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ORIGINAL RESEARCH CONTRIBUTION

Emergency Department Overcrowding


and Inpatient Boarding: A Statewide Glimpse
in Time
Brent M. Felton, DO, Earl J. Reisdorff, MD, Christopher N. Krone, MD, and Gus A. Laskaris, MD

Abstract
Objectives: This was a point-prevalence study designed to quantify the magnitude of emergency depart-
ment (ED) overcrowding and inpatient boarding. Every ED in Michigan was surveyed at a single point
in time on a Monday evening. Given the high patient volumes on Monday evenings, the effect on
inpatient boarding the next morning was also reviewed.
Methods: All 134 EDs within the state of Michigan were contacted and surveyed on Monday evening,
March 16, 2009, over a single hour and again the following morning. Questions included data on annual
census, bed number, number of admitted patients within the ED, ambulance diversion, and ED length of
stay.
Results: Data were obtained from 109 of the 134 (81%) hospitals on Monday evening and 99 (74%) on
Tuesday morning. There was no difference in annual visits or ED size between participating and nonpar-
ticipating EDs. Forty-seven percent of EDs were boarding inpatients on Monday evening, compared
with 30% on Tuesday morning. The mean estimated boarding times were 3.7 hours (Monday evening)
and 7.2 hours (Tuesday morning). Twenty-four percent of respondents met the definition of over-
crowded during sampling times. There was a significant relationship between inpatient boarding and
ED overcrowding (p < 0.001). Only three EDs were actively diverting ambulances.
Conclusions: In this study on a single Monday evening, 47% of EDs in Michigan were actively boarding
inpatients, while 24% were operating beyond capacity. On the following morning (Tuesday), EDs had
fewer boarded inpatients than on Monday evening. However, these boarded inpatients remained in the
ED for a significantly longer duration.
ACADEMIC EMERGENCY MEDICINE 2011; 18:1386–1391 ª 2011 by the Society for Academic
Emergency Medicine

E
mergency department (ED) overcrowding is a ity to provide timely care to these severely ill patients.
worsening phenomenon across the United In addition to an increase in ED resource use, boarding
States. As many as 96% of ED directors report admitted patients who are awaiting placement into
overcrowding as a problem, with 28% claiming that this inpatient beds is a significant factor contributing to
is a daily occurrence.1 As the safety net for critically ill overcrowding.2 The secondary effects of overcrowding
patients, the ED serves a vital role in health care deliv- include an increase in patient wait times, an increase in
ery and public safety. Overcrowding threatens the abil- patients leaving without being seen, a decline in overall
patient satisfaction survey scores, and an increase in
ambulance diversion.3,4 For critically ill patients, inpati-
From the Department of Emergency Medicine (BMF, EJR), ent boarding often delays transfers to the intensive
Michigan State University, East Lansing, MI; Emergency Medi- care unit and can result in higher mortality rates and
cine, Bristol Regional Medical Center (CNK), Bristol, TN; and increased lengths of stay.5
Emergency Medicine, Willis-Knighton Medical Center (GAL), In 2008, EDs in Michigan had 4.4 million patient
Shreveport, LA. visits.6 At 44.4 ED visits per 100 population, Michigan’s
Received March 16, 2011; revision received May 18, 2011; ED use was slightly greater than the national average.
accepted June 6, 2011. In 2007, there were 39.9 ED visits per 100 population in
The authors have no relevant financial information or potential the United States and 39.7 ED visits per 100 population
conflicts of interest to disclose. in Ontario, Canada.7 Nationally, the number of ED visits
Supervising Editor: Michael Mello, MD. increased from 90 million in 1992 to 108 million visits
Address for correspondence and reprints: Brent Felton, DO; by year 2000,8 finally reaching 124 million in 2008.9
e-mail: feltonbr@gmail.com.

