International Federation of Medical Students` Associations - Palestine

International Federation of Medical Students’ Associations - Palestine

CONSTITUTION AND BYLAWS
The first Constitutions and bylaws done by establishers of IFMSA-PS, supervisors and officials, Jerusalem, Palestine 2005 www.ifmsa.org.ps

Contents
The IFMSA Constitution 1. Name / Seat 2. Nature 3. Principles 4. Objectives 5. Members 6. Executive Board 7. Supervising Council 8. Standing Committees, Divisions, Projects and Working Groups 9. Officials 10. IFMSA-PS Alumni 11. Finances 12. Amendments to the Constitution 13. Bylaws 14. Dissolution The IFMSA Bylaws 1. Name of the organization 2. Language 3. Mission statement 4. Logo 5. Members and Membership 6. Meetings 7. Executive Board 8. SUPERVISING COUNCIL 9. Standing Committees 10. Support Divisions 11. Projects 12. Reporting 13. Elections & voting 14. General Secretariat 15. Officials 16. Amendments to the constitution & Bylaws 17. Official relationships 18. Supportive Partnerships 19. Finance 20. Financial Management 21. IFMSA-PS Alumni 22. Attending IFMSA GAs, IFMSA activities & any representation of IFMSA-PS in any occasion 23. Local Committees 24. Reference of not written bylaws
IFMSA-PS Constitution and Bylaws, Page 1 of 25

International Federation of Medical Students` Associations - Palestine

International Federation of Medical Students’ Associations - Palestine

CONSTITUTION AND BYLAWS
The first Constitutions and bylaws done by establishers of IFMSA-PS, supervisors and officials, Jerusalem, Palestine 2005

The IFMSA-PS Constitution
1. Name / Seat
1.1. The official name of the organization is IFMSA - Palestine, (IFMSA stands for: International Federation of Medical Students` Associations). 1.2. The official abbreviation shall be IFMSA PS d. Providing a link between medical students, associations, national and international organizations, and to encourage the co-operation between them for the ultimate benefit of society. e. To take part in all IFMSA activities and to represent Palestine in IFMSA activities and meetings.

2. Nature
2.1. The organization is an independent association of medical students in Palestine including West Bank and Gaza.

5. Members
5.1. The Organization is composed of members, hereinafter also referred to as: full members, associate members and Alumni Members. 5.2. All medical students inside Palestine are considered as Associate members and the student himself decides how much active he wants to be in IFMSA. 5.3. All the members have the right to take part in all IFMSA-PS activities, projects and exchanges. 5.4. IFMSA-PS full members are the only ones who have the right to vote in officials` elections and in Executive board elections or to candidate for them and as described in the bylaws. 5.5 Full members are members who have signed in one of the committees and have been active in IFMSA or IFMSA-PS, or have been in Executive Board or as IFMSA-PS Official. 5.6 Alumni members are the full members who have been accepted by officials and Alumni because of there great work history in IFMSA-PS.

3. Principles
3.1. The federation pursues its aims without political, religious, social, racial, national, sexual or any other discrimination 3.2. The federation promotes humanitarian ideals among medical students and so seeks to contribute to the creation of responsible future physicians

4. Objectives
4.1. The goal of the federation is to serve society and medical students in general and in Palestine in particular: a. Empowering medical students in using their knowledge and capacities for the benefit of society. b. Providing a forum for medical students in Palestine with other medical students throughout the world to discuss topics related to individual and community health, education and science and to formulate policies from such discussions. c. Promoting and facilitating professional and scientific exchanges as well as projects and extracurricular trainings for medical students, thereby sensitizing them to other cultures and societies and their health problems.

6. Executive Board
6.1. The organization shall be managed by the Executive Board. The Executive Board of the association is composed of at least three persons. The full members elect them and appoint one of the Executive Board members as President, one of the
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IFMSA-PS Constitution and Bylaws,

International Federation of Medical Students` Associations - Palestine

Executive Board members as Secretary General and one of the Executive Board members as Treasurer. 6.2. The Executive Board is elected for a one year period. 6.3. The Executive Board is entitled to officially represent the organization. 6.4. The Executive Board can delegate tasks to other persons, but it will remain responsible for these tasks at all times. 6.5. An Executive Board member will cease to hold office: a. At the end of his term; b. By a written resignation; c. By his death; d. By removal from office by court in cases provided for in law. e. By removal from office by supervising council and Alumni members. 6.6 Executive Board elected for a year starts their work on the 1st of November of that year and finishes the work on the thirty first of October of the next year.

7.5. The Supervising Council has the power to suspend any Executive Board member or and any IFMSA Official.

8. Standing Committees, Divisions, Projects and Working Groups
8.1. A Standing Committee works to benefit a specific field of interest. The activities of a Standing Committee shall be continuous. 8.2. A Standing Committee consists of a standing Committee Director and the medical students working in the fields of interest within IFMSA-PS in the committees that our NMO is member of them. 8.3. Officials council determines whether to be a member or withdraw our membership of a Standing Committee and then proved by Executive Board. Then announced according to IFMSA bylaws. 8. 4. IFMSA-PS Standing Committees are: a. The Standing Committee on Medical Education (SCOME) b. The Standing Committee on Professional Exchange (SCOPE) c. The Standing Committee on Public Health (SCOPH) d. The Standing Committee on Research Exchange (SCORE) e. The Standing Committee on Refugees and Peace (SCORP) 8.5 As we are part of IFMSA and aim to achieve its goals; IFMSA-PS standing committees are similar to those in IFMSA. Standing committee on Reproductive Health & AIDS (SCORA) is currently under SCOPH and this is valid unless SCORA is established nationally. 8.6. In order to regulate the practical internal management of a standing committee, a Standing Committee can have internal Standing Orders. The Standing Orders have to comply with the Constitution and Bylaws of IFMSA and IFMSA Palestine. And as IFMSA bylaws the standing committees are represented for IFMSA by the National Representatives of the IFMSA-PS participating in the respective Standing Committee. 8.7. Changes in Standing Committees at the international level are applied automatically on the national standing committees, except if the national executive board or officials sent different recommendation, the bylaw changes
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7. Supervising Council
7.1. The Supervising Council supervises and advises the Executive Board and other IFMSA-PS Officials, and has the right to dissolute the organization and to cease Executive Board member as in bylaws. 7.2. The Supervising Council is composed of at least 3 persons. The supervisors should include a doctor representing the medical Palestinian college council in Al-Quds University, and one representing FQMS (Foundation of Al-Quds Medical School) and a member of Alumni who is elected by Alumni members and he is not an official or executive board member in the IFMSA-PS at that moment. 7.3. Supervising Council could include post graduate students from Alumni members who had experience in IFMSA and worked as IFMSA-PS official or Executive Board member at least for one year, but they shouldn`t be from the executive board or a standing committee national officer of IFMSA Palestine at that time. 7.4. The Supervising Council has the power to overrule decisions of the Executive Board for important reasons as described in the Bylaws of the association.

IFMSA-PS Constitution and Bylaws,

International Federation of Medical Students` Associations - Palestine

regarding this will be submitted by the Alumni, or by the Executive Board with approval from the Alumni, this doesn't need to go into votes or to wait up to the National Assembly.

9. Officials
9.1 An IFMSA-PS official is a person elected by the IFMSA-PS full members, or appointed by the Executive Board, or a person having an official position in IFMSA. 9.2. All IFMSA-PS Officials have to work according to the IFMSA and IFMSA-PS Constitution and Bylaws of the two organizations. And have to promote the principles and objectives of the organization. 9.3. All IFMSA-PS Officials have to present an activity report to the IFMSA-PS members in the meeting for elections (National Assembly) for the coming year. 9.4 IFMSA-PS official has to send the report requested from IFMSA committees directors on time, in case of any delay or malpractice from the officer; IFMSA-PS Supervising council and Alumni council have the right to remove the officer and to appoint another person to do his job up to the time of elections. 9.4 Officials elected for a year starts their work on the 1st of November of that year and finishes the work on the thirty first of October of the next year.

