RZK NSS 000 Pro Qac 00009 00 D - en

Ural Oil and Gas LLP Rozhkovskoye Field Development
Date Issued: 27.03.2023
Neftestroiservice Ltd. LLP

Issue Type: Issued for Review
Document Number: RZK-NSS-000-PRO-QAC-00009-00-0
THE CONTENT OF THIS DOCUMENT ARE PROPRIETARY AND CONFIDENTIAL
ROZHKOVSKOYE FIELD DEVELOPMENT PROJECT
CONTROL OF QUALITY RECORDS
RZK-NSS-000-PRO-QAC-00009-00-0
27.03.2023
The copyright in this document is vested in the Ural Oil and Gas LLP. Neither the whole nor any part of this document may be reproduced, stored in any retrieval
system,
or transmitted in any form or by any means (electronic, mechanical, reprographic, recording or otherwise) without the prior written consent of Ural Oil and Gas
LLP
Control Of Quality Record Procedure Page 1 of 12

RZK-NSS-000-PRO-QAC-00009-00-D_EN

REVISION
0 27.03.2023 Approved for Construction BKS BKS JS

D 03.02.2023 Issued for Review BKS BKS JS
C 18.01.2023 Issued for Review BKS BKS JS
B 18.01.2023 Issued for Interdisciplinary Review BKS BKS JS
A 18.01.2023 Issued for Internal Review BKS BKS JS
Rev. Date Issue, Modification Prepared Checked Approved


Approvals
Prepared by Name: Suresh BK
Job Title: Manger -QA/QC
BK
Digitally signed by BK Suresh
DN: cn=BK Suresh,
o=Neftestroiservice Ltd,
Signed: ou=QA/QC Department,
Suresh
email=rzk-mgrqaqc@nss.kz,
c=KZ
Date: 2023.03.28 11:51:28
+05'00'
Date: 27.03.2023
Checked by Name: Suresh BK
Job Title: Manger -QA/QC
Digitally signed by BK
BK
Suresh
DN: cn=BK Suresh,
Signed: o=Neftestroiservice Ltd,
ou=QA/QC Department,
Suresh email=rzk-
mgrqaqc@nss.kz, c=KZ
Date: 2023.03.28
11:51:59 +05'00'
Date: 27.03.2023
Approved by Name: Jihad Sadik
Job Title: Project Manager
Signed:
Date: 27.03.2023


HOLD RECORD
Where a <HOLD> status has been included within the body of the document please indicate its location by detailing the
relevant page number.
Hold Nr. Section Description of Hold

<1>
REVISION HISTORY
Specify significant changes from previous revisions of the document
Rev. Date Description of Revision

A 18.01.2023 Issued for Internal Review
B 18.01.2023 Issued for Interdisciplinary Review
C 18.01.2023 Issued for Review
D 03.02.2023 Issued for Review
0 27.03.2023 Approved for Construction


Table of Contents
1. PURPOSE AND SCOPE ............................................................................................ 6

2. SPHERE OF APPLICATION ................................................................................... 6
3. REFERENCES ............................................................................................................ 6
4. Definitions and Abbreviations ................................................................................... 6
5. Responsibilities ............................................................................................................ 7
6. PROCESS ACTIVITIES ............................................................................................ 8
6.1 RECORDS MANAGEMENT ................................................................................. 8
6.2 ARCHIVING .......................................................................................................... 9
7. Protection of documented information ..................................................................... 9
8. Risk-Based Thinking................................................................................................. 10
9. RETENTION AND DISPOSITION ........................................................................ 10
10. CHANGES MANAGEMENT .................................................................................. 10
11. INTERNAL CONTROL AND REGULATORY REQUIREMENTS ................. 10
12. VERIFICATION OF EFFECTIVENESS OF THE PROCESS ........................... 11
13. CUSTOMER FOCUS ............................................................................................... 11


1. PURPOSE AND SCOPE
This procedure outlines the process for maintaining quality records related to the quality of the project.
This procedure deals with the control of records of all quality-related activities, and may also
include any records received from suppliers, customers or other external parties. These records may
include, but are not restricted to:
• Completed forms.
• Minutes of meetings including Management Review Meetings.
• Quality audit reports and schedules
• Corrective & Preventative Action Records.
• Customer complaints.
• Equipment maintenance and calibration records, schedule and inventory.
• Employee duties & responsibilities, performance evaluations and training records.
• Test method validation and verification data.
• Test method records, including all original observations and derived data.
• Quality assessment data.
The purpose of this procedure is to establish and control records as evidence of conformity to
requirements and to demonstrate the effective operation of the quality management system for
Rozhkovskoye Field Development project .
2. SPHERE OF APPLICATION
This procedure applies to all quality records generated by the Project.

