Module 1

INTRODUCTION TO
MANAGING INFORMATION &
TECHNOLOGY

PrE 03
MANAGING INFORMATION
& TECHNOLOGY

to your first module!

This module is a combination of

synchronous & asynchronous learning
and will last for two weeks.

JENNIFER H. CAÑO
09469233498/jennifer.ca@deped.gov.ph
Course Coach

September 1, 2020
Date Initiated

September 12, 2020

Date of Completion
 MODULE 1

INTRODUCTION

OVERVIEW:
This PRE03 module will give you an introduction on the role of information systems in business today. It will also discuss the
relationship of information technology and management. The initial concept of MIS was to process data from the organization and present
it in the form of reports.

Moreover, this module is will show you the dimensions of information systems and the different activities in Information System.

MODULE SCHEDULE

I. August 31 to September 12 Synchronous Meeting and Asynchronous Learning

II. Messenger (direct messages or group chat) Search : JEN HERNANDEZ CAÑO
III. Email: jennifer.ca@deped.gov.ph

LEARNING OBJECTIVES:

After completing this module, you are expected to;

I. explain what is information system and management;

II. discuss the relationship of information technology and management;
III. learn the role of Information System in business today; and
IV. appreciate the importance of the role of Information System in business today.

INPUT INFORMATION:

MODULE PROPER

What is Information Technology?

Information Technology can be defined technically as a set of interrelated components that collect (or retrieve), process, store, and
distribute information to support decision making and control in an organization.

What is Information System?

Information System is a system that gathers data and disseminates information with the sole purpose of providing information to its users.
The main object of an information system is to provide information to its users. Information systems vary according to the type of users
who use the system.

What is Management Information System?

Management Information System is the use of information technology, people, and business processes to record, store and process data
to produce information that decision makers can use to make day to day decisions.

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College of Business and Accountancy

Data and Information

Data can be described as unprocessed facts and figures. Plain collected data as raw facts cannot help in decision-making. However,
data is the raw material that is organized, structured, and interpreted to create useful information systems.
Data is defined as 'groups of non-random symbols in the form of text, images, voice representing quantities, action and objects'.

Information is interpreted data; created from organized, structured, and processed data in a particular context.

Information System Activities

 Input captures or collects raw data from within the organization or from its external environment.
 Processing converts this raw input into a meaning form
 Output transfers the processed information to the people who will use it or to the activities for which it will be used. Information
Systems also require feedback, which is output that is returned to appropriate members of the organization to help them
evaluate or correct the input stage.

An information system contains information about an organization and its surrounding environment. Three basic activities—input,
processing, and output—produce the information organizations need.

Dimensions of Information Systems

Using information systems effectively requires an understanding of the organization, management,

and information technology shaping the systems.

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College of Business and Accountancy

Organizations

• Information systems are an integral part of organizations.

• The key elements of an organization are its people, structure, business processes, politics, and culture.
• Organizations have a structure that is composed of different levels and specialties. Their structures reveal a clear-cut division
of labor. Authority and responsibility in a business firm are organized as a hierarchy, or a pyramid structure. The upper levels
of the hierarchy consist of managerial, professional, and technical employees, whereas the lower levels consist of operational
personnel.

Management

• Management’s job is to make sense out of the many situations faced by organizations, make decisions, and formulate action
plans to solve organizational problems.
• Managers perceive business challenges in the environment; they set the organizational strategy for responding to those
challenges; and they allocate the human and financial resources to coordinate the work and achieve success.

Information Technology

Information technology is one of many tools managers use to cope with change.

 Computer Hardware is the physical equipment used for input, processing, and output activities in an information system.
 Computer software consists of the detailed, preprogrammed instructions that control and coordinate the computer hardware
components in an information system.
 Data management technology consists of the software governing the organization of data on physical storage media.
 Networking and telecommunications technology, consisting of both physical devices and software, links the various pieces of
hardware and transfers.
 A network links two or more computers to share data and resources.