10. IFMSA-PS Alumni
10.1. IFMSA-Palestine Alumni is the reference and the highest decision maker in the following cases: 1. If IFMSA Palestine existence is threatened. 2. If the IFMSA Palestine Executive Board is not working properly or contravene the bylaws of IFMSA or IFMSA Palestine. 3. If there is any risk that IFMSA Palestine may loose their membership in IFMSA. 4. If there is any internal conflict in IFMSA Palestine. 5. If the supervising council is not working according to the bylaws. 6. If IFMSA Palestine is not working for the goals it was established for. 10.2 The Alumni supervises and advises the Executive Board and other IFMSA-PS
IFMSA-PS Constitution and Bylaws,

Officials, and has the right to dissolute the organization and to cease Executive Board member as in bylaws. 10.3. The Alumni is composed of Al-Quds Medical school students including West Bank and Gaza who had been working in IFMSA as officials, or in IFMSA Palestine as Executive board or national officials. The Alumni members should not be an executive board member at that time. In each year Alumni should have a representative from FQMS (Foundation of Al-Quds Medical School) in its body. 10.4 The Alumni members should elect the Alumni council every three years, Alumni council is consisted of four persons; an Alumni Director, Supervising council member, Training Support Director, Projects Support Director. 10.5 The Alumni Director will facilitate the work within IFMSA Palestine Alumni members and will be the representative of Alumni in IFMSA Palestine. 10.6 Alumni supervising council member will be part of the supervising council as listed in the bylaws. 10.7. Any member wants to be in IFMSA Palestine Alumni has to apply for that by official application. The member will be accepted after the Alumni council accept his application and he should not be a member in the IFMSA-PS Executive board at that time. 10.8. The Alumni has the power to overrule decisions of the Executive Board for important reasons as described in the Bylaws of the association. 10.9. The Alumni with the Supervising Council has the power to suspend any Executive Board member or and any IFMSA Palestine Official.

11. Finances
11.1. The income of the Federation is composed of contributions of members, subsidies, gifts, legacies and other contributions. 11.2. The contribution shall be fixed by Executive Board, officials of IFMSA-PS and National Assembly yearly. 11.3 The financial year of the Federation runs from the first of November up to and including the thirty first day of October of the next year.
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International Federation of Medical Students` Associations - Palestine

11.4. Annually, the Executive Board shall report at the yearly meeting the developments and the pursued policy in the association. It submits the accounts and the statements of assets and liabilities for approval to the members' annual meeting (National Assembly). 11.5 These documents shall be signed by all members of the Executive Board; if the signature of one or more of them is lacking, this shall be disclosed, stating the reasons thereof. Approval by the Officials, Supervising Council and Alumni of the documents as referred to in this paragraph, discharges the Executive Board for its management, unless the Alumni members make a reservation. 11.6. The Executive Board are responsible for all financial actions of the association.

12. Amendments to the Constitution
12.1. Amendments to the Constitution have to be decided upon by National Assembly with two thirds majority at a meeting in which at least one third of the full members are present or represented and to be agreed by supervising council and Alumni members.

13. Bylaws
13.1. To regulate matters not described in this Constitution the federation has Bylaws. The Bylaws have to comply with this Constitution. Amendments and changes to the Bylaws have to be decided upon by the full members.

14. Dissolution
14.1. The dissolution of IFMSA-PS shall be decided by the full members by three quarter majority and to be agreed by supervising council and Alumni members. 14.2. A proposal for dissolution shall be sending out to all members at least six months before the beginning of the General Assembly meeting of IFMSA. The proposal shall be sent out by registered mail and official paper. 14.3. Any funds remaining at dissolution will be spent according to the objectives of the association to an institution of general benefit.

IFMSA-PS Constitution and Bylaws,

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International Federation of Medical Students` Associations - Palestine

The IFMSA-PS Bylaws
1. Name of the organization
1.1. The official name of the organization is IFMSA - Palestine, (IFMSA stands for: International Federation of Medical Students` Associations). 1.2. The official abbreviation shall be IFMSA PS

2. Language
2.1. The official language of IFMSA-PS is English internationally and Arabic and English nationally.

3. Mission Statement
3.1 Our mission is the same of IFMSA which is to offer future physicians a comprehensive introduction to global health issues. Through our programming and opportunities, we develop culturally sensitive students of medicine, intent on influencing the transnational inequalities. And we add to IFMSA mission ours which is" to empower future physicians with a sense of social responsibility locally and globally. And to encourage the spirit of international cooperation with other medical students worldwide and to increase health awareness among Palestinian medical students through education, exchange, in addition to enrich our medical curriculum and society health awareness"

4. Logo
4.1. The official logo will be the same as IFMSA logo but with IFMSA-PS instead of IFMSA word.

5. Members & Membership
5.1. The Organization is composed of members, hereinafter also referred to as: full members, associate members, Alumni Members. 5.2. All medical students inside Palestine are considered as Associate members and the student himself decides how much active he wants to be in IFMSA-PS. 5.3. All the members have the right to take part in all IFMSA-PS activities, projects and exchanges. 5.4. IFMSA-PS full members are the only ones who have the right to vote in officials`
IFMSA-PS Constitution and Bylaws,

elections and in Executive board elections or to candidate for any of them, in addition to vote in National Assembly. 5.5 Full members are members who have applied for the membership officially and are signed and active in one of the committees in IFMSA-PS, or have been in Executive Board or IFMSA-PS Officials, or have official rule in IFMSA international. 5.6 Alumni members are members who have been accepted by alumni as described in the bylaws. 5.7. Regulations to obtain full and maintain membership of IFMSA-PS; a. member has to be signed in one of the committees and has been an active member in IFMSA-PS. b. Associate member becomes a full member after he applies to, and the executive board accepts his application. c. the member should determine which committee he wants to join in the coming year, and he can change from a committee to another during the year. d. the member should fill the application form of IFMSA-PS membership and the date of joining IFMSA-PS must be put in, and stamped by the executive board. e. Executive Board has the right to take the full membership from any student if he didn't work within the bylaws of IFMSA and IFMSA-PS. f . member can change his committee to another one but he has to inform the vice president on internal affairs. 5.8. Regulations for IFMSA-PS Membership Fees: a. Associate members don’t pay any fees for IFMSA-PS. b. IFMSA-PS full member pays fee from $0-20, which is determined by IFMSA-PS yearly. c. Only the National Assembly who decides the fees of IFMSA-PS for the coming year, and all the members including officials shall pay the fees. d. each member has to renew his full membership after completing the year, and he has to pay the fees determined for that year, then sends a letter or e-mail to the Vice president internal telling him that. 5.9. All official members are considered as full members and have to pay the fees.

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International Federation of Medical Students` Associations - Palestine

5.10. Full Membership with voting right is the full member who has been active in IFMSA-PS and completed a year in IFMSA-PS or more, at the time of one week before the National Assembly. 5.11 The full member should fill an application to get his voting right, the paper should include the date he joined IFMSA committees and the name of projects and activities he had taken part in during the year, signed and stamped by the vice president on internal affairs and the committee National Officer of the corresponding committee. The full member will loose his voting right if he didn't take part in the activities and projects of his committee in IFMSA or IFMSA Palestine in that year. 5.12 The date of the full membership starts from the date in the application form of the member and stamped by IFMSA-PS. 5.13 IFMSA-PS Vice President Internal should send the Executive Board a report illustrating the people who have the right to vote in IFMSA-PS National Assembly two weeks before the assembly. 5.14 The full member has to have paid all the debts he has to IFMSA-PS and registration annual fees if there is before getting his voting right. 5.15.The Executive Board reviews the applications of the members and announce the members with voting rights a week before elections. 5.16 IFMSA-PS has Honorary list for persons, The status shall be granted to persons who have greatly contributed to the achievements and aims of IFMSA-PS. Being in the honorary list doesn`t mean that the person is a member in IFMSA PS. Only persons can become in Honorary List Members, The Officials with voting rights and executive board can elect Honorary Life Members list during the Annual meeting. The status shall be granted to persons who have greatly contributed to the achievements and aims of IFMSA-PS. 5.17 Students in Health related colleges can contribute in IFMSA-PS activities and can take part in our national and international activities only if approved by Alumni, no funding from IFMSA-PS should be provided for non-medical students.

6. Meetings
6.1 Meetings of the IFMSA-PS are the sessions of meetings done to discuss IFMSA-PS topics and work. This is held once every two months at least in the faculty of Medicine in Al-Quds University. 6.2 Quorum. One third of officials and 4 of five from the executive board members or persons represent the member of Executive board officially. 6.3 Language. The official working language during the Meetings is Arabic & English. 6.4 Adjournment. The Chairperson can decide upon adjournment of the meeting. If the chair fails to adjourn the meeting, any official can suggest the adjournment of the meeting. 6.5 Executive Board member is the one who is listed in 7 of constitutions and bylaws. While an Official is the standing committees national officers in the NMO and they all have the rights of voting in addition to other positions which are appointed by executive board; and these persons don't have the right to vote except if it had been decided by the National Assembly to give them voting rights. 6.6 Chairperson should be from the Executive Board and if the president is attending he is the one who is responsible to do it or to appoint one instead of him. 6.7 After each meeting there should be a report, all reports shall be written. A copy on paper and (if possible) in digital format must be handed in to the Executive Board. 6.8 All reports shall include a. the title of the report b. the author of the report c. the date of the report d. the meeting for which the report was written e. a summary of the report f . the report itself 6.9 Meetings of the IFMSA-PS are the sessions of the Monthly meetings, meetings of Executive Board National meetings and General Assembly Meetings. 6.10 Quorum. One third of all officials with voting rights shall form a quorum. 6.11 Breaks. There will be breaks upon request of the Chair or an official with voting rights. Such a request must be followed
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IFMSA-PS Constitution and Bylaws,

