certificates without a certification error, 80 (68%) underlying cause of death affect the 113 Selected Causes of
of the underlying cause-of-death ICD-10 code changes were Death and rankable cause categories (Table 3). Absence of
associated with a variation in literal text between original the correct underlying cause of death in Part I (141 certifi-
certificates and mock certificates; 18 (15%) were caused cates) resulted in a category change in the 113 Selected
by inconsistent coding; 13 (11%) were caused by cause of Causes of Death list in 115 (82%) certificates and a category
McGivern et al 673

change in the Rankable Causes of Death list in 90 (64%) errors of sequencing, and multiple causes in Part I) are not
certificates. Ninety-one certificates did not have the correct detected by Vermont EDRS prompts. We classified errors of
underlying cause of death anywhere on the certificate, which sequencing and multiple underlying causes in Part I as minor
resulted in a change in the 113 Selected Causes of Death list errors because they were expected to have only a minimal
in 79 (87%) certificates and a category change in the Rank- effect on the overall interpretation of the cause from reading
able Causes of Death list in 57 (63%) certificates. A total of the literal text. But, from a coding standpoint, the errors
156 certificates did not have the underlying cause of death as potentially have a significant effect. The most egregious
the last line of Part I, which resulted in a category change in sequencing error, not having the underlying cause of death
the 113 Selected Causes of Death list in 128 (82%) certifi- as the last line, was therefore considered a major error.
cates and a category change in the Rankable Causes of Death Indeed, when this error type was present, it most often caused
list in 99 (63%) certificates. a category change in the 113 Selected Causes of Death and
Rankable Causes of Death lists.
Inaccuracies in death certification are common, but our
Discussion findings indicate that Vermont has a similar or higher per-
Our study, which used Medical Examiner determinations centage of major errors compared with other regions as
based on medical records as the gold standard, indicated a reported in the literature.4,6,13,15 The OCME takes an active
large percentage of errors in death certificates completed by role in reviewing all death certificates and providing feed-
non-Medical Examiners. Error rates between physician and back to certifiers either through email or a telephone call.
nonphysician certifiers were not significantly different. This The OCME offers education to medical students, pathology
finding was not surprising, because neither group receives residents, and interns on proper death certification. Ver-
formal training in certification and both groups have the mont’s EDRS requires first-time users to complete a brief
same requirement to read an abbreviated tutorial during reg- tutorial about death certification. EDRS provides feedback to
istration for use of the Vermont EDRS. certifiers through “soft” and “hard” edits when information is
Previous studies of death certification errors did not use missing or a cause is nonspecific or suggests a nonnatural
clearly defined rating scales, making it difficult to compare death. The edits require the certifier to stop and review the
them with our study. Our finding that death certificates for cause of death for accuracy, completeness, and Medical
hospital deaths had a higher percentage of major errors Examiner consideration. Despite these efforts, the error rate
(59%) compared with previous studies in the same setting is still high.
that reported rates of 24% to 45%.4,6,13,15 Some discrepancy The potential impact of certification errors and changes in
in percentage of major errors was likely caused by differing ICD-10 underlying cause-of-death codes on mortality statis-
methodologies and definitions of major errors. For example, tics was large and unexpected. The underlying cause of death
Myers et al4 found major errors (defined as no underlying changed in 60% of certificates. Eighty-three percent of these
cause of death, sequencing errors or no underlying cause of changes would have affected the 113 Selected Causes of
death on the last line, or multiple competing causes) on 48 of Death list, and almost half would have affected the Rankable
146 (32%) certificates issued by internal medicine residents. Causes of Death list. Although certification errors and varia-
If we had used a similar definition, the percentage of errors in tions in certification style were the primary reasons for code
our study would have been comparable. The methodology changes, the coding process clearly contributed. In 34% of
and error classification scheme in Pritt et al was the closest to cases in which the ICD-10 code for underlying cause of death
the one we used, but they did not classify errors in the con- changed, our grading scheme detected no error of certifica-
tributory cause as major. They found that 34% of death cer- tion. The reason for code change was most frequently varia-
tificates reviewed had a major error.6 Our study classified tion in literal text that affected nosologists’ interpretation.
