MSc in Project Management, Analysis and Evaluation

Assignment for Essentials of Project Management (50 %)

Ins. Dr Andualem G.

Final Submission date:

1. If you prefer the first option: 12 August

2. If you prefer the second option: 19 August

1. Read the following questions and write which parameters (Scope, Risk, Quality, Cost/ budget, Time,
Resources)each question represent
a. The project was running late, so the project manager decided to release it on time even
though it was missing some of its features.
b. The team wanted to add more testers to find defects, but the project manager overruled
them. _________
c. A construction project manager assumed that the weather would
cooperate with the plans to complete the job, but thunderstorms have derailed the project.
__________
d. The company did not have enough money to invest in the project, so they had to draft
people from other departments to work part time to get the job done. ___________
e. The project manager did not take software license fees into account, which caused the
budget to balloon out of control.
 f. About halfway through the project, the project manager realized that she would start
another project soon. She then went through the schedule to try to find ways to speed up
the deadline.

2. Indicate to which project integration management process each belongs

a) It turns out that one of XYZ staff is a vegetarian. So, you need to change your plans to
include vegetarian meals and find restaurants that can accommodate this request.
_____________________
b) You come up with a detailed description of everything that you plan to do to get XYZ staff
where they want to be. __________________
c) The CEO of ABC Travel and Tour Agency sends you a document that assigns you to the
project as a manager. _______________________
d) You check in with XYZ staff at each destination to make sure everything is going according
to plan. _______________
e) When XYZ staff get back , you write up everything you learned while handling the trip to
document lessons learned for future use. __________
f) You book hotel accommodations, stayed there and visited places. __________________

3. Assume the focal problem is a decrease in GPA of AAU students

a) Draw problem tree
b) Conduct stakeholder analysis:
i. Construct Stakeholder analysis matrix
ii. Construct a Table showing influence and importance of stakeholders
iii. Construct stakeholder participation matrix for each phase of a project

Tasks Immediate Number of days Activity Variance

Predecessor Duration

Optimist Pessimist Most likely

1 None 2 4 3

2 1 1 4 3
3 1 4 6 3

4 2 6 8 5

5 2, 3, 4 2 4 3

6 3,4,5 2 4 3

7 3,4,6 5 5 4

4. Given the following precedence table , answer the following questions

a) Draw a Network Diagram

b) Calculate expected time
c) Calculate the lengths of all paths and determine the Critical Path
d) Calculate Float for all paths
e) Calculate project float if Customer wants an end date of 25 days
f) Find the probability of finishing the project on time

5. Your project has a total budget of $300,000. You check your records and find that you’ve spent
$175,000 so far. The team has completed 40% of the project work, but when you check the schedule
it says that they should have completed 50% of the work. Assume, the project costs the same
throughout the project life. Calculate the following:
a. BAC
b. PV
c. EV
d. AC
e. CV
f. SV
g. SPI
h. CPI
i. EAC
j. ETC
6. The academic committee of SKILLMART had its annual meeting on June, 2017 in Addis. In the
meeting, Bahirdar Campus Dean of Skillmart reported that there was a rise of demand for its
programs in Bahirdar though there was a high rate of attrition rate in the previous years. Hence, the
committee decided to have a trip for 15 days (From Sep1- Sep15, 2017) to visit Bahirdar branch of
SKILLMART. However, before the final decision and approval of the finance, the management was
asked to provide a proposal to the board of SKILLMART on the relevance of the visit. The aim of the
visit was to evaluate the performance of Bahirdar Campus and to share their experience. On their
way to Bahirdar, they were also planning to visit Dalas NGOs and sign a MoU to work together to
improve the quality of education. They also had a plan to visit Gondar and make a need assessment
to check the existence of demand for project management, analysis and evaluation program.

In addition, they had also a plan to visit historical and natural heritages in their way. Hence, the
academic director of SKILLMART called for proposals for tour and travel agents who are supposed to
arrange transportation, bed and mill for 15 days for 6 staff. Only ABC Tour Company responded to
the request for proposal and requested Birr 50,000 per person. After getting the document from
ABC Company, the academic stream committee of SKILLMART wrote a proposal to the board. The
board investigated the document presented and also made cost benefit analysis and allowed the
trip and assigned the academic dean of SKILLMART as a manager for this project with a budget of
400,000. Based on the agreement, the project team sat and prepared a detailed project
management plan. Although they planned to stay 15 days, due to public unrest, they were forced to
stay for more than 30 days after having a discussion with the board of SKILLMART. During the public
unrest, they have also lost some of their documents. Even though there was an extension on their
visits, they were not able to compile the need assessment at Gondar town. Moreover, during their
stay at Bahirdar, they failed to collect information from students. Finally, they returned to Addis on
October 4 and submitted a final report on October 10 for the board of SKILLMART.

• Identify components or statements that are linked with the following:

 Focal problem

 Cause of the focal problem

 The effect of the problem

 Identify important milestone

 List of Stakeholders: primary and secondary

 Project requirements

 Business need

 Business case

 Statement of work
 Scope of work

 Project charter

 Request for proposal

 Which processes groups are mentioned in the above case

 Which knowledge areas are mentioned in the above case

 Which processes are mentioned in the above case

 Which project parameters are affected

 Draw Work breakdown structure

 Deliverables

 Why the project fail

A. The need assessment in X Woeda indicates that, the people are suffering from shortage of clean
water. Hence, the Woreda administration appointed you to prepare project proposal. The proposed
project was accepted for funding by GIZ. However, before the final decision to fund the project, you
are asked to prepare a business case. (Use the attached sample Business case format to prepare
business case for this project)
B. After looking at the Business case and the statement of work, GIZ decided to fund your project and
assigned you as a project manager and you were asked to prepare a one page chartering. Please
refer the attached sample on how to prepare it
C. Your project formally accepted by GIZ, now, you are expected to prepare a detail project
management plan document. Using the given sample, prepare project management plan document