ISSN 1069-6563 ª 2011 by the Society for Academic Emergency Medicine


1386 PII ISSN 1069-6563583 doi: 10.1111/j.1553-2712.2011.01209.x
ACADEMIC EMERGENCY MEDICINE • December 2011, Vol. 18, No. 12 • www.aemj.org 1387

Over this same 8-year period, the number of


hospital-based EDs in the United States dropped from
How many patients are currently being seen in the ED
6,000 to fewer than 4,000.8 For many of the remaining
(total)? _____
EDs, the increased patient volumes coupled with a
reduction in inpatient hospital bed availability has
How many patients are currently being seen in the ED in
resulted in ED inpatient boarding and conditions of
regular beds (regular beds are those that are numbered and
overcrowding.
do not count hall beds, rooms that have been doubled, or
The primary goal of this study was to determine the
other space not normally used for patients)? _____
magnitude of statewide ED overcrowding and inpatient
boarding at a single point in time. Due to the high patient
How many patients are currently being seen in the ED in
volumes of ED patients on Monday evenings, Monday hall beds or other nonregular beds? _____
evening was selected for the sampling period for our
study. Furthermore, a previous point-prevalence study How many ED patients have admitting orders and are
by Schneider et al.10 evaluating ED overcrowding and waiting for inpatient bed placement? _____
inpatient boarding was similarly conducted on a typical
Monday evening in March. Given the anticipated over- What is the current reason that patients are being boarded
crowding and boarding conditions that can occur on after admission orders have been written?
Monday evening, the subsequent conditions on the ______________________________________
following morning (Tuesday) were measured by repeat
surveying of each ED in the state. What is the estimated average length of stay for the patients
you are currently boarding? _____ hrs.
METHODS
For the patient having been boarded the longest, how much
Study Design and Population time (approx.) have they been in the ED? _____ hrs.
This was a point-prevalence survey. EDs were indenti-
fied using the 2007 to 2008 Michigan College of Emer- Are you currently on ambulance diversion? Circle Y / N
gency Physicians (MCEP) ED directory.11 This reference
lists all EDs in Michigan along with contact informa- To the best of your knowledge, have you been on
tion. It represents the most accurate data assembled ambulance diversion in the past 24 hours? Y / N
about Michigan EDs. Given the nature of the reported
data, the institutional review board waived the require-
ments for the participation of human subjects.
Figure 1. Survey questionnaire.
Survey Content and Administration
About 2 weeks prior to the survey dates, one investiga- data. Data included the number of patients currently
tor contacted every Michigan ED to inform them of this being seen in the ED, where patients were being seen
process and to obtain consent for the survey. (regular beds versus nonregular or hall beds), the
Demographic data (e.g., bed number, annual visits) number of boarded patients, the reason for ED board-
were confirmed at this time. This method provided the ing, and the presence or absence of ambulance diver-
most up-to-date information about every ED in sion. Best estimates for mean and longest ED inpatient
Michigan. Following confirmation of ED bed number boarding times were recorded during this 1-hour
for each department, beds were then divided into three window.
categories: ED regular beds (excluding urgent care and
observational beds), nonregular beds (e.g., ‘‘hall beds’’ Measures
or non–regularly staffed patient treatment beds), and The term ‘‘overcrowded’’ was defined as the presence
observation beds. Observation beds only included those of any ED patient being seen in a ‘‘nonregular bed’’ or
that were designated as such and were regularly non–regularly staffed patient care area such as an ED
staffed. A copy of the data survey was electronically cart in the hallway or having a patient-to-treatment
sent to all hospital EDs. Prior to executing the survey, area ratio of >1.0. ‘‘Boarding’’ was defined as having an
the nine-member team was briefed on survey admitted patient in the ED who was unable to leave the
techniques and the requisite data (Figure 1). One ED due to any reason such as a lack of inpatient beds
emergency medicine (EM) faculty, five EM residents or a shortage of nursing staff.
(including the investigators), and three undergraduate
research assistants composed the survey team. Data Analysis
A telephone survey of all Michigan EDs was con- Data were recorded manually on data collection sheets
ducted on Monday, March 16, 2009, between 6:00 PM by each of the surveyors and subsequently transferred
and 7:00 PM, and again on Tuesday, March 17, between into a data spreadsheet (Excel, 2003, Microsoft Corp.,
7:00 AM and 8:00 AM. Calls were made at these times to Redmond, WA) for further analysis. Descriptive analy-
best avoid shift changes as determined in prior com- sis was used as well as chi-square for nominal data and
munications with ED medical and nursing leadership. Student’s t-test interval data comparisons. Fisher’s
During the time of the survey, any ED that chose not exact test was used for nominal data where an expected
to participate was recontacted within the 60-minute result was < 10. For all data when means were
survey period for a second opportunity to provide expressed, 95% confidence intervals (CIs) were also
1388 Felton et al. • ED OVERCROWDING AND INPATIENT BOARDING