How Information Systems are transforming businesses?

• More wireless cell phone accounts were opened in 2009 than telephone land lines installed
• Eighty-nine million people in the United States access the Interne t using mobile devices in 2010, that is nearly half the
Internet user population
• In June 2010, more than 99 million businesses worldwide had dot-com Internet sites registered.
• As newspaper readership continues to decline , more than 78 million people receive their news online.
• Social Networking site Facebook had attracted 134 million monthly visitors in 2010 in the U.S. and over 500 million
worldwide.

Emerging Digital Form

• A digital firm is one in which nearly all of the organization’s significant business relationships with customers, suppliers, and
employees are digitally enabled and mediated. Core business processes are accomplished through digital networks
spanning the entire organization or linking multiple organizations.

Business Processes

• Business processes refer to the set of logically related tasks and behaviors that organizations develop over time to produce
specific business results and the unique manner in which these activities are organized and coordinated.

• Examples: Developing a new product, generating and fulfilling an order, creating a market plan and hiring an employee

Time and Space Shifting

• In digital firms, both time shifting and space shifting are the norm.

• Time shifting refers to business being conducted continuously, 24/7 rather than in narrow “work day” time bands of 9:00 am
to 5:00 pm.

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 • Space shifting means that work takes place in a global workshop, as well as within national boundaries. Work is
accomplished physically wherever in the world it is best accomplished.

Strategic Business Objectives of Information Systems

• Operational Excellence
• New Products, Services and Business Models
• Customer and Supplier Intimacy
• Improved Decision Making
• Competitive Advantage
• Survival

Implications of Information in Business

Information processing has transformed our society in numerous ways. From a business perspective, there has been a huge shift
towards increasingly automated business processes and communication. Access to information and capability of information processing
has helped in achieving greater efficiency in accounting and other business processes.
A complete business information system, accomplishes the following functionalities −
 Collection and storage of data.
 Transform these data into business information useful for decision making.
 Provide controls to safeguard data.
 Automate and streamline reporting.
The following list summarizes the five main uses of information by businesses and other organizations −
 Planning − At the planning stage, information is the most important ingredient in decision making. Information at planning stage
includes that of business resources, assets, liabilities, plants and machineries, properties, suppliers, customers, competitors,
market and market dynamics, fiscal policy changes of the Government, emerging technologies, etc.
 Recording − Business processing these days involves recording information about each transaction or event. This information
collected, stored, and updated regularly at the operational level.
 Controlling − A business need to set up an information filter, so that only filtered data is presented to the middle and top
management. This ensures efficiency at the operational level and effectiveness at the tactical and strategic level.
 Measuring − A business measures its performance metrics by collecting and analyzing sales data, cost of manufacturing, and
profit earned.
 Decision-making − MIS is primarily concerned with managerial decision-making, theory of organizational behavior, and
underlying human behavior in organizational context. Decision-making information includes the socio-economic impact of
competition, globalization, democratization, and the effects of all these factors on an organizational structure.

LEARNING ACTIVITIES:

Answer the following questions comprehensively:

1. What is the relationship of information technology and management?

2. What are the importance of Information system in business today?
3. Explain one strategic business objective of Information System.
Deadline of Submission: September 13, 2020, 11:59 PM thru Google Classroom
ASSESSMENT/EVALUATION
1. Synchronous - Online quiz with time limit using Google Classroom.

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College of Business and Accountancy

POINTS TO PONDER
Give three example of technology and its impact to the company/business.
Example: Use of websites to promote the product of a company.
Impact: Customers purchase or learn more about the product or service you offer through your website and it will
result to an increase in profit.

ASSIGNMENT:
1. Differentiate information technology and information system
2. What are the importance of collaboration in an organization?
LEARNING RESOURCES:
https://www.slideshare.net/joelbriza/management-information-technology-chapter-1
https://www.tutorialspoint.com/management_information_system/index.htm

End of Module 1
Thank you!!!!!

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College of Business and Accountancy