Survival Guide - CFPS, Reviewers and Divisional Speaker Proposals

12/15/21, 11:03 AM Survival Guide: Call for Papers, reviewers and divisional speaker proposals
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Survival Guide: Call for

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Our membership is
Papers, reviewers and designed to ensure

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fit to experience a
divisional speaker proposals truly rewarding and

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today how being a
These guidelines correspond to the timelines and activities on part of ASAC can
benefit you.
this page. All documents that are highlighted in uppercase More Information
have a corresponding template in Section 6: Document
Library of the table of contents. JOIN ASAC

MY
ACCOUNT
Distribute the Call for Papers

SIGN OUT
Divisional officers should send out the Call for Papers as
broadly as possible in order to encourage attendance and
JOB POSTINGS
participation in the ASAC conference. Some great Check out job
“destinations” for the Call for Papers include: postings from
Canadian
universities.
1. Members of the division
2. Other faculty and doctoral students in your discipline
within and outside Canada
https://asac.ca/divisional-officers-survival-guide/sg-cfp-reviewers-divisional-speaker-proposals/ 1/11
3. Canadian business schools (including colleges and

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technical institutes)
4. Business schools outsideMCanada
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5. Mailing lists and discussion forums related to the

division’s discipline
6. Colleagues on your our own faculty
7. Websites related to your division
In large part, conference attendance is dependent on

divisional efforts to encourage participation in, and
promotion of, the conference. So please get the word out as
broadly as possible!
Distribute Request for Reviewers
The Divisional Editor should send an email to the division’s

members to ask potential reviewers to join the review team
using the REVIEWER INFORMATION FORM. An online
version of this form has been created for each Division to
invite reviewers to sign up electronically. There are, however,
several other ways to recruit reviewers:
1. Contact the authors of currently submitted papers and

invite them to review. The submission site indicates to
authors that divisions may contact them to participate in

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the review process.

2. Ask last year’s DivisionalM EEditor for
their
MBERSHIP
list
of J O B S
ABOUT C O N TAC T
reviewers, and contact those individuals to see if they

would be willing to serve as reviewers this year.
3. Contact the individuals who presented in your division
at previous years’ conference (and especially the last year)
and ask them to serve as reviewers.
4. Invite session chairs from previous years’ conferences
(and especially the last year).
5. Invite your divisional members to participate.
6. Ask the other members of your divisional executive to
forward the request for reviewers to their personal
networks.
7. Call in favours from colleagues within your own
academic network.
8. Write to respected scholars in your field, inviting them
to serve as reviewers.
Attracting and recruiting reviewers is always a challenging

process, and requires effort and focus to do successfully.
Doing so requires repeated communication. Don’t rely on
sending out one email and presuming you will get sufficient
responses. Plan on sending out multiple emails and reminders.
Think of web sites, bulletin boards (real and virtual), social
media channels and other avenues where you can reach

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potential reviewers.
Personalize your communications

A Bpossible,
M E M B E Rwherever
SHIP OUT
J Orather
BS
C O N TAC T
than sending out blanket emails and bcc’ing invitees.

Individual invitations are much harder to ignore, and more
likely to result in a favourable response.
It is strongly recommended that you ask candidate reviewers

the kinds of paper they would be most comfortable reviewing
(by subject, research approach and research orientation).
Assemble List of Reviewers
The Divisional Editor is responsible for assembling a list of

people who are willing to serve as reviewers for submissions
to the division.
Each paper/symposium submitted to ASAC is typically

reviewed by three reviewers, and each reviewer typically
receives three manuscripts. Thus, you will need at least as
many reviewers as there are papers submitted to your
division. For an estimate of the total number of papers the
division is likely to receive, check the number of papers
accepted in recent years, or ask last year’s Divisional Editor
about the number of submissions received.
As individuals are identified as reviewers, they can be entered

as a reviewer through the ASAC submission site –
ScholarOne instructions for Divisional Editors are available

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in Section 3.
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Prepare Forms and Messages for the Review