3. REFERENCES
ISO 9000:2015 - Quality Management Systems – Fundamentals and Vocabulary;
ISO 9001:2015 - Quality Management System – Requirements;
Specifications and Contractor’s Documents

4. DEFINITIONS AND ABBREVIATIONS
4.1 Definitions
means the organisation that appoints NSS for execution of project as per
Customer
scope defined in Contract document(UOG)
Contractor Means Neftestroiservice(NSS)
Information Meaningful data


Documented Information required to be controlled and maintained by an organization

information and the medium on which it is contained
Document Information and the medium on which it is contained
Objective evidence Data supporting the existence or verity of something
Conception, setting and development of content in relation to the use of
Drafting
the document.
Confirmation, through the provision of objective evidence that specified
requirements have been fulfilled.
Verification Control of a document in relation to the consistency of the results
obtained in the treatment of specific contents in relation to the purpose
set.
Validation of documented information with respect to the general
Approval context of application of the same, therefore with regard to the
organization and operational practices in use.
5. RESPONSIBILITIES
Project Manager (PM) is responsible:

For the decision, on contractual requirements basis, of what quality records to be maintained to cover all
the activities related to the project scope of work.
To verify and ensure through the document controllers that during the project, such records are properly
issued and maintained with special regards to the final dossier records.
When a project is complete, Project Manager / QAQC Manager shall arrange the handover of all relevant
project records to the OWNER, according to the contractual requirements. PM should ensure Final
handover preparation team stores correctly the records (in digital or hard copy format) at Contractor’s
premises / servers in accordance with applicable requirements (e.g. local legislation, OWNER /
Regulatory instrument etc.) in order to ensure all key project records are retrievable after project close-
out.
QAQC Manager is responsible:
for assuring that the quality records indicated in the relevant project procedures are being prepared,
relevant approvals are obtained and handed over to Handover team .
Appointed responsible functions and Approval functions are responsible to define, approve and
implement correction, within their duties.
Handover team shall verify the correct compilation of all the records as per the Mechanical Completion
and Handover procedure. Shall ensure that the storage of records is safe and easily be retrieved.


Department Managers are responsible for the collection, storage, traceability and destruction (for
retention period) of quality records relevant to their activities.
The originator of the record shall ensure that it is legible, complete, uniquely numbered and produced.
All involved sections are responsible to comply with the requirements of this procedure and Contract
requirements.
QA/QC Engineer
• Shall file this Procedure and provide for the controlled distribution
• Shall file the Subcontractor’s Qualification Reports
• Shall audit the management of Quality Records at Site
The Discipline Supervisor

• Shall issue/approve the Quality Records for which they are competent (see table 1 as
example)
The Material Controller

• Shall issue/approve the Quality Record for which he is competent (see table 1 as example)
Suppliers/Subcontractors
• Shall issue Quality Records related to their activities, as prescribed by, respectively, the
Purchase Order or Sub-Contract and applicable standards and norms(see table 1 as example)
6. PROCESS ACTIVITIES
6.1 RECORDS MANAGEMENT
The records are documented information prepared and stored to provide evidence of compliance with
the requirements and the effective functioning of the Management Systems.
The records consist mainly of forms used to highlight the activities within the Management Systems.
The forms used for registrations are often associated / attached to the reference procedure, within
which the methods of use, recording of data and information are specified, as well as the
responsibilities for archiving and conservation.
The records must be easily identifiable, properly stored and available over time; therefore, guidelines
are provided below to ensure that the data within them are:
- Registered in the forms provided;
- Recorded in the manner described in the system documentation;


- Processed and Approved at the appropriate levels required;

- Usable by management and processes, where required;
- Preserved and archived for legal and future requirements.
The records forms (blank forms) used for the collection of evidence must be listed in a special
register, kept updated by the relevant responsible person (DCC or department responsible for
documented information).
If the registration of documents are completed in paper format, it is forbidden to use the pencil and
the correcting liquid. Any corrections must be made by crossing out the data that is no longer valid
and noting the correct data next to it with the initials / signature of the person who made the
correction.
All records / forms templates used for the project are identified and registered in the project quality
forms register and stored in project repository.
6.2 ARCHIVING
The Contractor shall address the storage and preservation, including preservation of legibility of
documented information.
The archiving and preservation of documented information allow:
- The historical reconstruction of the documentation and of the problems;
- The traceability and availability of information;
- Availability of information for consultation;
- As for the records, demonstration of the effectiveness of the process
implementation.
The Quality Manager must:
-verify the existence of archiving instructions and the definition of the related storage format, in
compliance with specific legal and / or contractual obligations;
-ensure the preparation of specific spaces, physical and digital, for the storage of documented
information, for its life cycle and purpose of use.
-Once the quality records have been completed, checked, signed by all required parties and
distributed to all concerned (if required), they shall be filed in order to facilitate traceability.
-Electronic Database for reports, acts with reference to systems /subsystem shall be maintained
Project Quality records are kept in original hard copies and / or soft copies.
Quality records shall be archived in such manner so as to ensure their protection and retrieval
for the specified retention time.
7. PROTECTION OF DOCUMENTED INFORMATION

The information documented in digital format is managed and stored on the Contractor’s server.


