GE ELEC 1: Living in the IT Era

LESSON 10
U s ingMicrosoft P owerPoint
Working with Presentations Managing
Slides and Animation
USING MICROSOFT
POWERPOINT
•Lesson Objectives:
•This lesson introduces you to how to use an application to
create simple presentations, including adding slides, images,
and adding effects such as animation. Upon completion of
this lesson, you should be able to:
• plan and design a presentation
• create, save, close, open, and switch between presentation
files
• move around in a presentation, change view displays
• insert, modify or delete slides, change the layout or
order of slides
• manipulate text or objects on slides
• insert pictures or multimedia objects on slides, apply
transitions to slides and animate objects on the slides
• share presentations with others and publish slides
WHAT IS POWERPOINT?
PowerPoint is an application program
that you can use to create, edit, and
manipulate slides for on-screen
presentations, send via email, or to
promote products or services on a
web page.
PowerPoint is used to build a
presentation slide by slide. Different
slide types serve different functions.
• Title Slide - The opening slide that includes the title or
topic, and a subtitle.
• Agenda Slide - This slide usually lists the titles of all
the slides or overview of what will be covered, and can
help the viewer grasp the flow of the presentation.
• Title and content slide - it includes a title and a
bulleted list of the key points the
•speaker wants to discuss.
• Support Content Slides – it can include text, design
elements, diagrams, videos, tables, charts, sounds,
animation, or special transitions from slide to slide.
• Summary Slide - The last slide in the presentation
and reviews your presentation,
•reinforces the key messages, and provides contact
information for further details.
 LOOKING AT THE EDIT SCREEN
• Once you start PowerPoint, you see the Backstage view where
you can create a new blank presentation, use a pre-designed
template to create the new presentation, or open an existing
presentation.
 LOOKING AT THE EDIT SCREEN
• Slide Thumbnails – Refer to the thumbnail or miniature of the slide in this
area to quickly view the contents of slides or the flow of the slides in a
presentation.
• Placeholder – Use these boxes on the slides for hints on the type of content
you can insert onto the slide.

• Slide Pane – Use for entering or viewing the contents of the slide.
• Split Bar – Drag to increase or decrease the size of the Outline or Slides tab,
or to increase or decrease the size of the Slide pane.
• Notes Pane – Type presentation notes such as speaker notes, reminders of
actions, and so on here.
• You can show or hide this pane by clicking the button on the status bar.
WORKING WITH
PRESENTATIONS

• To create a new
presentation using a
template, click the File
tab, click New.
WORKING WITH
PRESENTATIONS
•Before creating your presentation:
• Plan your presentation in draft form.
• Keep the text consistent in format and layout
• Keep the number of colors used to a minimum.
• Use contrast to emphasize a message, such as
dark text on a light background.
• Keep the number of bullet points per slide to a
minimum.
• Make your points brief as you want the audience
to pay attention to what you’re saying, not what
you’re displaying.
• Be consistent with special effects.
• For graphs or charts, keep the information to a
minimum or split the information onto several
slides.
• Add pictures or tables only when relevant or for
emphasis.
• Ensure that the presentation clearly identifies you
to the audience.
 ENTERING TEXT ON A SLIDE
• Use the Slide pane to insert or modify items on slides.
• Slide Thumbnails pane displays miniatures (also known as
thumbnails) of your slides so you can see how the information
flows or appears in different areas of the presentation.
• Use the split bar between the Slide Thumbnails pane and Slide
pane to show more or less of each pane.
 DISPLAYING INFORMATION IN THE
PRESENTATION
• To change the view of the presentation, on the View tab, in the Presentation
Views group, click one of the following options:
Normal – Displays the Slide Thumbnails, Slide and Notes panes.
Slide Sorter – Shows multiple miniature slides on one screen in a linear
manner for rearranging or sorting.
Reading View – View in full screen to show the contents of each slide
similar to how your audience will see them.
Slide Show – Runs the slide show for your review or for you to present
to your audience.
• To change the magnification for the presentation, In the status
bar, click the button on the zoom slider bar to zoom in or out by
10% at a time; or click the (Zoom Level) button to select a
specific size or zoom percentage.
 MANAGING THE SLIDES
• To insert a new slide, use one of the
following methods:
On the Home tab, in the Slides group,
click New Slide to insert a slide with
the same layout previously used; or
to insert a new slide with a specific
layout, on the Home tab, in the Slides
group, click the down arrow for New
Slide, and then click the layout
required.
• You can also press CTRL+M to quickly
insert a new slide using the same slide
layout previously used.
 MANAGING SLIDE OBJECTS
• PowerPoint uses the Clipboard to temporarily store
any cut or copied items such as text or graphics,
and you can paste wherever you choose.
• The Spelling feature in PowerPoint provides
various options when checking for spelling errors,
including custom dictionaries for special terms.
• Formatting refers to the process of changing the
appearance and position of objects on a slide.
Font – Describes the typeface of characters on the
screen and in print such as Courier New or
Bradley.