Process
The online document library (section 6 of this Survival
Guide) includes templates for the emails and forms that you
will need during the review process. Be sure to add divisional
details to these forms (e.g. names of divisional officers,
division name) as needed before sending them out. The areas
that each division will have to fill out are highlighted in
yellow on each document. There are several other documents
that the Divisional Editor will use during the review process:
1. REVIEWER FORM
Reviewers evaluate each submission using a form with two

parts. The first part (Part A) provides ratings which the
Divisional Editor uses to help decide whether to accept or
reject the submission. The second part (Part B) provides
constructive feedback to the author(s). Only Part B of the
form is returned to the author(s).
2. EMAIL TO REVIEWERS WHEN SENDING PAPERS
The email describes the review process and instructs the

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reviewer on how to complete the evaluation forms. The

Divisional Editor will send this email with
MEMBERSHIP
Athe papers
BOUT
J O that
BS
the
C O N TAC T
reviewer is asked to review, along with the evaluation forms

the reviewer will use. The Divisional Editor should send one
evaluation form for each paper the reviewer is asked to
review. The evaluation forms should be provided to the
reviewers with identifying paper and reviewer numbers
already filled in.
3. EMAIL TO REVIEWERS NOT REQUIRED
If the Divisional Editor has too many reviewers (you should

be so lucky!), this email is sent to those individuals whose
help is not needed during the review process, to provide some
closure to their involvement.
4. EMAIL TO AUTHORS FOR PAPERS ACCEPTED

FOR FULL-TEXT INCLUSION IN THE
PROCEEDINGS
The Divisional Editor sends this email to the author(s) of

papers accepted for full-text inclusion in the Proceedings,
along with Part B of the reviewer forms.
5. EMAIL FOR MANUSCRIPTS ACCEPTED FOR

PRESENTATION ONLY

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papers accepted for presentation at the conference, along

with Part B of the reviewer forms.
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6. EMAIL FOR ACCEPTED WORKS-IN-PROGRESS

ACCEPTED

works-in-progress accepted for inclusion in the Proceedings,
along with Part B of the reviewer forms.
7. EMAIL FOR ACCEPTED SYMPOSIUM/

WORKSHOPS
The Divisional Editor sends this email to the author(s) of a

symposium or workshop that has been accepted for inclusion
in the divisional program, along with Part B of the reviewer
forms.
8. EMAIL FOR REJECTED PAPERS
The Divisional Editor sends this email to the author(s) of a

paper that has not been accepted for the conference, along
with Part B of the reviewer forms.
9. THANK YOU TO REVIEWERS EMAIL
The Divisional Editor sends this to reviewers once the review

process is complete. It also lets the reviewers know that their
work will be acknowledged in the ASAC 2021 Proceedings.

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Divisional Speaker Proposals

Divisions may submit a proposal for a divisional speaker to be
included in the conference program. The proposal is
submitted by the Division Chair on behalf of their division.
The speaker may be proposed as part of the divisional
program, as a presentation to several divisions simultaneously,
or as an all-ASAC (plenary) speaker. The deadline for
divisional speaker proposals is included in the table of
Schedule and Deadlines for Divisions.
Divisional speaker proposals should be one page in length,

and should briefly summarize:
1. The speaker’s name, position, affiliation, and location.

2. The speaker’s qualifications (e.g., research, teaching, or
experience related to the proposed topic of their speech,
or the conference topic).
3. The proposed topic of the speech, its importance, and its
relevance to the conference theme.
4. The possibility of the proposed speaker addressing several
divisions simultaneously.
5. Any additional reasons why the proposed speaker should
be considered.

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A curriculum vitae for the proposed speaker (or, at the very

least, a link to the person’s website)
M E M B E R S must
HIP
beA Bincluded
OUT
J Owith
BS
the
C O N TAC T
proposal. Proposals should be submitted only if there is

reasonable certainty that an invitation to speak at the
conference would be accepted by the proposed speaker. Until
the conference organizers have chosen speakers, it is
important that divisions not formally invite the speakers or
make any other commitments on behalf of ASAC.
In order for the proposed speaker to be considered for

inclusion in the conference program, proposals must be
submitted to VP Program before the proposal deadline in the
table of Schedule and Deadlines for Divisions. Late
submissions will not be accepted.
Proposals for divisional speakers will be evaluated based on:
1. The relevance of the speaker’s proposed topic to the

conference theme.
2. The number of divisions involved in the proposal (e.g.
where two or more divisions collectively submit a
proposal for one speaker). Speakers nominated by
multiple divisions will receive preference because this
suggests a speaker of higher relevance to the conference.
3. Space and time availability within the conference
program.

