Data Entry Operation

Important Terms

• What is software:- The software is a kind of programs that enable a user to

perform some specific task or used to operate a computer. It directs all the
peripheral devices on a computer system - what to do and how to perform work.
Without Software, we can’t operate hardware and perform any calculations. A
computer system can be divided into three components: the hardware, the
software and the users. The software can be further divided into mainly two
parts: Application software and System Software. Bare use of hardware is not
easy, so to make it easy software is created.

• Application Software: - Applications software is capable of dealing with user

inputs and helps the user to complete the task. It is also called end-user
programs or only an app. It resides above system software. First user deal with
system software after that he/she deals with application software. The end user
uses applications software for a specific purpose. It programmed for simple as
well as complex tasks. It either be installed or access online. It can be a single
program or a group of small programs that referred to as an application suite.
Some examples of Application Software are Word processing software,
Spreadsheets Software, Presentation, Graphics, CAD/CAM, Sending email etc.

• What is recycle bin:- When you delete a file or folder in Windows, it is placed
in the Recycle Bin. Items are temporarily stored in the Recycle Bin before they
are permanently deleted by the user.

• Process: -The Recycle Bin is located on the Windows desktop. When it is

empty, the icon is an empty recycle bin. If it contains one or more items, the icon
changes to a recycle bin with papers in it. You can move items to the Recycle Bin
by either dragging them to the Recycle Bin icon or by selecting the items and
pressing the Delete key. You may also right-click an item and select "Delete"
from the pop-up menu.

You can open the Recycle Bin by double-clicking its icon. This allows you to view
the files the Recycle Bin contains, just like a typical folder. However, in the left
sidebar of the window, there is a "Recycle Bin Tasks" section that includes the
options "Empty the Recycle Bin" and "Restore all items." Since Windows
 remembers the original location of each item, if you select "Restore all items,"
the files will each be placed back in their original location. You can also select
items individually and restore them back to their previous folders.

• Format cell dialog box: - Format Cells is the most used feature of excel when
it comes to formatting a cell value from General format to Number, Currency,
Accounting, Date & so on. The shortcut to launch Format cells dialog box is “CTRL
+ 1”; there’s no need to use mouse; hence, you can save your precious time. The
other shortcut is “SHIFT + F10” keys and will work as right clicking on mouse
does & then you can simply select Format Cells from the shortcut menu.

There are six tabs in the Format Cells dialog box:

1. Number
2. Alignment
3. Font
4. Border
5. Patterns
6. Protection