Supreme Court of the Philippines Office of the Court Administrator Manila OCA CIRCULAR NO. 226-2015 To All Judges, Clerks of Court, Branch Clerks of Court, and Officers-in-Charge of the First and Second Level Courts SUBJECT Submission of Project Procurement Management Plan (PPMP) for Year 2017 All Clerks of Court, Branch Clerks of Courts, and Officers-in-Charge of the first and second level courts are hereby DIRECTED to accomplish and submit on or before 15 November 2015 the following attached forms: i) Detailed Office Process and Resource Analysis Sheet; and ii) Project Procurement Management Plan (PPMP), for the allocation of your respective court station’s monthly supply requirements for 2017. The forms may also be downloaded from the OCA website at ca judiciary. gov.ph. The accomplished forms shall be submitted to the Property Division, Office of the Administrative Services, Office of the Court Administrator, via mail courier or preferably through electronic mail to OCAProperty@sc judiciary.gov.ph, for inclusion in the budget preparation for 2017. The detailed office process and resource analysis is being undertaken to ensure that a sufficient quantity of supplies/equipment is allocated for each court The quantity of the requested supplies shall be justified/supported by the resources (inputs) used in the office processes. For item/s not needed by your office/court, but listed in the PPMP form, please put “x” on the space provided. On the other hand, for item/s needed but are not found in the list, please identify the said item/s. In case your court requires necessary repairs, renovations, repainting and the like, please indicate these in your PPMP form, or in a separate sheet. The accomplished forms shall be approved by the Presiding Judge or the Executive Judge for the Office of the Clerk of Court. Failure to submit the duly accomplished Detailed Office Process and Resource Analysis Sheet and PPMP form on or before 15 November 2015 would mean that only a minimum supply allocation will be provided to your court. Office equipment which has not been requested and included in the plan can not be provided. If no request for repairs and renovations is listed, it is presumed that your court's infrastructure is in good condition. For strict compliance. 01 October 2015 IDAS P. MARQUEZ uurt Administrator, SeitenDETAILED OFFICE PROCESS AND RESOURCE ANALYSIS SHEET court: it BRANCH: STATION: a EXACT COURT ADDRESS Number: Salinger ee aeeet severe Street: Barangay: Municipality: feaeecteect Giga eceeseecvee EeeceerH aavinees cc seitecscc iat ‘CONTACT NUMBERS: ae ONPUTSL Responsible Frequency of | Instrument to Detailed Process Activity/Action/Step | Staff Position Equipment/ SUPPLIES REMARKS Person action/ Step | executeaction | furniture, Fixture [Paper others Propared by Clerk of Court: Signature over Printed Name E-mall Address Reviewed and Noted by Presiding ludge/Executive ludge (for the Office ofthe Clerk of Court): Signature over Printed Name Mobile No: E-mail Adress:OFFICE: DATE: DETAILED OFFICE PROCESS AND RESOURCE ANALYSIS SHEET sawie esponsble Frequengyof ]_ntramentto Detaled Process Actviy/acion/tep | stattosivon | 8 Taupe SUPPLIES TEMARKS Person /Action/Step on | tlon/ step | executeacton | py nium ae = 7 [Receiving ecvng Seton Wamp rosie gal] RewangGiank | Once orevery | wa mA a Sa a ik Desk | coppanda antes / age Baten statment tocce en eae, recip fina noe * feet: 8069¢/| a on tomrame if oo copy Or desktop computer Desktop Compute Ve ‘Logbook Teng Son] 2 encoding Desk Log in orginal cory once Logbook n/a 25 pages Ballpen fi ‘Once for 1 case eo by Tl ler le Wik toner, otnary Precis Lully pritercoper | __no of sheets ar ae Oia copy tative once | flee / ro net pages Zz Tey fe, epy fear respondent Prepare by noted