Project Management Workbook - version 2/2/2

Olde Stone Project Management Workbook by Professor John D Driessnack is licensed under Professor John Driessnack developed this workbook
a Creative Commons Attribution 4.0 International License.
American Unversity and Univ of Maryland. The ex
Based on a work Management Example in Appendix X4 in PMI's

The guide/instruction are provide within the class/workshop you a

has some informaiton from a Smart Building Simula
k - version 2/2/2021
snack developed this workbook for his Project Management Class at
y and Univ of Maryland. The example is based on the Performance
xample in Appendix X4 in PMI's The Standard for Earned Value

/workshop you are taking - this blank

rt Building Simulation
 Title Description
Project Charter Advancing My Career in the Fashion Industry
Revision/status Version#1, charter draft

Sponsor

N/A
Approver (Accountable) Professor John Driessnack
Need for project includes creating a meaningful career path for my future self.
Need Combining areas I'm in interested in to create and reach my dream job. (This can
be expanded upon later)

Figuring out what technical roles there already are in the fashion industry.
Scope Discovering new ways to expand said roles. Researching other people in these
positions and seeing how they got to where they are. Deciding on a spefic route
that I want to take. Creating a plan with steps to guide me to my long term goal.
(This will become more specific as time goes on)

Intent Figure out which exact role I want in the fashion industry and having a set plan to
achieve it. (Might need some feedback on this)
Period of Performance
Duration of 14 months. Start February 2021 and end May of 2022

Internal Stakeholders

My parents, my mentors, my friends possibly. TBD

External Stakeholder and

Interfaces
Not sure yet, TBD
Team behavioral
expections

To be organized and have everything tracked and written down. To complete my

work on time. To set a strict schedule to work on this project weekly. To work
hard and ask for guidance or help when needed. To communicate goals and
objectives effectively. (TBD since this isn't a group project)

Key Resources
Mentors, Research (Internet), TBD.

Project Team

Rida Habib (myself)

Other information
N/A
Instruction (can be deleted for submittal)
Simple title that is descriptive
Note the version # and status relative to approval
Through what authority (law, policy, regulation, standard, guidance,
requirements, memorandum, etc.) and/or sponsorship is this team
established? Also, what authorities relative to this team are either
undefined or missing that will need to be corrected?
List the person(s) who will approve the project charter

Short description of the need for the project. The why. What is the
driver for the project.
What are you no-kidding going to do? In general terms, what work must
be accomplished by this team in order for the need to achieve the
desired outcome that meets the need? It might be a good idea in
certain circumstances to also clarify what work will not be addressed
(because sometimes other teams might be accomplishing those
portions). This will be supplemented by the WBS artifact
This is what done looks like. This describes the desired outcome the
team is charged to create. This section is supplemented by the WBS and
IMP artifacts
When does the team start and finish (dates)? This section is
supplemented by the project schedule artifacts, the IMP and IMS
List the stakeholders invovled with the project. This does not have to
be extensive, but those that are most impacted or influencial to the
project being initiated. This section is supplemented by the
Stakeholder Engagement artifact
No project is an island. List who the project team will need to interface
with to accomplish the scope. This seciton is supplemented by the
Stakeholder Engagement artifact
Take the time up front to make sure your team is prepared for
potentially challenging conversations and circumstances. Not all of this
need be written down in the charter, but your team ought to talk about
the following and summarize the results:
1. How will your team establish and maintain mutual trust – especially
in terms of vulnerability -- among the members?
2. How will you stay outcome (versus problem) focused?
3. There will invariably be a diversity of viewpoints, which is a good
thing. How will you be respectful of others’ views?
4. How will you balance action and inquiry? There are times for both,
especially the latter.
5. How will your team promote routine and respectful challenging of
own and others’ assumptions?
6. What does it look like on your team to assume innocent intent of
others?
7. What simple rules will govern the conduct of team meetings? Think
especially in terms of simple rules that reinforce your teams rules of
engagement
8. How will you hold each other accountable when it comes to
delivering on promises and/or adhering to team rules of engagement?
9. How will conflicts be resolved? 10. How will
you maintain The Empowerment Dynamic (TED*) and stay out of a
Dreaded Drama Triangle (DDT)
List the resources that will be provided to execute the project, such as
infrastructure, contracts, material, etc. The section is supplemented by
the RAM/RACI artifact
List the members of the core team that will be instrument in exeucting
the project. Do not list members from other projects or functional
organization which the project might coordiante or inform. This
section will be supplemnted by the RAM/RACI artifact
List any other information that might be needed to obtain approal of
the project
 Advancing My Career in the Fashion Industry References include PMI PMBok, PMI Practice Standard for WBS, MIL-STD-881D, and the GAO Cost Guide (GAO-20-195G. You can
also use the Professor Pat Barker DAU Practical Advice for WBS https://www.dau.edu/tools/t/Practical-Advice-for-Work-
Breakdown-Structures

