‘Thomas Michael Reporting for SAP Asset Accounting > Gain an understanding of how reporting for asset accounting works for your business > Learn about powerful though under-utilized reports and tools for asset accounting > Manage and supervise fixed assets with the FI-AA component Up-to-date for SAP ERP 6.0 Em” PRESSReporting for SAP Asset Accounting ‘Tomas Mice! Contents Preface s 1. Basic Asset Accounting Reporting Features ° Lgl! Ouabase ADA ° The lportance a he Log08 in Asset Accounting - ° Other Uses of te Log 8 Accessing the LgdB ADA ° 12 The Base Selection Sreen . 10 Short (Abbrevted) and Ful Vesion of the Busi Selection Seeen 10 Bale Selcton Screen Elents ” 13. OymameSele008 nnn Tracking Property Tax Information Using DypamieSelections enn ‘The Usell Ute eld . 5 (Other Fees Tat Are Not cluded 15 1A The Advanced List Weer (ALN) socnnsonnns YS (resting Cuton Report Layouts 5 AW and Hierachia Reports 16 WB Sort Ver 7 ‘Sort Version Congutin Seren ” 116 icoso Excel Doomload » Mult-ine to Shgle-ine Conversion 20 U7 Chapter Summary 20 2 Ascot Balance Reports » 2 Asset Balances REGO nnn m ‘aia Report Purpose and Recents us 22 Report Output : 2 22 Aset Porflio (Curent Book vase) 2 ‘Main Report Pupte and Recents 22 Curent Book vue 2 Difernces Between the Ase etic and the Aart Balancer Reports Reconliton wth the Canal Ledger 23 Tal Depreciation Report ‘ain Report Purpose and Recipes “he Selection Sean ‘set Fede ‘Adding Fede othe Total Depreciation Exeacting ASE fOIMON nn 24 Posted Depreciation Reports Posted Depreciation by Ase and Posting Parad Report ‘Main Report Purpose and Recents The Selection Scraen Report Output sted Depredation Related to Cost, Centos Report ala Report Purpose end recipes Report Output 25 Deprection Forecast Report (erection Sauition) ‘ain Report Purpose and Recipes ‘Actual Year-End Depreciation Amounts The Selection Seren Report Output 2.6 Chapter Summary 3. Transaction Reports 3A The lerarchical Nature of Wansscson Reports 32 Asset Acqustons Report - -Main Report Purpose and Recipients lsc Asset Disp 2 2% 26 26 6 2 2 2 2 ” »3 as 38 a ‘he Selection Seren Tamaction ype ‘efaing an Asset Acgusiton ret Reliements Report, ‘an Report Purpose ana Recents Tha Slaton Seren apart Output Statistical Subsequent Cost or Revenue Dostngs ‘Asset Transiers Report Nn Repart Purpose and Repients The Seleton Seen Report Output - Specting Trnsacton Typex ‘Asset Transactions Report "an Report Parone and Repent. Crating 2 Custom Report Varant LUstof Origin by Aset Debits Report stn Report Purpose ane Recplents Faport Output ses sof Origins hy Cast Element Report ‘ain Report Furgore and Recents The Selection Seeen Report Ouput chapar summary ‘Asset History Sheet Report Asset History sheet Report nn ‘Nain Report Purpose and Recilents The Seton eh a Report Output econling the Asset History Sheet Fert contgration ‘Taman pes ‘signing Ase History sheet Groups caper Summary Specialty Reports Asset rcode Report : "Nain Report Furpore and Reiplents The Slecion Screen at es te A ph seed 26 8 38 8 “0 2 Report Output Capturing Ast Information with Thre-Fary Toots 52 Phyl iventary Ut Report - in Report Purpose and Recents = “he Selection Screen apart Output Speofng Asstt Include 153 Aust Maser Data Changes Report ‘ain Report Purpose and Recents The Selection Scteen — mst the Report to SpedleF@ Report Output 54 Ast History Report ‘Main Report Purpose and Recpients Customiing the Report Report Output ~ - 535 Res xtate ana Simian Rights Report ‘Main Report Purpose ard Recipients The Seeson Seren Report Output 56 Transportation Eauipment Report ‘Main Repor Purpose and Recplnts Report Output 57 Leming Report ve ain Report Purpose and Recipients The Selection Seen Report Output 58 Insurance Values Report Main Report Purpose ard Recents The Selection Seen Report Output 159. Chapter Summary 6 US Tax Reports (81, Mid-Quarer Alert Report, ce he Selection cten When to Include and ude Capt! Uovestent Mestree Report Outpt Including Prior Yer Tansactons os 55 56 46 7 3 8 8 60 60 652 Teal Deprection Report for Form 4562 ‘Main Repor Purpose and Recipies 164 Unprecton CampansonKeport ‘ain Report Purpose and Recipients The Selection Screen Report ouput a 64 Analysis of Reteeren Revenue Report ‘main Report Pupose and Recents ‘The Sleaion Serean Report Output {65 Net Worth valuatien (Property Tas Repo ‘Nain Repor Purpose and Recents The Selection Seen Report Output {66 Chapter Summary - 7 Reporting Too! 73. Simulation Versions ‘When 1 Use Sulton Versons Simulation ein Contigurtion Detale 72: cureney Tarsason Methods Using Currency Transition methods ‘curony Tanstion methods Contiguation Tarslton On a 15 73 Recleulig Values ” ‘Making Changes othe Cleulton nr) Reclelsting Valier fs Saver! or 24 Chapter Summary ” 8 Asset Explorer e 183, The Ane Explorer Seen a Depreciation Areas a elated Objects 2 ASSECWARSALORS nnn ‘Asatte 2 8.2 Asset Explorer Simulations 2 ‘Simulating Changes to Depreciation Parameters, a Simulating Ase Transactions ee 84 DepredationCalelton 5 Chapter Surmary 85 86 Guide Summary cevensnnnennnen OB A. Glossary o B Resources 90 Index oo” wasp sscon 3Preface SAPs Asset Accounting module, which i: 4 subs ledger to the General Ledger ad is used forthe man agement and accountng af aed assets, seed by over 18,000 compaies worcwie. Alf these cmpanles use Into wack, manage, deprcate and othewtise acount or ‘heir ued eet. The indamertal purpose of the mod tutes to produce various repos for fired sets to sup er general edger secant balances, management dec sons, lng, ane psa property tacking ‘4 an SAP consult sie 195, | have helped over {0 companies worldwide implement the Asst Aecount- ngrodule. Ours te, thaveseen my cents sg le with diferent functionalities ofthe Arca Accounting systam, Indi ltelient global designs, wordwide rollouts, or simple user procedures. Al of my clots, howove, sage with one commen ise: rebabe and rmesningll reporting ‘my cents typlealy complain that Ast Accounting reporing is eventhing om cumbersome to slow, and ‘rom naccute to inacesibe, Once! nga about the etal however Llmestinaably nd thatitisnot aly ‘the Asset Accounting report that casing the problem, but eather 2 eck of pra insvuctions. Useful doc entation spate st best and mort sts ive naver received any formal Act Accounting reporting tag ven the standard SAP traning ess only seratcha he surface ofthe roporng ‘atures. ts therefore my hope ‘that this gue wil fi the reporting knowledge gp. ‘here aresomany Avs Accountngreporsand report ng queen the SAP tem that woud be oponibe to cover hemallinjustone guide. Many ofthese ropes ‘nly poly to cern counties statutory requirements others are older outotdte reports and yet othe ae Ietemal SAP conection ad aay repets. Fortunately, you probably ony needs hand of reper to provide curate cll, and acassble ase information, Ths ude wil cover these most common Asst Acountng reports and their eatures end funcioalties ‘Assumptions ‘White researching and witing ts guide, | have nade some assumptions about you, the reader |am gueang that you work with Aett Aacountng on a mote er st aly boss, be as en set accountant of state man- ge dong dy-to-day azset management work, «sper ee o's oled in suppting the Ase Aecounting ‘module, a representative fom the tx department pll- Ing together supporting