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Edutron ERP Proposal

To,

Director
IPM (Institute of Professional Metamorphosis)
Patna

Dear Sir,

As per our conversation, I would like to give the brief introduction of my company and Final Quotations of software
(Edutron ERP) which is given below, kindly find the same.

Patron Info Tech Pvt. Ltd is a Patna based Software/Website Development Company. Patron Info Tech Pvt. Ltd
provides comprehensive IT solutions and services, including systems integration, information systems outsourcing,
package implementation, Website designing & development, SMS Marketing, software application development,
maintenance and IT research services to corporations globally.

Patron Info Tech Pvt. Ltd deals in following businesses:

 IT Services: Patron Info Tech Pvt. Ltd provides complete range of IT Services to the organization. The
range of services extends from Enterprise Application Services to e-Business solutions.

 BULK SMS Solutions: Patron Info Tech Pvt. Ltd provides SMS solutions for Business use.

 Website Development: Patron Info Tech Pvt. Ltd provides Website Hosting, Domain Registration,
Search engine optimization, Website Designing & Development.
 Application Development: Patron Info Tech Pvt. Ltd develops customize application.

Proposal for implementation of

Institute / Coaching Management Software
Managing an entire institute / coaching is not so easy task and there are lots of systems available around that can
use to manage strong enquiry, admission, enrolment, courses, accounts, communication, student monitoring,
attendance, class schedule and for others. For this, Edutron has a complete solution.

About Edutron : www.edutron.in

Edutron is the leading IT and software solutions provider in India. We deal with the comprehensive
services for our prospective customers in various segments like software designing & development,
mobile apps development, website designing and other IT enabled services. We are trusted by more
than 700+ clients.

It’s my pleasure to introduce, user friendly software which can act as an effective assistant of
you by reducing your work loads. I have been walking around offices by creating awareness to people
over the past few years. Many companies had accepted my software and they were happy due to my
visit. I am proud to help you by making your work easier and reducing your operational costs.

1 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in
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Edutron ERP Proposal
I am very happy to show you the features and demonstrate the functions of my new user
friendly software, which has greater capabilities to help you. If you want to make easy your task and
reduce cost of management of your company, this software is an outstanding tool to help you do that.

Features :

Edutron offers the most ever user-friendly institute / coaching management system,
including enquiry & follow-up, admission & enrolment, course & batch management,
online/offline fees management, attendance & leave management, class & lecture schedule, exam
management (offline / online), stock & inventory, custom sms management, advanced user
management with unlimited user roles, and many more.

Dashboard The dashboard displays consolidated information about the institute.

 Total & today’s enquiry
 Total & today’s admission
 Today’s & today’s Collection
 Today’s & today’s Due
 Enquiry vs admission graph report
 Income vs Expenses graph report
 Advance report about received and receivable instalment fee
month wise
Settings In this section you will get all master settings to manage software
 Institute site settings
 Create multiple branch
 Create financial year
 Create academic year
 Manage user/employee & permission
 Set message master
 Other masters that will help to manage software

Edutron has user friendly Academic Module that will enable

Academic institute/coaching administration and other key user to do the following
functions.
 Manage multiple courses
 Set separate roll number series for every course whatever you
want
 Manage multiple batches
 Set batch time table
 Add subject and allocate teacher
 Add building and rooms
 Manage syllabus (topic and sub topic)
 Create class schedule with course syllabus
 Mark attendance (Online & Offline)
 Display attendance batch wise

2 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in
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Edutron ERP Proposal
Enquiry Manage Enquiry and follow-up
 Add new enquiry and leads
 Manage enquiry list with custom filter including all student
information
 Manage and effective follow-up of leads & enquiry
 Export and Import in excel
Admission Manage Admission
 Transfer enquiry in admission (There are not need to re-fill
student details), allow multiple discount type & create instalment
at the time of admission.
 Manage student list with custom filter including all student
information
 Option to centre change, course change and batch change
 You can easily update fee & Instalments of student
 Generate student id card in pdf format
Fees Manage Fees.
 Collect Registration fee
 Collect Instalment fee (online / offline)
 Collect late fine, bank change and other fee
 Manage advance cheques (post dated cheques)
Report Generate multiple type of Reports
 View collection list
 View discount and full fees report
 View dues list instalment wise with custom filter
 Send easily dues reminder to student & parent
 View total dues list
 View log report of update fee
 View log report of update course and batch
 Month wise report
 Admission cancellation report
Finance Manage all business transaction like income, expenses, assets and
liabilities.
 Manage account group
 Manage ledger & its opening balance
 Manage accounting voucher branch wise (Receipt Voucher,
Payment Voucher, Contra Voucher and Journal Voucher)
 Daybook
 Cash/Bank Book
 Ledger Report
 Voucher Report
 Manage Bank Reconciliation Statement
 Manage Trail Balance, Profit & Loss Account and Balance Sheet.