determined. Significance for all results was defined as (p < 0.001). Only three hospitals were on ambulance
a < 0.05. diversion during the study period. There was no
demonstrable relationship between inpatient boarding
RESULTS and ambulance diversion (p = 0.10). There was,
however, a significant relationship between ED over-
All 134 Michigan EDs listed in the MCEP directory crowding and ambulance diversion (p = 0.02).
were successfully contacted Monday evening within the On Tuesday morning, all 134 Michigan EDs were
60-minute survey period. Of these, 109 (81.3%) chose to again contacted within the 60-minute survey period; 99
participate in the survey. Of the 25 EDs that did not (73.9%) chose to participate. This was a similar
participate, 15 cited that they were ‘‘too busy’’ (60%), response to Monday’s participation (p = 0.14). Of the 35
eight did not feel ‘‘comfortable’’ answering the survey EDs that did not participate, 15 cited that they were
questions (32%), one ED hung up on the surveyor (4%), ‘‘too busy’’ (43%), 11 simply refused to participate
and one call was routed to an answering machine (4%). (31%), and nine did not participate for other and
There were no statistical differences in volume or ED unknown reasons (26%). In comparing participating
size (bed number) between hospitals that participated and nonparticipating hospitals, both had similar mean
in the study and those that did not (Table 1). The mean ED sizes (bed numbers) of 21.0 (95% CI = 17.7 to 24.3)
numbers of ED beds were similar (p = 0.65) for partici- and 26.3 (95% CI = 18.3 to 34.3) beds, respectively
pating hospitals (22.0 beds; 95% CI = 18.3 to 25.7 beds) (p = 0.23; Table 1). Likewise, the mean annual censuses
and nonparticipating hospitals (23.9 beds; 95% were the same (p = 0.84) for participating hospitals
CI = 16.6 to 31.3 beds). Likewise the mean annual ED (29,916 visits; 95% CI = 25,083 to 34,749 visits) and non-
censuses were similar (p = 0.60) for participating participating hospitals (31,073 visits; 95% CI = 21,088 to
(29,580 visits; 95% CI = 24,835 to 34,325 visits) and non- 41,058 visits).
participating hospitals (33,000 visits; 95% CI = 21,190 to Among the 99 participating hospitals, 30 EDs reported
44,810 visits). boarding inpatients (30.3%). There was a statistically sig-
Of the 109 participating EDs, 26 (23.9%) reported nificant reduction in ED boarding between Monday eve-
overcrowding during the survey period, and 51 (46.8%) ning and Tuesday morning (p = 0.04). The mean boarded
were actively boarding inpatients. For EDs boarding time for patients on Tuesday morning was 7.2 hours
patients, 32 (62.7%) were due to a lack of inpatient bed (95% CI = 5.1 to 9.3 hours), which was significantly
availability, 16 (15.8%) were due to a delay in the admit- longer than for Monday evening (p = 0.004). The times
ting process, and the remaining 21.5% were for other for the longest boarded patient ranged from 30 minutes
and unknown reasons. The mean reported boarding to 48 hours, with a mean boarding time of 13.1 hours
time per patient was 3.7 hours (95% CI = 2.5 to (95% CI = 8.9 to 17.3 hours).
4.9 hours). The times for the longest boarded patient
ranged from 15 minutes to 33 hours, with a mean maxi- DISCUSSION
mum boarding time of 8.3 hours (95% CI = 5.6 to
11.0 hours). Of the 26 departments reporting over- Several studies have attempted to quantify the extent of
crowding, 12.4% of all patients treated in these depart- ED overcrowding and inpatient boarding. Schneider et
ments were being treated in hall beds with a mean al.10 used a point-prevalence model in a mailed survey
(±SD) of 6.4 (±6.14) hall bed patients per ED. Of the 51 to assess overcrowding in 250 randomly selected EDs.
EDs boarding inpatients, the mean number of boarded Similar to our study, a Monday in March was chosen
patients per ED was 5.5 (SD ± 6.25), with a median of for sampling as Monday is the busiest day of the week
3.0 patients per ED (range = 1–30; third quartile = 8.0 for most departments. Schneider’s survey obtained a
and first quartile = 1.00). When EDs were subdivided response rate of 36%.10 Of these respondents, 73% of
into interquartile ranges according to bed number, the EDs reported inpatient boarding of two or more
quartile of EDs with the largest bed numbers (32 to 89 patients and an ambulance diversion rate of 11%. Of all
beds) represented 65% of all overcrowded EDs in the ED patients during this ‘‘snapshot’’ in time, 22% were
state (Table 2). Furthermore, 43% of all EDs in the state admitted and waiting transfer to an inpatient bed.10
boarding inpatients were represented by this same In another mail-based survey that involved ED direc-
quartile. There was a statistically significant relationship tors in Florida, New York, and Texas, significant condi-
between ED overcrowding and ED inpatient boarding tions of overcrowding were reported.12 The goal of that