Outline WBS Other

Level CA element WBS Short Title WBS Definition - aka WBS Dictionary Resources What does done look like? How will you measure? Notes
1 1 Smart Building Project
When an overal structure for the team is
1.1 determined, roles are delegated and a How much of the project plan is
2 Project Management DLA Management of program schedule is put forth ideated

When all the choices made during the

planning phase have been accounted
for. When tasks are being completed,
steps are being taken to get to the
1.1.1 learning and execution phase. Really
start to understand how to combine
both areas of fashion and technology. How close is the execution phase
Resouces and materials are ready for to the construction phase. How
execution (all research) and all close is the planning phase to the
3 CA-001 Project Planning/Execution/Control DLA team for Program Control - includes PM/deputy Project Control Team preparation is completed. excution phase.
When an overal structure for the team is
1.1.2.1 determined, roles are delegated and a How much of the architecture
schedule is put forth. Same thing as and engineering plan has been
4 DLA Arch/Eng Team DLA team for Arch/engineering above created and solidified.
 Advancing My Career in the Fashion Industry

TEAMS

s
ol
tr
on

nt
tC

fe
n

um
ec

sid
sig
oj
CA WBS WBS Short Title Assigned To

e
r
De

Sc
Pr

Pr
1 Smart Building Project
1.1 Project Management Controls Team 1-R C C I
CA-001 1.1.1 DLA Arch/Eng Team Design Team CA-1 C C I R = Responsible
#REF! #REF! Planning Phase Design Team A C I A = Accountable
CA-2
0 1.1.2.1 Execution Phase A C I C = Coordinate
0 0 I = Inform
0 0 0 0 No unique work at this level
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
Chicago Smart Building

Challenge Title Where the challenge impacts the project

This section is for Constraints and Trackkng ID Assigned Team WBS element linkage
Assumptions (CA)

Limited Budget 1-A Control Team Project Management

Not having people to go to for advice due 2-A PM Team Project Planning
to the pandemic

It might not be possible to execute this plan 3-A Design Team Project Execution
until my final year of college and until the
pandemic is over.

Challenge Title Where the challenge impacts the project

This section is for Issues, Risks, and OpportuntiesTracking ID Assigned Team (CA) WBS element linkage
Possibility of over-budget parking 1-B Control Team Building Planning
construction

There might not be many technical roles in the2-B

fashion industryPm
if technology
Team hasn'tProject
movedPlanning
in that direction

It might set me back in my career, more difficult

3-Bthan just goingControl
into theTeam
technology
Project
industry.
Execution

I could find something I'm really passionate about

4-B whle learning
Design
aboutTeam
these industries.
Project Execution
 Challenges are broken into two tables. One for Constraints and Assumptions, the other for Issues, Risks and O

the project Assessment

Status (when) Condition (the Departure (how might the Asset (what is
why does this exist?) challenge be removed, and by affected?)
who?)
Immediate Every projects requires a Company reallocation of the quality of
budget that constrains how assets/expenses from other work and
much money can be spent on projects or WBS elements products used
the project. This project has an in construction,
inflexible $## million budget the time
and there may be unforseen allowed for the
expensives projects
Pending Due to the pandemic, most The challenge could be removed My ability to
people are staying indoors and by me, I could post things online move forward
not meeting with other people. looking for mentors or watch in this career.
It can be difficult to be mentored videos and do research on my
virtually and finding people own on the fashion industry.
would also be difficult.

