1.

navigation
1 You can always have only one session open.
. Answer: False
You can create up to six sessions. Each session is independent of the others.

2 Which of the following is not part of the information required to log on

. to the SAP system?
Answer: D
You do not customize your settings until you are already logged on to the
SAP system.

3 What menus are standard on all SAP screens?

. Answer: C
The System menu contains functions that affect the system as a whole,
such as Create session, User profile, and Log off. The Help menu provides
various forms of online help.

4 Which of the following provides general information on the SAP system and
. transaction or task you are working on?
Answer: A
The Status Bar contains information on system messages, as well as system
information such as client, user, transaction codes and response time.

5 In the SAP Easy Access menu, you can create a favorites list containing:
. Answer: D
Favorites can consist of Web links, standard and customer transaction codes,
and links to other files, such as Word documents or PowerPoint files

6. List three types of online help that are available in the SAP system.
Answer: Help for the SAP Library, glossary, release notes, SAP Service
Marketplace, creating support messages, settings, F1, and F4 applications

Unit 2 general ledger accounting

1 A company (independent accounting unit) is represented by a company code

. in SAP.
Answer: company code

2 Key activity areas (as an example) are represented by business areas in SAP.
. Answer: business areas

3 More than one company code can be assigned to a controlling area.

. Answer: True
In order for this to occur, the company codes must have the same operating
and fiscal year variant.

4 To which chart of accounts must a company code be assigned in order for

. postings to occur?
Answer: C
A company code must be assigned to an operating chart of accounts. In
addition, a company code can be assigned to a country chart of accounts. The
country chart is required for country-specific reporting. An operating chart
of accounts can be assigned to a group chart for consolidation purposes.
5 What are the two parts of a G/L account and what are the two reports that
. show those parts?
Answer: The two segments are the chart of accounts segment and the
company code segment. The chart of accounts report is a list of accounts
for which the chart of accounts segment has been created. The G/L account
report is a list of accounts for which the company code segment has also
been created.

6 The account group is assigned a number range. This controls how the
. Company Code segment of a G/L account is displayed on the screen.
Answer: account group

7 Reconciliation accounts can be posted to directly.

. Answer: False
You can post to a reconciliation account only through a subledger account.

8. The financial statement version determines the structure of a balance sheet

and an income statement report: This specifies which accounts correspond to
which items in the report.
Answer: financial statement version

A document consists of two parts: a header and the line items.

9
Answer: header, line items
.
10. There are two posting keys for postings to G/L accounts: 40 for debit postings and 50 for credit
postings.

Answer: 40, 50

11. It is possible to drill down from an account balance to the line items that
make up that balance for all G/L accounts.

Answer: False

This is possible for G/L accounts for which the Line item display option is
activated in the master record.

12. A posting key allows posting to just one account type.

Answer: True

The posting key supplies the system with the information about which
account has been posted to. G/L account, customer, vendor, assets or
materials.

13. When a document is posted, a number is assigned to that document. This

number comes from number range assigned to the document type in the
header of that document.

Answer: document type

14. In order for information to pass over to the controlling module when posting
to an expense account as part of an FI transaction, a cost element must exist
for the expense account that is being posted to.

Answer: cost element

15. When a transaction is posted in FI, it automatically appears on the balance

sheet.
Answer: True

The account must be assigned to an appropriate line item in the financial

statement version used when running the balance sheet. Otherwise, the
posting will appear at the end of the financial statement in a category called
Accounts not assigned.

Unit3 account payable

1 Vendor Accounts are made up of two segments. What are they?

. Answer: General data, which exists at the client level,
and company code data, which is specific to a particular company code

2 The reconciliation account can be found in the company code segment of the
. vendor master record.
Answer: company code

3 When creating a vendor master record, you can use the functionality of a
. reference vendor. What is a reference vendor?
Answer: A reference vendor is used to have defaulted data come over when
creating a new vendor master record.

