SUBJECT: COMPUTER

CHAPTER-2: LOG ON TO ACCESS

Section - A
A. Fill in the blanks:

1. Database
2. DBMS

3. Relational

4. Sorting

5. Primary

6. Long Text

7. AutoNumber

8. Datasheet

9. Forms

10. Report

B. State True or False:

1. True

2. True

3. True

4. False

5. True

6. False

7. False

8. True

C. Application Based Questions

1. She can use either Table or Table Design button in the Tables group on the Create tab.
2. Design View
3. Required
4. i) Identify the data type
Emp_idNumber
Date_of_joiningDate/Time
SalaryNumber
ii) Highest paid personMansi
Lowest paid personRajesh
iii) Field_size19
iv) Emp_id
Section - B
A. Multiple Choice Questions:

1. A) .accdb

2. B) two

3. A) DBMS

4. B) Long Text

5. B) 64

6. C) Pencil

7. B) Navigation Pane
B. Answer the following:

1. A database is an organized collection of data. It helps the user to enter, manage, access and
analyse a large amount of information quickly and efficiently.

Examples of database include: Telephone directory, a dictionary, list of groceries in a grocery store,
catalogue in a library, etc.

2. A Flat file database refers to the data files that contain records, which have a small and fixed
number of fields, without any structured relationship. For example, Microsoft Excel.

A Relational Database stores the data in several tables and links those tables together to get a
common piece of information. For example, Microsoft Access, Microsoft SQL, Oracle.

3. Tables are the building blocks of a database. They store the complete data in a structured
manner, i.e., in the form of rows and columns. Every table has a finite number of columns and rows.
Different elements of a Table are: Data, Fields, and Records.

4. Data Type determines what type of data can be entered into a field of a table. Various data types
available in Access 2016 are: Short Text, Long Text, Number, Date/Time, Currency, AutoNumber,
Yes/No, OLE Object, Hyperlink, Attachment, Calculated, Lookup Wizard.

Short Text: This data type is used to store text or a combination of text and numbers that does not
require calculations, such as addresses, phone numbers, etc. The fields with this data type can have
maximum of 255 characters.
Number: It Stores numeric information that you can use for calculations. A number data type can store
integer values as well as decimal values. The maximum size of a number field can be 16 bytes.
5. Sorting refers to the arrangement of data in ascending or descending order. In Access the data of a
field can be sorted by clicking on the drop-down arrow next to the right of the field and selecting either
the Sort Smallest to Largest or Sort Largest to Smallest option.

6. Filters help in displaying specific records of a table in a datasheet.

7. (a) This property helps in customizing the error message which appears when a input value violates
the validation rule.

(b) The Caption property specifies a label for a field. Which is displayed as the column heading whenever
the table is displayed in the Datasheet View. It can contain up to 2,046 characters.