STATUTORY FIRE SAFETY AUDIT IN A

PETROLEUM DEPOT

NAME OF FACILITY……………………

DATE………………………………………
ACKNOWLEDGEMENTS

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Executive Summary

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 Contents

Page No
Acknowledgements
Executive Summary
Contents

Part 1: General

1.1 Workplace Information

1.2 Introduction
1.3 Opening Meeting
1.4 Profile of the Premises Audited
1.5 Objectives of the Fire Safety Audit
1.6 Methodology
1.7 Scope of the Fire Safety Audit

Part 2: Fire Safety Management System

2.1 Fire Safety Policy

2.2 Contractors and Suppliers
2.3 Permit to Work
2.4 Construction Materials
2.5 Storage of Highly Flammable Substances
2.6 Marking and Labeling
2.7 Handling of Flammable Substances
2.8 Flammable Vapours
2.9 Smoking Policy
2.10 Fire hazards
2.11 Electrical Equipment
2.12 Fire Incidents
2.13 Monitoring of Flammable Substances
2.14 Ventilation
2.15 Hot Processes Operations
2.16 House keeping
2.17 Removal of Products and Waste
2.18 Machinery Layout
2.19 Selection and Distribution of Extinguishers
2.20 Colour Coding of Pipes and Extinguishers
2.21 Signs and Notices
2.22 Fire Escape Exits
2.23 Control of Spread of Smoke
2.24 Fire Assembly Point
2.25 Information for Visitors
2.26 Means of Communication
2.27 Means of Evacuation

Part 3: Fire Prevention and Protection

3.1 Fire Prevention System

3.1.1 Fire Alarm System
3.1.2 Smoke Detectors

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3.1.3 Heat Detectors
3.1.4 Flame Detectors
3.1.5 Manual Call Points

3.2 Fire Fighting Teams/ Equipment

3.2.1 Fire Fighting Teams
3.2.2 Fire Drills
3.2.3 Fire Fighting Equipment
3.2.3.6 Fire Extinguishers
3.2.3.7 Fire Hydrants
3.2.3.8 Fire Pumps
3.2.3.9 Sprinklers
3.2.3.10 Hose Reels
3.2.3.11 Fire Hoses
3.2.3.12 Fire Branch Pipes
3.2.3.13 Others
3.2.3.14 On Site Fire Fighting Water Storage

Part 4 Observations, Conclusions and Recommendations

Annexes

A.I References
A.II Other Attachments
A.II-1 Last Fire Safety Audit Report
A.II-2 Fire Incident Investigation Reports
A.II-3 Sample Compliance Matrix

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Part 1: General

1.1 Workplace Information

Item No Element Particulars
1.1.1 Name of Occupier
1.1.2 Situation of Workplace(Give street and plot
number followed by names of municipality,
township, county, etc)

1.1.3 Postal Address

1.1.4 Code
1.1.5 Town
1.1.6 Telephone
1.1.7 Mobile Phone
1.1.8 Fax
1.1.9 Website
1.1.10 E-mail
1.1.11 Type of Industry
1.1.12 Workers Data:
i) Total number of employees
ii) Number of female employees
iii) Number of male employees
iv) Number of persons in attachment or
internship
v) Number of persons with physical
challenges
1.1.13 Name of the Safety and Health Committee
Chairman
1.1.14 Person in charge of Safety and Health
1.1.15 Date of previous Fire Safety Audit
1.1.16 Name of the person who performed the previous
Fire Safety Audit
1.1.17 Date of the current Fire Safety Audit
1.1.18 Give the number and date of the certificate of
registration of the workplace

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1.2 Introduction

1.3 Opening Meeting

1.4 Profile of the Premises Audited

Here provide as concise a description of the facilities as possible

1.5 Objectives of the Fire Safety Audit

The objectives of the Fire Safety Audit are as follows:

 Examine the existing procedures, systems and measures being

followed for control of fire.

 Identify potential fire hazards not covered by the

existing procedures.

 Recommend improvements for better effectiveness of existing

procedures, systems and control measures for the identified fire
hazards.

