Annex 04: Research Contract Agreement Form

DILLA UNIVERSITY
Research & Dissemination Directorate
Research Grant Agreement Form
Project code: ________________ Research Theme Theme 2: Natural Resources
Management and Ecotourism
Type: Staff/Thematic/PG Student/Research Centre: ____________________________________
This research grant agreement is entered between Dilla University and Hiwot Yitayew (PI) and
Abrham solomon (herein after referred to as the researcher(s) on this day of May, 19, 2021. The
university has allocated a total of Birr 164,032.00(one hundred sixty-four thousand thirty-two
birr) from Research and dissemination program budget and the
researcher(s) will undertake the research project entitled “Flood Risk and Land Slide
Vulnerability Due to Climate Change in Case of SNNPRs, Gedio Zone’’ To be carried out in
one phase during May19, 2021to May 19, 2022

General Objective:
 investigating the flood risk and land slide vulnerability due to climate change in case of
SNNPR, Gedio Zone.
Outputs/outcomes to be delivered May 19, 2022(end date of project)
Therefore, it is hereby agreed and declared by and between the two parties as follows:
ARTICLE I
RESPONSIBILITIES OF THE RESEARCHER(S)
The researcher(s) shall
1.1. Undertake the research in accordance with the terms and conditions set forth in this
document and in accordance with the rules and regulations stated in Research and
Publications Policy and Guidelines of the university.
1.2. Submit progress, planned outputs/outcomes, final and financial reports in accordance with
Article III of this agreement.
1.3. Respond duly to requests from delegates for research affairs in respective
colleges/institutes/school/center about presentation of progress reports and proper conduct
of research.
1.4. Present the data and findings of the research in seminars/conferences
1.5. Publish the research findings in a reputable journal(s)
1.6. Extend the finding(s) to application in a community (if appropriate) in the form of
extension whereby the university gets involved in the facilitation.
ARTICLE II
AMOUNT OF GRANT
The university agrees to allocate Birr 46,630 (forty-six thousand six hundred therty birr) to
the researcher(s) for phase one to be conducted during May19, 2021 to October 19, 2021
commencing on this day of May19, 2021. The fund shall be administered by both principal and
co-researchers and controlled by dean/vice dean for research affairs of
college/institute/school/center and by the respective committee for the check balance (in the case
of thematic research area) and approved by Research & Dissemination Directorate of Dilla
University.

ARTICLE III
SCHEDULE OF DISBURSEMENT OF FUNDS AND SUBMISSION OF REPORTS
3.1 A further release of the budget shall be done only when the following two conditions are
fulfilled:
i. Production of an interim report describing the work already done and financial
documentation detailing expenditures made up to the point and approved by the
research council of respective college/institute/school/center.
ii. For all researches that have surpassed 1 year and above, the planned research output is
found published in reputable national or international journal (s).
3.2 The researcher(s) shall submit progress reports first to the director/vice dean for research
affairs of college/institute/school/center who shall in turn submit it to respective research
council for approval. The reports shall be submitted to RDO along with the approval letter
through the vice deans.
3.3 Copies (hard and soft) of the final version of research paper shall be made available to the
college/institute/school/center and the output should be prepared for publication or
dissemination through extension based on the consent reached upon with RD office.
ARTICLE - IV
UTILIZATION OF THE GRANT AND SUPERVISION
4.1 The researcher(s) shall not utilize the funds for purposes other than what is stated in the
research/project proposal or in payment requisition form.
4.2 All principal and co-researchers have equal right to utilize and manage the fund for
purposes stated in the project proposal payment requisition form.
4.3 After the completion of the project, financial report of the unutilized amount of the funds
shall be returned to the university.
4.4 After the completion of the project, any material or equipment acquired from this research
fund shall be the property of the university which the researchers are affiliated.
4.5 The Research and Dissemination Office has the right to supervise/oversee the
implementation of the project, and request the researcher(s) for a written report about the
status of the project and utilization of the grant at any time of the agreement period.
ARTICLE V
BREACH OF AGREEMENT
The following acts shall be considered as breach of agreement:
5.1 Utilization of the grant, partially or wholly for purposes other than what is stated in the
approved research/project proposal or in payment requisition form.
5.2 Failure in responsibilities stated in article I and failure in the submission of planned
outputs/outcomes and reports (both progress and final) as stated in Article III.
5.3 Failure to submit progress and final reports as requested by appropriate authority.
5.4 Failure to publish research findings in journals when the project is completed.
5.5 Failure to achieve the outputs/outcomes stated in the proposal.
5.6 Act of plagiarism, and presentation of false data.
 5.7 If there is a breach of agreement, the university will stop funding the research/project and
may force the researcher to refund the utilized fund.
5.8 The researcher/s shall be liable for non-performance of his/her/their responsibilities, as
stated in the agreement and senate Legislation of the university.

ARTICLE VI
EFFCTIVE DATE OF AGREEMENT
No. Descriptions Expenditure in Birr
Unit cost Total
1 Investigators’ per diem 477*2*25 23,850
2 Data collectors per diem 260*10*5 13,000
3 Field assistant 900*1*6 5,400
4 Translator 730*1*6 4,380
Grand Total 46,630

This agreement shall enter into force on this On behalf of the Researcher(s)
day of May 19, 2021. Name: Hiwot Yitayew (PI)
On behalf of the University, Signature _____________Date: _______________
A/R/V/President Name: Abrham Solomon
Name ______________________________ Signature _____________Date: _______________
Sign. & Stamp __________Date_________
Dean/Dir. of College/Institute/School/Center
Name_____________________________________
Sign. & Stamp __________Date: ______________

1. Source(s) of fund: Research and dissemination program budget of Dilla University

2. Period needed to complete the research: May19, 2021to May 19, 2022
3. The work is planned in one phase
4. Amount utilized in the previous phases Zero (0)
5. Part of the personal expenses approved for the current phase of the work
6. Installment (s) Total amount _________________________ birr
7. Period to complete this phase of the work: May19, 2021 to May 19, 2022
8. Work plan for the current phase of the project
9. Budget requested (prepare in the table above)