Pending This will exist because without This challenge might be removed My ability to
my degree I won't have any solid by doing some personal projects start this career
education to show to future that involve these 2 areas so that path and get a
employers or anywhere I apply. I have something to put on my job that
The pandemic has probably resume until I graduate. I could involves this
delayed and postponed a lot of possibly look for an internship in industry.
projects in the industry as well. the meantime.
The hiring rate will also be very
low until the pandemic is over
and the economy is better.

Pending
Pending
Pending
Pending
Pending

the project Assessment

Status (when) Condition (the if what happens?Departure

) (from what part of the plan?)
Asset (what is affected?)
Tactical If local requirements cause a The design would depart from Design and
change in the standard design the standard design build of the
building

Pending This might exist because there's only

Thesooverall
much technology
direction ofthat’s
the goal
needed
and
Mypath
in
career
the
would
fashion
pathchange
isindustry,
affected
because
because
there
without
would
if ther
tb

Pending I might be set back in my career if I the

follow
execution
only this
ofcareer
this plan
path
would
of doing
departure
Whats
fashion
affected
from
and the
technology.
is my
original
goal, direction,
plan if I don't
pat

Pending This could happen because I'd be doing

The execution
a lot of research
of the plan
and looking
would depart
at
Mydifferent
career
frompath
routes
the research
would
to take.
beand
affected,
I'dthe
alsoplanning
look
my ha
at
Pending
Pending
Pending
Pending
ns, the other for Issues, Risks and Opportunities.

Qualitative Rating (high score needs Response

attention)
Consequence (the then, so a change Probabilty of change Impact Challenge Category
does what? ) (likelihood) (rating) rating

Depending on how large the 2 3 6 Accept

change to the budget is, the entire
project could be completely
restructured. Nearly all parts of the
project are in some way affected by
the budget and if it were decreased
significantly, the project team
I won't be able to get a job at a 2 3 6 Research
fashion company in the technology
area if I don't have connections and
am unable to network.

If I cannot start until after graduation 1 2 2 Accept

or after the pandemic then my plans
will be delayed and I won't be able to
work towards anything until I reach
graduation or the pandemic ends.
Both of these things are out of my
control on my timeline so I would
just have to pause everything.

1 0 0
1 0 0
1 0 0
1 0 0
1 0 0

Qualitative Rating (high score needs attention) Response

Consequence (the then, so a change does
Probabilty
what?)of Occurrence (likelihood)
Impact (rating)
Challenge rating Category
 then the plan would need to be reset 3 2 6 Mitigate
with both new design effor and new
estiamtes for schedule and costs

Accept

areer path is affected because if there are not many roles for me2 to apply to and work3as then6I have to find something else to do involving te

What would happen if I'm set back on my career path

2 is that I would have
3 a harder
6 timeWatch
finding a different job because I would
Mitigate

areer path would be affected, my happiness and sense of fulfillment

2 would be affected.
3 My direction
6 in life would also be impacted.
0 0
0 0
0 0
0 0
 Response Quantitative notes (calculations go into models)

What action needs to happen? Any action How will Technical, Schedule and Cost models be affected?
should drive an activity within a WP in a CA

If a situation arises where budget cuts are

required, the project team would have to
discuss parts of the project to cut down with
DLA and if too severe, project could be shut
down

The action that needs to be taken by me is
either I start talking to people I know and seeing
if they can help me find a mentor or know
anyone. I could also advertise online for a
mentor. If I cannot find people in this same
career path I'm sure I can find videos on fashion
and how technology impacts it so this would be
a good start.
The action that needs to be taken is that I work
on personal projects in the mean time
especially since classes are online. I would do
research and find small things to work on that I
could put on my resume. This would help me
because it would show future employers
different skills that I possess. I could also apply
to internships (even if they're unpaid or virtual)
so that I would gain some experience before
graduation and have something on my resume.
The technical model and schedule will defintely be affected
because having a mentor would be one of the first steps to
planning my path and how to execute this goal and both
things will have to be adjusted if I'm unable to do so. The
technical model might have to be changed completely and
the schedule will be delayed which can affect my financial
security post graduation.
The technical model will be affected because I'll have to
modify this a lot as my plans change. I won't be able to
progress post graduation unless I do something now. The
schedule might not be affected because I will just be doing
things until graduation or until the pandemic ends. Maybe
plans will change based on when the pandemic ends so this
could be a variation in the schedule.