evidence for I ings, or can sultant, whose Job iis to design, congue, and inple- ‘mont the Aeset Management str, Whichever the case maybe, your inters iskeyin ezring about he bale repoting apabies or Asset Accounting Furthermore, lsuspet that you ses have base SAP owatige that covers goer navigation procedures and standidfestres sucha lection seren eter: fn tion, you probably have basi accounting Inowiedge and undestandthe er aed in the Ae Mangement business. Pease note tht this ude based on SAP Enterprise Resor Planing (SAP £2) Release 6.0. Mos reports and reporing fests, however, ae salable n prey useless a we How This Guide Is Organized This guide consis of eight chante, each of which is ded ito sever sections. ll cover reporting base fist an thon explore the detals of seve specie Asset Accounting repods. Ls new reve the chapters ofthis guide so that you can get an idea of what you wl lean in euch chapter. Knowing how the guide I org rite can bap you cide how you would bes lhe 0 se the gue for example whether to proceed chapter by capt orn a mare modular fashion, Preface Inti preace,exlin the need forth repoting gue and provi you wih an erentaton forthe remaning chapters. an ovaries of ach chapter alo nuded ‘Chapter tase Aes Accounting Reporting Festus {Chapter explain the bas of set opoting,ncleing por selection sean, and how to wer with dynamic ‘elections srt veins and Micro Exe? dowload. Undestarsngthe asc eperog festuresungue 9 Asset Accounting reports wil be intumetal in your wade standing the mata in the remainder fe pie, ‘chaptr 2: Asset Balance Report In Chapte 2, we wll explore the deta or the most Imporantblance-based asset report for Aset Account Ing indus the Ase ance port the Ase Porto repor, he Tet Dopection report, the Posted Depre- ‘ton reportand the Deprecition Frecs repo. Each report dercpton includes dete information about the port's features. main purpose and function aswell semen pth nd aneetion code Chapter 3:Aset Transaction Reports Chapter 3 plans the mort inportan ranacton-bsd reports foraset Accounting, ncudig the Ase Acquis tion report the Asst Retirement report the Ast Tans fer report, the Asset Tasaction report, and the Ust of Onis by Asset Debits report. Ont deniptons Ieclude manu pth transaction coe, and main purpose snd fenton or exch report. Chapter 4 Asset History Sheet Report tn Chapter 4, you wal eam about the require congu= raion and detailed reporting and layout features fr the ‘eset Hity Sheet opor the mors portant ad pow: ffl report alle or ed asst. You wl lar why this report so important and how fo congue itt meet you spect reporting requirements. 15 cae Pt sey A ghee Chapter 5: Asst Spec Reports “Casper 5 wl nroduce you to eatin spec reports, whlch ae delvered nthe standard azet reporting te, suchas he Barcode report, the Phys Invertory Lst vert. the Asst Master Dat Changes report, the ‘Asset sory report, the Rel Estate and Sia gh report the Tarsportaton Equpment repr. the Leasing report andthe lnsuance Vues repr. These epet are notte he ype zeae reports explined in Chap- ters 2 and 3. Instead, thee repos provide infoation shout phi pacer of equlpment, pecly set, and ‘the changes tat have Been mage to them, ‘chapter 6: US Tox Reports In Chapter 6 youl explore the standard report spelt aly delivered for US Tax reporting purposes, intesing ‘the hi. Quater le cepa, the Deprecion Compas: on report cl the Net Worth Vlustion eport You leur how these report can help you to come the nec ‘ema st information and values when these or ne ‘ng comes around ‘chapter: Reporting Tools Chapter 7 wl intoduce you to addtional resenting tools salble fr Aset Accounting, incucing Sims tion Veo and Currency Tnsatlon Methods. These tals lp you go beyond he bate reporting options for ua ass. You eam how you can use them 2 pr ie sevanced epotsn any crency and how tanswer wnat scenarios. ‘chapter Asset Explorer ‘Chapter 8 introduces youto the Ast Explorer Tool es you pecorm comprehensve reporting and anal fora single set, nding deprecation freatng, cur eey transitions and transaction smelition, Resources art reporing Infrmstion onthe internet. There ie 2 ‘wath of nfrmatonsvallale online and! have come pile i of the mos etl links fr yout lean more about Asset Accounting eporing.(Outside of the Scope of This Book In alton to the stantard fed asa reports provided within the SAP ter, many lens us Buses nos ration Warehouse (BV) appleon for set reporting a5 well BW Isa great porn applcaton. bu i goes bejond the scope of hs Book Farn-deph BW cover ag, suggest that you se ook tthe SAP PRESS book SAP BW Reporting and Analy ‘Where to Go from Here Reporting for Asset Azcounting i an inprtnt topic eanout , yesrend cose aces, tx retire et tracking, and management decisions would be negatively Impacted In Chapter 1, we wllexpore the basic reporting fez ‘ures uigue to Ase Axcountng teats. impartant to understand these festures a5 they serve asa founda- tion for producing accurate asset reports. Acknowledgements ‘Weng thie gide ha aly bon eam effort and thus. 1th to thank te folowing people: Joh Jordan for convincing me t write this gigs my editor Ivars Saldulsh and uta VanStsn forking the bookownt- ng proces as easy at posible on me; my end Kart etinnorh for hi comined peofssonal sles: an ‘most importantly, the ene Aset Accounting develope rent tsa a SAP Wir ('m natraming ary names you know who you ae for ll your hla, ace an ‘edehip oer then 12 years ~wthou you wouldn't be were am now. Ad aly my wie Michal for put ting up with th ang hour and week-end1 Basic Asset Accounting Reporting Features ‘Asan introcietoysteptolsring about he mos com only sed ase accounting reports inthe chapters that follow, chapter 1 wl explain in eta some ofthe base reporting feats for foed atts, Understanding and te ing these features she bai for comprehen 2nd fice sing any repating soliton. ‘4 Logical Database ADA Before we get nto the tas of Asset Accouting repo Ing let's tak about fete in SAP products cle ag al Databases. A ogi! Database (Log) sa group of comple ABAP prograns dened to perfor efcent ita eteval frm vaso dalbate tables. Put spl, ‘the Log08 reed slat information, ncang master ua, values, and tanictons, and it does 30 fa very tfficent manner Heving worked as a constant fora number af eas | have met many people, most from tecnica teams, ‘that consider Legel Databases tobe the oot of al el Nothing. however, coud be farther fom the rath since ‘the Logeal Database pis a etal part in asset repos. Infact, mos otal standard et Accounting pots se the Logie Databsse ADA (which sthe asset spetic Legb8) for data selecion, mount eseletons, and ‘poring output. ‘Mest meds in SAP products have thei ov LagD; for eample, te Lopes! Database for the Investment ‘Management module SAA, and fr the Poet Stem The importance ofthe LogDB in Asset Accounting When using the Asset Accounting reports, LagDB b the tol of hole forall standard sat reports, Why? Because you use It for set infomation selection and, ‘more important, t cleats al ase values (Le, net ook vale athe begining ofthe cl yea ffl a deprecation amour, e) for you autora. Cther User ofthe Log08 You might be surprised to ler that the mest commonly ured ast values, uch a the acqution cot othe nat book value en stored inthe asst database tables, but recast