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PROJECT COMMUNICATION PLAN – Project Communication Plan is the most important

part of any project to create a link among stakeholders and project team. Project Communication

Plan is a written document which describe and share all the important information like status

report of project, task related questions and meeting details with the interested parties. KAMJ

Ltd. Follows the five components of PCP for the better development of Rogers-

1. INTRODUCTION- Introduction is the most important component of Project

communication Plan as it describes the basic information of project. In this part our company

identifies the delivering team, customers, requirements, constraints, market analysis and

objectives of project.

2. TECHNIQUES OF GATHERING AND STORING DATA- KAMJ Ltd. Focus on

gathering and storing information with the help of both formal and informal communication.

Apart from this, all this gathered information will be shared among team members.

 Formal communication covers weekly status meetings, status reports, issues, risk and revised

project schedules.

 Under informal communication E-mails and phone related transactions are essential for the

up-dation and clarification of project status information.

3. APORTIONMENT OF STRUCTURE- Our company distribute all the information with

the help of this section of Project Communication Plan. Apportionment of structure is that

component which identifies how the communication will be delivered, who will participate

and when they deliver and receive the specific information. The distribution structure

provides us information regarding Roger’s meetings, status report and schedule.

4. FORMAL PROJECT COMMUNICATION MATRIX- Formal project communication

matrix is also known as visual representation of distribution structure. In this KAMJ Ltd. Use
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various graphs or tables for the better communication between our team and customers. This

matrix covers the following aspects:

a) Communication Type

b) Originator Of Communication

c) Receiver Of Communication

d) Duration Of Communication

e) Source Of Communication

5. SIGNOFF PAGE- In the last of Project Communication Plan our company prepare a signoff

page which describes the stages of communication and information expectations for both

project team and customers. So, the final page must be the signoff page which can be easily

retained, managed and modified by our project members according to the need and progress

of project.

PROJECT STATUS REPORT- Project status report is that document through which our

company describe the progress of project within specified time period and compare it with

project plan. Project status report provide data to the interested parties in the form of charts and

graphs. KAMJ Ltd. Use various types of reports like- weekly, monthly, quarterly, half yearly and

annual according to the requirement of project and time.

ELEMENTS OF PROJECT STATUS REPORT- Project status report of KAMJ Ltd. includes

the following elements-

A) GENERAL PROJECT INFORMATION- First, KAMJ Ltd. Provide basic information of

project in the project report which includes data regarding the Rogers such as- project name,

project manager, number of resources available for project. This information plays an

important role during future research.

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B) GENERAL STATUS INFORMATION-Under this section of project reports our company

give legal authority to the report by stamping it. It includes the proper date and time at which

report is generated and the name of the person who generated the report.

C) MILESTONE REVIEW- Milestone review is important element of project report as its

breakup the major phases of project into smaller and simpler to let you know where our

project in terms of meetings. Through this project members review the progress of project

Rogers towards the project’s goals.

D) PROJECT SUMMARY- KAMJ Ltd. Compares the project progress with the project plan

estimates with the help of project summary. For such comparison team members prepare a

short summary of the forecast’s completion date and costs of the project. Project summary

helps a lot of project managers to control the execution of the project and review progress.

E) ISSUES AND RISKS- Rogers will face both internal and external risks during its life cycle

which are necessary to resolve otherwise these risks will become issues and affect the scope,

budget and timeline of our project. In the project status report KAMJ Ltd. List out the

following-

 Types Of Risk

 Methods of Resolving

 Impacts Of Risks

F) PROJECT METRICS- KAMJ Ltd. Prepare a project metrics for measuring the success of

Rogers during the project planning phase. These metrics are very useful as it provides

information regarding its success by tracking the project. Project metrics can help in cost

control, quality improvement, define project trends and assessing risks associated with the

project.