STUDENT

GUIDE

RTO No: 91223

Assessment Task 1

BSBOPS503 Develop administrative systems

BSBOPS503 PROJECT PORTFOLIO 3

Assessment Task 1 Cover Sheet
Student Declaration
To be filled out and submitted with assessment responses

 I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any
other student(s).

 I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me
according to the process explained to me.

 I have correctly referenced all resources and reference texts throughout these assessment tasks.

Student name

Student ID number

Student signature

Date

Assessor declaration
 I hereby certify that this student has been assessed by me and that the assessment has been carried out
according to the required assessment procedures.

Assessor name

Assessor signature

Date

Assessment outcome S NS DNS Resubmission Y N

Feedback

Student result response

 My performance in this assessment task has been discussed and explained to me.
 I would like to appeal this assessment decision.

Student signature

Date

A copy of this page must be supplied to the office and kept in the student’s file with the evidence.

BSBOPS503 PROJECT PORTFOLIO 4

 Assessment Task 1: Project
Information for students
In this task, you are required to demonstrate your skills and knowledge by working through a number of activities
and completing and submitting a project portfolio.

You will need access to:

 Simulation pack -business scenario

 Project Portfolio template.

 Assessment task 1

 a suitable place to complete activities that replicates a business environment including a meeting space and
computer and internet access

 your learning resources and other information for reference

Ensure that you:

 review the advice to students regarding responding to written tasks in the Business Works Student User Guide

 comply with the due date for assessment which your assessor will provide

 adhere with your RTO’s submission guidelines

 answer all questions completely and correctly

 submit work which is original and, where necessary, properly referenced

 submit a completed cover sheet with your work

 avoid sharing your answers with other students.

i Assessment information

Information about how you should complete this assessment can be found in
Appendix A of the Business Works Student User Guide. Refer to the appendix
for information on:
 where this task should be completed

 how your assessment should be submitted.

Note: You must complete and submit an assessment cover sheet with your
work. A template is provided in Appendix B of the Student User Guide.
However, if your RTO has provided you with an assessment cover sheet, please
ensure that you use that.

BSBOPS503 PROJECT PORTFOLIO 5

 Section-2 of project portfolio to be completed by answering Activity-4 of assessment task-1

Activities-Assessment task-2
4. Complete your planning

After the meeting, complete Sections 1 and 2 of your Project Portfolio.

When you complete Section 1, you need to:

 Obtain quotations from suppliers or developers

 Justify the choice of supplier or developer in line with organisational

requirements.
You are also required to attach certain documents as part of your evidence –
review the documents you need to attach as outlined in your in Section 1 of the
Project Portfolio and make sure you attach these upon submission.

When you complete Section 2, include the following activities into your
implementation strategy:

 System initial roll out – how will information about the system be
communicated to staff and how will you encourage full participation from the
outset?

 Procedure development – how will procedures be documented and which

procedures need to be developed as part of the roll out?

 Training and support – how will training and support for staff using the system
be implemented and managed immediately and for future staff training needs?

 Monitoring – how will monitoring processes for usage, security and output take
place and during which frequencies and timeframes will these activities take
place?

 Continuous improvement – how will improvements identified be managed and

implemented?
Show your colleagues you met with in the previous activity step the training and
support plans you have developed and confirm with them that they believe these
will be suitable. Consider feedback and work this into your planning as and if
relevant. If you modify your plans then save the original copy of your Project
Portfolio as Draft and your revised copy as Modified.

Submit to your assessor.

BSBOPS503 PROJECT PORTFOLIO 6

BSBOPS503 PROJECT PORTFOLIO 7
 Section 2: Implementation Strategy

Issues Comments Contingency plans

Insert into this section the current situation and issues which Insert activities to take place if anticipated issues do occur
could affect the execution of the roll out

Example: DO NOT COPY

Members of the team are located in different parts of the world The work schedule of all team members should be properly
1
with different time zones. planned by business to ensure that everyone will be able to work
efficiently and contribute to achieve the goals of the business.
Trello was already previously used but was not fully adapted. There should be a training or workshop for all team members so
2
that everyone will be familiar with using this system (Trello) until we
find better system.

chaos of files
3

Trouble in installing the new system

No. Objectives Measures of Performance

Insert into this section the objectives which you would like to achieve Insert into this section the measurements which will be used to assess
whether the objectives have been successfully achieved

Example: DO NOT COPY

1 File-sharing and collaboration through Google Drive/Teams/one drive Files are organized and are easily available, immediate access on file

2 Improve communication among staffs by using cloud base system Staffs would be able to focus on their task on real-time basis rather than
allocating their time to reply or searching for files through emails
attachment.
Training or trial run for a new software system (Google Drive)
Strategy for Achieving Objectives
Strategies
Training or trial run for a
new software system
(Google Drive)
Monitoring
System initial roll out
Step by Step Plan Due Date Name Completion notes
Person(s)
Date by which each step responsible
Break down each objective into clear and ordered steps which need should be completed. for
to be taken to achieve the objective that you have set. completing
each step.
EXAMPLE-DO NOT COPY
1. Email invitation will be sent out to the dedicated staffs for 23/06/203 Emails sent to every
training sessions and additional materials will be attached in participant and CC to
the email. all directors and
supervisors
2. During the training session, staffs are advised to follow 24/06/2023 Training conducted as
trainer’s instructions. per plan. One
contingency
mentioned at training
– How to remove
someone from file
sharing
3. Feedback form will be given out at the end to understand if 24/06/2023 Encouraged staffs to
staffs are more confident than before when using the system. provide feedback on
the training session
1.Continue existing system until settle down new system
 2.Must maintain back up files system during the roll out time

Continuous
improvement
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K
BSBTWK503 Manage meetings| 3