 Check the extent of the compliance with statutory provisions and

recommend the corrective actions to be taken in case of noncompliance.

1.6 Methodology

 Documents review
 Site inspection and observations
 Interview with workers

1.7 Scope of the Fire Safety Audit

Give a concise description of the scope of the audit here as detailed in the commissioning
instrument or as agreed with the Client.

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Part 2: Fire Safety Management System
One of the key purposes of the Fire Safety Audit is to determine an occupier’s compliance with the Factories
and Other Places of Work (Fire Risk Reduction) Rules, 2007. Therefore, the checklists have been compiled with
questions that are aligned to the Rules.

2.1 Fire Safety Policy

Item No Guideline Findings Recommendations
2.1.1 Is there a written Fire Safety Policy?
Rule 34(1)
2.1.2 Is the Fire Safety Policy dated and
signed and by whom?
2.1.3 Is the Fire Safety Policy periodically
reviewed?(check date of last review)
2.1.4 Are all workers informed on the
contents of the Fire Safety Policy and
how is this done? Rule 34(2)
2.1.5 Does the Fire Safety Policy incorporate
an Emergency Plan and Evacuation
procedures? Rule 34(2)(a)
2.1.6 Is there provision for maintenance and
inspection of fire fighting appliances
and fire detection systems and keeping
of the necessary records? Rule34(2)(b)
2.1.7 Does the Fire Safety Policy provide for
training of workers on fire
extinguishing techniques and
maintenance of the training records?
Rule 34(2)(c)
2.1.8 Does the Fire Safety Policy provide for
assignment of responsibility to
individual persons within the
organization for fire prevention and
control? Rule 34(2)(d)
2.1.9 Does the Fire Safety Policy provide for
planning and organization of fire
drills? Rule 34(2)(e)
2.1.10 Does the Fire Safety Policy identify
assembly points? Rule 34(2)(f)
2.2 Contractors and Suppliers
2.2.1 Do your contractors and suppliers have
fire safety policies?
2.2.2 Is there a written agreement between
you, contractors and suppliers
regarding compliance to your fire
safety policy?
2.3 Permit to Work
2.3.1 Is there a permit to work system in
place for hot works?
2.3.2 What jobs require permits to work?
2.3.3 What is the procedure for issuing
permits to work? And is it followed?

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2.4 Construction Materials
2.4.1 What is the construction material of
the building and workrooms where
flammable substances are used,
manufactured or manipulated? Rule 5
2.5 Storage of Highly Flammable Substances
2.5.1 How are highly flammable substances
stored? Rule 6(1)
2.6 Marking and Labeling
2.6.1 Are store rooms, cupboards, bins,
tanks or containers storing highly
flammable substances clearly and
boldly marked “highly flammable”?
Rule 7(1)
2.6.2 Is every container holding highly
flammable substance labeled with the
contents of the container and the type
of fire extinguisher to be used in the
event of a fire? Rule 7(3)
2.7 Handling of Flammable Substances
2.7.1 Is the quantity of highly flammable
substance present in the workplace
as small as is reasonably practical,
having regard to the process or
operation being carried out?
Rule8(1)
2.7.2 How are highly flammable
substances conveyed within the
workplace? Rule 8(2)
2.7.3 What measures are in place to
contain spilled highly flammable
substances or otherwise treat them to
make them safe? Rule 8(3)
2.8 Flammable Vapours
2.8.1 Have all means likely to ignite
vapour from any highly flammable
substances been removed from
where a dangerous concentration of
vapour from flammable substances
may be reasonably expected to be
present? Rule 9(1)
2.8.2 Has all cotton or other textile waste
(a) which has been used in such a
manner as to render the cotton waste
or other material liable to
spontaneous combustion; or (b)
which is contaminated with any
highly flammable substance been
deposited without delay in a metal
container with a suitable cover or
been removed to a safe place. Have
separate self-closing receptacles
been provided in workrooms for oil
soaked waste, rags or other material,

