Document Submittal

Document 02-651310-0000100322-SPC-
Contractor SAPAC
Submittal no. HSE-PLN-000018
Contract no. 100322/032 Date 30-Sep-2023

To PMC AECOM

Document no. Type Description Rev no. Action required

Approval Comments
02-651310-
0000100322/032 – Fatigue
0000100322- PLAN 02
Management Plan Information Other
SPC-HSE-PLN-
000018
Approval Comments
Information Other
Approval Comments
Information Other

Contractor Authorized Signatory

Name Faris Mohammad Date 30-Sep-2023

Signature

PMC’s Comments

Exception as noted revise and

No exception taken Revise and resubmit
Status code resubmit for record
Rejected Review not required Issued for Construction
Engineer’s name
Date

Signature

Received by Contractor
Name Date
Signature

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 Fatigue Management Plan

Construction of North Laydown Area in the Gulf of Aqaba

0000100322/032 – Fatigue Management Plan

02-651310-0000100322-SPC-HSE-PLN-000018 “Rev 02” “30-Sep-2023”

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 Document history

Revision code Description of changes Purpose of issue Date

01 First Issue For Approval 09-Sep-2023

02 2nd Issue For Approval 30-Sep-2023

Document approval

Prepared by Reviewed by Approved by

Name Mohammad Farooq Faris Mohammad Faris Mohammad

Job Title HSE Manager Project Manager Project Manager

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 Contents
1. FATIGUE MANAGEMENT PLAN.........................................................................................05

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 GULF OF AQABA

Fatigue Management Plan

Project: Construction of North Laydown Area in Gulf of Aqaba (100322-032)

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 Fatigue Management Plan

Project: Construction of North Laydown area in Gulf of Aqaba

Location map

North Base Camp B. r.Jorth Construction camp

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 Document History

Rev
Date Prepared Reviewed Approved Revision History
No.
Farooq Aziz Issue for Review
Ali Dawairi_ Fares AL-Nadesh
01 07 Sep. 2023 (HSE Manager) &approval
(QHSEM) (PM)
Farooq Aziz Issue for Review
Ali Dawairi_ Fares AL-Nadesh
02 30 Sep. 2023 (HSE Manager) &approval
(QHSEM) (PM)

Contents
1 Purpose.......................................................................................................................................................................................4
2 Scope...........................................................................................................................................................................................4
3 Terms & Definitions...................................................................................................................................................................4
4 Roles & Responsibilities of Employer........................................................................................................................................4
5 Roles & Responsibilities of Employee.......................................................................................................................................4
6 Roles & Responsibilities.............................................................................................................................................................5
7 What is fatigue?..........................................................................................................................................................................5
8 Causes of Fatigue........................................................................................................................................................................5
9 Fatigue and workplace Safety Issue Relationship......................................................................................................................6
10 Effects of Fatigue on Work Safety.........................................................................................................................................7
11 Factors Affecting Fatigue.......................................................................................................................................................7
12 SAPAC Fatigue Address/Mitigating System..........................................................................................................................8
12.1 Inadequate Sleep Leads to Fatigued Workers....................................................................................................................8
12.2 Sleeping Habits & Instructions for Employees:.................................................................................................................8
12.3 Eatery Instructions for Employees.....................................................................................................................................9
12.4 Common caffeine sources include:....................................................................................................................................9
12.5 Snacks for sleeping well....................................................................................................................................................9
12.6 Tool Box Talks/Awareness Sessions for Fatigue Mitigation:...........................................................................................9
12.7 Critical Periods of Year & Fatigue Management.............................................................................................................10
13 Risk Assessment & Fatigue Checklist:.................................................................................................................................10

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 1 Purpose
The purpose of this plan is to establish the requirements for managing fatigue. It is intended that this plan will
reduce the risk of fatigue-related injuries and incidents in the workplace. This fatigue management plan
highlights the fatigue risks on board your vessel and outlines how they should be managed. Depending on
operation, tools and tricks may differ.