stare: situ vane name Destaton Desiaton:Judicial Region PROJECT PROCUREMENT MANAGEMENT PLAN FORM FOR LOWER COURTS Bldg. name and No. Contact Nos. court Street Station Barangay/Zone Email address caseload ty/Muriipalty Branch Province ‘Special Court Designation (eg. Famiy dus, commercial oar) [A Basic Ofice Supplies vom [Jan Feb] Mar Ape May ial ue Sep Ot [Nov | Dec {Total ‘a Procurement Through PS-DBM i [erection Tape Piece 2 [Carbon Film, Legal size '3_[Envelope Documentary 4_[Envelope , Malling, w/o window '5__[Fastener, Metal 6 [Folder, Legal size, Tagboard 7_Ialue. Paper, Multi-purpose, Legal size ‘9 [Paper Clip, Jumbo 10 [Paper Clip, Small Li_[Paper, Ruled pad 12_[Pen, Sign gel tyoe 13_[Pen, Marking, permanent 14 [Penel, Lead, with eraser 15 [Record Book 16 [Rubber band 17_[staple wire, copper 18 [Tape, Transparent 13 [Twine plastic i [A Basic Office Supplies vom [Jen Feb_| Mar Bor Tal oe Sep Oa [| Nov [ bec} Total Az i _[Bpediente Cover Pack 2 [stitching Needle Piece '3_[Thread, Cotton Roll 4 [Balipen, Blue Box 5 [Paper, Bond, Letter Ream {5 [Onion Skin, Paper, Legal Ream 7 [Onion Skin, Paper, Letter Ream 1 |lMimeceraph, Paper, .eaa) Ream ‘9 [Ribbon for Manual Type i[b. Small Office Device vom _ | Quantity C. Consumables (Printers and Fax) [b. other Supplies ‘Quantity 1 [stapler, Ordinary Unit Brand_| Model_[ UOM | Quantity 1 [oficial Receipt (General Form) 2 |Stapler, Reavy Duty Unit iia00 [tare 2___ [official Receipt ePayment) 3 [Puncher Unit ra1g0—_|care ‘cnt Docket Book (2500. a [Scissor Unit 1 | epson [10300 [cart 3 Iso0pp 5 [Staple Wire Remover Unit pai7s [care [2S0p0 5 [Receiving Machine Unit [Lo3i0 cart 4 _[Eriminat Docket ook Fenopp 7 [Numbering [oDieks Unit fw 2360 [cart 5 [Fiduciary Cash Book Machine [8 digs Unit frw2060 cart er. [Dry Seat Unit 2 | Brother {on3290_|eare 6 iusiciary cash Book [L0.F. 9" [Gavel and Malet Unit fmw3380__[cart SF 10 [Monoblock Unit [cart 7 [Bandy Card, Fotdeote Ti [Emergency Ueht Unit [ren 8 __ [Catalog Card w/hole a2 [Dater Unit Iwi 2550 [Cart Indoor [Solar Unit 3. | semsung [Jt 01015 [cor © _|thibee line [outdoor 13 | Calculator |rncnonews ta en 70 [Supreme Court Fee psertape cart BS 14 [eater knife Piece [cr 280KC [Cart 11 index cord lax 15 [curr lade Piece pi106a5A [cart [SB 36 [Metal Push Cart Unit 4 up [a7ssia [cart 12 [ink steno 3005 [cart s +} 2__fearnt 13 [sudiciat Gown M lpaao [care le Incase we forgot some, please indicate here s | canon [tspsaeo—|cart be bxator [cer Ta [Thermal Paper [Bk Brotheric57 35 [Stenotype Pads 6 Fax [Brother 878 16 [Calculator Ribbon [canon Lap 3460 38 [Tally Ribbon (Te248) Ribbon [Roll 19 7 _ | Bred? Fercker [Pad 20 steel Belt, Hor 721 [Detainee's Notebook 22 [Stamp Pad #2. 23_[Stemp Pad inkQuantity Gitaw Books [senior Execut Table "Ttle/Eaitionesr Author [Senior Executive Chair Table Date: 3 3 i [Visitors Chair 10 12_|sofa i 13_[stend Fan 2 3 a4 18 16 a7 19 [Book shelf 18 20 |Open Type Steel Rack 19 21_ [Card Catalog Cabinet 20 22 findex Card Cabinet 23 24 25 [Typing Table Completed by: Tame and Signature Position: F Equipment ‘Quantity 1_[Arcon bate 2_ [Desktop Computer 3 [Printer [Manual Typewriter Reviewed by: 5 _|steno Machine Name and Signature 6 _[ouplo Machine Position: 7_[siome [Fax MachineTechnical Specification Technical Specification Clerical Table {Clerical Chair without Armrast/ Computer Chait Clerical Table; 25 mm thick, Medium Density Fiber board (MDF) laminated table top; scratch proof; with beige steel leg powder coated finished; with one (1) steel mobile drawer that has two (2) small drawers and one (1) file drawer; powder coated finished; color - beige; dimension; 120cm W x 70cm D x 74cm H ‘Medium backrest without armrest; high density molded foam; nylon base and twin casters; any standard black leatherette upholstery; bifma