3 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in
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Edutron ERP Proposal

Stock Management Manage Stock/Inventory

 Manage vendor
 Manage stock category & sub category
 Create product
 Manage inward stock list
 Manage distribute stock list
 Overall stock report
 Facility to manage stock request
Hostel Management Manage Hostel
 Manage multiple hostel, floor, room and bed
 Create bed wise fee
 View all student list with full details
 View Collection from hostel
 View Outstanding hostel fee
 View list of left student from hostel
 Manage student leave
 Manage medical record of student
 Manage Routing checking report
 Manage medical treatment history
 List of hostel at a glance with vacant, due, paid and partial paid
status
Exam Management Edutron offers the most ever user-friendly online examination system.
(online / offline)  This web application provides facility to conduct online
examination world-wide.
 Advanced Dashboard with multiple excellent statistic and widget.
 Manage multiple types of group and category for examination.
 Manage multiple types of group for candidate
 Admin can create/edit/inactive exam.
 Admin can manage multiple instructions.
 Admin can add/edit/ inactive questions.
 Support multiple choices questions.
 Manage multiple subjects.
 Manage multiple topics subject wise.
 Manage difficulty label (Easy/Moderate/Difficult).
 All added questions are saved in the question bank.
 Admin can upload question into test directly or upload question
from question bank.
 An Exam can be assign to multiple groups of student.
 Can make shuffle questions / options.
 Set positive & negative marks for each question.
 Set maximum time for the examination.
 Admin can add candidate, also upload via excel file and download
candidate list.
 Admin can change candidate password individually or also in
bulk through excel file.
 Automatically generate result of every examination after
successfully exam submitted by the candidate. In this, all details
are available like- Rank, Total Marks, Percentage, Percentile,
Subject wise marks, Subject wise Right/Wrong/Left, Total
Right/Wrong/Left and many more details.
4 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in
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Edutron ERP Proposal

 Candidate can register, login and give the test with his unique Id
& password, and can see the results after the exam is finish.
 Students can easily see and analyze their results and can also
compare them with toppers.

Benefits for Management:

 Centralized stored information of all branches with zero redundancy.

 Save cost of labour and man hours.
 Complete automation of all operations.
 Achieve global outlook and exposure for the institute and its constituents.
 More time to focus on strategic tasks.
 Manage multiple branches.
 Better informed decision making for management
 Availability of microscopic as well as macroscopic views
 Cost-effective one point solution for total school/institute management
 Save lots of investment in different software and management issues
 Effective follow up of leads & enquiries.
 Easily manage all student’s payment and outstanding fees.
 Online fee payment facilities with four payment gateway (Paytm, PayU, PayPal, Razorpay).
 Automated lecture management
 Auto-generation of teachers timetable with dynamic substitute management
 Computerized management of student examination marks and ranks

Benefits for Student:

 View and verify their own Profile in mobile app

 View all notifications & messages
 View time table of classes
 View assignment and notes
 View own fees status and instalment due date
 View all exam results also compare with toper
 Student get connected to the school effectively and easily
 View class attendance

Benefits for Parent:

 Parent can tracking of homework assigned by teacher to their child

 Parent have access to all academic information about their wards through mobile app
 Parent get connected to the school effectively and easily
 Effective communication between teachers, parents and students
 Reliable update on child’s attendance, progress reports, and student fee payment
 Prior information about school events and holidays

5 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in
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Edutron ERP Proposal

Benefits for Teacher:

 They can easily take attendance through mobile app

 They can easily know their lecture schedule through mobile app and update status after classes
finished
 They can give assignment / homework to class student through mobile app and mark status
submitted/pending
 They can see student progress through mobile app
 View all notifications & messages

TIMELINE

 1 Months.

 Delivery, upload, admin section training.

PROPOSED TECHNOLOGY

We propose the development of the entire site in following technology:

 Server Side Scripting Language : PHP

 Database : MYSQL

 Operating System : LINUX

 Web Server : Apache Web Server

 Browser : IE 5.0, Mozilla 1.0, Google Chrome 1.0 and above

 Scripting Language/User Interface : HTML

 Client Side Scripting : Java Script

6 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in
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Edutron ERP Proposal

BILLING

Estimated Cost (In INR):

Development cost of Software - Rs. 40,000/-

Annual Maintains Cost (Yearly) - Rs. 12,000/-

Payment in Favour of Patron Info Tech Pvt. Ltd.

* SMS Cost Extra

* 18% GST Extra

THINGS TO NOTE:

 As long as a recognizable portion of the original design is being used at your domain,
a small text hyperlink at the bottom of the page noting consistent image as the
designer is required.

 Estimate is good for 30 days. After that period, we will review the proposal and make
adjustments to timeline and/or price quoted.

 Payment Terms : 50% Advanced, 30% in between and 20% after completion.

7 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in
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Edutron ERP Proposal

CLIENT LIST & PROTFOLIO

Please visit our online portfolio to see many working examples of sites, we are designed.

http://www.patroninfotech.com/clients/

And many more………..

8 202, Royal Plaza, HDFC Bank Lane, Exhibition Road, Patna – 800001 Email :info@ patroninfotech.com
Phone No : 8581919191 Website : www.patroninfotech.com | www.edutron.in