NATIONAL INSTITUTE OF TECHNOLOGY- ROURKELA

INDENT FORM FOR PURCHASE OF GOODS / SERVICES THROUGH GeM

ADMINISTRATIVE APPROVAL

Department: File No.:

Name of Indenter: Designation:

Dept. Indent No.: Indent Date:
Type of Indent Type of Budget
Equipment / Asset Plan (Institute)
Consumable Non-Plan
Services Departmental
Others Project Fund
Others
* Please tick where-ever applicable.

Detail of Required Items:

Sl. No. Complete Description of Items Quantity Estimated Estimated Purpose
(Use separate sheet if required) Required Unit Price Total Cost

Estimated Total Cost (Rupees

* Actual Cost of procurement should be within 110% of the Total Estimated Cost.
Budget Details:
Sl. No. Department Name / Project No. Budget Head Budget Amount

Certified that fund is available against the above mentioned Budget Head and approved by DPC.

Recommended by Approved Recommended

INDENTER HOD HOD/ REGISTRAR /PI/DEAN

Administrative Power:
Approving Authority Limit (Rs.) Approved Not Approved
HOD/Registrar Up to Rs.100000/-
Dean Up to Rs.250000/-
Director Up to Rs.50000000/- DIRECTOR
BOG Above Rs.50000000/-

DR (PW)

HOD

AR/DR (FA)
P.T.O.
 FINANCIAL APPROVAL

1. Budget ID = PE/NE -_______________________________

2. Actual cost of the item/ service = Rs.___________________________________

3. Fund allocated for the FY = Rs. __________________________________

4. Total Fund utilized = Rs. __________________________________

(Including current purchase)

5. Balance fund available = Rs. __________________________________

(After current purchase)

Certified that fund is available /not-available against the above budget ID. Therefore, the referred
item can be procured.

DR/AR (FA/SR/SW) AR/DR (IA)

Not Approved Approved Recommended

REGISTRAR

Financial Power:
Approving Authority Limit (Rs.) Approved Not Approved
Registrar Up to Rs.250000/-
Director Above Rs.250000/-
DIRECTOR

DR (PW)

STEPS IN PURCHASE PROCESS THROUGH GeM

Indenter Admin. Purchase Limited Tender/ Bid

Approval & Works Rev. Auction/ Finalization
Office Bidding

P.O. Confirmation Purchase Order Fund Booking & Transfer to

by Vendor Placed Financial Approval Cart

Item Item CRAC Payment

Dispatched Delivered Generated made