4. When using the Enjoy screen to do vendor postings in mySAP ERP

Financials, an information section pops up when you enter the vendor
number and choose Enter. What can we use it for?
Answer: It can be used to view or make changes to the vendor master record
while making a posting. You do not have to open up a new session or exit
the Vendor Posting screen. You can also link to open items in the vendor's
account.
5 The primary cost element is used in CO to post to cost objects in controlling.
. Answer: primary cost element

6 For postings to recur on a regular basis, the recurring entry program can be
. used to generate the necessary documents.
Answer: recurring entry program
7 The parameters for the payment program define which company codes,
. vendors and invoices to include in the automatic payment run.
Answer: company codes, vendors, invoices
8 During the proposal stage of the payment program, you cannot make any
. changes to what SAP R/3 proposes to pay.
Answer: False

Editing the payment proposal allows the user to make changes to what the
system proposes to pay.
9. The two key organizational elements in MM are the plant , which is an
operating area or branch within a company, and the purchasing organization,
which negotiates conditions of purchase with vendors.

Answer: plant, purchasing organization

10. A complete vendor master record consists of three parts: general data, data
on the Company Code and data on the purchasing organization.
Answer: general data, data on the Company Code, data on the purchasing
organization

11. When a purchase order is created, a financial document is also created.

Answer: False

A financial document is created when goods are received and when the
invoice is received, but not when the purchase order is created.

12. In my SAP ERP Financials, one can post adjustments into special periods
(such as periods 13–16) for year-end closing adjustments.

Answer: special

13. If the exchange rate has moved in your favor since a vendor invoice was
posted, the following Debit and Credit transaction is created by the foreign
currency revaluation program:

Answer: Debit: Balance sheet adjustment account; Credit: Revenue from

foreign currency valuation.

14. The regrouping payables program can be used for three purposes. What
are they?

Answer: 1) Regrouping payables according to their remaining term; 2)

Regrouping vendors with a debit balance; 3) Vendors whose reconciliation
account has changed.

Unit4 account receiveable

1 The Account group defines the screen layout of the customer master record.
. The account group is assigned a number range.
Answer: Account group
2 The general data section of the customer master record must be created
. separately for every company code that does business with that customer.
Answer: False
The general data section exists just once and contains data that pertains to
all company codes.

The reconciliation account ties the posting of a customer to the general ledger.
3
Answer: reconciliation account
.
4. When a short payment for an incoming payment is processed using the
partial payment method, the invoice being partially paid is cleared and a
new open item in the amount of the payment difference is created.
Answer: False

This statement pertains to a residual item.

5 Miscellaneous invoices that do not pertain to a sales order can only be
. entered in AR using the Enjoy document entry screen.
Answer: False
Miscellaneous invoices can also be entered in AR using the traditional
Complex screen. In this case, posting key 01 is entered to debit the customer.

6 You can run a report with up-to-date information at any time in the AR
. Information System.
Answer: False
You must create the evaluations before running the reports. The information
in the AR Information System is only as current as the last time the
evaluations were run via report RFDRRGEN.

7 How can you tell if a customer has been dunned?

. Answer: C
The system tracks dunning notices sent by filling in the date and level of the
last dunning notice sent in both the correspondence section of the master
record and in the document(s) dunned.

8 A sales area consists of a sales organization, a distribution channel, and a

. division.
Answer: sales organization, distribution channel, division

9 When a delivery is initially created, accounting transactions are automatically

. generated.
Answer: False

The accounting transaction is not created until post goods issue occurs. At
that point, cost of goods sold is debited and inventory is credited.

10. When the billing document is created in Sales Order Management, an

accounting document that debits the customer account and posts the revenue
is automatically generated.

Answer: the customer, revenue

11. The organizational element that is required to maintain credit limits is the
Answer: C

Company Codes are assigned to credit control areas. In these credit control
areas, the credit limits for the respectively assigned Company Codes are
maintained.

12. If the value of a sales order would put a customer over its credit limit, the
sales order cannot be created.
Answer: False

Depending on the configuration of the credit management module, there

are choices as to what happens when credit limits are exceeded. It is very
common for a sales order that puts a customer over its limit to be saved, but
the sales order is blocked for delivery.