Response Quantitative notes (calculations go into models)

action needs to happen? Any action should drive an activity within
How will
a WP
Technical,
in a CA Schedule and Cost models be affected?
need to assess after location is selected and
analysis of location conditions is known. Make
sure assessment is done ASAP
Theres not much action to be taken because if there are no roles in that industry then that’s something that just has to be acce
What I would do is watch and see if this is really something that I want to pursue, see if there is a good place for me in these ind
I would hope to find something I'm really passionate about in these industries so I would have to take action and try to find so
Will effect estimate depending on redesign. Can initial do a %
impact
The whole technical model would be affected because the
whole goal and plan would change. The original plan is to get
a job that involves both industries but if theres no role for this
then the original plan isn't possible. The schedule would
change because I would have to rearrange the plan to find
another career path and it would cause delays. Cost models
would be affected because if I'm unable to find another career
path then I won't be earning money and be able to cover
living expenses.
This would affect my technical model because again if I find
that this career path doesn't work and I'm set back then I'll
have to change directions which will also modify the
technical model. Deciding to switch career paths or modify
anything will definetely affect the schedule and msot likely
delay my plans. it will also imapct the cost model because
with time lost, I would also lose money.
This will affect my technical model because if I find something
I really like I will most likely stick with it so the plan and
model would stay in one direction. This will not affect my
schedule because if I find something and stick with it then I'll
just be on track with the schedule. It will also not affect the
cost model except the fact that I will be working and there
will be more money involved once I find something I really
enjoy.
 Advancing My Career in the Fashion Industry

Milestone/Event
Milestone/ Mandatory
Name Milestone/Event Descriptions
Event # (Yes or No)

Adapt standard project plan for ##town Define

Completion of and adapt plan for city building codes, secure
A Planning Phase required permits. Yes
A01

A02
Significant Accomplishments
Accomplishment Criteria (Indicators that
Associated with the
confirm Significant Accomplishments) WBS # Linkage
Milestone

Description Description

Ready to begin executing 1.1.1

plan Formal schedule and estamate approved
Schedule baselined Approved by PM 1.1.1
Estiamte update and 1.1.1
baselined Approved by PM
Notes

Start ??
WBS link WBS Short Title Started Completed
1.1 WBS description Sep-20
1.3 WBS description
1.4.1 WBS description
1.4.3 WBS description
1.6 WBS description

WBS 1.1
80 days

WBS 1.4.3 60
days

WBS 1.4.1
60 days
 Days
This example is very top level, with WBS 1.2 and 1.5 are not on the Critical
80
Path
90
60
75
10

WBS 1.3 90
days

WBS 1.4.1 WBS 1.6 10

60 days days
 The sheet is an example, you need to put in your own WBS/Task list and schedule

WBS WBS description

Weeks are accounted as 5 day work weeks
1

1.2

1.2.4

1.3

1.4
 Year 1 - 2020
September October
W1 W2 W3 W4 W1 W2 W3 W4
Project Start-up
27
4
5
1 1
10
130

8
12

10
12
8
52
12
20

10
52
 November December JAN FEB MAR
W1 W2 W3 W4 W1 W2 W3 W4

1 1 4

200
200

2
20
200
200

100

224
 Year 2 - 2021 Year 3 - 2022
APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

200
200

200
200

30
12
280

7
7
7
 Year 4 - 2023
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

730
730
730
350
160
 This should be a paste from the schedule - either in MS Project or ProjectLibre
The three GREEN cells are add ins on how EV measu
Control EVM
Activity ID Project WBS Why this EVM Method
Account Method.
0 1 -- --
1 1.1
1.1 1.1.1 CA-001
1.1.1 WP-01

1.1.1.1 WP-01a 0/100 only 5 days, 0/100 is easy metric

chedule - either in MS Project or ProjectLibre (free software very similar to MS Project) - task table
hree GREEN cells are add ins on how EV measures will be done

What does done look like? How will you measure?