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 subject to spontaneous combustion?
Rule 9(2)(a), (b)
2.8.3 What measures are in place to
prevent or to discourage smoking,
carrying of matches, lighters,
explosives or other flame producing
articles in workplaces containing
flammable substances? Section
78/Rule 27(1)
2.9 Smoking Policy
2.9.1 Does the facility have a smoking
policy and is it posted in visible
areas throughout facility? Are “No
smoking” rules rigorously enforced?
2.9.2 Are designated staff smoking areas
clean and free of potential fire
hazards?
2.9.3 Are staff complying with facility
smoking policy?
2.9.4 Are ashtrays emptied into non-
combustible containers daily?
2.10 Fire Hazards
2.10.1 What are the likely sources of fire in
the workplace or workroom in
relation to the nature of work and
conditions therein?(3.1.5.6)
2.10.2 Do staff understand the need to
report any potential fire hazards?
2.10.2 What are the measures taken to
prevent the spread of fire during the
burning of waste?(3.1.5.7)
2.10.3 If there is a boiler, has it been
inspected within the last year, and is
the current boiler inspection posted?
2.10.4 What measures are in place to
prevent the occurrence of fire from
processes and operations that
produce sparks, heat, flame static
charges and any other source of
ignition?(3.1.5.8)
2.10.5 Are portable space heaters present in
the facility? Are they suitably
guarded and with an adequate space
clear of storage of any kind? Are
they in serviceable condition and
located in appropriate positions?
2.10.6 Are all facility wastebaskets non-
flammable?
2.10.7 What type of materials are used for
the construction of the buildings and
work rooms?
2.10.8 Are the fire exit doors made of fire proof
materials and capable of containing
smoke and the spread of fire?

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2.11 Electrical Equipment
2.11.1 Are all electrical machines,
equipment and hand tools in the
premises properly earthed or double
insulated? Rule 16(1)
2.11.2 Does any equipment have any worn
out or un-insulated wires? (observe
facility)
2.11.3 Does any equipment have power
drawn directly from the source
without plugs or do not posses
earthing?
2.11.4 Do you observe any overloaded
power sockets?
2.11.5 Are all electrical covers for outlets,
switches and junction boxes in
place?
2.11.6 Electrical panel has adequate clearance,
all circuits are labeled, and breakers are
free from tape or other devices that keep
breakers from operating?
2.11.7 If multi-outlet adapters are used,
does the adapter have its own fuse or
breaker?
2.11.8 Extension cords are used as
temporary wiring only, not in place
of permanent wiring and only used
for one portable appliance?
2.11.9 Are electrical motors, fittings,
attachments and switches all spark
proof in areas where flammable
liquids, vapours, dusts and gases are
likely to be present? Rule 16(2)
2.11.10 Are all electrical equipment and
related attachments inspected by a
competent person every six months
and inspection records kept? Rule
16(3)
2.11.11 Are adequate measures in place to
prevent build up of electrostatic
charges where flammable substances
are present? Rule 16(4)
2.11.12 Are staff aware that only trained
personnel authorized by
management can make repairs or
alterations to electrical systems and
equipment?
2.12 Fire Incidents
2.12.1 Have there been any fire incidences?
Were they notified to the nearest
occupational safety and health area
office as required? Rule 35(1)
2.12.2 Have there been any fire incidences
in the last one year? If yes give date

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 of occurrence and summary of the
circumstances of each incident. Was
it investigated? (attach copy of
investigation report).
2.12.3 Are suitable “Fire Action”(what to
do in case of a fire) notices
prominently displayed around the
premises?
2.13 Monitoring of Flammable Substances
2.13.1 Is the workplace continuously
monitored with a view to making an
assessment of any possible fire risks
and mitigate against them? Rule
10(1)
2.14 Ventilation
2.14.1 Are facilities available in every
workroom for free flow of air to
ensure that flammable fumes, gases
or dust do not accumulate in the
workroom? Rule 11(1)
2.14.2 In the case of enclosed rooms are
local exhaust ventilation systems or
mechanical ventilation facilities
provided? Rule 11(2)
2.15 Hot Processes Operations
2.15.1 Are flammable vapours or gases in
the workplace removed or rendered
non-flammable where the operations
or processes involve the application
of heat? Rule 12(1)
2.16 House Keeping
2.16.1 Is there any stacking in the
gangways and means of access to
every workstation in relation to fire
safety?(3.1.5.10)
2.16.2 What is the state of housekeeping? Is
dirt and refuse removed at least once
a day and kept in a receptacle? (take
photos if possible)
Rule 13(1)(a) and (b)