International Federation of Medical Students` Associations - Palestine

by the agreement of the majority of participants. 6.12 The General Secretary of IFMSA Palestine shall name all the officials and write who is absent. The absent official will not have a vote in the meetings except if the Executive board gave him the right to vote late in specific topics. 6.13 Participants in Officials meeting are: a. IFMSA-PS Executive Board Members b. IFMSA Officials with voting rights c.IFMSA-PS Officials without voting rights e. Project Coordinators f . IFMSA-PS committees assistants g. IFMSA & IFMSA-PS Alumni members 6.14. Observers in IFMSA-PS Meetings are: a. Any medical student in Palestine b. Invited guests c. anyone form supervising council d. anyone form IFMSA Palestine Alumni The participation of persons of must be approved by the Executive Board of IFMSA-PS. 6.15 Speaking rights. All participants and observers have speaking rights during the Meetings and National Assembly. 6.16 Proposing rights. Only full membership participants have proposing rights during IFMSA-PS Meetings. The Chairperson is responsible for the conduct of the meeting and for interpreting and giving his ruling on all matters of procedure, order, competency and relevancy, as stated in the Constitution and the Bylaws. 6.17 The Chairperson in the meetings is the President of IFMSA Palestine; if the president is absent Vice President Internal will take his position or any Executive Board member the president point to chair the meeting. 6.18 Executive Board meetings are having the same way of work but attended only by Executive board members. 6.19 During Officials meeting only Executive Board Members, Directors of the committees have voting rights. Support divisions' directors don’t have voting rights except in case they were given the right of voting by National Assembly. 6.20 During National Assembly (in which officials and executive board members are elected), full members who will elect them have to:
IFMSA-PS Constitution and Bylaws,

a. Have been a member for more than a year in IFMSA-PS. b. Have signed and applied for the National Assembly meeting. c. Not been suspended from IFMSA-PS for any reason. d. Had taken part in IFMSA or IFMSA Palestine activities and projects in that year. 6.21 At the start of elections, the chair must do a roll call. All members with voting rights will be called to see if they are present. Official voting cards will be handed out to the members that are present. The results of the roll call will be recorded and incorporated in the minutes. 6.22 Any full member participant mentioned on the credential form can speak or ask questions for the candidature persons. 6.23 In Elections simple majority is needed to elect persons. 6.24 Any motions or changes to the bylaws follow the same theme used in IFMSA Bylaws with the same strategy. 6.25 In the National Assembly, Executive Board is elected first, then National officers are elected after, and then Publication and IT Support Division. 6.26 Alumni elect the alumni council each three years and they do that after the national assembly immediately or at the latest two weeks after the meeting.

7 Executive Board
7.1 The Executive Board is the body responsible for the work of IFMSA-PS in the year they are elected for. 7.2 The Executive Board will be composed of 5 members as follows: a. President b. Secretary General c. Treasurer d. Vice-President for Internal Affairs e. Vice-President for External Affairs 7.3 The term of office of all Executive Board members is one year. Before the term begins, there is a preparatory period from immediately after the National Assembly Meeting where they were elected until the thirty first of October of that year. In this preparatory period, the respective Executive Board member shall specifically train them.

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International Federation of Medical Students` Associations - Palestine

7.4 The incoming Executive Board members shall also be trained by persons with extensive experience in strategic/ operational planning as well as time and project management. This training will be organized by the IFMSA-PS Training support Director. Each incoming Executive Board member shall present strategic/ operational plans in the first month after being elected. The office period runs from the first of November until the thirty first of October of the next year. After the end of this term there is an advisory period from the first of November until first of January of the next year in which Previous executive board member at least should attend the meetings of the new term officials and coordinate and supervise them. 7.5. IFMSA Palestine president is not allowed to hold any other official post in IFMSA PS Committees. 7.6. No individual is allowed to be a member of the Executive Board for more than three election periods. 7.7 All Executive Board members have representation authority in the name of IFMSA-PS in the specific field of their task. 7.8 President of the Executive Board must attend all General Assembly Meetings or to send one of the Executive Board members to attend it on behalf of him, and he will be the representative of the delegation. 7.9 President tasks: a. Chair the Executive Board. b. Call for meetings of the Executive Board. c. Represent IFMSA-PS to external relations and maintaining contacts. d. Follow up and support the activities of local Officers and committee officials. e. Develop short- and long-term strategies for the work and structure of IFMSA-PS, especially in relation to external organizations. f. Report on the status of the IFMSA-PS to IFMSA in cooperation with General Secretary of IFMSA-PS and Internal Vice president. g. Monitor the work of the IFMSA-Palestine electronically groups and announcements. h. Raise funds for IFMSA. 7.10 Secretary General tasks:
IFMSA-PS Constitution and Bylaws,

a. Be responsible of the administration, correspondence and archives of IFMSA PS. b. Produce the minutes of the Executive Board, officials meetings, and national annual meeting and send them in due time to the Supervising Council and IFMSA through the president. c.Be responsible for the functioning of the General Secretariat. d. Maintain the registration of IFMSA-PS in IFMSA. e. Update the Constitution and Bylaws with the changes decided upon the National Assembly. f . Prepare and send out invitations, provisional agenda, and other relevant information concerning National Assembly Meetings. g. Assist the Vice President for Internal Affairs in maintaining the contact between the members and the Executive Board. h. Be responsible for updating the Officials Manual and the full members Manual. I. Inform members that they have lost membership status or having been excluded from IFMSA-PS immediately after the National Assembly Meeting. j. Raise funds for IFMSA-PS. k. Maintain an updated database of IFMSA PS Alumni and IFMSA-PS members. 7.11 Treasurer tasks: a. Be responsible for the financial administration and bookkeeping of IFMSA-PS. b. Collect membership fees (if there are fees). c. Be responsible for the official bank accounts of the IFMSA-PS. d. Present an adequate report, as decided by the Executive Board, on the financial situation of IFMSA-PS at every executive board meeting. e. Propose the budget of the next financial year to the Financial Committee. f . Present an annual financial report, preferably reviewed by a professional auditing company to the Financial Committee. g. Audit the financial report of Organizing Committees of a National Meeting. i. Review the budgets of all IFMSA-PS projects and events.

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International Federation of Medical Students` Associations - Palestine

j. Deliver receipts received during his term to General Secretariat at the end of his term k. Raise funds for IFMSA-PS. 7.12 Vice-President for Internal Affairs tasks: a. Be responsible for the development of the organization. b. Be responsible for maintaining contact between the members and the Executive Board. c. Emphasize sufficient support to full members to ensure their survival in IFMSA-PS. d. Develop an annual evaluation procedure and subsequent needs assessment for full members. e. Compile the results from a full members satisfaction survey and an IFMSA-PS Officials satisfaction survey twice annually for full members and supervising council. f. Contact every member at least twice each year and to ask for suggestions and complaints. g. Assist the Secretary General in updating the full members Manual. h. Establish contacts with associate members stimulate them to join and participate in IFMSA-PS activities. i. Raise funds for IFMSA. 7.13 Vice-President for External Affairs tasks: a. Develop and implement fundraising strategies for IFMSA-PS. b. Be responsible for the public relations and mass media contacts of IFMSA-PS. c. Be responsible for the development of promotional material for IFMSA-PS and support the work of the New Technologies and Publishing Dept. d. Raise funds for IFMSA-PS. 7.14. The Executive Board can delegate tasks to others. Any Executive Board member can propose to delegate one of his personal tasks to another person. The Executive Board has to take a decision about this. The Executive Board member to whom this task belonged will remain responsible himself for this task at all times. 7.15 The Executive Board shall meet at least one time each month. 7.16 The quorum for an Executive Board meeting is the total number of Executive Board members minus 1. 7.17. All Executive Board members have one vote at the Executive Board meeting.
IFMSA-PS Constitution and Bylaws,

7.18. The Executive Board takes decisions with at least three votes in favor. 7.19. Presence shall be preferably physical presence. Alternatively, presence can be by video conferencing, telephone connection or direct internet connection such as IRC or ICQ in such a way that the discussions can be followed continuously without interruption and direct input can be given. 7.20. An agenda for the Executive Board meeting shall be sent out at least two weeks before the meeting. The agenda for the Executive Board meeting shall contain at least the following points: adoption of the past Executive Board minutes, activity reports by the Executive Board members, financial report by the Treasurer. 7.21. Executive Board members who cannot attend have to inform the other Executive Board members and submit their activity report in writing. 7.22. Executive Board members who are not present can submit written proposals in advance. 7.23 Minutes shall be taken which comprise a summary of discussions, decisions taken, and reports presented. These minutes are to be made available to all IFMSA-PS Officials within two weeks of the end of the meeting. As proof of the adoption of the Executive Board Meeting minutes, both the President and the Secretary General shall sign the minutes and file them according to bylaws of General Secretary. 7.24 Only the Executive Board may allow observers to be present at Executive Board meetings. 7.25 Observers of Executive Board meeting are: a. Full Members of IFMSA-PS b. Alumni Members c. Supervising council member. d. Invited guests e. Members from organizations in an official relation with IFMSA-PS f . External advisors 7.26. All participants have both speaking and proposing rights during the Executive Board meeting. 7.27 Observers have neither speaking nor proposing rights, unless given by the Executive Board.
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International Federation of Medical Students` Associations - Palestine