at runtime, The ogi esponsle fora ofthese caleltons Should you ever conider creating crs ABAP report oan ABAP gunn, you must ensure that you use the Lag08 asthe bass oral selections and amount tulators, ths way, you can ensure thatthe amounts Calated ia your custom report match the eorespend- Ingamounsinthe ands reports,beaure you're wing the same formula ord inthe Log08. Accessing the LogDB ADA I you wat to learn mace shout the LagOB for fed sents, do the fdowing: 4 Go to Tanscion SE36 and enter ADA" 2 Chek Display tose the structure othe LogD8. Figure 1 show you whittle ae Included othe LogO# and thelestonship to each the Note ‘You can find more information about Log08 on SA" ‘lp west at http flpsap.com » mySAP ERP « ‘SAP ERP Cenzal Component «English of by follow tng thi ink ‘etp:/help.sap.com/saphelp_e92005vp/belpdato/ en s/7 eo4480114389f0000008 Seaham1 Bsc et cunt apogee ‘Display Logical Database ADA (ABS CG Seon [snes [mie Oona] ee eee eel E eS eee Bi ~~ Ta ~ Sines iceman 42. The Basic Selection Screen ‘As was enatoned in Section 13, the LagO® i uted in almostall set reports, In action to master data selec- {ion apd ancunt calculators, the LogDB bo provides the bate lection errs seen eal eport The ston scans used forthe vous standard Fund Ase reports ae very sel; my of them te Faure 1.2 shows the baie election eee init shock ‘veron. The abbrevates version include alin ange of slecton fds. For ample, i this ease, only the ‘set lars ls is avaliable selection een the ‘Selections section. tually dental n fact, the Log08 ADA for Asset fummarm =p »o Bf ecountng cues just han of varieone of the ssa | basi selection screen a eC vay apart tarts witha base selection sree that | allows uses to nt ther epots to cern scletion cr | teria auch as ates, set dates, dite range, ee. In {hes sector, we'l ake a close lok atthe base election seit adit feature In Chapter 2 and 3, wel go oer the det for each set apr and Lent any specif sleton seen Aeatres tare diferent om the base xzeen. Short Abbreviated) and FullVersion of the Basle Siem) emanate Buse a ston (Se —————e aoe wou team amr > afl vasion > ‘shore abbreviate) version 10 ats Pras np AP here‘You ean sertch easly tom a short selection seeen to ts {ul version by ekg the buton labeled Al Selections. Figure 13 thowa the base selection sreen for most Asset Accounting reper insu vrsion, which uses {Ul asc slction ld. You wl notice tht the Selec tions ston now ines several atonal fice sich asthe Business aren, Cost center, Plat aera tase Selection Sreen Elements Thebasiceletonseren hes ceverl alements, nce unique iene and the Selections and Settings see tins at’ ook at them elemensin more deta niga eters Because ary fed assets uniquely ented by he com bination of Company ode, Asset number, and Sub- number, almost every report includes these the elds atthe wey hegining a aati ern Th atest ‘a5 0 limita rpor tout conan assets. For example, muy compare ua dre umber anges for ceiain {ses (Asset under Construction (AuC) could Ben ‘than asset number ef, wile bulge might sta vith 227 ee) Selections Nex the bus sleion screen inde section beled Sections, which contains the most commonly sed enter, Plant te. Al of there fle refer tothe infor ratio stored in thessat master ecard (a ope 2 the ase’ value). The buttons tothe right ofthe c= tion els allow fo multi selections, such 2 complex Inclusions and excsins by range or inva vales, sattings ‘he Settings section ines very important reper: psrreters such asthe Report dts, Depreciation ara, {2 Sort version, Furthermore, contin the Transl. ‘lon method parameter. Let ook a ach parameter in sore deta > Report date The Report date parameter determines tha the aset values ar tobe cleslted and played a of hat hte, Depending onthe epet yeu use, you can't ster just ay date hare, You have to corier tree ferent Scere for entaring this dats, which wa For the purpose of impifeston, | am slag afc year equal t the calendar yor (0101-12731) i all ofthe example inthe ie. Reporte inthe caren cal yest You en enter any dat hat falls on the est dy of | period For exsmpl,ssuing x andar elon ary, you cul enter 1/31, 228, and 331. for ‘eames report dates, becae they al fil on he last day of perio (or month) you ware to enter mid-month dite such 24 3715 or 4/10, the sytem would sue an err message (Message AU? — Repo te inva. These ae not vai eport dates Silty, entering theft dy of «ped Gor 77 ete) would eel nthe ame ero mesgs being sad ‘There one exception to tile, When yu eter the ist day of the scl yar asthe report date, these Att Acontng epi Fees system asthe last ay ofthe pie fiscal year to an the ape In other words, if you entered 1/1/2008 asa rept date, the stem would we 12/31/2007 Insen.This eae ha he vals veportad at he bejnirg of year would equel the vues atthe end ofthe pewous fc year Report ate for prior fiscal years Inti scenario, you have to feentiate between ‘we sepa ass Por cl yeas are aad dosed in Ave scctng "te ee year you're tng tora the report or eacy cos, the system allows only the lst ay ofthe fea yeaa the prt dle, Aptian. Astana calendar yer, you wuld ony be abe te we 12/31 asthe reporting date Al other dates (end amonth ana middle or begin of ont) would esuRin an aor meage (eage ‘AUTIB- Report Date vali for cose fea ye). The reson why Asst Accountng won't st you Un report roe dosed cal yeas, with report ato ether than the ast dy ofthe cl ya that wold cae the LogkalOsabase to essa ase aes forthe tne pid spaced he. you ete 9/30 25 he report date, the Log0B would raclate teatet values fom 1/29/30). Now, ifthe cepreation tems foran asst have changed since hat tmetame, the system woul celeste ew ase valves inthe reper. which wouldn't -mat the original amount clelated in he pri fecal yar, Conversely when you use the last dy ofthe 6s calyenra the report dt, the LogD8 does’ have te receulat ny values since the endo he-eat amounts have aay been sored in th database tables, ble ANLC~ Ase Summary Ve abl. > Por sal years ares open n Ase Accounting he prior al yaar epan in the Accourting modules, you can enor any and-of- the-pitiod date the repotng dae (eg. 331 oF 6130 ee). Using any oer epertdat wt rest In an wor messge esage AUTI?- Report Date inal, 1 oer sen A gh eo > Report cate in future sca years “The les for rung reports or fata fel yeas are arto hose for lose fal yen. The tem allows yout enter only the ast dy ofthe Fs al yer the eport dite I yur wing a tans ‘lend yes you an enter ay fare eel yar or your report. Howeve yout wing any other Ae Cal yer vesions (244-5 oryar-dapendent al yea, you an onl se the fui scl yeas that Fave been maitaned in your seal aera. For ‘example, you Fiscal calender is matecaned al the ‘ay tough 2009, you can un sie reports up that yer Ifyou ted to run arportfor any ofthe folowing ye, the stem wort be abe to ee ‘ods asa values and therefore would inv an or message Depreciation area ‘The Depreciation ares fel inthe Setings section Isanother very inpstant report parameter. An ast can have up 109 diferent deprecation was end each depreciation area's for vacing diferent et of asset values. For example, depreciation area 0% cud be wed to track the set ales scoring to US GAAP (Generally Accapted courting Princes) \aluaton and accounting princes, wie deprecie- ‘on ae 10 cou be wd to trace the same