LB Aluminium Berhad

[Registration No: 198501006093 (138535-V)]

(Incorporated in Malaysia)

ANNUAL GENERAL MEETING (“AGM”)

ADMINISTRATIVE NOTES

Day, Date and Time : Thursday, 28 October 2021 at 10:00 a.m.

Meeting Venue and Platform : TIIH Online website at https://tiih.online or https://tiih.com.my (Domain
registration number with MYNIC: D1A282781) provided by Tricor Investor &
Issuing House Services Sdn Bhd in Malaysia

PRECAUTIONARY MEASURES AGAINST THE CORONAVIRUS DISEASE (“COVID-19”)

• In line with the Government’s directive and Guidance Note on the Conduct of General Meetings for Listed
Issuers issued by the Securities Commission Malaysia on 18 April 2020, including any amendment (“Guidance
Note and FAQs”) that may be made from time to time to curb the spread of COVID-19, the AGM of LB
Aluminium Berhad (“LBA” or “Company”) will be conducted on a fully virtual basis through live streaming
and online remote voting via Remote Participation and Voting (“RPV”) facilities which are available on Tricor
Investor & Issuing House Services Sdn Bhd’s (“Tricor” or “TIIH”) TIIH Online website at https://tiih.online or
https://tiih.com.my (Domain registration number with MYNIC: D1A282781).

• The meeting platform of the AGM is strictly for the purpose of compliance with Section 327(2) of the Companies
Act 2016 and the Guidance Note and FAQs which was revised on 16 July 2021. With the virtual meeting
facilities, you may exercise your right as a member of the Company to attend, speak (including posing
questions to the Board of Directors (“Board”) and/or Management of the Company via real time submission
of typed texts) and vote (collectively, “participate”) remotely at the AGM. Alternatively, you may also appoint
the Chairman of the meeting as your proxy to attend and vote on your behalf at the AGM.

REMOTE PARTICIPATION AND VOTING FACILITIES

• The RPV facilities are available on Tricor’s TIIH Online website at https://tiih.online.

• Members are to participate remotely at the AGM using RPV facilities provided by Tricor.

• Kindly refer to Procedures for RPV as set out below for the requirements and procedures.

• Please note that only members whose names appear on the Record of Depositors as at 21 October 2021
shall be entitled to participate or appoint proxies to participate on his/her behalf at the AGM.

ANNUAL GENERAL MEETING (“AGM”) | ADMINISTRATIVE NOTES LB ALUMINIUM BERHAD 1

PROCEDURES TO REMOTE PARTICIPATION AND VOTING VIA RPV FACILITIES

• Please read and follow the procedures below to engage in remote participation through live streaming and
online remote voting at the AGM using the RPV facilities:

Before the AGM Day

Procedure Action
i. Register as a user • Using your computer, access to website at https://tiih.online. Register as a
with TIIH Online user under the “e-Services” select “Create Account by Individual Holder”.
Refer to the tutorial guide posted on the homepage for assistance.
• Registration as a user will be approved within one (1) working day and you
will be notified via e-mail.
• If you are already a user with TIIH Online, you are not required to register
again. You will receive an e-mail to notify you that the remote participation
is available for registration at TIIH Online.
ii. Submit your request • Registration is open from 10:00 a.m. on Wednesday, 29 September 2021 until
to attend AGM the day of AGM on Thursday, 28 October 2021. Shareholder(s) or proxy(ies)
remotely or corporate representative(s) or attorney(s) are required to pre-register their
attendance for the AGM to ascertain their eligibility to participate the AGM
using the RPV.
• Login with your user ID (i.e. e-mail address) and password and select the
corporate event: (Registration) LB ALUMINIUM BERHAD AGM
• Read and agree to the Terms & Conditions and confirm the Declaration.
• Select “Register for Remote Participation and Voting”.
• Review your registration and proceed to register.
• System will send an e-mail to notify that your registration for remote
participation is received and will be verified.
• After verification of your registration against the Record of Depositors as at
21 October 2021, the system will send you an e-mail after 26 October 2021
to approve or reject your registration for remote participation.
(Note: Please allow sufficient time for approval of new user of TIIH Online and
registration for the RPV).