2 Scope
This plan covers all fatigue management at SAPAC Saudi Pan Kingdom residences and labor camps in
NEOM region.

3 Terms & Definitions

 Active work
Total time spent at work including overtime. This does not include titraveling to or from the work
site or rest breaks during shifts.
 Employee/worker
Any person who works on the site, regardless of their employer. This includes contractors.
 Operator/employer
Any person or organization responsible for the employment of one or more employees/workers on site.
 Extended working hours
Any working hours in excess of established rostered hours, including overtime.
 OHS
Occupational health and safety.
 Rostered hours
The hours for which an employee/worker is rostered to work.
 Time not working
Time outside of working hours. Does not include time traveling to or from the work site.
 Work cycles / rosters
The working period scheduled between any significant break away from work.
 Work schedules
The hours to be worked for each day, shift, week, month or year, as scheduled by the employer.
 Shift
The hours between the start and finish of established rostered hours.

4 Roles & Responsibilities of Employer:

 setting health and safety objectives and accountabilities
 ensuring effective health and safety systems are in place to identify and control risk
 allocating resources to the prevention and management of fatigue-related risks
 developing and promoting policy and key initiatives
 consulting with and supporting workers
 monitoring and reporting on performance outcomes
 acting on issues and opportunities for improvement.

5 Roles & Responsibilities of Employee

Workers must take reasonable care for their own health and safety and must not adversely affect the health
and safety of other persons. Workers must also comply with any reasonable instruction and cooperate with
any reasonable policy or procedure relating to fatigue at the workplace, such as policies on fitness for work
or second jobs. Workers’ duties in relation to fatigue do not mean they must never work extra hours.
However, they should talk to their manager or supervisor to let them know when they are fatigued. They

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 should also

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 avoid working additional hours and undertaking safety critical tasks when they know it is likely they are
fatigued.

6 Roles & Responsibilities

Managers and supervisors should be trained to:
Recognize fatigue understand how fatigue can be managed and how to implement control measures, including
how to design suitable rosters and work schedules in consultation with workers, take appropriate action when
a worker is displaying fatigue related impairment. An appropriate level of supervision should be provided (for
example a higher level of supervision for safety critical tasks), which may include monitoring work to ensure
safe work practices are followed.

7 What is fatigue?
Fatigue can define as a state of impairment that can include physical and or mental elements, associated with
lower alertness and reduced performance.

In occupational health and safety, there is not a single definition of

fatigue.
Fatigue is often thought of as the state of feeling very tired, weary or sleepy resulting from various sources
such as insufficient sleep, prolonged mental or physical work, or extended periods of stress or anxiety. Boring
or repetitive tasks can intensify feelings of fatigue. Fatigue can be described as either acute or chronic.
However, fatigue can include mental, physical, or subjective states. For example, as summarized by the ILO’s
report
on workplace fatigue, these states
include:
Mental state:
 Reduced mental capacity
 Inattentive
 Indecisive
Physical state:
 Physiological weakness or degradation
 Physically exhausted
 Weak
Subjective
state:
 Tired
 Drowsy
 Weary
 Sleepy
 Lethargic

8 Causes of Fatigue:
While workplace fatigue can be easy to dismiss early on, it can lead to more serious problems such as
impaired functioning and chronic health concerns. For some employees, admitting to work fatigue can be a
challenge in itself often due to a competitive work culture or fear of losing out on a promotion. Employers can
even be complicit in perpetuating such fears, sometimes placing demands on employees to work beyond
regular hours. But workplace fatigue is a safety topic that must be identified and managed accordingly.
Employers and employees alike should recognize the common risk factors associated with workplace fatigue,
which can include:

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  Fast-paced or mentally demanding work
 Irregular shift schedules or consecutive night shifts
 More than 50 average hours per workweek
 Bad sleep quality
 Boring, repetitive and monotonous work
 Physically demanding work
 Long commuting hours
 Personal health issues
 Little or no break time
 Stressful, noisy work environments
 Dim lighting or overly bright lighting

9 Fatigue and workplace Safety Issue Relationship:

 Everyone should be concerned about the impact of fatigue as it can be considered a form of
impairment, making fatigue a workplace hazard. However, fatigue levels are not easily
measured or quantified; therefore, it is difficult to isolate the effect of fatigue on incident and
injury rates.
 Workplace factors that may influence fatigue are shift rotation patterns, balanced
workloads, timing of tasks and activities, availability of resources, and the workplace
environment (e.g., lighting, ventilation, temperature, etc.).
 However, be sure to consider other factors beyond a lack of sleep including mental fatigue, such as
mental workloads, demanding mental activities or stress, long periods of anxiety, or long periods
of monotonous tasks, etc.
 Many studies focus on the amount of sleep required. Some research studies have shown that when
workers have slept for less than 5 hours before work or when workers have been awake for more
than 16 hours, their chance of making mistakes at work due to fatigue are significantly increased.
 Fatigue is regarded as having an impact on work performance, worker's hazard exposure by:
 reducing mental and physical functioning,
 impairing judgement and concentration,
 lowering motivation,
 slowing reaction time, and
 increasing risk-taking behavior.