aes Us ede tx values, Depreition area 30 could be used to wack he ase’ consoled group vals bsed on another statutory accountng pine ase consoldation i done according to Geman Gna? accounting ris "Rs therefore cal tht you chacte the coect Aeprecation aes when rine 3 epor. You must abs ask youself Who ithe tended repent of this report? For eample if your'e runing por for your tax department, you shoud be using ata specie depreciation azea such a8 deprecation aes you're running a report use for recon tion purptesbetwewn th Caner Ledger and Asset Accounting subldgar, you should be using deprecation ere. Won the other hand, your epert Isfor supporting consltion values, you sould use deprecation tes 30 031 (assuming he sanders Char of pret stp)> Sort version ‘other ingortntprameter nth Setting ection ste Sort version since it conto the sort and sub- toms ote report cutout. ln ct the Sot veion| parameter aso impartant for he overall quley of “ny ase repo that waren gong over the deals of using sr versions snd haw to st thar up cn furan later on inthis chapter i Section > Tanlation method “he Transation mettod canbe ured to depiy ‘the asset vals inary crane required (lft ‘lank he report wil how the ate value inthe efutcurency as species inthe configuration (or the Depreciation aes). Sting up various cir- roncytrasaton melhode sa power way to an ssc reports in any arency using aide varity of change tes. You mlm mere about curency transitions in Chapter > other options Last the Settings ton lets you spe the deta level tbe report wing te folowing oper > Ut ccete Sect this pont spec that you want to se Indiv ae numbers you wat to an ‘the report fora lined numberof set only, you shoul select :his option, Noe tht this st nce eset mas numbers nd subnumbers, > norman numbers only This option works tke the ist assets option, however ony shows te main number b= rurners ar atl up and alld int the sin rurber > sr group totals oly ‘This option lows yout ae group total at ined by the Sor-vesion you have selected. you havea sgnifent number of at recor, you should elec ns option, ote The tem goup cota retest the Set and subtotal setingr inthe sor werion ured. For example et say that ou entered aor veslon tha sorts and sub totals by company cose and seat cast (inthe Standard SAP sso his sort weston 0007). When you run the report wBh the ..oF group tots only option, you would get one subtotal foreach set class and one over ttl foreach company code ‘that you iced inthe report. you un the same report with 2 diferent Sort venion (ue, set vento ‘0014 ~ sot and subtotal by cost centr, you would get one sub-total Ine foreach east center include In the report. The two reports would add up to the same overall ttal amount, but would look com- Petey diferent due tothe diferent sort veins Now well look at he Second pt ofthe base econ seen ie Figure 14), Cerone Potrero 9 ocr edi ures Sectn Semen Dy Opts ipay Options The Display options secon allows you to turn the ‘vanced Ust Viewer (ALN) asl option ono ff an us a specie Display variant you may have ales ce= ated, el lok athe ALV splay option in move deta Teter this ese, Fort Slecone Nest, the base selection seean ince the Further sections section, which contains the folowing other «commonly ued selection fs Balance sheet account the asset cost ecount Capitalization date » Acquistion value Accumulated deprecation Book value ‘The va lds inthis scion refer to the ase aes {opposed tothe fldsin the Selection section, which ‘eer othe formation tore nthe ast mace rcoe ‘You shoud alo note that ll these aver would be ae lated as ofthe eprtng date you enter.1 as oe ccunting Reporting Fests 43. Dynamle Selections In addon to the fs elepayd on the basi selection s20en las expaned in the previous section, all tandard ‘Aust Accaunting tapos afer whet are eed Oynumie ‘elections Dynamic zeectone prowde aden fel {ec elation on te reporting seen, ‘There felds include adeltonsl asset mater record field and eentan administrative Information (eg, the name ofthe ter who crested thease maser record, ‘he datetine of creation, who fst change the asset record ee) You can ell the dyna selection by eke lng the corerponding ion ae sown in Figure 15. Tackng Property Tax Information The Met Worth Tx tab ued to tack certain property taxlnformation for asset master records (Net Wert Tax isan awkward wanslaton for Property Ted). Generally oshing, he fils on th tsb are no valle on the ble selection sen of eet report, ‘These fle te, however, valable a dynam see: tions in est reports, a hown in Fgue 1.7 inthe ac- tion Net worth valuation, xngmn act beste — Fie 15 Dyan Secs an ‘once you invoke the dyamic selections, 2 secondary indo diplys on top ofthe selection sree, which fers 3 it of sdetionalslecton fede. Thee fee Inctude mortal lds of the asst mastercard, how= vers fewimporant feldssr not avalable. wi ela the eason forth sort ‘Oymamic selections sre organized according to the serean layout ofthe standard asset master record. For fvample the ast master record cantsns a Net Worth Tox tab fo the Ist of Fels avalable on ts ta (ce Figure 2.8) (Ba) Change Renae waster ae Bree cory ba Fmt 4, 2s Pe 209A ar en Fre? Sym eens Net Wet eaten Using Oya Stectons “To ue any ofthe feds Irted under the Oymamic selec tion shown in Figure, perfor the fowing step: 1 Select he ft, 2 Clicethe Copy con (is she an with height ‘acing back trangearow, to the et of thecon swt the teh can smb, The fel wl then appear a5 an edo! selecton ce terion For eample, sec the Bld Property indlestor 2 shown In gure 18 a6 chek the Copy con, Ast Accounting wil how the Property indict na sept- rate boxto the ight sadam select ction. Inadation tothe most commanly use els that re ans ase havea section elle Administitive Da, os shonin inFigue 19. This section inudes Repl elds seh a the ame ofthe user who crstd the ae, as ll 9 the crenton date,geet pari sec Popeye Als suinble te he Change by ant Changed on fel, 25 well 5 deletion ana lock indicators. These files can bbe uf whem anang who hat changed an att o hen an asset was changed. See Figue 19 forthe st of Administrative Dat eke, Reset Balances 2B conser 1B centr B cnn ‘oeeruen B Gonntesete, gee ag Omani Sein haribe Daa “The Use Life Fie ern that sald eae alos al feld ar avalable ss dynam slectone? Wil, one Feld that suspiciously rssing fom the ist of avalabe dynamic selections isthe sell ie Feld. Unforanately, SAP dd ot inch in the dynam selections 3nd, consequent, sone of the standard SAP Fed Ast reports allow you to vse the ‘Since Use Ite Ie gute an important Selé inact reporting, special fo tx reporting purposes, 1g ett tat you cesta stom query or ABAP report that Includes the Uff fld In ho selection sre, ‘ther Fels That Ace Not Included (ter fel that ae not included inthe dam se ions are the Depreiaon Key ths fd ts valle on thebuteslecion screen othe Toll Depreciation report however ~ ase Chapter 3), Doprecton Star De (oat avalabi on any repr, and varus other deprecation falds Again, scantom query or ABAP capo would be 8 pose workaround fort (or te use of 0. ‘4 The Advanced List Viewer (ALV) [As of SAP ERP 6.0, most andar Aste Aacountng repos a6 Advanced Ust Viewer (AlU-ensbled. ALY provides a user interac, whch enabler dynamic ou putefrepors. Without ALY, thestandaet Ase Account Ing eeprt outputs are tt ns, meaning that fer the report hasbeen rn, user can ro longer madi the ou ut Figure 110 shows an example of the Ase Blancas report without the ALY funtion Notice that the cipay columns ae feed (8, ou amet ad, dete, or mod the ening clue), 0 dstoral sort or subtotals we possible, and you can't ‘ul any alto the report. Moreover, advanced down losd fonctions (ach a Excel or Word downlod) are ‘leo not aval, Compare that report output to the Alvenabled ‘report shown in Figure 111. 