Date: . Talermel Regan Nature / Characteristics = A person to person Commumcation = does nor follow the rules and predure = Can be prepared in one page of if required ib can be prepared Wf Several pages 400 = _ quickly prepared and does aoe Fequite any exténdtd planning = Follows arural language and style = Main Purpose is to present certain informarion = _NO opporrundty 10 add pergonal commen or opinion = _Shotiesy and simplest of all Kids of reports = mos, Frequently used to repott in businesy = generally written in memo or lebyer forimays Caregories of Informal Report, 2 Informarional report — provides background and information swithouk reaching an ealvadion = _hclude _sitnple reports like meeting ININGAS | EAPLAGE_egorts (and progress, of Status updates + Analtical repoet — provides much the game information asthe informational report alodg_ with evolaation of _recomMmendariof\ = Lhe reporls may iMdude feasibility sadies Justification reports ane \ Justification reports and. proposals WuctoryDate :... Types of Informal Reports 1. Miowres of meetings — summarizes the discussion and results ftom a Meng These reposts are ‘WMformarional - They are summaries not a direct, collectiof of all statements from all atjendees. 2+ Expense reports — nearly always have a prescribed format Consist Primacy oF amount of expenditures by type of evpense- H. SAorus updates — may be inrernal to a Compaty in addressing a Srusiness cidarion of they may le external in providing dhe sanls OF & project Yo another otgatizarion. Shorr and vightly focused t 4 Ae purpose A Tele on conference reports— used +o summarize and trangmit learning roma Arip or conference. Increase Ahe value of ANE Arip or conference ay they shace whar was leamed with olners, S- Propotals or fearibitity reports~ For Smaller or cimgler culijects, These are analytical ow they orevide analysis and _propase a direMon to take - Shasing Anformal Reports For AIniemal Audiences Medios Letters v For Exrernal Audiences! Web _pockings Wels pasting of initurians| with private network EmailsDate: ... Seckions of “Toformal. Regeris, Informal informational reports Informal analyieal _eeporhs + Intreduction or background * Imroduckion or background * Support of reasons = Support or reasons 2 Summary * Recommendations + Condugion of summary BAF Visussion of Parts + Introduction or background— A Chota section (Mtroducing the render yo the Aug" of the repork. In more complty repotts, the iredudion May Weide a background o oroblem statemenk specific obiechived ot all of Ahe above. *Sapport or Reaong— Inude facts , Findings pond _darq. The arpole iS to present a summary of mam ideas from *We research, = {Y's nor simply a collection of cow data. ff more deyailtd dala ig eeded an appendiy is the most hkely place for bey Selections of faw data. thif section may indude she methodology of the research. © Recommendations — Only Sound in analytical reposas ; ik shows how daka supports Ane recommendation gwen in AWe report. Author cones’ the logical data dems in a way shat gents to the recommendayion. Araders are expecting a recommendation with Sugprrking dala, Uney'te Mod _capecking © work Ahroughy all the dats ot Meir ow, + Conclusion or Summary— A Shott section thak wraps up tne report and. gues a quik suaqpary of {he ifortation preided NIN. YRricronyDate > ergonineg Based on Audience Analy sig MOG, crucial considerations when creating a report, + Ly iy important to kagp WW Mind hak your audience may be broader than jou expel. jose gatearial readers have an iaderesy in dhe Feporl's content foe many reasons based on their umque \oo_ Funckions + To derermine wihidy +ype5 of sections you should use in your informal repork , think ei Ahe purpose of the crport in relation Yo your audirwe. Arrangemenk of report beaced From expected audience's reaction Andlytical — epory Analy Fical Report for a _nertral audience for a negative audience + Untroduction [ Dackground + TMroduction [Dackground + Facks / Findings + Kewmmendarivns + Recommendations + Facts | Find ogy . Summary + Summary _| Example of Informal Report gackor ound Genera) Sore Is opening a nent location in GA of yhis_ugroming year. There ace three potential Nocation, for Abs New store. Findings Location one if iN putly watfiked areq hut is Mote aGardable. Logerion, wo ig 0.9 Nighy, traftinegd are jut, is oud NGFuictonyDate :.. the cacren dudgek “Location three is wt right. Recommendation General store chould open its new fore at lotion antec. Yow to WK an Informal Revort Plan — purpote , preliminary receacch, outline farganize Weike = _wriking phasing {wording layout and pages Revise = grammar proofreading vely purpose “Planning “oar Inforal Reporr = Check to see if yore organization hay a form o¢ template First shen verity your undeecarding of He report's purpose - = Next, youll complete any dala gathering needed. = Tn ae praess of writing 9 report or alma any business weiking ahe planning steg Should rake ok Minimdm AF-30_percedt of She _Yime or effort of ane Full_cegoty . Hrlting Your Tntormal Aezort + Focuh on paragrayh Structure _jaording jand eheasing + Write with the “sane Selly ia writing ja business, Formatting Your Report. + Remember abet headings guide the reader, bud Like an oatail subjeck Vine they ave Ao Substitute for clear, descriptive wriving dhak helps the reader stay on Areick. + Vse__sammary statements as each paragraph | or section closes to_avold a jerky, disconmeted Fee) ih your writing - s Enguce that, tach new, section, below a header 91 8 acronyDate: ... a “good | opie Semence Thad serves oy an iMroduction te the Sxtion. + Take your preexisting ovrline (Krom the planning Step) and use Yost word peceror's pre formatted Mending styles to create the heeding, for jour report. Revising Nowe Terma Repork 2 se word protesting geoofreeting rods, which wil) catch some Spelling errors. : + Read the repork aload Go var }s the original request for the report and back to the original oudline ko see if the fepork U directly facused of the planned purpose. + Look to ensure that jast the information needed to addregy Khe opie present.