Table 1
Mean Census and Bed Number for Participating and Nonparticipating EDs

Participating EDs Nonparticipating EDs p-value


Monday
Annual census 29,580 (24,835–34,325) 33,000 (21,190–44,810) 0.60
Mean bed number 22.0 (18.3–25.7) 23.9 (16.6–31.3) 0.65
Tuesday
Annual census 29,916 (25,083–34,749) 31,073 (21,088–41,058) 0.84
Mean number 21.0 (17.7–24.3) 26.3 (18.3–34.3) 0.23

Data are reported as mean (95% CI).


ACADEMIC EMERGENCY MEDICINE • December 2011, Vol. 18, No. 12 • www.aemj.org 1389

Table 2 more, the mean ED bed number in the NEDOCS study


Analysis of Overcrowding and Inpatient Boarding by Quartiles was 48 beds. Only 13 of 109 respondents in the state of
for ED Size Michigan had EDs this size or larger. Similarly, the
Emergency Department Work Index was developed at
Number Number of Hospitals Number of Hospitals a single urban academic center.16 This crowding scale
of Beds Overcrowded Boarding Inpatients has not been validated in the use of multiple EDs and
0–8 3 5 therefore was not used in this study. The other main
9–13 3 7 reason these scales were not used was more logistical.
14–31 3 17 The survey team was responsible for gathering data for
32–89 17 22
134 EDs within a 1-hour time window. For this reason,
data involving triage category and wait times were not
prospectively collected.
study was to not only determine the incidence of Unlike previous studies that focused on ED director
overcrowding in EDs, but also the factors that most survey responses by mail, a significant advantage of
contributed to these conditions. Importantly, this study this study was that it was conducted in real time. The
did not have a restricted time interval to consider when results are therefore less likely to contain a self-reporting
reporting. The survey response rate was 70%, which bias when compared to previous studies that relied on
was considerably higher than the 36% response rate in responses sent by mail. This key difference in study
Schneider’s survey. Among respondents, a mean of design might account for the lower prevalence of ED
97% of urban EDs across these three states reported overcrowding and inpatient boarding found in this
overcrowding as a problem. In rural EDs, 83% of direc- study compared to previous studies. Most previous stu-
tors still reported conditions of overcrowding. Hospital dies have been based on an admixture of objective and
bed shortages and increasing patient volumes were the subjective responses provided by ED directors. There-
most commonly cited reasons for these conditions. fore, the results of these studies are limited in the abil-
Conditions of ED overcrowding and inpatient board- ity to perform comparisons among the various studies.
ing are not isolated to the United States. A mail-based The study published by Schneider et al.10 was a simi-
survey was sent to 243 EDs throughout Canada.13 ED larly designed point-prevalence study; however,
directors were asked to complete a 54-question survey responses were collected by mail. Because of this mail
assessing the incidence of ED overcrowding as well as collection of responses, the possibility of a self-reporting
the contributing factors. Among the respondents, 62% bias could not be attenuated. Schneider et al.10 reported
reported overcrowding was a ‘‘major’’ or ‘‘severe’’ pro- a 51% prevalence of ED overcrowding as defined by