On the AGM Day

Procedure Action
i. Login to TIIH Online • Login with your user ID and password for remote participation at the AGM
at any time from 9:30 a.m. i.e. 30 minutes before the commencement of
meeting at 10:00 a.m. on Thursday, 28 October 2021.
ii. Participate through • Select the corporate event:
Live Streaming (Live Stream Meeting) LB ALUMINIUM BERHAD AGM to engage in the
proceedings of the AGM remotely.
• If you have any question for the Chairman/Board, you may use the query box
to transmit your question. The Chairman/Board will try to respond to questions
submitted by remote participants during the AGM. If there is time constraint,
the responses will be e-mailed to you at the earliest possible, after the meeting.
iii. Online remote • Voting session commences from 10:00 a.m. on Thursday, 28 October 2021
voting until a time when the Chairman announces the end of the session.
• Select the corporate event:
(Remote Voting) LB ALUMINIUM BERHAD AGM or if you are on the live
stream meeting page, you can select “GO TO REMOTE VOTING PAGE” button
below the Query Box.
• Read and agree to the Terms & Conditions and confirm the Declaration.
• Select the CDS account that represents your shareholdings.
• Indicate your votes for the resolutions that are tabled for voting.
• Confirm and submit your votes.
iv. End of remote • Upon the announcement by the Chairman on the conclusion of the AGM, the
participation Live Streaming will end.

ANNUAL GENERAL MEETING (“AGM”) | ADMINISTRATIVE NOTES LB ALUMINIUM BERHAD 2

PROCEDURES TO REMOTE PARTICIPATION AND VOTING VIA RPV FACILITIES (CONT’D)

Note to users of the RPV facilities:

(i) Should your registration for RPV be approved, we will make available to you the rights to join the live
stream meeting and to vote remotely. Your login to TIIH Online on the day of meeting will indicate your
presence at the virtual meeting.
(ii) The quality of your connection to the live broadcast is dependent on the bandwidth and stability of the
internet at your location and the device you use.
(iii) In the event you encounter any issues with logging-in, connection to the live stream meeting or online
voting on the meeting day, kindly call Tricor Help Line at 011-40805616 / 011-40803168 / 011-40803169
/ 011-40803170 for assistance or e-mail to tiih.online@my.tricorglobal.com for assistance.

Entitlement to Participate and Appointment of Proxy

Only members whose names appear on the Record of Depositors as at 21 October 2021 shall be eligible to
participate at the AGM or appoint a proxy(ies) and/or the Chairman of the Meeting to attend and vote on
his/her behalf.

In view that the AGM will be conducted on a fully virtual basis, a member can appoint the Chairman of the
Meeting as his/her proxy and indicate the voting instruction in the Proxy Form.

If you wish to participate in the AGM yourself, please do not submit any Proxy Form for the AGM. You will
not be allowed to participate in the AGM together with a proxy appointed by you.

Accordingly, proxy forms and/or documents relating to the appointment of proxy/corporate representative/
attorney for the AGM whether in hard copy or by electronic means shall be deposited or submitted in the
following manner not later than Tuesday, 26 October 2021 at 10:00 a.m., being not less than forty-eight
(48) hours before the time appointed for holding the AGM or adjourned general meeting at which the person
named in the appointment proposes to vote:

(i) In hard copy form

By hand or post to the office of Tricor at Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue
3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur or alternatively, its Customer Service Centre
at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala
Lumpur (“Tricor’s Office”).

(ii) By electronic means via facsimile

In the case of an appointment made by facsimile transmission, this proxy form must be received via
facsimile at 03-2783 9222.

(iii) By electronic means via email

In the case of an appointment made via email transmission, this proxy form must be received via email
at is.enquiry@my.tricorglobal.com.

For option (ii) and (iii), the Company may request any members to deposit original executed proxy form to
Tricor’s Office before or on the day of meeting for verification purpose.

ANNUAL GENERAL MEETING (“AGM”) | ADMINISTRATIVE NOTES LB ALUMINIUM BERHAD 3

PROCEDURES TO REMOTE PARTICIPATION AND VOTING VIA RPV FACILITIES (CONT’D)

Entitlement to Participate and Appointment of Proxy (cont’d)

(iv) By electronic form via TIIH Online

All members can have the option to submit proxy forms electronically via TIIH Online and the steps to
submit are summarised below:

Procedure Action
i. Steps for Individual members
Register as a User with • Using your computer, please access the website at https://tiih.online.
TIIH Online Register as a user under the “e-Services”. Please refer to the tutorial guide
posted on the homepage for assistance.
• If you are already a user with TIIH Online, you are not required to register
again.
Proceed with submission • After the release of the Notice of Meeting by the Company, login with
of form of proxy your user name (i.e. email address) and password.
• Select the corporate event: LB ALUMINIUM BERHAD AGM -
“Submission of Proxy Form”.
• Read and agree to the Terms and Conditions and confirm the Declaration.
• Insert your CDS account number and indicate the number of shares for
your proxy(ies) to vote on your behalf.
• Appoint your proxy/proxies and insert the required details of your proxy/
proxies or appoint the Chairman as your proxy.
• Indicate your voting instructions – FOR or AGAINST, otherwise your proxy
will decide on your votes.
• Review and confirm your proxy(ies) appointment.
• Print the form of proxy for your record.
ii. Steps for corporation or institutional members
Register as a User with Access TIIH Online at https://tiih.online.
TIIH Online Under e-Services, the authorised or nominated representative of the
corporation or institutional shareholder selects “Create Account by
Representative of Corporate Holder”.
Complete the registration form and upload the required documents.
Registration will be verified, and you will be notified by email within one
(1) to two (2) working days.
Proceed to activate your account with the temporary password given in
the email and re-set your own password.

