NOTIFICATION

KTU/SOEX-III/7036/2019 05.08.2021

APJAKTU-EXAM-III-issuance of Digitally Signed Provisional Certificate and Consolidated Statement

of Grade Card -regarding

Reference:
1.U.O No.976/2021/KTU Trivandrum dated:21.06.2021
2.User Manual for certificate request from student login.
3.Order issued by Controller of Examination in the Mail.

Students can Download Digitally Signed Provisional Certificates from 10.08.2021 and
Consolidated Statement of Grade Cards from 14.08.2021 through student Logins.
User Manual for certificate request from student login and the fee for various certificates
are attached for reference (1,2).

Dr. Ananda Resmi S

Controller of Examinations

Copy to:
1.PS TO VC
2.PS TO PVC
3.PS TO REGISTRAR
4.PS TO COE
5.SO EXAM-III
6.SO EXAM-VI
7.SO-FINANCE SECTION
6.AD IT/SUPPORT TEAM
7.PRO
8 IT WING

* This is a computer system (Digital File) generated letter. Hence there is no need for a physical
signature.
User Manual For Certificate request
from Student Login

Contents

 Introduction
 Viewing Certificate Request Details
 Certificates
 Position Certificates
 Requesting for a Certificate
 Providing Certificate Request Details
 Submitting the Certificate Request
 Steps to be followed if no fee is applicable
 Steps to be followed if a fee is applicable
 Official Transcript
 Generation and Verification and Downloading of Certificate in Students Login
Generation
 Verification of generated certificate .
 Downloading verified certificate
Introduction
All the certificates can be requested from the Student login and certain certificates can be generated
and downloaded from student login itself based on the University decisions.

A fee may or may not be applicable for a request, this is based on the process priority of the request
– such as Normal, Fast Track, Express and so on. For approval request required certificates, request
needs to be approved by university. Once the request is approved by the University, the certificate
shall be generated and downloaded in student login.

Each status of the request can be viewed by the student – such as Request Approved, Certificate
Generated, Certificate Dispatched, Student Certificate Invalidated etc.

Certificate Request Details

Students can view the request details of the various certificates that are provided by the University
by clicking on the My Certificates menu on the left.

Certificates
Which students can request for certificates??
Students who have degree eligibility and no fee dues can request for their certificate’s through the
portal after providing the following details in the portal.

If a student has not completed his/her degree, the message “You cannot request for the certificate,
as you do not have degree eligibility” will be displayed.

For Students who are degree eligible, but have fee dues, the message displayed will be “You cannot
request for the certificate as you have fee dues. Please contact your college and get your fee
dues cleared”.
If the student is degree eligible and has no fee dues, he/she is directed to the page where the
communication details are to be entered for dispatching the degree certificate.

Position Certificates
Position Certificate is to be issued only to top 2% of students in each branch. Position certificate
eligibility is only for students who completed degree through the final end semester exam of the UG
program.

If a student who is not in the generated position list tries to request position certificate, it will not be
possible. The message “You cannot request for the certificate, as you do not have eligibility for
position certificate” will be displayed.
If position list for the student’s branch is not generated or generated list is not approved,
then student will not be able to request for position certificate. The message “You cannot
request for the certificate, as the positions for your branch are not generated” will be
displayed.
If a student who has fee dues tries to request position certificate, it will not be possible. The
message “You cannot request for the certificate, as you have fee dues” will be displayed.
Requesting for a Certificate
To request for a new certificate, click the ‘Request for Certificate’ button against the particular
certificate. This button appears only if the certificate has not been requested so far.

Providing Certificate Request Details

The following details are to be provided.

• Mobile Number: Must be of 10 digits without entering any country code

• Email: Should of the format email@gmail.com
• Address to which the certificate is to be delivered: Address provided should the one to
which the requested certificate is to be sent via post
• City: City of the given address
• State: State of the given address
• Pin Code: 6 digit pin code
• Profile Photo: Here, the student’s profile photo is displayed
• Address to which transcript is to be Addressed:- This field is to refer the address of the
Institution/Company to which transcript is to be surrendered .
• Purpose Of Transcript : - Field is to enter the purpose to which transcript is requesting.
• Change Photo: Here, the student can upload a different photo of the mentioned format,
which will appear in the certificate (this option is only for certificates with photos)
• Process Priority: Here the student can choose the process priority for certificates (the
available priorities depends on the type of certificate)
The fee applicable for the certificate will vary according to the certificate type and process priority
applicable. The submission steps will differ based on the fee applicability.