1 the eect ame rep {bit the ALY option ftumed on. Notice that you can ‘ie al clus, a el a aor delete cola Hf yo want. You en le sor and rbot hs repor us ny column. Furthermore, you can download tis report ditty Int other oficeapplatons (suchas Meet Eel of ‘Missoft Word), eral thi epor,o° erst a graphic ‘har nd ade fils ot by using ne icansinthe sophie ton bar The ALY makes l thse functions possible ‘Torun an ALV-enabied repo, ensue that you have selected the option Use ALV grid onthe bai lection tena nf the report chown igs 132 ‘creating Custom Repor Layosts ‘nother great feature of ALV reports hat they let are cea custom report layout For example, the fst 0 clurnns ofthe report show the asset main number and vm seecom 151 Sac oat canting parting Fests ‘eset aianeas fee ere ee) ave ft ac opti AY py On Fire Hr at Bs apr tb ALN Dp Open -ubnumber etry you ant toadd clu inthe fest, postion show the Company code. To do this, ck the Change Layout button (this button lok ike spread ‘els and eck the Copy btn, Te save tis custom ay- ‘out clethe Save layout buton (eh baton Laks tke 4 spreadsteet with soppy dk leon. You could then ‘lect te Diphyvaiantn the Display options section show in gue 112 16. as rope seve = [ss — Fem eM Dopo LV and Mierarhial Reports [ALY does have one downside, however. it sn’ wot for hearchiel reports uch a the Asst Tans in repo the Asset Acqubstons report, and the AstesarneguaRoRS ee ey Cer] i= Sis grup at un Rape oa nah apo Retirement or Ase Taser epers). Hlachial ports show an ase master record and beneath umber of 1 good example Is the Asset Acquisitions report shown in Figure 113. Notice that the atet 2987 shows four Acquistion posts. Ths reports considered to be hierarchical Because the posting wantactions 376 on ‘ower evel han the master eore Unfrtunat, ALY esr suppert such reports and the sytem wl sto rmatially sth tothe cass yout 45. Sort Versions ‘Almost every Asset Accounting report allows you sp: ya sort verson on the asc selection secen. AS was recy mentioned zr veron ae very important 0 ‘act they ae etal to your report output, because they determine what your rear wil ook ke snd aha fel (oF columns you can ad to your report aftr you have erceuted it They so determine whether the repo il Spay asetsubmumbes or ust an asst main number total, and whit ort lve! wl show up wth subtotal Yee, many wees spy seep the dealer varon and never get to uneck he power of the standard Asset Accounting reports Sort Veron Configuration Seren To understand how sor vera wot, let's look at the aniguraton sen for az version Figure 116 howe the confguation sven ofthe standard Asset Account- Ing Sort version 0007, which sorts and subtotle seat reports by company code and aie ls, (Ghaige iw "Son Versions or Asse RaparingTOm fc = ——— Fey The Cangton Sen So on ‘oacces the contguation or sort versions, gto Tans section OAV, oF use the menu path IMG + France ‘Accounting + Asset Accounting Information Sytem + Define Sort Versions for Asset Reports, ‘AS you can sae, this sor version uses the te fel ‘Company Code and Asset Clas sot lvls. They re spctod with tar terra names (Company Cae = [ANLAV-BURGRS acest Clas = ANLAV-AMKD, Furthermore, srtlevel contol the ede of he port ‘output. In thi case, al asets il be sorted by company ‘ode, ad thon by ast cass. Additonal, the ort ver Son wil produit & toa tne for each ort lvl a nd ated by the selected Total checibox. Th parti sor oman pesscon 971 Bc set counting Ripon Fetes version wll output a sbsotal foreach azote and ‘other evel total forthe compay code, paying Aaaon) eles Thefact tht the sort versions the twoflds Company Code and asst class wi make thereto elds avable in ay ast report as acional lds that can be ci Played as column. For nai, the basic Asset lances tear doesnot Include aol hat shows the sset cl for ech set see Figure 115. Reset Balances ed, the Column Set section ould show the cost center ia eld avalable to a6 othe report 2. Slat the appropiate eld in the Column Set see ‘onan clk the lof sro eo, This athe fel {othe Displayed Columns section of the window. 13. Chek the Tenser ican green checker t lize the change. WCE Displayed Coterns gr 5 set Bares apo But because this report uos standard sort version 0007 hich ices the asst cs Feld, we can now dd {his eld tthe repos. To do so, perform the foowing steve 1. Gick the Change Layout (CTRL + icon This pans the Change layout clog box shown i lure 116, which sts onthe right side under Column Set ll ofthe valle ds you can add tothe report ‘hi cae the Ase Clas eld), Rorembir thelist of felt inte Clam Set section Ie contol bythe srt version you use for ea le ort sero OO14 Gor by cox cate) had bean = ce a was Figure 96 Chg Beso A te st Cs eo 8 nee ‘The result, shown in Figuce 17, the same report as before, but with the asset cles information avalable in en adtioal clu, named Class ‘As you ean $80, choosing the correct srt vein is ctl to producing meaningful eprtsn AsotAcount- ing “Therefor, make sue tht your sort vasoninldes the fds thet you want to diy. in adetion to the standard felés on any asset report. nother words, the feet version contol which adina fas you can d= Playin an asset report. ae 6 = Sea 0naed ge 7 he lacs ep wih he Ca Colma Doped 18 ocaltohan a7 Ape ne. te 9 Nanas Sommnara | ae — Soe — ae | oo See aeLimitations There a, ofcourse eta iain inherent to this funcionlty, You ean ory ineude Blin the sor ver fon that ate aunble ane sort werson eomnguratin Transition OAV ote you want to include adios! fade that are not valbl in Transaction OAV, you have to do 2 Ite ding You ca read CSS note 335065 or moc nor ration 16. Mlerosoft Excel Download ‘Most standard ALV-enbled repos include 3 direct ova link to Maso’ Excel appltion. This lows you to manipult eset data eal for farther reporting, oF to upload eset information ito another software application (eg. te sttae, propery tax Interfsce,conaiation systems te), In fact, most asset eports not oly intertace with cor xe, but seowith other stand fc apa cations such as Mlerrof Word, crest Aces” and ‘ail appeaton. Figure 118 shows the standard Asset Blanes repre sing ser vesion OO13 arte nd u-totaled by com pry code and th he Let get option elcid, Sih Ply cick the kon labeled Spreadsheet dowmload this ‘porto Excel atomaaly ‘When youclc the on, Excel stats ina rew window, ‘Asset Accounting vill then automatically download al ser data it the Excl spreadsheet soe Figure 19. Notice that Aset Accounting dd act downland ay subtotals or overall ate Ge, the grand total by ‘company code fs sown on the reper in the Ast Aceauatng site, bt cot ncaded inthe Mo soft Exel spreadehet), aso, Assot Accounting vt rot dnl any fier cts or esom sorting to Miroof Exel Th maka ear to work ith the aan rest Excel since the preadsetconabs only ase dats, ‘Asset Balances