7.28. A decision of the Executive Board can be overruled by the Supervising Council or Alumni for the following important reasons: a. When the decision will result in an illegal or criminal offence b. When the decision violates the Constitution or Bylaws c. When the decision violates decisions of the National Assembly d. When the decision is beyond their mandate as specified in the Constitution or Bylaws 7.29 Procedure for overruling an Executive Board decision: a. Any full member of IFMSA-PS may inform the Supervising Council or Alumni of any decision of the Executive Board for the important reasons listed in the previous article (7.28) The Supervising Council and Alumni will then be responsible for investigating such claims. b. In the event that the Supervising Council and Alumni determine that the Executive Board has committed the offences described in the previous article (7.28.), the Supervising Council or Alumni shall overrule this decision and must notify all other Officials and members of their findings within one week of their decision. c. Any decision by the Alumni or Supervising Council to overrule or not to overrule a decision by the Supervising council or Alumni shall be voted by three of the four members in Alumni officials listed in (10.4) of constitution or by two thirds majority of the supervising council. If such a majority is not reached the decision is reinstated. The voting should be through the Director of Alumni. 7.30 If IFMSA Palestine Supervising council and IFMSA Palestine Alumni had opposite point of view, the Alumni will be in charge of the final decision. 7.31 The IFMSA-PS Executive board is responsible to send the annual report requested by IFMSA and it should be filled and sent as IFMSA required and in the dates they asked for with all the information they requested and as written in IFMSA bylaws.

8. Supervising Council
8.1. The Supervising Council shall consist of five members or at no time less than three members. 8.2. The Supervising Council shall consist of: a. One member from the IFMSA Palestine Alumni who is elected by Alumni members. b. One Doctor representing the School of Medicine in Al-Quds University. c. One Doctor representing FQMS. Those persons should not currently be engaged in any IFMSA work or activities and could be: a graduate, an honorary life member, or anybody with experience in a field that could help IFMSA in its work. 8.3. The members of the Supervising Council are not allowed to currently hold an elected or appointed position within the IFMSA. 8.4 Executive Board and Officials elect the supervising council in the first meeting after being elected in the National assembly. The elected supervising council should be accepted by Alumni. Supervising Council are elected for a period of two years. 8.5. The Supervising Council shall be responsible for overseeing the actions and decisions made by the Executive Board and Officials of IFMSA. 8.6. Supervising Council members will receive a copy of all Executive Board meeting minutes at the latest three weeks after the meetings and will be responsible for review. More than half of Supervising Council member shall post a signed copy of any comments to the General Secretariat within two weeks of receiving the minutes. (e-mailed copies could be used with one copy sent to the secretary general and one to the President) 8.7. The Supervising Council is responsible for Adopting or refusing the report represented by IFMSA-PS Officials of their term period including budget and financial actions. 8.8. The Supervising Council will have the authority to temporarily suspend any Executive Board member or IFMSA-PS Official for the important reasons detailed in Suspension of Officials. 8.9. Any full member of IFMSA-PS or any IFMSA-PS Official may request the Supervising Council to investigate the
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actions of an Executive Board member or IFMSA-PS Official. 8.10. In the event that the Supervising Council determines that an Executive Board member or other IFMSA Official has not acted in accordance with their duties and responsibilities, the Supervising Council must notify all Officials and the dean of the college for their findings within one week. 8.11. The Supervising Council has the authority to stop and suspend any financial transaction that is not made in the best interest of the IFMSA-PS and its members, or contradicts the Constitution and Bylaws of IFMSA or IFMSA-PS bylaws. 8.12. All decisions made by the Supervising Council shall require a three of five or three two of three majority. 8.13 After the election of the members of the Supervising Council, they will be in contact and decide who will deal with financial matters and be the observer and advisor of the Financial Committee during the year. 8.14 After the election of the members of the Supervising Council, they will be in contact and decide who will deal with Constitutional matters and be the observer and advisor of the Constitution Credential Committee during the next year. 8.15 After the election of the members of the Supervising Council, they will be in contact and decide upon one person who is responsible for the communication within the Executive Board. All members of the Supervising Council are responsible for the communication with Executive Board.

9. Standing Committees
9.1 A Standing Committee works to benefit a specific field of interest. The activities of a Standing Committee shall be continuous. 9.2 A Standing Committee consists of a Standing Committee Director and the medical students working in the fields of interest within the Standing Committee. 9.3 Any member can become a member or withdraw his membership of a Standing Committee through an official application to the Executive Board. 9.4 IFMSA-PS Standing Committees are:
IFMSA-PS Constitution and Bylaws,

a. The Standing Committee on Medical Education (SCOME) b. The Standing Committee on Professional Exchange (SCOPE) c. The Standing Committee on Public Health (SCOPH) d. The Standing Committee on Research Exchange (SCORE) e. The Standing Committee on Refugees and Peace (SCORP) As we are part of IFMSA and aim to achieve its goals; IFMSA-PS standing committees are similar to those in IFMSA. Standing committee on Reproductive Health & AIDS (SCORA) is currently under SCOPH and this is valid unless SCORA is established nationally. 9.5. In order to regulate their practical internal management, a Standing Committee can have internal Standing Orders. The Standing Orders have to comply with the Constitution and Bylaws of IFMSA and IFMSA-PS. They are decided by the full members in the respective Standing Committee. 9.6. IFMSA-PS committees are the same of IFMSA committees, and any changes in IFMSA committees are applied automatically on the national committees. To create a Standing Committee of IFMSA-PS, a proposal to establish a Standing Committee must be written. At least five full members must write that, in this proposal, their interest and active participation in the Standing Committee in question. The National Assembly will decide that, if not applied around the time of National Assembly and voted by full members, Assembly will decide about this proposal with a two-thirds majority. 9.7. The National Assembly can decide to dissolve, change the activities, or change the name of a Standing Committee. Such a decision needs at least two-thirds majority. 9.8. The National Officer of a Standing Committee has speaking and proposing rights during National Assembly Meetings and speaking and proposing rights at Executive Board meetings. 9.9. The National Officer of the Standing Committee must attend the National Assembly Meetings.

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9.10. The Standing Committee Directors with the approval of EB can appoint assistants to help in the work of the standing committee. 9.11. The Standing Committee meets during the National Assembly Meetings. The Standing Committee meets at least twice a year. 9.12. The Standing Committee meeting is the decision making body of the respective Standing Committee. 9.13. The objectives of a Standing Committee meeting are: a. To run activities with concrete plans of action, co-ordination and working strategies. b. To formulate policies by resolutions and declarations to be incorporated in the policy statements of IFMSA-PS after decision by the National Assembly. c. To report their activities back to the Executive Board and National Assembly and IFMSA Standing Committee. 9.14. The standing committee assistant has to be a full member of IFMSA-PS and will have to present a filled out application. 9.15. The Standing Committee assistant cannot represent IFMSA-PS in any way to externals without approval from the Executive Board. 9.16 The National Assembly can propose and decide to make a committee inactive for a year; this decision should be taken before the election of National Officers. 9.17 Changes in Standing Committees at the international level are applied automatically on the national standing committees, except if the national executive board or officials sent different recommendation, the bylaw changes regarding this will be submitted by the Alumni, or by the Executive Board with approval from the Alumni, this doesn't need to go into votes or to wait up to the National Assembly.

10.1.3. All Support Divisions work under the direct jurisdiction of the Executive Board. Decisions of the Support Divisions shall be approved by the Executive Board. 10.1.4. The Publications & New Technologies Support Division is elected by the National Assembly. The Support Division Directors of training and projects are elected by Alumni, Support division directors are considered as an IFMSA-PS Official without voting rights. No other members of the Support Division shall be considered IFMSA-PS Officials. 10.1.5. The Director of a Support Division shall a. Co-ordinate the activities of IFMSA-PS within his specific field b. Collect relevant information c. Inform and support Officials and Project Coordinators of IFMSA-PS on issues related to his activities

10.2. The Projects Support Division
10.2.1. The Projects Support Division is the advisory and reference body of issues related to IFMSA-PS Projects. 10.2.2 The Projects Support Division shall: a. Evaluate the extent to which candidates for IFMSA-PS Projects meet the minimum criteria for IFMSA-PS Projects, as defined in the Bylaws. b. Present a written report of candidate projects to the Officials council. c. Advise the Officials council whether to accept and reaccept candidates for IFMSA-PS Projects d. Maintain an updated IFMSA-PS Projects database. e. Present in co-operation with the IFMSA PS Executive Board a report with the updated list of projects, grants and events (either they have the status of the official IFMSA-PS project or not) that commit IFMSA-PS legally, to every National Assembly. The short summary of each that project, grant and event should be presented to the National Assembly. The summary must include: I. An interim financial report till that date, provided by the project Coordinator and an interim budget for the next six months II. The deadline for final Financial Report as required by projects sponsors and partners

10. Support Divisions
10.1.1.IFMSA Support Divisions are designed to carry out a general task which is of permanent importance for the internal management of IFMSA-PS. 10.1.2. IFMSA-PS Support Divisions are: a. The Projects Support Division b. The Publications & New Technologies Support Division c. The Training Support Division
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III. The deadline for the activity report as required by projects sponsors and partners IV. The full name and contact details of the Coordinator on behalf of IFMSA-PS 10.2.3. A Director that is elected at the National Assembly Meeting leads the Support Division. The director of the Projects Support division may appoint other persons to the Projects Support Division.

