2020-10-26 175960

175960 - Activation of open item management using

RFSEPA02/03
Version 43 Type SAP Note
Language English Master Language German
Priority Recommendations / Additional Info Category Consulting
Release Status Released for Customer Released On 31.05.2019
Component FI-GL-GL-X ( Database Inconsistencies )

Please find the original document at https://launchpad.support.sap.com/#/notes/ 175960

Symptom

You want to convert an account with line item management to open item management
or deactivate the existing open item management.

Up to Releases <4.5A, the reports RFSEPA02 and RFSEPA03 could be used for this.
They are no longer supported as of Release 4.5A. The system issues a relevant
message during start, and you cannot execute the programs.

This SAP Note is valid for all ERP releases. For SAP S/4HANA releases (SAP Simple
Finance), refer to SAP Note 2745769, and use the report ZFINS_SWITCH_TO_OPEN_ITEM
specified there for activation and deactivation.

Note the following:

The subsequent deactivation of open item management and the subsequent conversion
of an account to line item management using RFSEPA01 (account was previously not
managed on a line item basis or open item basis) is always possible without any
problems (exception: phase 1 of the migration to General Ledger Accounting (new),
see further below). For the deactivation of the OI management, use the report
ZF_SWITCH_OFF_XOPVW provided in this SAP Note, which replaces the existing
report RFSEPA03/ZFSEPA03.

The subsequent activation of the open item management using RFSEPA02/ZFSEPA02 can
be executed without problems only if the following is true:

• General Ledger Accounting (new) (New GL) is not active.

• No items have been archived to the account yet.

If these prerequisites are met, proceed as described in the solution.

In the following, you can find some information about the restrictions:

Activated new General Ledger Accounting

1. For Release SAP ERP 5.0, it is not currently possible to subsequently

activate the open item management under the specified conditions with
standard tools. The only option currently available is to set up a new
account with open item management and to use this instead of the original
account. One reason for this is that when document splitting is active for
open items on the converted account, the splitting information in tables
FAGL_SPLINFO or FAGL_SPLINFO_VAL would have to regenerated, which is not

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2020-10-26 175960

possible with ZFSEPA02. Another reason is that the total of the open items
is reconciled with the account balance within the report, which reads the
totals from the totals record table GLT0. However, according to the
recommendation of SAP, the GLT0 update is usually deactivated in new General
Ledger Accounting.
However, it is also possible to deactivate the open item management using
report ZFSEPA03 under the prerequisites described below.
2. As of SAP ERP 6.0 Enhancement Package 3, you have the the option of
subsequent activation of open item management for G/L accounts (also with
activated document splitting). However, this no longer uses the procedure
described here, but rather transaction FAGL_ACTIVATE_OP. For further
details, see the documentation for this transaction.
3. If you already use SAP Simple Finance ("sFIN", SAP ERP 6.0 EHP7), use the
program ZFINS_SWITCH_TO_OPEN_ITEM from SAP Note 2302566 to activate the open
item management.

Migration to new General Ledger Accounting

If you are planning a migration using document splitting, ensure that no changes
are made to the accounts regarding the management of open items in migration
phase 1.
This means: The programs RFSEPA02/ZFSEPA02 (= Switch On Open Item Management by
Changing Master Record) and RFSEPA03/ZFSEPA03 (= Switch Off Open Item Management
by Changing Master Record) must not be used in migration phase 1. The risk of
generating inconsistencies during the migration due to an incorrect conversion
of the account master records is too high.

Other Terms

FIINCON, RFSEPA

Reason and Prerequisites

The reports RFSEPA02 and RFSEPA03 can no longer be used. The changes were made
to avoid frequently-occurring application errors. However, if you still want to
use them in your system, for example, because none of the above restrictions
apply or because SAP Support advises you to do so, you can use this SAP Note.

Solution

The report RFSEPA02 is replaced by the report ZFSEPA02, and the report RFSEPA03
is replaced by the report ZF_SWITCH_OFF_XOPVW. To do this, implement this SAP
Note or copy the attached source code.

The use of these two programs and the analysis and rectification of possible
error messages are no longer part of the services offered by SAP Standard
Support but can be offered as a chargeable consulting service. If this is
desired, please open an incident in the component FI-GL-GL-X.

Manual Activities

------------------------------------------------------------------------
|Manual Activity |
------------------------------------------------------------------------

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2020-10-26 175960
|VALID FOR |
|Software Component SAP_APPL SAP Application |
| Release 600 From SAPKH60001 |
| Release 602 All Support Package Levels |
| Release 603 All Support Package Levels |
| Release 604 From SAPKH60401 |
| Release 605 All Support Package Levels |
| Release 606 From SAPKH60601 |
| Release 616 All Support Package Levels |
|Software Component SAP_FIN |
| Release 617 From SAPK-61701INSAPFIN |
| Release 618 All Support Package Levels |
------------------------------------------------------------------------

1. In transaction SE38, create a report with the name ZF_SWITCH_OFF_XOPVW in a customer-specific

package and activate it.
Title: Correction report from SAP Note 175960
Type: Executable program

2. In transaction SE38, create a report with the name ZFSEPA02 in a customer-specific package
and activate it.
Title: Correction report from SAP Note 175960
Type: Executable program

Software Components

Software Component Release

SAP_APPL 45A - 45B

SAP_APPL 46A - 46B

SAP_APPL 46C - 46C

SAP_APPL 470 - 470

SAP_APPL 500 - 500

SAP_APPL 600 - 600

SAP_APPL 602 - 602

SAP_APPL 603 - 603

SAP_APPL 604 - 604

SAP_APPL 605 - 605

SAP_APPL 606 - 606

SAP_APPL 616 - 616

SAP_APPL 617 - 617

SAP_APPL 618 - 618

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2020-10-26 175960
SAP_FIN 617 - 617

SAP_FIN 618 - 618

SAP_FIN 700 - 700

SAP_BASIS 46D - 46D

Correction Instructions

Software Component From To Version Changed on ID

SAP_FIN 617 618 1 31.05.2019 13:27:55 0000560885

SAP_FIN 617 618 1 31.05.2019 13:38:16 0000560886

SAP_APPL 46C 618 4 19.04.2016 12:22:27 0001559077

SAP_APPL 46C 616 4 31.05.2019 13:25:40 0001559194

SAP_APPL 600 616 8 31.05.2019 13:34:05 0001559072

This document refers to

SAP Note/KBA Title

403744 Activating open item management after local crcy changeover

395244 Error in RFEWUC1F due to archiving

392475 RFEWUS1P terminates with MQ306

358905 Difference between total of open items and balance

130135 MQ519 in RFEWUC1F(master rec.chge G/L account; OI)

This document is referenced by

SAP
Title
Note/KBA

Financial data migration to SAP S/4HANA: Most frequent Error Messages – Information and
2714344
Recommendations

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2020-10-26 175960
2302566 Switch to open item management

358905 Difference between total of open items and balance

403744 Activating open item management after local crcy changeover

395244 Error in RFEWUC1F due to archiving

392475 RFEWUS1P terminates with MQ306

130135 MQ519 in RFEWUC1F(master rec.chge G/L account; OI)

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