7.3 Signs of Fatigue

 Signs and symptoms of fatigue can vary, and include:
 weariness,
 tiredness,
 sleepiness, including falling asleep against your will ("micro" sleeps),
 irritability,
 reduced alertness, concentration and memory,
 reduced ability to be productive,
 mentally tired,
 physically tired,
 lack of motivation,
 depression boredom,
 giddiness,
 headaches,
 loss of appetite,
 digestive problems, and
 increased susceptibility to illness.

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 10 Effects of Fatigue on Work Safety
 Consequences of fatigue can include mental and physical performance,
 Studies report the effects of fatigue as:
 reduced decision making ability or cognitive processing,
 reduced ability to do complex planning,
 reduced communication skills,
 reduced productivity or performance,
 reduced alertness, attention and vigilance,
 reduced ability to handle stress on the job,
 reduced reaction time - both in speed or thought, as well as the ability to react,
 loss of memory or the ability to recall details,
 failure to respond to changes in surroundings or information provided,
 unable to stay awake (e.g., falling asleep while operating machinery or driving a vehicle),
 increased tendency for risk-taking,
 reduced physical capacity,
 reduced performance, such as a reduced ability to do task or job
 increased forgetfulness,
 increased errors in judgement,
 increased sick time, absenteeism, rate of turnover,
 increased medical costs, and
 increased incident rates.

11 Factors Affecting Fatigue

Work-related factors may include long work hours, long hours of physical or mental activity, insufficient
break time between shifts, changes to jobs or shift rotations, inadequate rest, excessive stress, having multiple
jobs, or a combination of these factors.

Fatigue is increased by:

 dim lighting,
 limited visual acuity (i.e., due to weather),
 high temperatures,
 high noise,
 high comfort,
 tasks which must be sustained for long periods of time, and work tasks which are long,
repetitive, paced, difficult, boring and monotonous.
 Sometimes, a sleep disorder such as those disorders that may affect length or effectiveness of sleep,
cause extended wakefulness, or cause disruptions to our circadian rhythms may result in fatigue. You
should ask your doctor or health professional for more information.

These conditions include:

 insomnia
 sleep apnea
 restless legs syndrome
 narcolepsy
 Illness, medical conditions, and pharmaceutical products (including over-the-counter medications)
can also affect sleep length and sleep quality.
 For example, substances such as nicotine, caffeine, and alcohol can affect the quality of sleep.
Caffeine can remain in the body for about 3 to 7 hours. Alcohol may shorten the time to fall
asleep, but it disrupts sleep later in the night. Nicotine also can disrupt sleep and reduce total sleep
time.
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 12 SAPAC Fatigue Address/Mitigating System
SAPAC will cope fatigue issues by following
means:
 Identify the hazards and conduct a risk assessment for factors associated with fatigue
 Develop and implement the organization’s response to when a person is experiencing fatigue
 Document of the steps to take to report fatigue in self or others
 Design the work area to have appropriate lighting, temperature, and noise levels.
 Develop administrative practices such as maximum hours of service, appropriate shift rotation,
extended workdays, reducing or eliminating the need to do high risk activities between certain
hours (e.g., between the hours of midnight and 6 a.m.), etc.
 Assess physical and mental job demands.
 Provide appropriate work, where possible. For example, try to offer a variety of tasks that vary
in interest and movement throughout the shift.
 Provide lodging or areas to rest or sleep, where appropriate and necessary
 Educate and train about fatigue, including recognizing signs and symptoms of fatigue, how
to gauge alertness, or steps to help achieve better sleep
 Provide medical screening for health issues that may affect sleep
 Provide mental health services
 Include fatigue as a possible factor and related causes of fatigue when investigating incidents
 SAPAC will consider rotational work shifts to mitigate fatigue on workers.
 SAPAC Instructions & Measures for Employees to Counter Fatigue:

12.1 Inadequate Sleep Leads to Fatigued Workers

Sleep experts recommend 7–9 hours of sleep per night but many adults fail to achieve these regular sleep
hours. High workplace demands, long work hours, lengthy commutes, disrupted circadian rhythms, social
and societal demands, and insufficient sleep lead to tired workers.