10.4 The New Technologies and Publications Support Division
10.4.1. The IT and Publications Support Division is responsible for producing the IFMSA-PS publications, including: Medical Student Magazine, the IFMSA PS Annual Report and IFMSA-PS Press Releases. Any release or announcement from the IT & Publication Department or director should be approved first by Executive Board. 10.4.2. The IT and Publications Support Division consists of a Director that is elected by the National Assembly. The Director may appoint other persons to the Publications Support Division as needed to fulfill the tasks of the Publications Support Division. 10.4.3. ECHO a. ECHO is the electronic newsletter of IFMSA-PS. It serves to update the alumni, external partners, and the IFMSA PS members regarding the news and internal workings of IFMSA. b. ECHO is published bi-monthly. c. The ECHO Editorial Board consists of Director of the Publications Support Division who serves as Editor-in-Chief, and a team of assistants that is formed by the Editor-in-Chief to assist with the publication of the newsletter. d. All IFMSA-PS members are invited to contribute articles to ECHO. 10.4.4. Al-Quds Physician a. Al-Quds Physician is the thematic magazine of IFMSA-PS. It serves to highlight specific issues of special interest to the student members of IFMSA-PS, particularly those issues that are related to the current activity of the IFMSA-PS and Standing Committees.

b. Al-Quds Physician is published when a group of students interested in working on a topic of special interest is identified or interested to publish another edition of it. There is no regular schedule to the publishing of Al-Quds Physician. c. All issues of Al-Quds Physician are planned at least in the same year. d. The Director of Publications Support Division initiates the development of the Editorial Board for each issue of Al-Quds Physician. An Editor-in-Chief is identified for each issue of Al-Quds Physician and works directly with the Director of the IT and Publications Support Division. The Director of the Publications Support Division offers advice and technical expertise when needed to the Al-Quds Physician Editor-in-Chief. The IFMSA-PS Director of the Publications Support Division also works to ensure the timely production and distribution of Al-Quds Physician. e. Al-Quds Physician Editorial Board is responsible for the structure, layout, content, editing, and fundraising for the magazine. 10.4.5. IFMSA-PS Annual Report a. The IFMSA-PS Annual Report highlights the most important activities of each IFMSA year. It is published once annually. Contributions to the Annual Report are collected by one month before being sent to IFMSA, and the final Annual Report is produced after being sent to IFMSA. b. The Executive Board and Director of the Publications Support Division is primarily responsible for the full production of the Annual Report, including the structure, layout, content, articles, and editing of the Annual Report. c. The Director of the IT and Publications Support Division may request that specific Officials submit a written contribution to the Annual Report. If an Officer is requested to submit a written contribution to the Annual Report, the request must be made no later than a month before being sent to IFMSA the matter will be referred to the Executive Board for review. The Treasurer should finish his contribution maximum two weeks after the acceptance of the financial report by the Supervising council.
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10.5. Press releases a. IFMSA-PS prepares press releases to communicate newsworthy events through the media. These press releases are prepared on an as needed basis. Executive Board can do that without referring to the IT and Publication Director. b. The Director of IT and Publications Support Division is the primary author of IFMSA-PS press releases. All press releases must be submitted to the Executive Board for final approval before being submitted to the media. The Director of the Publications Support Division may appoint other persons to assist in the task of writing press releases as needed. 10.5.5 The IFMSA-PS annual report requested by IFMSA could be part of this report, in any case the report requested by IFMSA should be filled and sent as IFMSA required and in the dates they asked for with all the information they requested and as written in IFMSA bylaws.

10.9 IFMSA-PS Alumni elect the Training support division director and Projects support division director. The elected person can be from full members or from Alumni.

11. Projects
11.1. The term Projects refers to activities in any field of interest of medical students within IFMSA-PS and IFMSA principles, aims and policy statements. This includes Projects, Events, Workshops, Surveys, Networks and Campaigns. 11.2. Projects in all there categories must comply with the Constitution and Bylaws of IFMSA and IFMSA-PS. 11.3. All IFMSA projects must be listed on the IFMSA-PS website within one month of being recognized or endorsed. 11.4. Any full member or associate member in FMSA-PS can propose a project as candidate for IFMSA-PS Projects. 11.5 The candidature may be sent to the Executive Board by email at any time of the year. The candidature must include a scanned completed candidature form signed and stamped by the students wants to work in the project, a proposal with its plan, the name of the Coordinator, executive summary, project objectives and methods. 11.6 The Executive Board will review the project and gain advice from the Projects Support Division Director and other relevant Officials. The Executive Board will decide upon the endorsement within one month of receiving the application. The Executive Board should inform the members the endorsement within one week of the endorsement. 11.7 The project gaining the endorsement will receive a letter of recommendation from the Executive Board and can use the text "endorsed by IFMSA-PS" in their project material. This letter must be sent within a month by the Executive Board. 11.8.The project that fails to receive the endorsement will be notified by the Executive Board. 11.9.To keep the endorsement of the project the project coordinator has to deliver a half-year report and a complete description of the project for the IFMSA PS VPI and Projects Manager . These must be sent to the General Secretariat in
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10.6 The Training Support Division
10.6.1. The Training Support Division co ordinates initiatives in leadership and skills training and the development of human resources in IFMSA-PS. 10.6.2. The Training Support Division works towards organizing skills training sessions in conjunction with IFMSA-PS activities. 10.6.3. The Training Support Division functions as a resource for full members, in that it recommends trainers, training material and training methods, and in that it advises and supports training programs organized in IFMSA-PS. 10.6.4. The Training Support Division is open to all IFMSA-PS members and invited persons. 10.7. The director of support divisions are named as following Projects Support Director for the Projects Support Division, Publication and IT department Director for The Publications and New Technologies Support Division, and training support director for the Training Support Division. 10.8 These Support Divisions directors can appoint students from full members for tasks but they will still be responsible of doing their job.
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International Federation of Medical Students` Associations - Palestine

electronic format before the first of January and before the first of May. The first report shall be delivered on the closest date to six months after the endorsement. 11.10.The Executive Board or the National Assembly can decide to remove the endorsement from a project from proposal of IFMSA-PS. This calls for simple majority. 11.11.For IFMSA initiatives and IFMSA transnational projects, these projects follows IFMSA bylaws and constitutions completely. 11.12.These items must be considered in the written project proposal for new projects and events of national IFMSA-PS projects. They should be explained as clearly as possible: a. Name of the project or event b. Name of Responsible Standing committee(s) c. Name and address of Organizing Committee or project leader d. Names of the project Local Organizing Committee and International Organizing Committee coordinators if existed. e. Details of any participating organizations f . Executive summary g. Background and identification of a problem, baseline survey, reasons and aims of the project h. Methods i. Expected outcome j. Description of the evaluation procedures k. Duration of project l. General plan of action m. Plan of action for the coming year n. Involvement and role of the target group o. Tasks of participating students p. Description of the management and organization of the project r. Description of how information will reach local and international students if existed s. Tentative deadlines for application t. Description of selection criteria u. Description of how the results of the selection will reach the applicants Application form v. General budget in EURO or Dollar w. Detailed budget for the coming year in EURO or Dollar x. Description of contacts taken with senior organizations and professional supervisors.
IFMSA-PS Constitution and Bylaws,

y. Evaluation and dissemination plan z. An illustration that this project is acceptable for Palestinian society and is not offensive for any social, patriotic or religious views, and to be non-political non-profit project.