Planning doc sent to other CAPackage

Managersent
andout
they
viaunderstand
email by PM,
it no major questions from CA managers
y similar to MS Project) - task table

Activity Name Duration Cost

Project - SmartBuilding 325 days? $2,886,442.55

Project Management 325 days $338,965.40
Project Planning/Execution/Control 325 days $161,152.00
Smart Building Planning/baseline 20 days $32,800.00

Charter and initial planning scope and rules 5 days $7,600.00

 Start Finish Predecessors Successors

Wed 9/16/20 Wed 12/15/21

Wed 9/16/20 Tue 12/14/21
Wed 9/16/20 Tue 12/14/21
Wed 9/16/20 Tue 10/13/20
5,10,18,19,20,36,41,4
Wed 9/16/20 Tue 9/22/20 53
6
 This should be a paste from the schedule - either in MS Project or ProjectLibre (free software very similar

Resource Name Work Cost Type Material Label

John Driessnack 1 hrs $1.00 Work
Akanksha Burman 1 hrs $1.00 Work
Project Control Team 1 hrs $1.00 Work
ProjectLibre (free software very similar to MS Project) - resource table

Initials Group Max. Units Std. Rate Ovt. Rate Cost/Use Accrue At
J 100% $100.00/hr $0.00/hr $0.00 Prorated
A 100% $80.00/hr $0.00/hr $0.00 Prorated
P 100% $60.00/hr $0.00/hr $0.00 Prorated
Base Calendar
Standard
Standard
Standard
 0
Simple (non statistical) Estimate Range
Fix Price - Most Likely is Best Case 216 240 276

TOTAL 240 90% 100% 115%

Work (hrs or Best Case Most Likely Worst Case
Resource Standard Rate quantity) Point estimate Estimate Estimate Estimate
John Driessnack 100.00 1.00 100.00 $90 $100 $115
Akanksha Burman 80.00 1.00 80.00 $72 $80 $92
Project Control Team 60.00 1.00 60.00 $54 $60 $69
0 0.00 0.00 0.00 $0 $0 $0
0 0.00 0.00 0.00 $0 $0 $0
0 0.00 0.00 0.00 $0 $0 $0
0 0.00 0.00 0.00 $0 $0 $0
0 0.00 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0
0 0.00 0.00 $0 $0 $0

UP Template Version: 11/30/06 Page 40 of 52

UP Template Version: 11/30/06 Page 41 of 52
timate Range
242

B + M*4 + W
Weighted Average
Estimate
$101 1 hrs
$81 1 hrs
$61 1 hrs
0
0
0
0
0

UP Template Version: 11/30/06 Page 42 of 52

UP Template Version: 11/30/06 Page 43 of 52
Communication Plan - write a discription of the overall needs for communications internal and external to the pr
Expand this seciton as needed.

Stakeholder Means of Communications

PMO Use MS TEAM site - all data gets posted
r communications internal and external to the project team and how these needs will be met.

Frequency of Communication ?? ?? ?? ??
daily by the full time team
WBS/Task # Procured Item (s) Vendor
1.1.1 scheduler Great Scheduling LLC
Responsible Team Cost per item Quantity (s)
Program Control $80 hr ??
Date Ordered / Initiated Date Recieved / Complete
ASAP
Additional Notes
schedular got promoted, need substitute
 0

WBS Proximity Tool

Stakeholder
Linkage (pick one) Power Grid (numeric scrore with rank
pick a circle Influence Importance

President of DLA 1 Governance 2 2

no sure
no sure
no sure
no sure
no sure
no sure
no sure
no sure
no sure
no sure
no sure
no sure
no sure
rid (numeric scrore with ranking) Assess Grid ( numeric score) Total
# Score Ranking Commitment Engagement Score Ranking Interests

want to expand company

4 Primary 1 1 1 5 capital assets
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
0 not ranked 0 0
 I-E-R-A (fill in with words)
Expectations Requirements Avenues
Build twice the # of Building in
differnet location than last
year - not necessarily th 10K Get building done at 20% Review in quarterly
smart building! less cost corporate meeting