REASONS FOR DELAY IN FINALISATION OF BALANCE SHEET

FOR THE YEAR 2009-10

The Himachal Pradesh State Compensatory Afforestation Fund

Management & Planning Authority (HP State CAMPA) was constituted by the
Government of Himachal Pradesh vide notification dated 03.08.2009. As per
provisions contained in Para 8 (iii) of this notification, the State CAMPA is
required to maintain proper accounts and other relevant records and prepare an
annual statement of accounts in such form as may be prescribed in consultation
with the Accountant General of Himachal Pradesh. Initially no format was
prescribed for preparing CAMPA accounts. On 04.03.2010, the matter was taken
up with the Accountant General, Himachal Pradesh (AGHP) for finalisation of
accounting procedure to be adopted under State CAMPA. On 14.10.2011, the
AGHP while requesting to submit the accounts of HP State CAMPA since its
inception for examination suggested that to ensure transparency, uniformity and
comparability; these accounts may be prepared on Common Format of Accounts
prescribed by the CAG, GoI for preparation of accounts of the Central
Autonomous Bodies. The Common Format of Accounts suggested by AGHP is
based on Double Entry Accounting System applicable to the commercial
organisations.

The accounts of State CAMPA were prepared on single entry accounting

system prevailing in the State Forest Department and thus were required to be
prepared afresh on Double Entry Accounting System. The in house preparation
of CAMPA accounts on Double Entry Accounting System was not possible
because the office staff involved in preparation of accounts was not acquainted
with this new system. Therefore, the call for Expression of Interest from
qualified and competent chartered accountants for preparation, compilation and
authentication of accounts was floated on 05.05.2012. After completing the
selection process the work of preparing CAMPA accounts for the years 2009-10,
2010-11 & 2011-12 was assigned to M/S Prem Garg & Associates, Chartered
Accountants, Chandigarh on 23.07.2012. The accounts for the first two years of
2009-10 and 2010-11 prepared by the Chartered Accountant were submitted to
AGHP on 25.05.2015 for undertaking audit and issuance of audit report. The
AGHP on 09.06.2015 conveyed that before sending the accounts, these may be
got approved from the competent authority, only consolidated balance sheet
may be sent for audit, important significant accounting policies may be disclosed.
Further after completing these formalities, the account of first year may be sent
for audit and the account of next one year after receipt of audit report on the
account of previous year. The account of 2009-10 was approved by the
Executive committee of HP State CAMPA on 18.01.2016. It was re-submitted to
AGHP on 04.02.2016 for audit. The AGHP after undertaking audit of account for
2009-10 from 07.02.2016 to 27.03.2016 issued Audit Report on 07.04.2016. The
Annual Report of State CAMPA for the year 2009-10 comprising Balance Sheet;
Income & Expenditure Account; Receipt and Payment Account; Schedules
forming part of Balance Sheet as on 31.03.2010; Notes to the financial statement
for the year ended 31.03.2010 and Audit Report for the year 2009-10 was
approved by the Steering Committee of State CAMPA on 03.01.2017. Thereafter,
it was submitted to the Government of Himachal Pradesh on 15.02.2017 for
placing before the Hon’ble Legislative Assembly.
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