12. Reporting
12.1. All reports have to be sent to the General Secretariat in electronic format. Only in the case that project Coordinator has difficulties with electronic communication, the Coordinator can ask permission from the Executive Board to submit reports on paper to the General Secretariat. 12.2. All IFMSA-PS projects have to submit a half-year report to the General Secretariat. The half-year report must be submitted before the first of January and before the first of May. 12.3. The half-year report for IFMSA-PS Projects must include: a. Activities conducted after previous report b. General financial status c. Plan of action for the next half a year d. Coordinators description of the status of the project. 12.4. The endorsement will automatically be removed if the projects coordinator fails to deliver a half year report. 12.5. The half-year report for IFMSA-PS Projects must include: a. An activity report of the past half-year. b. An evaluation (e.g. a comparison with the plan of action, summary of student reports). c. An updated general plan of action. e. A detailed plan of action for the coming half year. f. An updated general budget. 12.6. It shall be the task of the Director of the Projects Support Division to establish, to consolidate or sustain, and to lead a peer review committee for project proposals. It is also possible to appoint full member to carry out this task. The appointed person shall not become an IFMSA-PS officer for this duty.

13. Elections and Voting
13.1. Full members elect the Executive Board and Committees officials in a special meeting in the National Assembly, if the National Assembly was not held or changed its date was changed elections should be done in a special meeting in
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14.3. The General Secretariat works under the direct jurisdiction and responsibility of the Executive Board. 14.4. The General Secretariat can use the facilities of the faculty if the dean accepted that. 14.5. The General Secretariat is responsible for the official communication within IFMSA PS. 14.6. The General Secretariat shall store the IFMSA-PS archives and documents. 14.7. The General Secretariat and its archives shall be open to all Officials of IFMSA-PS, Supervising council, Alumni and full members who had been in IFMSA-PS for more than one year under control of Supervising council or Alumni. 14.8. At least one copy of the following documents shall be filed in the archives of the General Secretariat, after they have been adopted by the National Assembly: a. Minutes of the National Assembly Meetings b. Database including the status of all full members in IFMSA-PS c. Midterm and final reports of all IFMSA PS Officials d. Reports of all IFMSA-PS Projects and Events e. Reports of the Supervising Council g. Final reports of the Financial Committee I. Financial status of IFMSA Palestine in IFMSA. 14.9. At least one copy of the IFMSA-PS Constitution and Bylaws shall be filed in the archives of the General Secretariat after every National Meeting. 14.10. At least one copy of the written financial report by the Organizing Committee of every National Assembly shall be filed in the archives of the General Secretariat, after the Executive Board has adopted it. 14.11. At least five copies of the IFMSA-PS Annual Report shall be filed in the archives of the General Secretariat. 14.12. At least five copies of all IFMSA-PS publications shall be filed in the archives of the General Secretariat. 14.13. At least one copy of the minutes of all Executive Board Meetings shall be filed in the archives of the General Secretariat after their adoption. At least one copy of the minutes of any accompanying proposals adopted at the Executive Board Meetings shall be filed in the archives of the General Secretariat after their adoption.
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elections date between 25th of August and 31st of September. 13.2. Candidature to any of these positions shall be sent before 31st of July of that year. 13.3.Candidature should include member CV, history in IFMSA-PS, motivation letter and Future plans. 13.4. Each candidature has to do a presentation before election for the members in the meeting of elections. 13.5 Elections preferred Date is in the first week of September and not to precede 25th of August or to exceed 31st of September. 13.6. A. Each member can candidate to one position only in the Executive Board or one position only as official. B. No two members can co-candidate for any executive board or official position. 13.7. During the first two weeks after the deadline of applications the person can change to which position he candidates. Cancellation could happen during the month before elections and two days before elections. 13.8. Supervising council is elected by officials and Executive Board members. 13.9. In elections, the voting should be democratic and there should be a committee “elections & credentials committee” who will be responsible to watch the elections and to be sure that everything is going according to the bylaws. There should be one from the supervising council, and one from the Alumni at least taking part in the elections & credentials committee. 13.10 Local committees should send their votes to The credential committee one day before the elections of the main committee. 13.11 Each local Committee as a whole has the same percentage for voting in the national election as the other local committees. Each local committee's votes for each candidate are counted and divided by the number of full members who voted then divided by the number of local committees. The votes of all local committees are then added together as percentages and recalculated.

14. General Secretariat
14.1. The General Secretariat is the head office of IFMSA-PS. 14.2.The General Secretariat is the administrative body of IFMSA-PS
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International Federation of Medical Students` Associations - Palestine
14.14 At least two copies of all IFMSA-PS agreements with any organization, partner, sponsor, person or legal entity shall be filed in the archives of the General Secretariat 14.15. At least one copy of candidature documents of candidates for IFMSA-PS Official positions, Honorary Life Membership, IFMSA-PS membership, Documents and official contacts with IFMSA executive board and officials, IFMSA-PS actions with, IFMSA-PS work in IFMSA Transnational projects and IFMSA Initiative projects shall be filed in the archives of the General Secretariat after. 14.16. At least one copy of candidature documents of candidates for IFMSA-PS Officers or Executive Board position shall be filed in the archives of the General Secretariat. 14.17. A copy of all official and non official positions list given by Executive Board or National Assembly 14.18. Receipts for the last five years.

15. Officials
15.1 An IFMSA-PS Official is any person elected by the Full members in annual meeting or appointed by the Executive Board, as defined in the Constitution. 15.2 An IFMSA-PS Official must meet the following requirements at the time of application: a. Be a medical student, or not have graduated more than 12 months ago. b. Be a full member c. Have basic knowledge of the structure, function and relations of IFMSA-PS. e. Not be a member of an Organization that is in violation with the IFMSA-PS Constitution and Bylaws. 15.3. IFMSA Officials council is: a. The members of the Executive Board b. Standing Committee Directors 15.4. The Officials shall: a. Abide by the Constitution and Bylaws. b. Fulfill the described tasks of the appointed positions as specified the Bylaws. c. Apply strategic and operational planning, execution control/monitoring/evaluation and project management standards. d. Make an effort to attend all IFMSA-PS activities e. Send a report to the IFMSA-PS Secretary General two times a year. f. Provide information concerning his activities upon request to any member.
IFMSA-PS Constitution and Bylaws,

g. Maintain regular communication with the members. h. Send the reports of his committee to IFMSA, and all required tasks form him by IFMSA as Standing Committee director or/and his position as IFMSA-PS officer. 15.5. Officials shall be suspended from their functions by the Supervising Council for the following important reasons: a. Fraud b. Committing a criminal offence c. Malfunction of office d. Inability to fulfill duties e. Breaking the Constitution or Bylaws \ f. Deliberately working against Executive Board or National Assembly decisions g. Failing to communicate with the organizational bodies h. Refusing to report or failing to prepare them. 15.6. Procedure for suspension of Officials. a. Only IFMSA-PS officials may inform the Supervising Council of any action(s) taken by an IFMSA-PS Official for the important reasons listed in the bylaws. The Supervising Council will then be responsible for investigating such claims. b. In the event that the Supervising Council determines that an Official has committed the offences described in any of the bylaws the Supervising Council and Alumni shall suspend that Official and must notify all other Officials and Executive Board within one week of their decision. c. Any decision made by the Supervising Council or Alumni to suspend or not to suspend an Official shall be voted upon at the Executive board and officials meeting. A simple majority shall be required to remove or not to remove the official from office. If such a majority is not reached the Alumni will take the final decision. 15.7. Upon suspension of an Official, he shall return all funds allocated by the IFMSA PS to him which have not been used at this moment. Furthermore he shall not receive any more reimbursements or be given further funding. 15.8 If the Official is to resume his function, the remaining money allocated will be returned to the Official. 15.9. If an Official is removed from office by the Officials, he can never again be elected or appointed as IFMSA Official.
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15.10. If an Official is removed from office, the Executive Board shall write a letter explaining the removal. This letter shall be send to all officials and supervising council. Furthermore the Executive Board can decide to send this letter to any external relation, institution or person, with whom the removed Official has been in contact. 15.11. In the absence, suspension, removal, resignation, or death of an elected IFMSA Official, the Executive Board must take a decision regarding the replacement of that official (except in the instance of a resignation of a Supervising Council member). The Executive Board may decide either to redistribute tasks among themselves, or to have a special election for that position at the next meeting. This decision can only be taken during an Executive Board Meeting. 15.12. In the event that the Executive Board takes the decision to have a special election for a vacant position at the next Meeting, then the election may take place at special meeting for full members. Candidates must fulfill all criteria for becoming an IFMSA-PS Official. The elected candidate will assume office immediately upon election and will fulfill only the remainder of the current term. Candidatures must be handed in to the Chair no later than two days before the day of the elections. Candidates must have an opportunity to give an oral presentation the day before the election. The election will otherwise proceed in accordance with the bylaws listed herein. During the interim period between when the vacancy is created and the new officer is elected, the Executive Board may choose to appoint an interim officer to fulfill relevant responsibilities for the interim period. 15.13. Vacancy of Executive Board positions. In the special instance of the suspension, removal, resignation, or death of an Executive Board member, there shall be a right of ascension as follows: a. The Vice-President on External Affairs shall replace the President, in the event of the absence, suspension, removal, resignation, or death of the President. The Executive Board must decide if this is

to be an interim or permanent appointment. b. The Vice-President on Internal Affairs shall replace the Secretary-General, in the event of the absence, suspension, removal, resignation, or death of the Secretary-General. The Executive Board must decide if this is to be an interim or permanent appointment. c. The Vice-President on External Affairs shall replace the Treasurer, in the event of the absence, suspension, removal, resignation, or death of the Treasurer. The Executive Board must decide if this is to be an interim or permanent appointment. d. If a Vice-President is suspended, removed, resigns, dies, or assumes another position on the Executive Board, his tasks will become the responsibility of the remaining Executive Board members, who will decide about redistribution of these tasks among themselves. The remaining Vice-President shall take the title of Vice-President. without reference to Internal Affairs or External Affairs. The Executive Board may decide either to have a special election for the vacant Vice-President position at the next Meeting, or to redistribute these tasks among themselves. In this instance an election must be conducted to elect a permanent Executive Board member for the vacant position at a special meeting. If the Executive Board decides to make a permanent appointment as listed above, then the Executive Board may decide either to have a special election for the vacant Vice-President position at the next Meeting, or to redistribute these tasks among themselves. 15.14. Vacancy of Supervising Council positions. In the case of a vacancy of any of the positions during the year, a special election for that position must be conducted at the next Executive Board Meeting. The elected person will fulfill this position for the remaining period in accordance to bylaws and accepted by the Alumni council.