Submitting the Certificate Request

Steps to be followed if no fee is applicable
Now, we will discuss the steps to be followed if you choose a process priority for which no fee is
applicable. After entering profile details, click the Preview and submit button to view the student
details as shown below.
After checking the details, the user can click the Final Submit Button after accepting the
disclaimer shown. Once the certificate request is submitted, the request number is generated as
shown in the below screenshot.
Steps to be followed if a fee is applicable
If the student chooses a process priority for which a fee is applicable, the fee details can be viewed
as shown. In this case, the request submission will be complete only after making the online fee
payment also from the student’s login.

When the Preview and Submit button is clicked, the below screen is displayed.
Here, when the button Submit and Make Payment is clicked, the user is redirected to the online
payment page as shown below.

Official Transcript
There are slight changes in requesting Official Transcript
Students can request Transcript up to the eligible semester
For example :-
If a student has completed up to semester S6 without any backlogs and he/she can request
transcript up to s6. The eligible semester is displayed in add student certificate Request page
Note : - if student has completed up to S6 and S8 without backlogs but has backlogs in S7, he
cannot request for transcript up to S8.
This rule is applicable for other programs also. If the student has backlogs existing for any semester
then he/she can apply only up to previous semesters till which there are no backlogs.
If the payment is successful, a Success message is displayed and the students can print their receipt
from the below screen.

Then the student can view their request details from View Request Details Button.
Generation, Verification and Download of certificates by students

Note :- Only certain types of certificates can be generated and downloaded from student’s
portal.

Generation
 Certificates can be generated from student’s portal when the status of the certificate
request is Request Approved .

 Click on View Details button and the page navigates to Student Certificate Details
page. There you can see a Generate Certificate button at the bottom right.
 On clicking the Generate Certificate button, a confirmation will be displayed. Click
on Yes to proceed forward.

 After successful generation, a success message will be shown, as below.

Verification of generated certificate .
After successful generation of certificate, the user can verify the generated certificate .
First, click the View certificate button available on the same page at the bottom right .

 On clicking the View Certificate button, the generated certificate PDF is displayed.
 Note:
1. Verify the details shown in the soft copy of the certificate. If the details shown
are correct, click the declare button.
2. Please raise a ticket if any correction is found.

 Click on declare button if the shown details are correct.

 Once the certificate is verified, the status changes to Certificate Verified.
Downloading Verified certificate
Certificates in Certificate Verified status can be downloaded from student Login.
 Click the Download certificate button which is shown at the bottom right of the
page.

Now the certificate is downloaded in the Student Login,

Request Approval by University

Once University reviews and approves the request, the certificate will be issued as per the process
priority of the request.

Request Rejection by University

If the University rejects the certificate request of the student, then the student can resubmit the
request. If a fee was applicable for the process priority chosen initially by the student, no change is
possible for the process priority before resubmission. However, if no fee was applicable for the
process priority chosen, the request can be resubmitted with a revised process priority.
My Payment Transactions
The students can view the payment transaction details by clicking the `My Payment
Transactions` menu.

Students can take the receipt of successful transactions from the Print Receipt button.
File Ref.No.KTU/SOEX-II/8181/2019

APJ Abdul Kalam Technological University

Thiruvananthapuram
Abstract
APJAKTU - ReinstatIng the U.O.No.971/2020/KTU dated 09.07.2020 pertaining to the fee
for various certificates with effect from the Academic Year 2021 onwards - Orders issued
- reg:

EXAMINATION
U.O.No. 967/2021/KTU Thiruvananthapuram, Dated: 21.06.2021

Read:-1. U.O No 971/2020/KTU dated 09.07.2020.

2. Minutes of the 8th meeting of the SSC on Examinations dated 19.05.2021
(copy enclosed).
3. Minutes of the 23rd meeting of the Syndicate dated 08.06.2021(copy
enclosed).

ORDER

Vide paper read 1st (copy enclosed) orders had been issued fixing an amount
of ₹200/- each as fees for Provisional Certificates & Consolidated Grade Cards and
₹ 500/- for Degree Certificate for both UG & PG courses (for 2020 pass out batches
onwards) and to provide digitally signed provisional certificates and consolidated grade
cards (for 2020 pass out batches onwards) in the respective student login. It was also
ordered fixing Rs.300/- as fee for various certificates like Medium of instruction
certificate, Certificate stating that Semester/Trimester Grade Reports downloaded from
the portal can be compared with the Consolidated Grade Card and genuineness
confirmed by the Institutions concerned, on their own, Bonafide certificate, Certificate
explaining the Grading system, CGPA to Percentage Conversion Certificate & other
Certificates. 11th &12th meeting of the Syndicate had resolved the fee fixed for various
certificates.