2.16.3 Are store gangways of adequate

width to facilitate movement of
persons and mobile equipment and
are they clearly marked? Rule
13(1)(c) and (d)
2.17 Removal of Products and Waste
2.17.1 Are finished products, by-products
and any waste products immediately
removed? Rule 14(1)

2.18 Machinery Layout

2.18.1 Is a distance of at least one metre

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 maintained between machines and
from any machine to a fixed
structure? Rule 15(1)
2.19 Selection and distribution of Extinguishers
2.19.2 Are extinguishers properly selected
and correctly distributed in the
premises according to the classes of
fire anticipated and the size and
degree of hazard caused by a fire?
Rule 31(1)
2.20 Colour Coding of Pipes and Extinguishers
2.20.1 Are pipes conveying various
substances colour coded for purposes
of identification? Rule 32(1)
2.20.2 Are all pipes carrying water for fire -
fighting painted in red? Rule 32(2)
2.20.3 Are all extinguishers correctly colour
coded? Rule 32(3)
2.21 Signs and Notices
2.21.1 Are signs and notices posted in
appropriate locations? Are they in
good order and clearly visible? Do
the signs conform to standard safety
signs and signals?
2.21.2 Are notices posted to warn people
against carrying matches, lighters or
other flame producing articles or
smoking materials in any place
where highly flammable or
combustible substances are
manufactured, used, handled or
stored? Section 78/ Rule 27(1)
2.22 Fire Escape Exits
2.22.1 Is every workroom fitted with an
emergency exit of at least 90 cm
wide, situated as far away as
possible from the ordinary exit, and
located in a manner that the exit will
not lead any person in a trap in the
workplace in the event of a fire
breaking out? Rule 17(1)
2.22.2 Are all external staircases or ramps
affording a means of escape in case
of a fire adequately aerated, well lit
and of at least one metre width,
provided that a spiral staircase shall
not be considered as a suitable
emergency exit? Rule 17(2)
2.22.3 Are the fire exit door, gangway and
exit staircases free of obstruction?
Rule 17(3)
2.22.4 Is every emergency exit distinctively
and conspicuously marked in green
letters of at least 15 cm in height?

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 Rule 17(4)
2.22.5 Is every emergency exit route clearly
marked in writing or by signs
indicating the direction of exit? Is a
drawing or map showing evacuation
routes posted in prominent positions
in the workplace? Rule 17(5)
2.22.6 Do the emergency exit doors open in
the direction of escape(where
appropriate)?
2.22.7 Are there escape and evacuation
arrangements for persons with
physical challenges?
2.23 Control of Spread of Smoke
2.23.1 Are doors of stores where flammable
substances are stored constructed in
a manner that the door is self
closing, opens outwards or slides and
is capable of containing smoke from
within the workroom, in event of a
fire? Rule 18(1)
2.24 Fire Assembly Point
2.24.1 Is there a designated fire assembly
point and is it in a safe area? Rule
24(1)
2.25 Information for Visitors
2.25.1 Are visitors to the facility given
adequate information to assist in
evacuation if needed?
2.26 Means of Communication
2.26.1 Is there a suitable means of alerting
persons in the premises in the event
of a fire and is it known to all the
workers? Rule 26(1)
2.26.2 Is the Fire Alarm Control Panel in
good working condition and is it
tested regularly, at least once
annually?
2.26.3 Are the fire detection appliances
connected to audible devices(Fire
Alarm Bell/Siren) to provide a
warning to the workers for
emergency response?
2.26.4 Are the fire detection appliances
connected to Visual Strobe Lights to
provide a warning to the workers for
emergency response?
2.27 Means of Evacuation
2.27.1 Where the workplace is a storey
building, is it constructed in such a
manner as to enable workers have
access to other suitable outlet or exit
for evacuation other than the
emergency exits? Rule 19(1)

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2.27.2 Was evacuation drill conducted in
the last 12 months? Did staff
demonstrate quick and complete
Control during the evacuation drill?