Documented information protected from unauthorized or unintended changes by passwords, restricted

read/write privileges, and saved backup files, only single folder in share point will be available to access
to all including client representatives (in protected mode).
8. RISK-BASED THINKING
Risk-based thinking is essential for achieving effective management system.
For the purposes of this procedure, any risk relating to the management of documented information must
be identified and communicated to involved parties.
9. RETENTION AND DISPOSITION

Documented information must be kept for a period of time that may vary in consideration of:
- Legislative requirements;
- Contractual requirements;
- Contractor requirements;
- Guarantees;
- Storage limitations;
Each process manager, insofar as it is pertinent, must identify the impacts resulting from the
aforementioned factors and define the minimum retention period for documentary information.
Before proceeding with the elimination of the registrations, it is necessary to verify that any minimum
retention periods envisaged have been exceeded and to consult the reference / interested staff.
10. CHANGES MANAGEMENT

Contractor shall review and control changes for production or service provision, to the extent necessary to
ensure continuing conformity with requirements.
Any changes must be reviewed, approved and communicated to all staff and interested parties.
11. INTERNAL CONTROL AND REGULATORY REQUIREMENTS

The main controls associated with process management are related to:
- the reference standards for management systems.
- the regulations in force in the workplace regarding the use and archiving and retention of
records;
- requirements defined by the OWNER and other interested parties identified as relevant by
Contractor within its context;
- any data confidentiality requirements, their access, dissemination and communication


protocols in force in the specific territories.
12. VERIFICATION OF EFFECTIVENESS OF THE PROCESS

The verification of the effectiveness of the process described in this procedure will take place:
- By the Managers of Management Systems involved during the internal process of issuing
documented information;
- By the process managers, both during the issue process and consequently to the distribution
and implementation control of the documented information;
- During internal audits;
- During external audits
13. CUSTOMER FOCUS
The OWNER represents one of the direct interfaces for the exchange and sharing of documented
information.
The OWNER's requirements are an input for the documented information management process and are
used for the periodic review and improvement of this procedure and to produce specific project procedures.
Table 1
Sl.NO TYPE OF RECORD ISSUED APPROVED
BY BY
1 Project Quality Assurance Plan QCM PM

2 Inspection Test Plan QCM PM
3 Training Record DS/QCM PM/QCM
4 Qualification of Operator SC DS ¹
5 Material Certificate F MC ²
6 Control, Inspection, and Test SC DS
record
7 Calibration record SC DS
8 Non conformity record DS, MC PM/QCM
9 Subcontractor’s Qualification CM/PM PM
Record
10 Report of Quality of suppliers DS/QCM QCM


/Subcontractors
1: In collaboration with QCM

2: In collaboration with Discipline Supervisor (DS)
Legends
QСM - QA/QC Manager
PM - Project Manager
DS - Discipline Supervisor
H.O SC - Home Office Subcontracts
SC - Subcontractor
F - Vendor/Supplier
MC - Material Controller
DC - Document Controller


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Ural Oil and Gas LLP Rozhkovskoye Field Development

Date Issued: 27.03.2023

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

THE CONTENT OF THIS DOCUMENT ARE PROPRIETARY AND CONFIDENTIAL

ROZHKOVSKOYE FIELD DEVELOPMENT PROJECT

CONTROL OF QUALITY RECORDS

Control Of Quality Record Procedure Page 1 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

0 27.03.2023 Approved for Construction BKS BKS JS

B 18.01.2023 Issued for Interdisciplinary Review BKS BKS JS

A 18.01.2023 Issued for Internal Review BKS BKS JS

Rev. Date Issue, Modification Prepared Checked Approved

Control Of Quality Record Procedure Page 2 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

Prepared by Name: Suresh BK

Job Title: Manger -QA/QC

Checked by Name: Suresh BK

Job Title: Manger -QA/QC

Approved by Name: Jihad Sadik

Job Title: Project Manager

Control Of Quality Record Procedure Page 3 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

Hold Nr. Section Description of Hold

Specify significant changes from previous revisions of the document

Rev. Date Description of Revision

Control Of Quality Record Procedure Page 4 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

1. PURPOSE AND SCOPE ............................................................................................ 6

Control Of Quality Record Procedure Page 5 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

1. PURPOSE AND SCOPE

This procedure applies to all quality records generated by the Project.

ISO 9000:2015 - Quality Management Systems – Fundamentals and Vocabulary;

ISO 9001:2015 - Quality Management System – Requirements;

Specifications and Contractor’s Documents

Control Of Quality Record Procedure Page 6 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

Documented Information required to be controlled and maintained by an organization

Project Manager (PM) is responsible:

Control Of Quality Record Procedure Page 7 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

The Discipline Supervisor

The Material Controller

Control Of Quality Record Procedure Page 8 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

- Processed and Approved at the appropriate levels required;

7. PROTECTION OF DOCUMENTED INFORMATION

Control Of Quality Record Procedure Page 9 of 12

Neftestroiservice Ltd. LLP

Document Number: RZK-NSS-000-PRO-QAC-00009-00-0

Documented information protected from unauthorized or unintended changes by passwords, restricted

9. RETENTION AND DISPOSITION

10. CHANGES MANAGEMENT

11. INTERNAL CONTROL AND REGULATORY REQUIREMENTS