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16.Amendments to the Constitutions and Bylaws
16.1. Proposals for changes must be submitted to the IFMSA-PS General Secretariat before the National Assembly by one week. General Secretary should ask members to submit the bylaws changes three weeks before the NA. 16.2. The IFMSA-PS General Secretariat has to distribute the proposed changes to all full Members no later than the one month after approval. 16.3. Once a change to the Constitution has been proposed, no further amendments to that proposal may be submitted at any time 16.4. The Executive Board is responsible for acquiring advice from supervising council and Alumni. Concerning legal consequences of the proposed amendment and supervising council decides if this needs to be approved by the college council or students’ affairs department in the university or not. The Executive Board must present this advice to the National Assembly prior to the vote. And any proposed amendments have to be acceptable by the Alumni before voting. 16.5 Proposed changes not fulfilling these requirements cannot be voted upon by the National Assembly. 16.6 Changes to the Constitution are voted upon by ballot. 16.7 Changes to the Constitution require a two-thirds majority. 16.8 Amendments to the Constitution will take effect immediately after the National Assembly unless otherwise specified in the proposal. 16.9. Any amendments to the Constitution shall be exclusively discussed and voted on under the point of the agenda “Amendments to the Constitution and Bylaws” This point cannot be reopened during the same National Assembly Meeting. 16.10 Full Members who have been in IFMSA PS for more than a year attending the National Assembly Meeting can vote by proxy on amendments to the Constitution, or by e-mails with a copy from each participant going to the national Alumni Director and the e-mail can be sent one time only. 16.11 A proposal to change the Bylaws must be submitted in writing or by e-mail to the
IFMSA-PS Constitution and Bylaws,

Secretary General one week before National Assembly. The Secretary General has to send a compilation of all the received proposals in writing or by e mail to the Full members who have been full members for one year or more in IFMSA-PS a week before opening of the National Assembly. 16.12. Local committees can send their votes about the elections to the elections & credentials committee with a copy to the Supervising council. 16.13 Changes in Standing Committees at the international level are applied immedietly on the national standing committees, except if the national executive board or officials sent different recommendation, the bylaw changes regarding this will be submitted by the Alumni, or by the Executive Board with approval from the Alumni, this doesn't need to go into votes or to wait up to the National Assembly except if the officials sent different recommendation.

17. Official relationships
17.1. Official relationships of the IFMSA-PS with other organizations shall be based on health, education, science, social and humanitarian affairs. 17.2. The decision to establish an official relation with another organization can be made by the Executive Board and has to be approved by the Officials of IFMSA PS, or can be decided by the National Assembly and has to be pursued by the Executive Board in both cases. In the case of a decision to establish an official relation with another student organization, this should always be decided by the Officials with voting rights and pursued by the Executive Board. The final agreement with the other student organization has to be approved by the National Assembly. 17.3. Any communication or co-operation with an external organization, institution or partner of IFMSA-PS, either on behalf of IFMSA-PS or concerning an official project of IFMSA-PS, has to be approved by IFMSA-PS officials with voting rights and IFMSA-PS Executive Board. 17.4 All official relations between IFMSA and any international organizations, make that relation valid to IFMSA-PS except in case that National Assembly voted on stopping
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International Federation of Medical Students` Associations - Palestine

that relation locally, or the Executive board stopped it with the approval of supervising council.

18. Supportive Partnerships
18.1. Supportive partnerships connect IFMSA PS to a profit making body with an interest in providing IFMSA-PS with resources. 18.2. The decision to establish a supportive partnership is made by the Executive Board. The contract has to be approved by the Supervising council, This will be valid until the coming National Assembly, then the National Assembly votes to stop that relation on to continute. 18.3. No supportive partnership can make IFMSA-PS work against any part of its Constitution and Bylaws. 18.4. A supportive partnership must be regulated by a contract that has been reviewed by a lawyer and which includes a.Specification of if, when, where and how the supportive partner can use IFMSA-PS name b. The rights and conditions for canceling of the contract. c. The contract duration, this must not be more than 3 years, after which extension will be possible with the approval of the GA. d. Contract should be according to the Palestinian law and must never be used in any way that is not acceptable to Palestinian law, society or community. 18.5 All official partnerships between IFMSA and any international organizations, make that relation valid to IFMSA-PS except in case that National Assembly voted on stopping that relation locally, or the Executive board stopped it with the approval of Supervising council.

19. Finances
19.1. This part includes regulations for the IFMSA-PS General budget, if anything is not listed here; IFMSA bylaws are the reference to measure on and it not then to refer to Executive Board and Supervising council. 19.2. The IFMSA-PS General Budget includes all income and expenses related to the management of IFMSA-PS and the travel expenses of the IFMSA-PS officials for GAs if covered totally or partially.
IFMSA-PS Constitution and Bylaws,

19.3. The Treasurer shall propose the IFMSA PS General Budget for the upcoming financial year to the Officials council who will decide upon it during the yearly meeting. Treasurer shall send the proposed IFMSA-PS to Supervising Council and Executive Board. 19.4. A budget must be adopted by the Executive Board, officials and Supervising council 19.5. In case the budget proposed by the Treasurer is not adopted, the Executive Board must consult Officials and submit a new budget or amendments. 19.6. The budget shall include: a. Income b. Expenses for: I. Administration. II. Communication. III. Printing IV. Executive Board V. Other expenses. 19.7. Team of officials decides if travel expenses of the delegates are covered during General Assemblies. 19.8. Travel expenses exceeding the budget will not be refunded. 19.9. Expenses, which are not related to travel costs, can exceed the budget with no more than 10%. 19.10.Only in case the existence of IFMSA-PS is threatened, the budget may be exceeded with more than 20% after a decision of the Executive Board and supervising council and Alumni. The Executive Board has to inform all the members immediately when such a situation occurs. 19.11 The financial year of the Federation runs from the first of November up to and including the thirty first day of October of the next year. 19.12 All the financial actions should be done under supervision and control of Supervising Council through the member who is dealing with financial matters from the supervising council.

20. Financial Management
20.1. Any expenses and expenditures of IFMSA-PS not directly allocated in the budget can be authorized by: a. The Treasurer and president b. The Executive Board.
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International Federation of Medical Students` Associations - Palestine

In case of an urgent matter the Treasurer or the President may make decisions with another executive board member. The Executive Board must reconfirm such a decision as soon as possible. 20.2 To ensure the continuity of IFMSA-PS, the organization shall possess a reserve fund consisting of at least 5% of the total budget. The capital from the reserve fund can only be released with signatures of the complete Executive Board and one of the supervising council.