blem in the previous year, with 85% reporting a lack of more than one patient per treatment space, compared
admitting beds as the primary contributing factor. with 24% identified in our study. Furthermore, real-
A retrospective study from Perth, Australia, reviewed time surveying yielded a response rate of 81% in our
the relationship between inpatient boarding and study, compared with 36% reported by Schneider et
ambulance diversion, overcrowding and ED wait al.10 The increased rate of ED participation coupled
times.14 The study identified ‘‘access block’’ (inpatient with real-time survey responses in our study may have
boarding > 8 hours) as the primary cause of ED over- captured many smaller departments where overcrowd-
crowding. Periods of high ED occupancy caused from ing might not be a concern. Many of these smaller EDs
access block resulted in a 74% increase in ambulance are less subject to conditions of overcrowding. As a
diversion time. Conversely, the study demonstrated that result, these EDs may not have chosen to participate,
low-acuity patients, total ED patients, and the number resulting in an increased prevalence of overcrowding
of admissions and discharges did not significantly influ- through nonresponse in Schneider’s study.
ence ambulance diversion time. The results in the study presented here may vary
In an effort to overcome some of the weaknesses of from other surveys due to demographic differences.
prior studies, we conducted a statewide, point-in-time EDs collectively in Michigan may simply not be as over-
survey to determine the prevalence of inpatient board- crowded as departments sampled in other regions of
ing, overcrowding, and ambulance diversion in an the country. In reviewing the various regions sampled
entire state. Point-in-time or cross-sectional studies by Schneider et al., the Midwest was found to have a
have advantages over case–control studies in that they lower rate of overcrowding at 42% compared with 53
are based on a general population, as opposed to indi- and 50% for regions in the West and South, respec-
vidual or selected cases from within a population. As a tively.10 There was, however, a similar trend between
result, these studies tend to be more readily generalized the Schneider survey and this study demonstrating that
to broader populations. Furthermore, when compared larger departments reported increased rates of
with the longevity of cohort studies, cross-sectional stu- overcrowding compared with smaller departments.
dies offer a glimpse of a population in a more strictly Most previously published studies concerning ED
defined time interval. overcrowding and inpatient boarding have been based
Several crowding scales have been developed and on small samples of EDs, sometimes in an attempt to
validated in previous studies, but were not used in this illustrate regional or national conditions. This study
study for several reasons. The National ED Overcrowd- included every ED in a single state to obtain a more
ing Study (NEDOCS) was a survey validated at eight comprehensive picture of overcrowding and inpatient
academic EDs.15 The generalizability of NEDOCS to boarding within a defined population. When the demo-
nonacademic EDs has yet to be demonstrated. Further- graphics of participating hospitals and nonparticipating
1390 Felton et al. • ED OVERCROWDING AND INPATIENT BOARDING