Figure set ans ep cs Dwele ok Huiioon teat Worbion eam ‘@) o G® Pow Fowt es Goe ne tie 6 hed BNF Bw awe FL 1B EN OM 2 aa S 1s he iss = |0 7 ules sal ae. z, F. oT Thi Ocerone coer vt ‘ “Siva! _seasr anid fie 2 Adnan Bang tos Aapees 0 : ‘os 020| Ecfior § Sacecme aan ‘agreed roam) esto] 081600 Ue0| Shine 8 _ExenlrLoneg Romp Sogn DUNNER toon seen) to e009 Ud Pre 9 Mow ance por Orvncded Dey a omssp pecan 191 base vet coning Rooting str a WoT [ee ot ee det te oe iowa tore gre on ioe 1@ E- HN am eee TET = Roe ruieesiien - = ———— Bonen rll eerie Fie) Ege Dowd ta Mi Bel Fgesz0 Ot utr ofr A Hy es ‘ulti to ingle-Line Conversion ‘Another hp etre of the new Mise Excel dawn oad funatbralty in ERP Release 6.0 the fact hat the donload wil now conver multhine reports In Asset Accounting to singe-lin reports in Microsoft cal. For trample igure 120 shows the ol Ase Hoy Sheet ‘reper (ae referred to athe Ace Roi-Fore epert since shots the begining blancs a he star of the your al seat acy for the year, and the ending bal= nce ofthe end ofthe yeu, ‘As you cen see, the report displays the information for ait 105 in four lines In ear Aest Accounting relates, the Wirosf Exe! downlod faction would hve tarred the dita n four rows to Exe, which renders lost wes fr futher manipulation or ana In ERP falease 5.0, the stem now uses 2 Srgavow foci for thi report and alto downloade the dla to Microsoft el in siglo frat, wih kes r= ‘her data aniplation ae reporting a breeze See Fie= are 124, here ll values for ase 1108 aro now shown In aengierow 47 Chapter Summary Inthe chapter, which lays down the foundation or the remainder ofthe book, you lesmed about the most important reporting festres of the Asset Acountng 20, Oates 207A ps en, ‘module, Hopefly, you now hive abetter understanaing taf Asat Accounting The important points to remeber from this chapter are: The Log08 ADA Ss used in mos al standard Asset, Accounting reports and ic eesporsibe fr alta selection and vale caleltons. ‘Addon, the Log onto the basi slecion sere for ach repo, > Most asset reports use the sme or avery sar base selector even, > The Report Oste, Deprecation Aes, and Sort Vesion se the mot important tings foray report > oymumieSlecsons are avalable nal standard Asset ecounting repos and provide action eld for selection, > The Advanced Ut Viewer (lV) ensbles eyrarie report outputs tit cn be changed by vrs, even aera eporthas ben an > AW proviesa dct downlod funciona 0 Mirosof Bxcel and ther Meret Ote appa + Sortwarione nt ony prouide te sot and rabies Inve fors report, bts contra the it of - dle fds tha canbe added toa poe. tn chapter 2,yu't ls about the most commonly ves bulaneebated asset reports2 Asset Balance Reports The standacd reports a SAP Aset Accounting can be grouped int thee male ator: Balance-based reports “These reports show ne ast blences uch a equ sibon ost, accumu depreciation, net book ale ete) a of spr date the eperting date Tranraction based porte ‘hese reports show poste wancacins fr ast or specie time period (opposed toa spec point In ume as with balane-based repr) The time peed url i yeato-date, but can ao be mide yer (Le, second quar, lly December, et). Other eports These epets inde hybnid reports he the Asset istry Sheet aport which both blanc: and trasacson-basea)ormaster dat repo (uch 3 the ‘Asset Change repo) In this chapter, wel seus the mot portant balance based reports er ed ets, For each repr, ou'l nd the menu path to exer the report andthe tansacton code ua to startin adeton, youl nd the techni report name ists. Note If you're anything tha me, you probably ces going ‘through a ong manu path to fd the right report. ‘Over the years, have managed to memorize te tech- ‘eal apart names ard they havent charged ince ‘the early days in Asset Accounticg). and now use the following shortcut for anyunere Inthe SAP sytem to tr any report: System Service Reporting From there you cn nthe techn report name the Progam eld a Showa In Figure 2, and ik the Execute eon Geen checks ian, without te) sty also execute asset reports det a Tans tion SE3B. you dont ve the proper authorization to run Tasaction SES8,atenatvey, you can use Tatton $A28. RSA: Program Bicaion Geesas Seema [nen pecs ———p great Cat et apr Dy Taon 98 sch report desertion sli includes the main purpose of lor reciplont fo the ropert and a deraled explanation of, ‘the report fetus ad factions 24. Asset Balances Report The fist caper well ook a isthe Ast Balas reper This vapor is probably the most widely used report in ‘Asset Accounting, because of ts simple and easy to understand layout. The report shows the acquision cost accumulated depreciation, and resulting net book ale for an ast sof the reporting dat. In addin, ‘he eport includes the asst man aumber and subaum bay, eaptalzaton dat, and desertion by det The information equrd to acess the Asset Balances > en Path ‘Accounting Financ Accounting Fed Aset+ Infomation Systm «Reports on Asset Accounting Asset Balances Balance Lists - Ase lances2 hoe ace pot > ‘ransaton Code SALRB7O1I963 RABEST_ALvOT in Rept Purpose and Recipients The Asset Balances report provides a simple asst Ist ng that ireludes the company code, asst rain urn ber and susnumber, eptazaton eat, and descriton The report alu incades the acquisition cst, Metodate Aepreciin, an net boc valve. The main repent of hs reportare genera Asset Accounting departments. Report Output See Figure 2.2 for the deft Asset Balances report ou Putt isimportantto notice that al vals inthis report areas of the reporting date, which means tat the aes multe diprecation shown Is ona eo bass Ths rect dot not show deprecstion forthe cunent year epartly rom prior year amounts nor can it show the diferent deprecation (pas Separately (2, onde nary depen vi, unplanned deprecation vs. speci depreatin ete) ‘Ato by au, the amounts down ae planned depre- dation ameuts forthe yarand dont take nto account ‘whether ny deprectin hs already been posted in the ‘system. For a report that shows posted values, so Sec- ‘The Ast Balances report isa simple yet handy report thanks tot selerplnatoy play. very uel to {eta quick snaps of your asset base sof the report ing date 22 Asset Portfolio (Current Book Value) Asyoul se, the Ase ajo reports seeiglyMen- tat the asset Balances report Le, thasthe same tech ‘il nar; Homever, tbs diletent wanacon cose and manu pith. explain thin mere detalinamomet The repr tel works jst tke the Ase Blanes port andthe ouput or both epotsis as ident ‘The infrnation equred to aces the Ase Posto por i flows: Accounting» Financial Accounting Feed Aceate+ Information Stan «Reports on Asset Azount- Ings Preparation for closing» international» ‘Asset Prtlio (Cuvent Book Vales) > Tansacton Code Sata s7012081 > Technical Report ame ABEST_AWot ‘Main Report Purpose and Recipients The Ast Portlo repr isthe seme report asthe Ast Balances report simple aset sing with acqustion cst fe-to-date deprecation, and nat Book value) but ‘ith ported (as opposed to planned) vas, W's usd ‘ny fr reconcaton purpoces with the Canc Lede ig. Th main recipient fe th ert ithe general att ed nncil accounting department current Book vue The option Curent Hook value in the Further st- tings Seton i an important reporting feature because saan BOSD Dae een {ony Preset Pt —— a = Fares hae Banas apo Dt par oak 