12.2 Sleeping Habits & Instructions for Employees:

SAPAC will instruct and make arrangements to provide an excellent environment for workers to get a
healthy sleep. In this regard following steps will be taken and will be advised to workers:

 Go to bed and get up at the same time every day.

 Exercise regularly.
 Eat at regular intervals and consume a balanced diet of fruits, vegetables, whole grains, healthy
fats and protein.
 Use your bed primarily just for sleeping (e.g., do not watch television, use your electronic
devices, read, or do work in bed).
 If you are not sleepy, do not try to go to bed. Get up and read or do something quiet instead.
 Avoid caffeine, tobacco or alcohol - especially before bed time.
 Turn off the phone ringer and answering device speaker or phone notification.
 Make the room as dark and quiet as possible. Use heavy, dark curtains, blinds, or a sleeping eye mask.
 Soundproof the room where possible or use ear plugs.
 Most people sleep better when the room is cool. Consider using an air conditioner or fan in the
summer months.

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 12.3 Eatery Instructions for Employees:
Our bodies need energy provided by food to be able to perform our daily activities. Having meals at regular
times is important to function at our best. If you tend to skip meals or eat at irregular times, you may
experience fatigue, food cravings or increased eating at the next meal.
Having snacks in between meals is a great way to keep us nourished and give us the energy we need
to complete our work shifts. At breaks, opt for healthy snacks that include combinations from a
variety of foods from the four food groups. Here are some ideas:

 crackers or fruit and cheese

 social tea cookies and milk
 yogurt and a small low fat muffin
 celery sticks with peanut butter
 baby carrots with low fat cream cheese dip
 cut up fresh fruit or have nuts mixed with plain yogurt
 Excessive intake of caffeine can cause insomnia, headaches, irritability and nervousness. It
is recommended that foods containing caffeine should not be consumed up to 8 hours before
sleeping.

12.4 Common caffeine sources include:

 coffee
 tea
 iced tea
 cola drinks
 chocolate
 headache relievers
 Alternatives:
 decaffeinated coffee or tea
 non-cola beverages
 water

12.5 Snacks for sleeping well

Going to bed with an empty stomach or immediately after a heavy meal can interfere with sleep. If you get
home hungry, have a snack that is low in fat and easy to digest. A light snack before going to bed helps in
getting a good restful sleep. Examples include:

 cereal with milk

 fresh fruit and yogurt
 oatmeal with raisins
 digestive cookies and milk
 piece of toast with a small banana
 multigrain bagel, toasted and lightly buttered

12.6 Tool Box Talks/Awareness Sessions for Fatigue Mitigation:

Managing fatigue is an important component of creating and maintaining a healthy, productive work
environment. Once workplace fatigue is identified, employers and employees alike need a structured plan of
action for combatting workplace fatigue and preventing it from recurring. Having workplace fatigue
management toolbox talks can help people on both sides of the fatigue safety topic equation.

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 SAPAC will also run awareness campaigns and sessions to educate employee about fatigue, symptoms, hazards
and mitigation tricks of fatigue.

12.7 Critical Periods of Year & Fatigue Management:

SAPAC is considering the need of fatigue management during certain days of year when workers are
under extreme fatigue like Ramadan Month and during extreme summer months from June to September.
During Ramadhan month, duty hours are being squeezed to 6 hours per day only. In addition to that
considering the spirit of holy month and Saudi labor law, cooled rest places and portable water is being
supplied to refresh the body.
During summer months, work is prohibited on extreme heat hours that are from 12 to 3 under direct sun light.
In addition to that cooled drinking water, portable water bottles and shaded rest areas are being provided.
Electrolytes hydration drinks and other drinks are distributed to workers to maintain water content and prevent
fatigue. Heat intensity is being monitored regularly throughout the duty hours and work is being stopped on
extreme temperature rise.

13 Risk Assessment & Fatigue Checklist:

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 FATIGUE CHECKLIST
Project: Date:

If the answer is yes to any of the questions, fatigue risks will need to be assessed and strategies put in
place to manage fatigue.

MENTAL AND PHYSICAL WORK DEMANDS

Does anyone carry out physically demanding work for long periods? (For
example, tasks which are especially tiring and repetitive.) YES/NO

Does anyone carry out mentally demanding work for long periods?
(For example, work requiring vigilance, work requiring continuous concentration and minimal
stimulation, work performed under pressure, work to tight deadlines, emergency call outs, YES/NO
interacting/dealing with the public.)