21. IFMSA-PS Alumni
21.1. IFMSA-Palestine Alumni is the reference and the highest decision maker in these cases: 1. If IFMSA Palestine existence is threatened. 2. If the IFMSA Palestine Executive Board is not working properly or contravene the bylaws of IFMSA or IFMSA Palestine. 3. If there is any risk that IFMSA Palestine may loose their membership in IFMSA. 4. If there is any internal conflict in IFMSA Palestine. 5. If the supervising council is not working according to the bylaws 6. If IFMSA Palestine is not working for the goals it was established for. 21.2 The Alumni supervises and advises the Executive Board and other IFMSA-PS Officials, and has the right to dissolute the organization and to cease Executive Board member as in bylaws. 21.3. The Alumni is composed of Al-Quds Medical school students including West Bank and Gaza who had been working in IFMSA as officials, or in IFMSA Palestine as Executive board or national officials. The Alumni members should not be an official in IFMSA-PS. In each year Alumni should have a representative from FQMS (Foundation of Al-Quds Medical School) in its body. 21.4 The Alumni members should elect the Alumni director every two years, Alumni council is consisted of three persons; Supervising council member Training Support Director, Financial Advisor, they are selected each year by Alumni members. 21.5 The Alumni Director will facilitate the work within IFMSA Palestine Alumni members and will be the representative of Alumni in IFMSA Palestine.
IFMSA-PS Constitution and Bylaws,

21.6 Alumni supervising council member will be part of the supervising council as listed in the bylaws. 21.7. Any member wants to be in IFMSA Palestine Alumni has to apply for that by official application. The member will be accepted after the Alumni council accept his application and he should not be from the executive board at that time. 21.8. The Alumni has the power to overrule decisions of the Executive Board for important reasons as described in the Bylaws of the association. 21.9. The Alumni with the Supervising Council has the power to suspend any Executive Board member or and any IFMSA Palestine Official. 21.10. The Alumni is the advisory and reference body of all issues related to the interpretation of the Constitution and Bylaws of the IFMSA. It shall be the decision-making body when controversies in the interpretation of the IFMSA Constitution and Bylaws arise. 21.11 Makes the final decision when disagreements in the interpretation of the Constitution and Bylaws arise 21.12 Reviews whether motions and proposals in the National Assembly contradict the Constitution and Bylaws. Motions and proposals that contradict the Constitution and Bylaws will fail immediately and will not be discussed.

22. Attending IFMSA General Assemblies, IFMSA activities, and any representation of IFMSA-PS in any occasion.
22.1 IFMSA-PS should work and do their best to have representatives of IFMSA-PS in IFMSA General Assemblies. 22.2 At least the president of IFMSA-PS has to attend the presidents' session in the General Assembly. If the president is not going to the General Assembly or not attending the presidents` sessions then a person from the delegation has to be appointed before the delegation leaves Palestine by the Executive Board. 22.3 Each IFMSA-PS delegation member should attend all the sessions of the committee he was sent to, and he has to attend one of the trainings and bring a certificate for that.
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International Federation of Medical Students` Associations - Palestine

22.4 If the member of the delegation didn't do what was requested by him in 22.4, he will not get any fund from IFMSA-PS for the costs, and he will pay his costs of the General Assembly participation by himself and give IFMSA-PS the money back. 22.5 Exceptions to 22.4 will be accepted if the participant was given a permit from both the Executive Board, Supervising council, and Alumni council, or if he had given a real excuse accepted by all of them. 22.6. IFMSA Executive Board decides how the funding of the General Assembly participation will be. 22.7 Executive Board decides how many participants should go to the GA, with at least one participant to each GA. 22.8 Executive board member(s) should be existed in the delegation, and the executive board decides how many Executive Board members should attend the Assembly. 22.9 The president should be in the delegation of IFMSA-PS, if the president is not going the executive board has to delegate a person to substitute the president and to do his tasks in the General Assembly. 22.10 IFMSA-PS Executive Board and officials elect the persons who will go to the General Assembly beside the executive board members, while Executive Board delegation members will be elected by Executive Board members. 22.11 IFMSA-PS Delegation should write a report about their activities done in the general Assembly and this report should be given to the supervising council and alumni council. While a copy of that report should be kept with the Secretary General. 22.12 The delegation members should bring receipts for the expenses they paid in transportation. Coverage of csts without receipts will be taken by the executive board and should be approved by Alumni. 22.13 Any representation of IFMSA for any participant in any occasion should be approved by IFMSA-PS Executive Board. Executive Board decides if the participation in that occasion will be funded or not before sending the participant. 22.14 The Executive Board decide how much to cover from the expenses of the delegation members. The Executive
IFMSA-PS Constitution and Bylaws,

Board decides how many students will be going with full coverage, partial coverage and no coverage. 22.15 The two seats of Alumni could be given to Alumni members or any full member in IFMSA Palestine. 22.16 The two seats in the delegation reserved for Alumni should be from the first eight seats of the delegate, and they pay early registration fees not extra delegation fees. 22.17 Executive Board decides to cover the expenses of participation of the two participants of Alumni and Gaza seats. If the Alumni elected participants are not funded by IFMSA Palestine, they pay the fees of early registration of the first eight of the delegate. 22.18 Any participant got funds from IFMSA or any other organization should never get fund for IFMSA or any other organization for the same expenses. 22.19 Executive Board announces for members to apply to represent IFMSA-PS in any meeting or occasion other than a GA, and they elect the person(s) who will attend, taking in consideration the activity and position of the member and the benefit he will bring to IFMSA-PS. 22.21 Regulation of IFMSA Palestine participation in international meetings: a. The executive board should be represented in any delegation by at least one. If the president is not going to the General Assembly or not attending the presidents` sessions then a person from the executive board has to be appointed before the delegation leaves Palestine by the Executive Board. b. The delegation to any international meeting shall have the representation of the 3 local committees if the number of delegation exceeds three. c. The delegation to any international meeting shall have a full member who is not an executive board member or an official if the delegation exceeds six in General assemblies or five in regional meetings. d. No one can attend more than one international meetings in one term except by the approval of Alumni Council. e. The head of the delegation should send An evaluation report about each participants to the executive board. This evaluation should be taken in consideration in the coming meetings.

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International Federation of Medical Students` Associations - Palestine

23. Local Committees
23.1 IFMSA Palestine can have two local committees one in Al-Azhar University in Gaza and another one in Al-Najah University in Nablus following the center of IFMSA Palestine in Abu Dis. 23.2 Local Committees that existed in medical faculties considered as branches of AL Quds Medical School don't pay fees for IFMSA Palestine. And the main campus in Abu Dis is considered the main office of IFMSA Palestine. 23.3 In case that new medical faculties have been established as separate from the Palestinian medical school in Al-Quds University; a local committee in that university can join IFMSA Palestine but it has to pay equal amount of the annual fee of IFMSA Palestine in IFMSA, and has to follow the same constitutions and bylaws of both IFMSA and IFMSA Palestine. 23.4 Local committees have their own structure, and their own elections for Local officers. 23.5 Any local officer can candidate to any official position in IFMSA Palestine on national level. And his candidature has to be according to the bylaws listed above. 23.6 The local committee should have the following positions; president and a local officer for each committee (Local Officer on Research Exchange, Local Exchange Officer, Local Officer for Medical Education, Local Officer for Refugees and Peace, Local Public Health Officer). 23.7 Local officers should work on the same field of each standing committee and should follow the national standing committee in its bylaws. Each Local Officer has to send the National officer reports on their activities. 23.8 Each local committee can send its members to IFMSA meetings through IFMSA Palestine and after being approved by IFMSA Palestine executive board. 23.9 Local committee in Gaza has two seats reserved in each delegation for the General Assemblies of IFMSA. 23.10 The Local committee delegates in the general assembly is funded by the local committee itself except if the Executive Board decided to fund some of them.

23.10 President in the local committee is the one responsible in front of the executive board of his local committee work. 23.11 Decisions in the Local committee is taken by the local officers board (President, Local officers listed in bylaw 22.6), the decisions should be taken in a democratic way. 23.12 Any decision oversteps, contravenes or had been taken not according to the bylaws of IFMSA and IFMSA Palestine enables the executive board to reject the local office. 23.13 IFMSA Local committee should follow the bylaws of IFMSA and IFMSA Palestine in all their activities. 23.14 Only IFMSA Local officers have the right to vote in the national assemblies from the members following that local office, & they can vote by stamped mails or e mails sent to the supervising council and Alumni if they were not able to attend. 23.15 Each executive board member on the national level or any national officer has the same position on the local level. He is responsible on the national level and the local level of his local committee. 23.16 The Local committee full members elects the remaining seats of their board after the national elections. The local elections will be held in a special meeting not more than two weeks after the national elections. 23.17 IFMSA EB candidates should have been one of the team of officials for at least one year before. 23.18 The delegation to international meetings supported by the central budget should be divided equally to the Local Committees. Each LC choose their delegates. 23.19 The annual budget provided by the FQMS to IFMSA Palestine is distributed at the beginning of each year equally between the local committees

24. Reference of not written bylaws:
24.1 If there is a situation there is no bylaw written for it, then the reference will be the IFMSA bylaws to be measured on, if it was not clear in IFMSA bylaws then it is referred to the Supervising council and Alumni council. 24.2 Supervising council and Alumni council make the final decision when disagreements in the interpretation of the Constitution and Bylaws arise.

IFMSA-PS Constitution and Bylaws,

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These regulations replace all previous regulations of IFMSA Palestine. Please report mistakes & errors to IFMSA-PS Secretary General (Secgen@ifmsa.org.ps) IFMSA Palestine Faculty of Medicine, Al-Quds University P. O. Box. 19356. Abu-Dis, Jerusalem E-mail: gs@ifmsa.org IFMSA homepage: www.ifmsa.org.ps Copyright © 2008/2009, IFMSA-PS International Federation of Medical Students. Associations - Palestine

IFMSA-PS Constitution and Bylaws,

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