Kennedy Graphics

Description of Firm

Kennedy Graphics is a commercial printing company that produces a large volume of catalogs, sales
brochures, announcements, and stationery. The company’s fully equipped plant includes several one-
color and multicolor offset presses, camera equipment, platemaking facilities and complete bindery.

When Kennedy Graphics receives an invitation to bid, a printing estimator reviews the job
specifications. Using a computer, the estimator records the type of stock, amount required, color of
ink, and other data needed for the job, and then prepares an estimate. The computer prints out a
price estimate, which is then given to the customer. The same computer system is used for production
control and job scheduling.

System Overview

When the bid is accepted by the customer, an order is prepared and the job goes into production. The
production department determines whether the necessary amount of paper and other materials are
available in stock. This is done by checking the goods inventory file. As orders are accepted, materials
are reserved for each job. If not enough goods are in stock, orders are placed with suppliers for the
necessary materials.

Job specifications and supplier prices are input to the system. Paper inventory reports, purchase
orders and information on jobs in progress are generated by the system. The goods inventory and
jobs in production files are updated as goods come into stock or work is produced. An estimator or
production manager can determine the status of a job or the amount of goods in inventory at any time
by checking these files.

Work Product No. 1

Design a Paper Stock Inventory Report that shows the goods in Kennedy’s inventory. The hard copy
form will be 8.27” x 11.69” in size. The report should contain headings and other pertinent
information.

Work Product No. 2

Design a Jobs in Production Report showing the jobs in progress. This report should be designed as a
display on the screen and contain headings and other pertinent data. The report should be displayed
in a readable format.

Work Product No. 3

Design a Purchase Order Form (PO) for purchasing goods and supplies. This form will be 8.27” x 11.69”
in size and should contain headings and relevant data. The form should be in an easy-to-read format
and should allow several items to be ordered on the same order form. In order to incorporate all the
necessary features in the document, analyze what is the use of the PO.

Source: Systems Analysis and Design

Silver and Silver