‘QHSE Manual Section-5 Navigational Safety “ Date: 1-1-2020 ‘FZ Rev: 2 Members of the navigation committee will discuss the passage plans, UKC calculations and other Information pertaining to navigation obtained from the Master, provide guidance that may include information of recent or past incidents that may have occurred at these ports or areas and new information if any about navigational hazards. and assess the risk associated with the vessels’ forthcoming calls at the parts or through these are: The list of ports and areas are included in Annex 5.3 A of this Manual (However, the lst Sian exhaustive and may be added to at a later stage by means of revision to the Annex of clrcullar$)_ additionally, if itis felt that other ports or areas should be included, Masters should bring thete to the attention of the office): Record Keeping: Preparation for Arrival / Departure in Port S Ports & Areas presenting Particular Navigation: 5.3 PASSAGE PLANNING The Master shall address the following: + Passage must be prepared fromberth toberth. Particular afanaigh | must be paid to high traffic shallow waters, pilotage waters and any othef local regulations, where the plan must incorporate appropriate margins of safety and contingency plans for unexpected incidents; + Ameeting must be held including all bridge team members and Chie! Engineer to discuss and ‘understand the passage plan and ais to be held prior arrival pilot station, (if long sea passage: > 7 days or even tess depending on the eriticalityof the passage). © Establish the Bridge and Engine Room manning levels, anticipating forthcoming areas of high traffic density and other navigational hazards, + During pilotage a proper Master/Pilot Exchange must be carried out, any required changes must be communicated to the bridge team and accordingly the passage plan shall be amended. + On completion of ever Vovige, passage plan debriefing must be carried out with the bridge ‘team to review'the passage plan's strengths and weaknesses and make suggestions for improvement. + The provisions\6f IMO Resolution 893{21) “Guidelines for Voyage Planning” shall always be followed, © The Matter must ensure that good voyage planning procedures are complied with giving due atteriilon to weather, currents, type of cargo on board, traffic, sea lanes, running distance, planning also requires that charts are corrected and publications current. it is ‘sduty to ensure that vessels are equipped with the latest navigational publications 6 and requisition for same, If any, 1s made in tim ye Ocean passages are to be made following the routes laid down in ocean passages of the world, published by the British Admiralty, Hydrographic Department. Other passages should be made according to the sailing directions. + Officers of the watch should be in ne doubt whatsoever as to what action the Master expects them to take. To achieve this end, the Master's “Standing Orders* are to be read, fully understood and signed for by each deck officer. * For passage through the Malacca straits, Singapore Straits and Singapore Anchorages, which are High Risks Area due to dense traffic, navigation hazards & piracy, please refer to “Part 10QHSE Manual Section-5 Navigational Safety Date: 1-1-2020 Information: Singapore on PARIS” for full detalls and Incorporate same in Passage Plan. If it nd ask for a copy. ‘+ For passage through Qingzhou Habxia Straits (Hal-Nan Strait), please refer to “Port Information: Asia-Pacific on PARIS for more details and incorporate same in Passage plan. If it cannot be seen on PARIS, please inform office and ask for a copy. Masters “Standing Orders” must be supplemented by a "Master's Night Order” book to cover, specific situations which may occur on a watch and any ather information or precautions that may be pertinent and necessary to enable the Watch Officer to navigate the vessel accurately afd safely, A copy of the Master's “Standing Orders” shall be posted in the front of the "Master's Night Order Book". At daily intervals while vessel Is at $¢a or at anchor, the Master should winite lerthe right order book what is expected of the COW, with particular reference to his requirements during the hours of darkness. These orders must be signed by each COW when galiigion watch. it is the responsibility of the Master to ensure that departing officers “haifidipver” diligently to the in-coming Officers. All newly joined Officers should read, understandand! sign the” Standing Orders” and other instructions. it is essential that they know how talst up and operate all Appropriate bridge equipment. Master's daily Night Orders shall include his additional expectations from OOW other than Master's Standing Orders. At anchorage, night orders shail include requirements of minimum distance to maintain fram other vessels, status of readiness of the main engines and anchor party. Passage Plan: The passage plan must be prepared forthe whale passage, from berth to berth for each intended leg including pilotage and shifting berths within a port using the Company's format (S+ 5.13 F). The Company's format may be’replaced by passage planning software, provided it is approved by the Company. The Passage plan that is generated using such software shall not contain less information than that contained In 5 ~ 5.13 F. When shifting between berths in a port or between terminals or ports in a river or waterway, only relevant sections of the Passage plan need to be filed. 1, The passage plan should aim to establish the mast favourable & economical route while maintaining appropriate margins of safety and safe passing distances offshore. For cross ocean Voyages, as far as possible, the route planning must be done using the Great Circle methodology, taking Into account weather forecasts and prevailing currents or consulting the weather routeing software f applicable, 2, There areifour distinct stages in the planning and achievement of a safe passage: @. Appraisal by Planning c. Execution 4, Monitoring These stages must follow each other in order set out above, 3, Once the plan and the way in which It is to be executed have been decided, monitoring must be carried aut to ensure that the plan is properly followed. 