Part 3: Fire Prevention and Protection

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3.1 Fire Prevention System
What types of fire detection systems
are installed at this facility? Are
these detection systems inspected
and adequately maintained? (Check
for testing schedules)
3.1.1 Fire Alarm System
3.1.1.1 Is the fire alarm control panel fully
operational?
3.1.1.2 Are there audible signals from the
fire alarm system audible from all
areas of the premises?
3.1.2 Smoke Detectors
3.1.2.1 Are smoke detectors installed in the
establishment/facility? Are they
checked periodically and records of
checks maintained?
3.1.3 Heat Detectors
3.1.3.1 Are heat detectors installed in the
establishment/facility? Are they
checked periodically and records of
checks maintained?
3.1.4 Flame Detectors
3.1.4.1 Are flame detectors installed in the
establishment/facility? Are they
checked periodically and records of
checks maintained?
3.1.5 Manual Call Points
3.1.5.1 Are manual call points installed in
the establishment/facility? Are they
checked periodically and records of
checks maintained? Are all manual
fire alarm call points accessible and
unobstructed?
3.2 Fire Fighting Teams/Equipment
3.2.1 Fire Fighting Teams
3.2.1.1 Is there a fire fighting team in place
and constituted in accordance with
the fire risk reduction rules? Rule
20(1)
3.2.1.2 Are all workers instructed in the safe
use of fire fighting appliances? Rule
21(1)
3.2.1.3 Are members of the fire fighting
team trained as prescribed and
training records kept? Rule 21(4) and
(5)
3.2.1.4 Do members of the fire fighting team
carry out the functions expected of
them? Rule 22
3.2.1.5 Do you undertake fire safety
inspections? If yes, who conducts it
and what is the frequency (check for
inspection checklist)

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3.2.2 Fire Drills
3.2.2.1 Have fire drills been conducted as
required and the necessary records
kept? Rule 23(1)
3.2.2.2 Did drill simulate realistic
situation/condition? Did the fire
alarm system function properly?
3.2.2.3 Are first aid arrangements in place to
attend to those injured in a fire? Are
transport arrangements available to
take them to the nearest health
facility? Rule 25(1)
3.2.2.4 Have contacts been arranged with
Emergency Services and other
relevant agencies? If so give details
3.2.3 Fire Fighting Equipment
3.2.3.1 What are the number, type and
location of fire fighting appliances?
Are these fire fighting appliances
adequate in number, accessible and
suitable for type of fire anticipated in
the areas they are located?
3.2.3.2 Are means of extinguishing fire
provided at the workplace? Rule
29(1)
3.2.3.3 Are the positions of the means of
extinguishing fire distinctively and
conspicuously marked? Rule 29(2)
3.2.3.4 Are portable fire extinguishers
mounted at an easily accessible
height of not less than 60 centimeters
from the floor? Rule 29(3)
3.2.3.5 Where hose reels are provided, is
there at least one hose reel within a
radius of 30 metres? Rule 29(4)
3.2.3.6 Extinguishers
3.2.3.6.1 Has the testing of all fire fighting
appliances in the workplace been
carried out by a competent person at
least once every twelve months?
Rule 30(2)(a)
3.2.3.6.2 Are records kept indicating the date
of inspection and tests including the
names of persons carrying out the
inspections and tests? Rule 30(2)(b)
3.2.3.6.3 Are all cylinders for fire-fighting
appliances examined and tested at
least every five years and such tests
include hydraulic pressure test? Rule
30(2)(c)
3.2.3.6.4 Have the fire extinguishers been
examined and tested whenever there
is (a) evidence of corrosion or
mechanical damage; (b) repairs on a