22 Call es 207 Ah reIe controls what type of deprecation values are shown on the report: planned or posted amounts. By deat. moet set counting pots show the panned depre= any deprecation posting rus have been performed yet Selecting the option Caren book vale, 3¢ shown in Figure 23 on the other han, wl take posted depecae ton amounts into acount. coo Fire24 The Caan skal Opto Diferences Between the Asset Portfolio ane the Asset ances Reports Toexplain how the Ast Poole vepert ifr om the ‘Asset lances report consider the folowing example. An ssc s capitalized atthe begining of the yet. The sys tem has caleted $12,000 planed deprecation forthe ee cal yea ($1,003 per orth. Ruin the Aset Balances report forthe sset at of 12797 sould chow $12.00 ln he deprectioncohur (becase hs the Planned amour fo the entire yea). The Asst Potolio report, however, woulé show 2or0 I the depredation ‘alr tbeeause no depreciation has ben posted et ‘or the fst deprelaton posting atthe end of anuay, the Ase Prtiobo rept would show $1000 of poste opreciaion as of 13, Roconeistion with the Goneal edger ‘he main reason for wing ths reper Is fo consi ‘ion purposes with the Ganeal Ledger (GP, For eam= ie, run the Asset Porte epor wit srt version that Includes the assets Gi cost acount Ge, tant sor \verson 0003) and sale th option Group totals only, 25 Toa Drotectonepet and youshoul getaeportthat ols he the ane shown In Figure 24 [As you can ze, the report sows a subtotal foreach {un account or example, Gt acount 21000 (OMe Equipment) shows an acquiion cost of $25,000, To reconcle this amount othe Genel Ledger, you coulé simply go to Transaion FSION (Display GI. Account Balances) and compare the acrount tlance to the reported amount the Asset Prliorepert 123, Total Depreciation Report The Total Deprecton reports much more power than the Asset Slenees report, because neues nore ‘detalles information about each ast mtr rand 3 ‘wall as the ast value, isa signa report due to tsedensive ser record el it and cotrespandng ‘set values, induding begening and ening balances, ‘arent year depreiton, and asset activity summary amounts. In adtion, the report provides ages bas The information equeed to access the Total Depredi on ports flows > eu Path ‘Accounting Financial Accounting Fed Asset = Information Systems Repertson Asset Account- ing Explanations fr Pa Internation «Depr= ction Total Depreition > Tantation Cade SALA 87012008 Techical Report Name AHAFA.ALVON| ‘Asset Balances GSGs! Gas wi Sie ghee Pat mo joo — grea Ae ines ed a ody nae2 Are Banc Rept ‘Main Repert Purpese and Reipents The Total Ceprecition report provides an extensive ast listing wth begining and eding balances ad detaled information fr accumolsted depreciation vers curent year depreciation, Alo, the report cin show diferent epreatin types (ordieaty depecton, unplannes, ‘peck, ee) and ft neides 3 Jong It of ast mater recor lt ‘This complex reper provides s very complete seat repocingpcure because ofthe breakout of caret year General Ase Inforation > Company Code Asset Main Numer and Submumber © Captalaation Date Description Quantity and Unite Measure > TiesDapenant ett information > Pant YES (Work reakdown structure lent > vendor yz. Curent yoar acuity includes all asetposongs that Tass ceud during the yr (eg, eset acuistions, te “Goudnep | Pomes oaiay peau woman Re rents, anf, etc). Figure 23 sows the columns or rote pe these transcinal value. asp | Pent arpenan moun or esate pees ESSE TSE pice | preed pron dation eo ere — ta ‘esr ed forme pny aan th ering red) “igre ped cs et ey Sealine ome spent ipa pec and ce ot er ce ‘tonne Tsar | Samo wry episo ow ral rcmata | sumo nina dito as rat Entbot ve | eg ook a a amputee ommssrprescom 252 Ame bance epers > DeprectionTems Depmtiston Key > se Ute epilation Start Date (ornaydepreciion sta ate and pei deprecation sar de) Adding Fide to the Total Depreciation Report Fguee 210 shows the Total Depreciation report in its left you, sored and sub-tatled by company code (andar so vesion 0013). As you ean tl rary elds are hidden but could be added tothe report ouput by cing he Change Layout ion (Ct + FB) Te ice adn elds inthis ep, you should re the appropiate sort versons. For eample, #348 ‘the asset Cass ld to ths report simply use a sc ver- hon tht elude he aset Claes ld 3 soraubtotal evel (Le, sanded Asset Accounting Sor veson 007) Figure 277 shows how the report changes when {sng Sor version 007. The report now shows the asset ‘las ld and added subtler each ata If you're uncear about how ths weeks (ie, egarng the mpactnce of chosing the eoeet som version, read section 35 ‘trating Asst Information ecause ths report incdes so many asset master record fel and srt value, Ws a great choice as an set centract tcl. for example, you need to exact asset Inloratie for further procesing ae, for np into a ‘hies-pany property tax syste, or an inventory manage- rant systam tc) consider using the Taal Depreciation report. You can download ites into Exe na snge- line tema jus by esig the Lael File eo (9). 2.4, Posted Depreciation Reports ‘The standard Ase Accounting infeematin jt offers two ferent ports fr posted depreciation The fist repaints posted deprecition amounts by set number ‘nd porting period, while te second report is porte depreciation by cost antes Posted Dapredtion by Asst and Posting Pelod Report “The Posted Depreciation by Asset and Posting Peed report. shows the etal posted depciston ab opposed to Planned deprecation amounts) foreach indingual asset record and by posting ped. ‘he information rquted to acer the Ported Dep chon by Asst and Posting Petid report a follows: > mens Path ‘Accounting «Financial Accounting Fined Aste + Information System + Reports on Ast Account Ing» Coat Accounting Depreciation Posted « Posto depreciation by asset and posting period epee Ckl 3 ESS DREESH SSEE Us ee gue i0 “tl Orn apr -Daast Layout (i as i ee sale iter Sia ams — ele eens Fiera oa Onto pa, er Si! by Ae Ot> Taneation Code 5.P99_41000192 > Tecnica! Report Mame Query = 28 ‘main Report Purpose aid Recipents “This report st the sci deprecation that was posted to te incl ast master rcor fo each deprac- atlon period. The reat ss the difetentdepredaton ‘yper(ordnan pec unplanned, et) in apart col umn. The maa feapiens ofthe report ae the general finch and see accoertng departments ‘he Seletion Seren Figure 212 shows tate selection sree forth report ‘very flrenc rom the basi sleeon sen. The only val lecon enter the Company Code, Ast Number, Substlumber, Cost Center, and deprecation potting yaar ard period. None of the tancad elec: ‘on options, indudig the dynamic slecions, we ava le, Fusthermore, you cannot enter a or vero on ‘he selection sren, Th mis the ub of eport sigan Report Output Figure 213 shows the deta report output. As you can se, the report ess out the deprcition amounts by Aeprection yp ora unplanned, spe et) and 2.4 Pot Daprctn Reports (Posted Depreciation by Asset and Posting Period] Faris fone estan gn Sltn Sen shows the posted amounts for etch paiod, No otter information is incaed inthis oper Furthermore, you cannot add any feles tothis por as you could withthe ‘Asset Glances report or the Total Depreciation report. The report does not let uses specify a sor version on the selecton seen; however, becaise this report