gaslift Medium backrest with armrest; high density molded foam; nylon base and twin casters; any standard black leatherette upholstery; bifma gaslift ‘Technical Specification Technical Specification Computer Table Junior Executive Table Typing Table ‘Tower type computer table; metal frame; wood g1 hed; with CPU holder; with twin caster with caster lock; over- dimension - 79cm L x 66cm W x 130cm H. Junior executive table; 25mm thick; Medium Density Fiber board (MDF); Laminated table top, scratch proof; with beige stee! leg powder coated finished; with two (2) steel mobile drawer that ‘has two (2) small drawer and one (1) file drawer; powder coated finished; color - beige; dimension 40cm W x 70cm D x 74cm H. Typing table; 25mm thick; Medium Density Fiber board (MDF) Table top; powder coated: finished light gray steel leg; with stee! modesty front panel; with one (1) shelf for typing paper; dimension - 60cm L x| ‘60cm W x 74cm H.Technical Specification ‘Techinical Specification Technical Specification Sofa, 3 seater Senior Executive Chair Junior Execuitve Chair ‘Three (3) seater sofa in black leatherette; without armrest on both sides; wooden footings; outer dimension 164em L x 80cm Wx80em H. armrest; with contoured back rest design; high density molded foam; 350mm nylon base and twin casters; any standard black leatherette upholstery; with mechanism; bifma ‘Medium back executive chal with contoured back rest de: density molded foam; 330mm nylon base and twin casters; any standard black leatherette upholstery; with mechanism; bifma g¢ h armrest; Technical Specificat Technical Specification ‘Senior Executive Table Gang Chair ‘Wooden laminated executiv etable with center drawer and three (3) side drawers on one side ‘and one (1) cabinet on the other side; drawers with central locking system with keys; wooden laminated panel legs; with two grommet holes ‘on table top; with writing pad; dimension- ‘160em W x 80cm D x 76cm H. Medium backrest without armrest; 4- legged! guest in black frame; any standard leatherette upholstery. 3-seater heavy duty powder coated frame; polyprophelene materials on seat and back rest; with perforated backrest design; color beam; color seat shell- blue.Technical Specification Technical Specification Steel Storage Cabinet Technical Specification Long Table ing Cabinet with four (@) Drawers 25mm thick Medium Density Flberboard (MOF) table ‘top; Seratch proof; post-formed edging; with second layer shelf; 23 seater; folding steel leg in powder h adjustable rubber foot st 180cm W x 60cm D x 7acm H. Steel Vertical Cabinet with Four (4) Drawers; centralized lor Steel Storage Cabinet; two (2) steel swing door type; five (5) adjustable shelves; protection; gauge - #2¢ 'H X35 %4"W x 18"D; color - light gray Pie eee Technical Specification Technical Specification Safe Vault st with Safety Vault Steel vertical filing cabinet with top safet va top safety vault- inside door with one (1) dial ed locking system for the thre wider coated finished wit sauge - #20; size -at least 52H x l1s"W x 24"D; color - gray. First drawer, insulated ‘with perlite to safeguard records and valuables from 2 to 3 hours of fire. D = 22"; W = 15! 10" more or less. Di Technical Specification dial and one key; painted with powder coated finshed with anterust protection; color- dark gray; outside dimension- He a7"Wx19 dimension. at least 161°H x12°W x 12°D, “Technical Specification ‘Open Type Stéel Rack stable steel dimension- Open type steal rack with five (! 1100 kg. capacity least L=300em ; WadS em and H=180em Catalog Cabinet dex card cabinet; sixe-3°x"; twenty-four (24) ers made from heavy duty Cold Rolled Sheet (CRS); Gauge- #20; centralized lovking mechanism; with stand base; powder coated-fnished with anti- rust protection