As per the Govt. directions in G.O.No. 762/H.Edn/2020 dated 10.06.2020, the

increase/introduction of new fees suggested in U.O.971/2020/KTU dated 09.07.2020 was
not made applicable during the Academic Year 2020 - 2021 & the same had been ratified
by the Syndicate in the meeting held on 09.09.2020.

In the 8th meeting of the SSC on Examinations ( Item No.KTU/SSC Exams 2021-04-
01-05) it was resolved to refer the matter before the Syndicate to reinstate the fee fixed
for various certificates, Degree Certificates, Provisional Certificates & Consolidated Grade
Cards for UG / PG programmes from 2021 pass out students onwards and to issue
digitally signed Provisional Certificates, Consolidated Grade Cards and other certificates
during the Academic Year 2021.

Vide paper read 3rd, Syndicate has resolved to approve the recommendations of the
SSC on Examinations to reinstate the U.O No.971/2020/KTU dated 09.07.2020 pertaining
to the fee for various certificates with effect from Academic Year 2021 onwards.

Orders are issued accordingly.

Sd/-

Dr. Ananda Resmi S *

Controller of Examinations

Copy
to:- 1.All statutory Officers/All sections in KTU.
2.JD (IT) for necessary action)
3.PRO/FO/KSAD

* This is a computer system (Digital File) generated letter. Hence there is no need for a physical
signature.
File Ref.No.KTU/SOEX-II/8181/2019

APJ Abdul Kalam Technological University

Thiruvananthapuram
Abstract
Fee fixed for various certificates, Degree Certificates, Provisional Certificates and Consolidated
Grade Cards for UG/PG programmes from 2020 onwards and to issue digitally signed certificates -
Resolution of Syndicate - Implemented - Orders issued.

EXAMINATION
U.O.No. 971/2020/KTU Thiruvananthapuram, Dated: 09.07.2020

Read:-1. Note to Syndicate of even no. dated 28.01.2020 & 22.03.2020

2.. Item No. S - 011 - 011 of the Minutes of the 11th meeting of the Syndicate of
APJAKTU held on 04.02.2020.
3. Item No. S - 012 - 011 of the Minutes of the 12th meeting of the Syndicate of
APJAKTU held on 17.06.2020.

ORDER

Vide paper read 1st above, proposal to fix an amount of ₹300/- as fee for Provisional Certificates , ₹ 300/-
as fee for Consolidated Grade Card and ₹ 500/- as fee for Degree Certificate for both UG & PG
courses. (for 2020 pass out batches onwards) and to issue the digitally signed provisional certificates and
consolidated grade cards(for 2020 pass out batches onwards) to the pass out students in the respective login
was placed before the Syndicate.
A proposal to fix Rs.300/- as fee for various certificates like Medium of instruction certificate, Certificate stating
that Semester / Trimester Grade Reports downloaded from the portal can be compared with the Consolidated Grade
Card and genuineness confirmed by the Institutions concerned, on their own, Bonafide certificate, Certificate
explaining the Grading system, CGPA to Percentage Conversion Certificate & Other Certificates was also submitted
before the Syndicate for consideration.

1. The Syndicate after considering the matter vide paper read as 2nd above resolved
to fix an amount of ₹200/- as fee for Provisional Certificates , ₹ 200/- as fee for Consolidated Grade
Card and ₹ 500/- as fee for Degree Certificate for both UG & PG courses. (for 2020 pass out
batches onwards) and to issue the digitally signed provisional certificates and consolidated grade cards( for
2020 pass out batches onwards) to the pass out students in the respective login.Software Development Team
shall take steps for the issuance of digitally signed certificates.
. 2. The Syndicate after considering the matter vide paper read as 3rd above resolved
to fix Rs.300/- as fee for various certificates like Medium of instruction certificate, Certificate stating that Semester
/ Trimester Grade Reports downloaded from the portal can be compared with the Consolidated Grade Card and
genuineness confirmed by the Institutions concerned, on their own, Bonafide certificate, Certificate explaining the
Grading system, CGPA to Percentage Conversion Certificate & Other Certificates
Hence sanction is accorded to implement the same.
Orders are therefore issued accordingly.

Sd/-
 Dr. V. Suresh babu *
Controller of Examinations

Copy to:-
1.All sections in KTU.
2.JD (IT) for necessary action)
3.PRO/FO

* This is a computer system (Digital File) generated letter. Hence there is no need for a physical
signature.