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SAP Alternative Labeling of Functional

Locations
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Written by Varun Maheshwari and last updated on May 22, 2017.

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 Welcome to the tutorial about SAP Alternative Labeling of
Functional Locations! After reading this tutorial, you will learn
about the concept of alternative labeling and its application to
functional locations in SAP Plant Maintenance module.

SAP alternative labeling of functional locations is used when a

client wants to use a legacy naming convention along with a new
SAP naming convention. That means you can assign multiple
labels to the same SAP functional location. The most used label is
defined as primary label and all other as secondary labels.

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You can use SAP alternative labeling of functional locations also when accidently you entered an
incorrect label of a functional location and want to correct it without making a new entry.

SAP alternative labeling is a renumbering of functional location, changing the primary key or the
definition of an additional view that displays different number schemes.
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 SAP Alternate Labeling of Functional Location

To use SAP alternate labeling, first it must be activated in the customizing. Later, you can also
deactivate it but the SAP system will not reset it to the initial state before activation.

This functionality enables you to use a different labeling system for the same hierarchy. For example,
the manufacturer company of a technical system can work with labeling system that is different from
the one used by a customer.

Activate SAP Alternative Labeling of Functional Locations

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 To activate this functionality, start SPRO transaction and navigate to the following path:

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Plant Maintenance and customer service > Master Data in Plant Maintenance and Customer
Service > Technical Objects > Functional Locations > Alternative Labeling of Functional
Locations > Activate Alternative Labeling

Select the checkbox for Alternative Label Active to activate the alternative labeling functionality in
your system. Press Save icon to save your changes made in the system.

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 Activate SAP Alternative Labeling of Functional Locations

Defining Labeling System for Functional Locations

Now, let’s define a labeling system for functional location. It is also done in SPRO transaction be
navigating to the following path:

Plant Maintenance and customer service > Master Data in Plant Maintenance and Customer
Service > Technical Objects > Functional Locations > Alternative Labeling of Functional
Locations > Define Labeling Systems for Functional Locations

In this activity, you define SAP alternative labeling system and corresponding description. The
primary labeling system indicator must be selected for one of the labeling system. This should be the
system used by the majority of users.
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If Unique indicator is marked, the system will check in labeling system when SAP functional location
is created, to check whether this label already exists. If a label already exists, then you won’t be able
to create the functional location with this label.

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 Define Labeling System for SAP Functional Location

Create SAP Alternative Labeling of Functional Locations

Let’s take a scenario where the pump plant has been relocated from the pumping station 1 to the
pumping station 2. You want to do alternative labeling. Open the functional location in change mode
by navigating to this path in SAP Easy Access menu:

Logistics > Plant Maintenance > Management of technical objects > Functional location > IL02 –
Change

Or directly start the transaction code IL02 and enter functional location number.

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 Change SAP Functional Location (Transaction IL02)

Press Enter to continue.

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 Change SAP Functional Location

Now, go to Extras > Alternative labels > Overview menu.

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 Change SAP Functional Location – Alternative Labels Menu

The following screen will appear.

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 Change SAP Functional Location: Alternate Labeling

First, select the functional location you want to perform alternate labeling for and then click on change
label button. The system will ask for a new label.

Change SAP Functional Location: New Label

Enter the new label and select continue icon. The new label will be included.

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 Change SAP Functional Location: Alternate Labeling

Select OK button. The functional location label will get changed and the newly created label will
become the primary label.

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 Change SAP Functional Location – New Label

Save your entries. Now, let’s check whether the functional location is reassigned. Go to this
transaction in SAP Easy Access menu (or start it directly using IH01 transaction code):

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Logistics > Plant Maintenance > Management of technical objects > Functional location > IH01 –
Structural Display

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 The following screen will appear.

SAP Functional Location Structure: Input Selection Screen

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 Enter the functional location K2-111 and check whether the newly labeled functional location is
assigned or not.

SAP Functional Location Structure: Output

The report output shows that the functional location is reassigned to its superior functional location on
the basis of structure.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in
the comments section below. It’d be a big help for us, and hopefully it’s something we can address
for you in improvement of our free SAP PM tutorials.
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