13. The limit that specifies that a single credit control area cannot have more
than a certain amount of the total limit is set up for a customer in which
segment of the credit management master record?

Answer: B

General data contains information that pertains to all credit control areas,
such as the total limit allowed for all credit control areas and how much of
that limit a single credit control area can have.

14. A value adjustment key must be entered in a customer's master record so that
customer can be included in the valuation program to estimate bad debt
expense.
Answer: value adjustment key

One can create several value adjustment keys for various groups of
customers. That way, accounts receivable that are overdue for weak
customers can be reduced by a higher percentage than for strong customers.

15. The value adjustment program makes the following posting, which is
cancelled at the beginning of the next month. Debit: Reserve for bad debt .
Credit: Value adjustment receivables.

Answer: Reserve for bad debt , Value adjustment receivables If this posting is not made, call up the
corresponding error batch session: F107–Name of Run.

Unit 5 asset accounting

When creating an asset master record, how is the asset number assigned?
1
Answer: The asset number is assigned by the asset class.
.
2. What does the account determination key do for the asset?
Answer: It connects the asset to the G/L account. The clearing account is
linked to the account determination key in the configuration.

3 Every asset belongs to a Company Code

. Answer: Company Code

4 What must we use to post to an asset in conjunction with the posting key?
. Answer: A transaction type

A transaction type tells us where the posting is placed on the asset history
5
sheet.
.
Answer: asset history sheet

What are the various methods with which acquisitions and retirements can
6. be posted in Asset Accounting?
Answer:
• Without a vendor or purchase order, the offsetting entry is made to a
G/L clearing account• To a vendor, but without reference to a purchase order
• Via Material Management by creating a purchase order

7. What is the purpose of the asset explorer?

Answer: The asset explorer gives a clear overview of the activity for
an asset per depreciation area and fiscal year for planned values, posted
transactions, posted amounts, posted and planned depreciation, and depreciation parameters.

8. Depreciation is actually posted in asset accounting only after we do a

depreciation run.

Answer: depreciation run

9. The asset history sheet gives us what type of information?

Answer: The asset history sheet is a complete evaluation for closing. It

has groupings such as: Book values at the beginning of the year• Acquisitions, Retirements,
Depreciation, adjustments, Book values at the end of the year

Unit 6 bank accounting

1 For house banks, the bank key is tied to a bank ID and the account is tied to
. an account ID.
Answer: bank ID, account ID

2 All bank accounts are represented by G/L accounts in SAP.

. Answer: True
Because of the term, bank ledger, some people think that some bank
accounts are subledger accounts. This is not true. There is a hierarchy for the
accounts of a bank, which consists of available cash accounts and clearing
accounts. However, these accounts are all G/L accounts.

3 Before the details of a bank can be entered in a customer or vendor master

. record, that bank must exist in the bank directory.
Answer: False
You can create a bank on the fly by entering its details as it is entered in the
master record of a customer or vendor. The bank will then automatically
appear in the bank directory report.

4 When you enter a transaction in the Cash payments tab of the cash journal,
. you automatically credit the petty cash journal account.
Answer: credit

5 When you process the subledger session created when a check deposit list is
. posted, the the customer is balanced.
Answer: the customer

Unit 7 preparing financial statement

1 The tool that allows you to organize your closing activities is the Closing
. Cockpit.
Answer: Closing Cockpit

2. If there is a credit balance in the GR/IR account when the books are to be
closed, the Regroup GR/IR program moves that balance to an account called
Goods Delivered but not Invoiced.
Answer: Goods Delivered but not Invoiced

3 In most cases, the functional area is derived from the cost center entered
. in a transaction.
Answer: True
Although there are other options for entering a functional area, derivation
based on the cost center is still the method used most often.

4 In cost-of-sales accounting the cost of goods sold is subtracted from revenue

. to calculate the gross operating profit.
Answer: cost-of-sales accounting