hospitals were compared, they did not differ signifi- inpatient boarding to 120 minutes for all admitted
cantly in annual census or bed number. As a result, the patients during this period, an additional 3,175 patient
data obtained from the participating EDs in this study visits could have been accommodated without changes
are likely to represent the conditions that most, if not in staffing or patient care areas. The resultant revenue
all, Michigan EDs are facing. There were 24% of Michi- loss of these encounters totaled $3.9 million.
gan EDs that met the definition of overcrowding during The consequences of ED overcrowding are severe.
this 1-hour window. This means that nearly one in four One study examining mortality as an end point demon-
EDs were operating beyond capacity. Furthermore, strated a relative risk of 1.34 for inpatient death when
47% of EDs during this period were actively boarding patients presented to EDs during periods of over-
inpatients, with a mean boarding time of 3.7 hours. crowding.23 Furthermore, overcrowding results in
Unlike previous studies examining ED overcrowding poorer performance in pneumonia quality care mea-
and inpatient boarding that examined a single snapshot sures, as well as longer inpatient lengths of stay.24,25
in time, additional data were collected on the following Despite these outcome measures, patients are not the
morning. This second survey provided a more complete only ones affected by inpatient boarding and ED over-
picture of the relationship between ED overcrowding crowding. The lack of inpatient bed availability for
and inpatient boarding over time. The data showed a these busy EDs is a major contributing factor to ED
greater percentage of EDs boarding inpatients on Mon- physician dissatisfaction.26
day evening than on Tuesday morning. This suggests
there is a mild relief in the ‘‘bottlenecking’’ of inpatient
boarding overnight. Furthermore, the ED boarding LIMITATIONS
time was significantly longer on Tuesday morning when
compared with Monday evening. This suggests there There are certain limitations to this study. A single
are fewer ED-boarded inpatients overall on Tuesday Monday evening in March was selected, similar to
morning, but these patients remain in the ED awaiting Schneider et al.10 The date was selected to avoid
transfer to inpatient beds for significantly longer peri- specific holidays and occurred in the absence of any
ods of time. These findings likely reflect the saturation specific illness epidemics. As best as the authors could
of available inpatient beds that occurred on Monday anticipate, this would have been a typical Monday
evening, and that patients boarded on Tuesday morning evening in the ED. Some census variability would exist
were waiting for inpatient beds to become available. among Monday evenings. Still, this date was selected to
The responses from the current study demonstrated minimize any anticipated unusual circumstances.
that ED boarding did not have a significant effect on Furthermore, the study design being a point-in-time
ambulance diversion. This conclusion is based on the survey has limitations. A primary limitation is the
low number of EDs on diversion during the limited restricted ability to assess outcome variability over
time window. The results of this point-in-time study time. Without repeated sampling of a population, the
might underestimate the magnitude of ambulance prevalence of the given outcome is limited to the study
diversion. Schull et al.17 reported that increased ambu- window. Furthermore, the absence of repeated data
lance diversion times were associated with inpatient collection further confines the ability to establish cause-
boarding, whereas walk-in patient volume and indivi- and-effect relationships for a given outcome. In this
dual ED physician coverage had no significant effect on descriptive study, the goal was not to establish a cause-
diversion time. For patients with high-risk chief com- and effect relationship between ED overcrowding and
plaints such as chest pain, there was a 28% increase in inpatient boarding. Despite this, a relationship was
transport time during periods of ambulance diversion.18 identified between these two variables. Our response
As a solution to the problems of overcrowding and rate, while greater than those of previous studies based
boarding, several initiatives have been proposed. Using a on responses by mail, was 81% and therefore did not
computer simulation model, investigators examined ED include every possible ED. The majority of the nonparti-
length-of-stay after increasing the number of ED beds cipating facilities responded that they were ‘‘too busy’’
versus a reduction in inpatient boarding times.19 This to participate. It is likely that many of these EDs met
model showed that increasing the number of ED beds our definition for overcrowding and were operating
actually increased ED length of stay from 240 to 247 min- beyond capacity. Without data from EDs self-reported
utes, whereas a reduction in inpatient boarding times as busy, it is possible that the data obtained from
reduced ED length of stay from 240 to 218 minutes. Simi- participating departments underestimated the rates of
larly, Viccellio et al.20 retrospectively examined the safety overcrowding and inpatient boarding in Michigan.
of admitted ED inpatients transferred to inpatient hall- Furthermore, this study was based on a single snapshot
way beds during periods of ED overcrowding. Patients in time. To increase the reliability of the results,
admitted to hallway beds had lower rates of mortality repeated sampling on multiple Mondays would need to
then patients admitted to standard inpatient beds with- be performed. There were only three EDs on diversion
out compromising patient safety. Furthermore, when during the sampling time. This seems to underestimate
patients were given the option of boarding in an ED hall- the authors’ experiences and the anecdotal experiences
way or an inpatient hallway until an inpatient room was of others. Gathering data on repeated Mondays and
available, 59% opted to be transported to an inpatient capturing nonparticipating EDs might garner a more
hallway bed.21 A retrospective study at a community accurate assessment of ambulance diversion. Finally,
hospital in Pennsylvania reviewed 62,588 patient visits caution should be used in generalizing Michigan results
between July 2004 and June 2005.22 By reducing to other states.
ACADEMIC EMERGENCY MEDICINE • December 2011, Vol. 18, No. 12 • www.aemj.org 1391

CONCLUSIONS 12. Derlet RW, Richards JR. Emergency department


overcrowding in Florida, New York, and Texas.
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