absent or wrong major contributory causes of death as a Accurate certification is the foundation for good epidemio-
major error, which we felt was important because contribu- logic data, but the certification error rate is not directly pro-
tory causes of death are used in algorithms to determine portional to the error of mortality statistics, because
underlying causes of death. The leading preventable causes nosologist interpretation and coding algorithms (manual vs
of death, such as obesity and diabetes, are often contributory automated coding) may mitigate some certification errors
causes of death,24-26 and using this information provides a and introduce other errors. A more in-depth analysis of the
more accurate, literature-based, and public health perspec- effect of certification errors in the context of coding algo-
tive. If major error was redefined as only grade 4 errors rithms is needed.
(wrong or absent underlying cause of death in Part I, under-
lying cause of death not on last line, or wrong manner), then
the percentage of major errors in our study would be 30%.
Strengths
Overall, we found significantly fewer minor errors than This study was unique for several reasons. The use of orig-
major errors (10% vs 51%). The Vermont EDRS prompts inal medical records rather than coded data or problem lists
certifiers to avoid the use of abbreviations, but other minor and the use of physician reviewers with expertise in death
errors tabulated in this study (eg, inappropriate information, certification provided optimal retrospective evaluation. We
674 Public Health Reports 132(6)

used a clearly defined error scale, which can be adjusted to Medical Examiner and coroner offices. Methods to further
allow for comparison or use in future studies. In Vermont, all improve quality may include comprehensive reviews of hos-
death certificates are entered into the EDRS and reviewed by pitals’ own death certificates with internal feedback to certi-
the OCME as part of routine death surveillance and improve- fiers, similar to other ongoing quality improvement
ment of certificate quality and completeness. Many Medical initiatives. Standardizing or simplifying underlying cause-
Examiner and coroner offices lack the personnel and of-death literal text on the death certificate may also improve
resources to perform such comprehensive surveillance. accuracy and decrease coding errors, thereby improving
Unlike previous studies, this study was not limited to specific national mortality statistics.
populations by selection for place of death, certifier type, or Further research is needed in several related areas.
major cause category. In addition, similar studies to assess Research on death certification errors that occur outside of
error rates in death certification do not include the effects on an academic setting or hospital is limited. Similar studies in
ICD-10 coding and mortality statistics. other regions of the country, with different systems, may
shed light on the extent of the problem in the United States.
Limitations In our experience, education and outreach have a negligible
effect on the quality and accuracy of cause-of-death state-
This study also had several limitations. Vermont is unique in ments. The effectiveness of educational programs should
that it has 1 centralized office with the ability to review all therefore be evaluated before implementation. More studies
death certificates in the state through an electronic death are needed to evaluate the relative contributions of death
registry and either amend certificates directly or provide certification and coding errors on national mortality
feedback to certifiers to improve quality. Therefore, the statistics.
results from this study may not be generalizable to jurisdic-
tions that do not have a similar system, available personnel, Declaration of Conflicting Interests
funding, or access to an electronic death registry. Certificates
The authors declared no potential conflicts of interest with respect
for deaths in a private residence had a significantly lower to the research, authorship, and/or publication of this article.
percentage of major errors (39%) than certificates for deaths
in hospital and nonhospital facilities (59% and 53%, respec- Funding
tively). However, these findings may have been affected by
The authors disclosed receipt of the following financial support for
sampling bias caused by exclusion criteria and may be gen-
the research, authorship, and/or publication of this article: This
eralized only to cases that have adequate medical records. study was supported by the Vital Statistics Cooperative Program
Therefore, we cannot draw a strong conclusion. No studies contract between the Centers for Disease Control and Prevention
on death certification errors in private residences or nonhos- and the Vermont Department of Health. The contents of this article
pital facilities have been published, so comparisons cannot are solely the responsibility of the authors and do not necessarily
be made. represent the official views of Centers for Disease Control and
Our determination of cause and manner of death was Prevention.
limited by the quality of medical records. We excluded many
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