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 cylinder by soldering, welding,
brazing or use of patching
compounds; (c) change of cylinder
or shell threads or (d) corrosion that
has caused pitting or corrosion under
removable name plate assemblies?
Rule 30(3)
3.2.3.6.5 Was the last annual inspection of the
fire extinguishers done within the
last 12 months?
3.2.3.6.6 Was the last hydrostatic test within
the last 5 years?
3.2.3.6.7 Are monthly inspections on
extinguishers being conducted? And
records kept?
3.2.3.6.8 Are seals and tamper pins in place?
3.2.3.6.9 Is there damage, corrosion, leakage,
or clogged nozzles?
3.2.3.6.10 Are all new staff members trained on
extinguisher use?
3.2.3.6.11 Do all staff members know where
Extinguishers are kept? Are they
suitably located and accessible?
3.2.3.6.12 Are the extinguishers hung on a wall
bracket or on a suitable stand?
3.2.3.7 Fire Hydrants
3.2.3.7.1 Are all fire hydrants visible and
readily accessible?
3.2.3.7.2 Do fire hydrants have caps?
3.2.3.8 Fire Pumps
3.2.3.8.1 Does the facility have fire pumps? If
yes, how many and which type?
3.2.3.8.2 Are the fire pumps in serviceable
condition and how frequently are
they tested? Are the test records
maintained?
3.2.3.9 Sprinkler Systems
3.2.3.9.1 Does the facility have operable
sprinkler systems? If so identify
what types they are
3.2.3.9.2 Are fire sprinkler heads and
piping in good condition?
3.2.3.9.3 Is a zone of 18 inches below the
sprinkler head free
ofobstruction/materials?
3.2.3.9.4 Has the sprinkler system been
inspected by an outside contractor
within the last 12 months? Have
quarterly inspections on sprinkler
system? been documented?
3.2.3.10 Hose Reels
3.2.3.10.1 Does the facility have a hose reel
system? Is it operable? Is the hose
reel system connected to a water

ROMA/FSA/ANYCOMPANY/2011/FEB Page 18
 supply? Are the locations
appropriate and in accordance with
the regulations?
3.2.3.11 Fire Hoses and Storage Cabinets
3.2.3.11.1 Are fire hoses adequate and stowed
away in proper cabinets
appropriately located within the
premises?
3.2.3.12 Branch Pipes
3.2.3.12.1 Are adequate and serviceable
branch pipes suitable for the
intended service available in the
facility and appropriately located?
3.2.3.13 Others
3.2.3.13.1 Are there any other fire-fighting
equipment not covered above
available in the facility, e.g. Fire
Tenders, Fixed Installations,
Automatic Co2 system?
3.2.3.14 On Site Fire Fighting Water Storage
3.2.3.14.1 Is there provision for fire water storage
capable of storing at least 10,000 litres
of water? Is it kept full at all times, for
use in event of fire? Rule 33(1)(a), (b)
3.2.3.14.2 Is there provision for fire water storage
capable of storing at least 10,000 litres
of water? Is it kept full at all times, for
use in event of fire? Rule 33(1)(a), (b)
3.2.3.14.3 Where hose reels are used and the
storage water reservoir is at ground
level or underground, is an isolated
water pump provided? Rule 33(d)

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Part 4: Observations, Conclusions and Recommendations
Observations
Include specific findings with respect to compliance or non-compliance with regulations stating the
relevant clauses especially where non-compliance has been established)

Conclusions and Recommendations

Include here conclusions and recommendations on what is required to address any non-compliances
identified

Annexes

A.I References

1.The Occupational Safety and Health Act, 2007

2.The Factories and Other Places of Work( Fire Risk Reduction) Rules, 2007
3.The Factories and other Places of Work(Safety and Health Committees) Rules, 2004
4. Code of Practice on Occupational Safety and Health Auditing, March 2005

A.II Attachments

A.II-1 Last Fire Safety Audit Report

Attach
A.II-2 Fire Incident Investigation Reports
Attach
A.II-3 Sample Compliance Matrix

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