WORK SCHEDULING AND PLANNING

Does anyone consistently work or travel between midnight and 6am? YES/NO

Does the work schedule prevent workers having at least one full day off each week? YES/NO
Does the roster make it difficult for workers to consistently have at least two consecutive nights
sleep each week? YES/NO

Do work practices include on-call work, call-backs or sleepovers? YES/NO

Does the roster differ from the hours actually worked? YES/NO

Does the work roster include rotating shifts? YES/NO

Does anyone have to travel more than one hour to get to their job? YES/NO

WORK TIME

Does anyone work for more than 12 hours regularly (including overtime)? YES/NO

Does anyone have less than 10 hours break between each shift? (For
example, split shifts, quick shift changeovers.) YES/NO

Is work performed at low body clock times (between 3am and 5am or 3pm and 5pm)? YES/NO

ENVIRONMENTAL CONDITIONS

Is work carried out in harsh or uncomfortable conditions? (For

example, hot, humid or cold temperatures.) YES/NO

CheckedBy: ReviewedBy

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 Project: Construction of North Laydown Area in Gulf of Aqaba (100322-
032)
Risk Assessment: Fatigue at Work
Initial Risk: Date Prepared: Residual Risk Date Reviewed: 20
Considered when all 19 July 2023 July 2023
current controls are in The final risk score
place and effective, as Prepared By: once all additional Reviewed By:
well as any HSE Manager controls are in place HSE Manager
assumptions defined in Engr. Farooq and effective. Ali Dawairi
the context statement. Aziz
Risk Score =
Initial Controls +
Next Review Date: 20
Additional Controls
July. 2024

Hazard Risk Who Might be P C RR Control Measures P C Residual Personal

Harmed Risk Rating Responsible
for Control
Measures
Work Related: Mental Health Workers at work 4 5 20 Fatigue Reduction Measures: 1 5 5 Project Manager
Issues People in Camp Boss
Poorly designed Sleep Apnea Surroundings, Public Adequate and appropriate rostering CM, SM
roster patterns Irritating Appropriate working hours for tasks being undertaken
Length of shifts Behavior
Appropriate and adequate breaks within and between
Poor work Injuries work periods
scheduling and Fatality
planning Ensuring high risk activities are conducted during the day
rather than at night where possible
Timing of shifts e.g.
night shift Reduce highly complex tasks
Insufficient recovery Appropriate overtime policies
between shifts
Napping policy
Long periods of time
awake Appropriate staffing levels
Mentally or Team work/group reduce working alone.
physically draining
work
Inadequate rest Fatigue Proofing Measures:
breaks
Check lists for signs and symptoms of fatigue Rotation of
Arduous tasks
tasks

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Excessive workload Appropriate lighting levels
Lack of work force Car-pooling
Provision of air conditioning Radio
contact
Provision of transport for personnel for commutes after
overtime
Appropriate areas for taking breaks in comfort Adequate
ventilation
Access to drinking water facility.
Close supervision
Working in pairs or teams’ dependent on the task
Self-checklists to assess for signs and symptoms of fatigue
Experienced personnel to support new personnel
Communication at shift handover
Conversation
Reporting of other who may be fatigued.

Individual/ Mental Health Workers at work 4 5 20 Fatigue Reduction Measures: 1 5 5 Project Manager
Lifestyle Based: Issues People in Camp Boss
Sleep Apnea Surroundings, Public CM, SM
Sleep loss and/or Irritating Know how much sleep they need and get it
disruption of internal Set up sleep environment to promote and protect sleep
Behavior
Injuries Fatigue awareness/competency training.
Poor quality of sleep
Fatality
Sleeping disorders Fatigue Proofing Measures:
Travel time
Family needs Self-selected break times when appropriate
Sporting Self checklists to assess for signs and symptoms of fatigue
commitments Self-reporting of fatigue
Easy access to family/friends via communication modes
Social life when working away from home.
A second job
Alcohol and/or drug
abuse
Stress caused my
factors outside of
work
General physical
and mental health
Religious events

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 Document History

Rev. No. Date Prepared By Reviewed By Approved By Revision History

Muhammad Farooq Aziz

1 20-Jul-23 Ali Dawairi (QHSEM) Fares AL-Nadesh (PM) Issue for Review &approval
(HSE Manager)

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