Font Size – Refers to the height of the characters.

Character Formatting – Refers to the special
stylized variations applied to plain characters to
make them stand out from other text.
Effects – Apply special effects to the text, such as
strikethrough, superscript or subscript, character
spacing, SMALL CAPS, and so on.
 INSERTING PICTURES
• To insert a picture file, use one of the following methods:
On the Insert tab, in the Images group, click Pictures; or
when creating or changing a slide layout, select one
that contains a Content placeholder; then click
Pictures to insert a picture from a saved location.

• To insert a picture from the Internet, position the mouse

pointer on the slide at approximately the location where
you want to add the graphic, and then use one of the
following methods:
When creating or changing a slide layout, select one
that contains a Content placeholder. Then click the
Online Pictures icon; or
on the Insert tab, in the Images group, click Online
Pictures.
 INSERTING MEDIA OBJECTS
• One advantage of using presentations is the ability to include
multimedia files such as videos, music, or links to Web pages
that provide more information. To insert a media file, on the
Insert tab, in the Media group, click Video or Audio.
• You can also click the Insert Video icon in a slide layout that
contains icons for content.
ANIMATING OBJECTS

• Slide Animation is
used to increase the
effectiveness of your
slide shows by moving
the text, objects, and
graphics (or become
visible) when the slide
displays.
ANIMATING OBJECTS
• Once you choose an animation, you can set specific options for the
animation using the Timing group:

• Try to be consistent in the number and style of animation schemes used

on the slides. Consider your audience and choose the speed and effects
accordingly.

• You can adjust or customize how animation will occur during the
presentation, as well as the speed and direction of animations, and the
order in which text or objects appear on the slide.

• The Animation Pane is a tool that

displays the list of animated objects on
your slide.
ANIMATING OBJECTS
• You can customize animation using the Effect Options commands for each
animation type. The number or types of effects vary with the Effect command
chosen. Be sure to test each animation prior to setting up for final
presentation.
 APPLYING SLIDE TRANSITIONS
• Slide transitions are special effects that you can apply as you move from one
slide to the next during a slide show.
 SETTING UP SLIDE SHOWS
• To set up options for your slide show, on the Slide Show tab, in the Set Up
group, click Set Up Slide Show.
 VIEWING THE SLIDE SHOW
• To start a slide show, click (Slide Show) from the view buttons in the
status bar.

• Hardware Considerations:
Video Cables Ensure you have the correct cable to connect from the
video output port on your computer to the video input
port on the second monitor or the projector or HD
television.
Audio Cables If you are using a VG A cable, then you must send audio
signals to the projection device separately using
standard audio cables with connectors that will match
the audio input ports on the projection device.

• The following figures show an HDMI cable, a standard-to-mini HDMI

adapter, and a standard audio cable with 3.5 mm connectors.
 USING PRESENTER VIEW
• To display a slideshow on another monitor or projection device, On the
Slide Show tab, in the Set Up group, click Set Up Slide Show, then click the
arrow for Slide show monitor and select the appropriate monitor, and click
OK.
 SHARING THE PRESENTATION
Using the Share Tab
• Save your presentation to a cloud location and then provide access to
others.

• Send your presentation as an email attachment.

• Present your presentation online in a video conference using Skype.
• Publish the presentation slides to your organization’s SharePoint site.
• Send the presentation file as an attachment in an instant message.
 CREATE HANDOUTS IN WORD
• Handouts are documents audience members can take with them after
viewing a presentation. Because PowerPoint creates handouts in Word,
you can edit and format them. To create handouts, click the File tab, click
Export, and then click Create Handouts.

• Click Create Handouts to view the

options for creating the Word document.
 PRINTING THE SLIDES
• You can print the slides in the
presentation in various ways,
such as one or more slides
per page, as handouts, in a
format that includes notes,
grayscale, and so on. These
methods can be selected
using the print options.
 R E F E R E N C E /S
ISE Enhanced Discovering Computers ©2017 (Shelly
Cashman Series)
Vermaat, Misty E.; Sebok, Susan L.; Freund, Steven
M.; Campbell, Jennifer T.; Frydenberg, Mark
ISBN 10: 1305657454 ISBN 13: 9781305657458

Guide to Computer User Support for Help Desk

A guide to managing and Maintaining your PC

Gmetrix – Digital Literacy – Living Online