Office administrator

10B
Types of office equipment

guillotine
A paper cutter, also known as a paper guillotine or simply guillotine, is a tool often found in
offices and classrooms, designed to cut a large amount of paper sheets to be able to issue a
document with a straight line in one swift slice.

Shredder
A paper shredder is a mechanical device used to cut paper into either strips or fine particles.
Government organizations, businesses, and private individuals use shredders to destroy
private, confidential, or otherwise sensitive documents.

Photocopier
An office copier (also known as a copier, copy machine, and multi-function printer, or MFP) is a
piece of office equipment designed specifically to copy, scan, print, and fax paper or create
electronic documents from paper originals to distribute.

Risograph
Risographs are the workhorse of the office printers. A good lifespan of one of these devices
may include making 100,000 masters and 5,000,000 copies. Because there is no heat involved
in the printing process, they experience fewer jams, and need less maintenance than other
office printers.
Scanner
A scanner is an input device that scans documents such as photographs and pages of text.
When a document is scanned, it is converted into a digital format. This creates an electronic
version of the document that can be viewed and edited on a computer.

Printer
Use your office printers to print important documents, such as accounting documents, employee
information, and company policies. ... While technology has improved the business world so
much, there will still never be any more foolproof method for record keeping than paper
documents stored in a safe place.here it a list of printer: laser,Inkjet, impact, plotter.

Laser printer
In comparison to inkjet printers, lasers tend to be better suited to high-volume office printing,
and most types of business will benefit from the speedy output of the laser printer. This type of
printer is well suited to such standard office printing jobs as letters, cover sheets, meeting notes,
and handouts.

Inkjet printer
These printers are used in a wide range of applications such as printing pictures, work
documents, and large posters. On-demand type are the most commonly used type of printer in
offices, particularly the piezo and thermal method printers.

Impact printer
An impact printer is a printing device typically used in conjunction with a computer that allows
the relatively rapid and repeatable printing of visual materials. Though most often used in
obsolete printers for text, some forms of impact printer, such as dot matrix printers, continue to
be used for certain purposes.

plotter printer
Plotters are generally large printers used to output these vector graphics. These graphics are
essentially continuous line art, while traditional printers cannot generate. Instead, traditional
format printers make those lines out of separate dots.

Computer
Some of the many uses of computers in office work are writing letters, sending emails,
scheduling meetings and collaborating with co-workers and clients. This has extended to mobile
devices, which professionals now use to read and respond to email, access business files,
update social media and more.

Multimedia devices
A multimedia device allows a person to deal with a variety of these media while eliminating the
need to have a separate device for each. ... Examples of a multimedia device include a memory
card, a tablet computer, and an MP3 player. A multimedia device eliminates the need for

several separate devices.

Digital camera
An office camera is a digital camera device that performs tasks in offices such as document
scanning, physical object imaging, video presentation and web conferencing.

Projector
Short-throw projectors allow you to project an image in a small space; set one up in your booth
at a trade show to display video demonstrations of your projects, contact information for
salespeople or images of new products.
Facsimile machine
Common fax machines are designed to scan printed textual and graphic material and then
transmit the information through the telephone network to similar machines, where facsimiles
are reproduced close to the form of the original documents.

Laminator
Laminator is a small machine that covers an important document which you want to safeguard
in a polymer known as laminate. You can keep your documents safe from ruin as the
documents are sealed by the laminator machine. So, most of the companies make use of
laminator machine to protect their papers and documents.

Blinding machine
Binding machines can be used to prepare professionally bound documents, sales materials and
other documentation to exceptionally high standards. Wire binding machines are beneficial in
making your printed material look professional and have a more significant impact.

Labelers
A good labeler in the office can help keep you organized in many ways. Having a labeler handy
at your desk and ready to print labels on command can definitely boost your productivity and
efficiency. Here are some ideas to keep you labeled and organized: Label hanging files and
manilla file folders.

Conclusion
The modern office is a work in progress. The office, work format, and worker
are still evolving in the new economy, and values are shifting. Production-
based value assessments are on the decline as increasing emphasis is given to
the knowledge worker. This fundamental shift, which has seen graphic accel-
eration due to technological advances such as the Internet, requires the inte-
rior designer to invest time at the beginning of each project to understand the
true nature of the client.
Often, after completing the strategic planning, the direction of the project
and preconceived notions of the design are changed from that of the initial
direction. It is important to remember that this is a preliminary phase of the
project and can be reevaluated throughout the duration of the project. For
example, while working on AmSouth’s corporate headquarters facility, the
departmental requirements changed dramatically, decreasing their required
space allocation from a full four-story building to only half of that building.
From the programming and workplace analysis, the designers had already
determined that the offices should be designed as movable partitions to pro-
vide flexibility in the design. Since the offices were an open office format as
opposed to a closed office format, the designer was only required to redesign
and relocate the movable partitions and furniture and did not need to
redesign the walls, plumbing, HVAC, electrical, or telecommunications sys-
tems, which resulted in a cost savings for the rework of $2.5–$3 million.
Thus, we are brought back to the driving force of the design—the client. It is
imperative that we, as interior designers, take into account in any design the
unique nature of each organization and its precious resources and staff. If
the design reflects the corporate culture and creates an energizing workplace
environment, it will succeed for its client, even when unforeseen obstacles
are encountered at a later stage of the project.

Introduction
Office Management is a simple terms of planning, organizing and administering activities in the
office. Office is a service department of an organization which is connected with handing of
records and provision of various services like typing, duplicating , mailing filing , handling office
machines, keeping records, drafting , using information , handling money and other
miscellaneous activities . Office -it is a place in which business, clerical and professional
activities takes place. Management executive ability to handle a business. Hence, office
management is the administrative handling, controlling and maintaining a balance process of
work inside the office of an organization whether big or small company/business, which is
necessary to achieve the best service it can provide to the people who will receive a great
benefit.

The office manager is the personal working in an office. The functions of office manager are The
Office Manager is responsible for planning and overseeing all administrative support and office
services for the company. This includes coordinating and communicating office activities,
reception duties, shipping and receiving, contract management, supplies and stationery, health
regulations, and general troubleshooting. The Office Manager will also be responsible for the
safety requirements of the organizations facilities and assets.

Bibliography
Architectural Record. “The Gap Inc. Business Week Awards Architectural
Record.” Architecture Record, October 1998.
Duffy, Frank. The New Office. London: Conran Octopus Ltd, 1997.
Giarrusso,Theresa Walsh. “A Few Good Amenities.” Facilities Design & Man-
agement, September 1998.
Kent, Cheryl. “Owens Corning, Toledo, OH.” Architectural Record, June
1997.
Nall, Daniel H. “Underfloor Air-Delivery Systems.” The Construction Speci-
fier, February 1998.
O’Mara, Martha. Strategy & Place: Managing Corporate Real Estate in a Vir-
tual World. Boston: The Free Press, 1998.
Wilson, Alex. “Access Floors: A Step Up for Commercial Buildings.” Envi-
ronmental Building News, January 1998.

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