it Aevanced Unt Viewer (ALY) orsled, you ean sil sot tnd subtotal afer eas been exected Fr example Fgure 2.14 shows the exact ame reper, exept forthe fac tat is sorted and steals bythe posing pao (Pee fe ‘Although this raport Seems ted ns funcbonaly nd seope, ie sl very wien purpose the reconlation of ovr psted deprecation amounts or 1 specie peting period, between thease su-legger nd he General Ledger, Posted Bepreciaton by Asset and Posing Period Posted Depreciation by Asset and Posting Period [SSeS S| TTA] [saree |e fn aoe oo a — ee geass Pot Deion epee ep inet wmsanesscon 272 Ase lance Report Posted Depreciation by Asset and Posting Period ee ae ee ee sal sae | garetts Rpt Sart Posted Depreciation Related to Cost Centers Report Just te the Posted Depreciation by Aset and Posting Period ropa, the Prt Depot Rested to Cort Centr epr lst the posted deprecation frokan out by depteiton ype) fr each individual ase nd por Ing period n fac, he to report share the rane slec- tion szreer In ation, ths report shows which cost ‘contr te seprecation was posted to. ‘The fomation requed to access the Posted Depre- ‘ton Reed to Cor Centr report 3 fellow > Mona Path ‘Accoutting Fianda Accounting Fed Assets» Information Sytem «Reports on Asset Account Ing Cost Accounting» Depreciation Posted» Posted deprecation, elated to cast enters > Transaction Code » Tech Report Name uesy-a0na7 Thi rape its te actual ceprecnton that was ported to the cost center ofthe Indvalaeat mater record foreach desvecation prod. The reports the diferent oprecition types (ordinary, pec, unplanned, et) In parte curr, The main repens of tis rept ae 28. cnr a Alege ‘the general financial and ast accounting department, and cos center and department managers. Report Output Figure 215 shows the default report output ti impo: tant to ste thatthe cos center shown nth reports the cost enter where dpeeiaton was posted to and not neceanly the curen cot center ofan ast, For example n gue 2, Asset umber 1105 ised on the report under Cart center 1000, Th wae the cost center that he asset was assigned on anuny of 2006 (reporting dats), but could be aged to 3 aferent cost center tay ‘The main reson for ung thi repos terefore 19 suppor cost center managers or department beads wath ‘monthly franca information, 2.5, Depreciation Forecast Report (Depreciation Simulation) The Dopecation Forecast report (also known 36 the Deprecton Smustion repr canbe ued t produce very scurate deprecation forecasfor exiting i, as wolas planed and exstng cepa investments uch 1 sppropiton requests, investment management pro= ‘am postions, intemal erders, and Work Breakzown Structures (WES) eee25 Depecon Fara Rape Dupe ination) Posed depreciation, ead coat eanies SEIT 19a eR AHOOSRIT EMENE Posted deprecation, rested to com centers ipat fof dean oa aes The lformation requied to acess the Dspreition Forest report as flows > Mena Pat Accounting» Fania Accounting Fined Assets+ Information Sytrt-Reports on Asset Account Ing» Deprecation Forecast Depreciation on Capitalized Assets Depreciation Simulation) Transaction Code S.ALt 97012936 > Technical Report Name ASIMUC2 ‘Main Report Purpose an Recipients This sa very complex report used to forecast dpreca- ‘on amount for ent asses, a wel a eating and anned cpt investment measures. Forecast an befor ‘multiple eportng periods an yeas. the main ehients for ths report re the general sett accourtng dep rant, tx department, cost center, and depatment and ther budget manager. ‘tual YearEnd Deprecation Amounts Fis let's ety what determines the actual depre: ‘on amounts at the ne of ny given fea year Acti ‘epraiavon ir the rest of four component and he system can forecast depuciton for most of thee com ponents vey acutely > Depreciton for enstng ed sets Depreciation relted to exsting capital inestent measures rteral orders and WS eemens) Depreciton expected for planned eaptal ves ‘ments appropition requests) Deprecaton adjustments or ase acy such at retement and tants Lets ook teach ofthese components in mre deta Depreciation for exiting id net For ening fod ese, the system can cleulite dere: ition amounts to the penny becaue it has al the raquled information for such a cleulition Ge, ace ston cost, netbook value, deprecation method, uel te, depreciation star ato, tc). Depreciation lated ooxisting capa inestment Deprecton for ening vestment measures (uch as Internal orders oF WBS elements) can be elated fatty Iisnaned lathe raster cords of the intern ones and WBS elements. Figure 2.6 show the del ofthe Depreciation sirultion data section ofan inter xger, Notice at you an spel asst clases (ram wich the system can Gerve depreciation methods ard ust es) and t=2 Ae Bc apes mated inservice dates (or captaition dts). Wh this Fofoeatis, the ster can now cleulte an estimated Aeprecinn amount based onthe planed or budgeted "umount ofthe vet measure, Depecan muon da fers Forecasting tis tnd of eset actnty ict, and tortor ary depreciation freast cannot be 100, erent accra, Nevertheless, the asset maser record ‘Conties planned aioe dat (Ind etroment on) fel tat, when fied ou, wil be considered during the eprnition forcast ee Figure 219), ‘Aeseleaes i aver 7207) Depreciation expected for planned capital investments The same loge apps to planned investments, which se usualy represented by Appropriation Requests (AR) n a2. The AU master record has a depreciation simulation sere, toe, and you can ener the same deprecation simulation ata asbefor(e Figure 217. ge pn etn Bio iin Another important fatare of thi report ists aby to forecast deprectaon fr esti captal avestnant mea- sures Ont orders or WOS elements) ether based on Planned anounts or budgeted amounts. Seo Figure 218 {or the corespondng sting on te repos selection sec0en. 8y deta, all dopreciton forecast amounts for ‘capital investment enenues re based on the planed Planvereion TY {Diber. simul tase on budget rn Depreciaten adjustment for ase actiity ‘The ony component that the system eannot posy foracat deprecton forthe om going stv rough- cut the yet, sch at ae vtiements or atet tans 30 ©Calo Pes 2007 es eee Capitation Ose Figue36 epetonSmuaton Oeaaten itera ner | Pl. seni SS ee ‘grin Panne eto: atc st ater Recs For sample you entered 6/30/2008 athe planned retherent dt for an ase, the Deprecition Silt report would forecast deprecation oaly upto this date, {slong as the Sim. nly o planned rent, option nthe Further stings section is checked (ee Figure 2.20, Tamer ange {isin cayte planes emt —H gr 338 Scan Gly nl Pana ane [Al things considered, deprecition forecasts in Ast ‘Accounting can be very accurate, aston asthe apprope- ste depactonsmulton data and paanad retement dates in the covasponding master recods we man- ‘aie ‘The Selection Steen ‘he standard Depreciation Simulation oportussamee- ‘ted election screen as shown Figure 2.21 allows tet 10 lnlude or exude wich deprecliton-roduc- Ing group of objets (eg, exiting ass, Internal rer, BS elements, and apropriton request) “oud the wt atten te depreciation fore cast ak sre to select the Select ast option, To Indude existing and pared captalvesnent mea ‘ure, sect the eomespanding option inthe seen 22 tion eld Planned cap investments. “To produce & depreciation forecast for multiple eas, simpy enter a report dat in the fue. For eamplo, iF