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Divisions will be informed quickly (the date is included in the

table of Schedule and Deadlines
M E M Bfor
A B O Uwhether
Divisions)
ERSH IP T
J O B Sor
not
C O N TAC T
their proposal has been accepted. Divisions whose proposals

have been accepted will then be required to confirm the
divisional speaker’s participation to the VP Program and the
conference organizers by the deadline published in the table
of Schedule and Deadlines for Divisions.
Other Divisional Events
We encourage divisions to plan program elements beyond

paper sessions, symposia, and workshops. If you have ideas
and/or proposals, please contact the VP Program to discuss
potential opportunities. Additional program elements must
be approved in advance to ensure enough time to plan
supporting logistics. Program elements that have not been
approved in advance by the conference organizers will not be
included in the divisional and/or conference program.
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12/15/21, 11:03 AM Survival Guide: Call for Papers, reviewers and divisional speaker proposals

Survival Guide: Call for

Papers, reviewers and designed to ensure

divisional speaker proposals truly rewarding and

Distribute the Call for Papers

3. Canadian business schools (including colleges and

5. Mailing lists and discussion forums related to the

In large part, conference attendance is dependent on

Distribute Request for Reviewers

The Divisional Editor should send an email to the division’s

1. Contact the authors of currently submitted papers and

authors that divisions may contact them to participate in

the review process.

reviewers, and contact those individuals to see if they

Attracting and recruiting reviewers is always a challenging

media channels and other avenues where you can reach

Personalize your communications

than sending out blanket emails and bcc’ing invitees.

It is strongly recommended that you ask candidate reviewers

Assemble List of Reviewers

The Divisional Editor is responsible for assembling a list of

Each paper/symposium submitted to ASAC is typically

As individuals are identified as reviewers, they can be entered

ScholarOne instructions for Divisional Editors are available

Prepare Forms and Messages for the Review

Reviewers evaluate each submission using a form with two

2. EMAIL TO REVIEWERS WHEN SENDING PAPERS

The email describes the review process and instructs the

reviewer on how to complete the evaluation forms. The

reviewer is asked to review, along with the evaluation forms

3. EMAIL TO REVIEWERS NOT REQUIRED

If the Divisional Editor has too many reviewers (you should

4. EMAIL TO AUTHORS FOR PAPERS ACCEPTED

The Divisional Editor sends this email to the author(s) of

5. EMAIL FOR MANUSCRIPTS ACCEPTED FOR

The Divisional Editor sends this email to the author(s) of

papers accepted for presentation at the conference, along

6. EMAIL FOR ACCEPTED WORKS-IN-PROGRESS

The Divisional Editor sends this email to the author(s) of

7. EMAIL FOR ACCEPTED SYMPOSIUM/

The Divisional Editor sends this email to the author(s) of a

8. EMAIL FOR REJECTED PAPERS

The Divisional Editor sends this email to the author(s) of a

9. THANK YOU TO REVIEWERS EMAIL

The Divisional Editor sends this to reviewers once the review

work will be acknowledged in the ASAC 2021 Proceedings.

Divisional Speaker Proposals

Divisional speaker proposals should be one page in length,

1. The speaker’s name, position, affiliation, and location.

A curriculum vitae for the proposed speaker (or, at the very

proposal. Proposals should be submitted only if there is

In order for the proposed speaker to be considered for

Proposals for divisional speakers will be evaluated based on:

1. The relevance of the speaker’s proposed topic to the

Divisions will be informed quickly (the date is included in the

their proposal has been accepted. Divisions whose proposals

Other Divisional Events

We encourage divisions to plan program elements beyond

Copyright © 2021 ASAC

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