Note: The representative of a corporation or institutional shareholder must

register as a user in accordance with the above steps before he/she can
subscribe to this corporate holder electronic proxy submission. Please contact
Tricor if you need clarifications on the user registration.
Proceed with submission Login to TIIH Online at https://tiih.online.
of form of proxy Select the corporate exercise name: LB ALUMINIUM BERHAD AGM -
“Submission of Proxy Form”.
Agree to the Terms & Conditions and Declaration.
Proceed to download the file format for “Submission of Proxy Form” in
accordance with the Guidance Note set therein.
Prepare the file for the appointment of proxies by inserting the required
data.
Proceed to upload the duly completed proxy appointment file.
Select “Submit” to complete your submission.
Print the confirmation report of your submission for your record.
A member who has appointed a proxy or attorney or corporate representative to participate
at the AGM via RPV facilities must request his/her proxy to register himself/herself for RPV at
the TIIH Online website at https://tiih.online.

ANNUAL GENERAL MEETING (“AGM”) | ADMINISTRATIVE NOTES LB ALUMINIUM BERHAD 4

POLL VOTING

The voting at the AGM will be conducted by poll in accordance with Paragraph 8.29A of the Main Market
Listing Requirements of Bursa Malaysia Securities Berhad. The Company has appointed Tricor as Poll
Administrator to conduct the poll by way of electronic voting (e-voting).

Members/proxies/corporate representatives/attorneys can proceed to vote on the resolutions at any time

from 10:00 a.m. on Thursday, 28 October 2021 but before the end of the voting session which will be
announced by the Chairman of the meeting. Kindly refer to “Procedures to Remote Participation and Voting
via RPV Facilities” provided above for guidance on how to vote remotely via TIIH Online.

Upon completion of the voting session for the AGM, the Scrutineers will verify the poll results followed by
the Chairman’s declaration whether the resolution are duly passed.

PRE-MEETING SUBMISSION OF QUESTIONS

The Board recognises that the AGM is a valuable opportunity for the Board to engage with members. In
order to enhance the efficiency of the proceedings of the AGM, members may in advance, before the AGM,
submit questions to the Board of Directors via Tricor’s TIIH Online website at https://tiih.online, by selecting
“e-Services” to login, post your questions and submit it electronically no later than 10:00 a.m. on Tuesday,
26 October 2021. The Board of Directors will endeavor to address the questions received at the AGM.

RECORDING OR PHOTOGRAPHY

Unauthorised recording and photography are strictly prohibited at the AGM.

NO DOOR GIFTS/FOOD VOUCHERS

There will be no distribution of door gifts or food vouchers for participating the AGM.

COMMUNICATION GUIDANCE

Members are advised to check the Company’s website at https://www.lbalum.com/agm/annual-general-

meeting-2021 and announcements released to Bursa Malaysia Securities Berhad from time to time for any
changes to the administration of the AGM that may be necessitated by changes to the directives, safety and
precautionary requirements and guidelines prescribed by the Government of Malaysia, the Ministry of Health,
the Malaysian National Security Council, Securities Commission Malaysia and/or other relevant authorities.

ENQUIRIES

If you need any assistance, kindly contact the following persons during office hours on Mondays to Fridays
from 9:00 a.m. to 5:30 p.m. (except on public holidays):

Tricor Investor & Issuing House Services Sdn Bhd

General Line : +603-2783 9299
Fax Number : +603-2783 9222
Email : is.enquiry@my.tricorglobal.com
Contact persons : Encik Mohammad Amirul Iskandar Bin Azizan
+603-2783 9263 / email : Mohammad.Amirul@my.tricorglobal.com
Encik Mohamad Khairudin Bin Tajudin
+603-2783 7973 / email : Mohamad.Khairudin@my.tricorglobal.com

ANNUAL GENERAL MEETING (“AGM”) | ADMINISTRATIVE NOTES LB ALUMINIUM BERHAD 5