4, In those cases when the port of destination |s not knawn or is subsequently altered, it will be necessary for a passage plan to be prepared in stages due to time constrains or lack of information. u(QHSE Manual Section-S Navigational Safety Rev: 2 5. The passage plan is a dynamic document and any changes to the planned route during the ‘voyage must be revised and made known to all the watch officers by conducting a bridge team meeting. 5.2.1 Stages of Passage Plan 5.2.1.1 Aporeial 1. The navigating officer shall study the charts, publications and other appropriate navigational — information before commence planning. 2. Only official nautical charts/ENC’s (largest avallable scale) and publications shall Be used for passage planning. Any missing charts and publications needed for the Intended voyage should lhe identified from the chart catalogue and obtained before the ship sails. 3. All voyage charts must be corrected up-to-date to the latest Notices to Mariners and existing radio navigational warnings. ENC’s must alsa be up to date, if applicable, a) Ocean passages are to be made following the routes laid down it ocean passages of the world, published by the British Admiralty, Hydrographic/Department. Other passages should be made according to the sailing directions, bb) For passage through the Malacca straits, Singapore Straits and Singapore Anchorages, which are High Risks Area due to dense traffic, navleation hazards & piracy, please referto “Port Information”: Singapore on PARIS* for full details and incorporate same in Passage Plan. if it cannot be seen on PARIS, please fifgtm office and ask for a copy. ‘<] For passage through Qingzhou Haixia Strafts{(Hai-Nan Strait), please refer to “Port Information: Asia-Pacific on PARIS” for moreidétails and incorporate same in Passage plan. Wit cannot be seen on PARIS, please inform office and ask for a copy. READY REFERENCE DATA FOR NAVIGATION AND PASSAGE PLANNING The information necessary to make an appraisal of the intended passage will include the details. of: + Currents (direction and rate of set), Tides (times, heights and direction af tidal streams}, Draught of ship during the various stages of the intended passage, Advice and recommendations given in Sailing Directions, Navigational lights (characteristics, range, arc af visibility and anticipated ralsing range), Navigational marks (anticipating range at which objects will show on radar and/or wall be ‘visibleto the eye), ‘Traifie separation and routing schemes, Availability and accuracy af Electronic aids to navigation in that locality Navigational warnings affecting the areas, ‘Climnatologically data affecting the area, ‘Ship's maneuvering data The condition and state of the vessel, its stability and any operational limitations ‘The pravision of a competent and well rested crew to undertake the vaya Any special characteristics of the cargo (especially if hazardous), and Its distribution, stowage and securing on board the vessel. 2‘QHSE Manual Section-5 Navigational Safety Rew: 2 5.3.1.2 Planning 1. Having made the best possible appraisal using all the available information on board relating: to the intended passage, the Navigating Officer shall prepare a detailed plan of the passage. When deciding upon the route, as a minimum, the following factors must be taken iota. account: a) the marine environment b) the adequacy and reliability of charted hydrographic data along the route; ¢) the availability and reliability of navigation alds, coastal marks, lights etc, d) any routeing constraints imposed by the ship e.g. draught, type of carga, Tank dlearing: €} areas of high traffic density; 1} weather forecasts and expected current, tidal, wind, swell and visibility conditions; £)_ the presence of seasonal tropical storm activity; hy Routeing charts providing information on acean currents, winds) léeimits, load-line zones fete. Kee oF poor visibility may limit northerly oF southerly advahee in high latitudes. i) The load line zone chart, to ensure that the Load Line (LLjrutes are complied wil J) Ship's routeing schemes ~ mandatory and voluntary; k) High risk areas for piracy and hijacking; 1) Reliability of the propulsion and steering systerns/orboard. 2. The passage plan formation must involve the féllewing Rasks: ¥ Plot the intended passage on the largest stale charts available. Platting sheets are nat to be used for navigation under any circurmstanees. ¥ The planned track shall be plotted sas to clear hazards at a safe distance. A longer route must always be selected agaist a Shorter but more hazardous route. ¥ Where appropriate, advance Waning of the existence of a navigational hazard immediately on transfef tothe Meet chart must be marked on the current chart. ¥ If the voyage distance I mot increased by staying away from the coast, our recommendation js as fellows: All Ships Including Tankers/Gas Carriers: More than 50 miles The presence ol GPS equipment on board is an advantage, and getting close to land for position fixing 6 not required. Extra vigilance must be maintained if required to navigate within 25 milesof the coast. Y As far as possible, keep at least 5 nautical miles from land and other dangers such as shallow patches during open sea passages. If not practicable, consider additional safety measures during the passage such as increasing the bridge manning level, starting an additional generator, keeping the engine roam manned, proceeding at a reduced speed, keeping anchors ready for letting go etc. 2. Pilot Boarding Location: a The master shall confirm from Pilots/Agents that the pilot intends to board at the ‘designated Pilot Station well in advance. b. Incase the pilot does not intend to board at the Pilot Station, but wants the ship to proceed ppast the Pilot Station, a risk assessment must be done and office appraval sought. ¢ I itis determined that the designated pilot boarding ground is toa close to the entrance of a nartaw channel or breakwater, then elther an alternate location for pilot boarding 13