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TABLE OF CONTENTS
Description Page

1.0 Overview
1.1 Introduction 4–5
1.2 Approval Page
2.0 Description of the Barangay Environmental Management System
2.1 Development of the Environmental Management System 6–7
2.2 Definition of Terms
3.0 Environmental Management System Documentation 7–8
3.1 Documentation Structure
4.0 Context of the Barangay
4.1 Understanding the Barangay and its Context
4.2 Review and Actions of the Internal and External Issues 8–9
4.3 Needs and Expectations of Interested Parties
4.4 Scope of the Environmental Management System
5.0 Leadership and Commitment
5.1 Leadership and Management Commitment 9 – 13
5.2 Barangay roles, responsibilities and authorities
6.0 Planning of the Environmental Management System
6.1 Actions to Address Risks and Opportunities
6.2 Identification of Environmental Aspects & Impacts 14 – 16
6.3 Applicable Compliance Obligations
6.4 Environmental Objectives and Programs
7.0 Support
7.1 Providing Resources
7.2 Competence 16 – 20
7.3 Awareness
7.4 Communication
7.5 Control of Documented Information
8.0 Implementation and Operation of Environmental Management System
20 – 22
8.1 EMS Operational Planning and control
8.2 Emergency Preparedness and Response

9.0 Monitoring and Measurement of EMS Performance

9.1 Internal Audit
22 – 25
9.2 Evaluation of Compliance
9.3 Monitoring of Objectives and Programs
9.4 Management Review
10.0 Improvement
10.1 Nonconformity and Corrective Action 25 – 26
10.2 Improvement

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Attachments:
 Environmental Policy -
 Barangay Business Process
 Barangay EMS Organizational Structure

1.0 OVERVIEW

1.1 Introduction

Due to the realization of the global need for the preservation of the environment and the need to
promote the prevention of pollution from the activities and processes of the barangay, Barangay San
Gabriel, Libag Sur, Libag Norte and Atulayan Sur of Tuguegarao City are committed to demonstrate a
sound environmental practices and controls. With this goal, we from the barangays, will contribute
in our own little ways on the preservation of our environment including our employees,
stakeholders, suppliers, partners and communities.

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Sound EMS practices can be demonstrated by controlling the environmental aspects and its impacts
of the barangay’s activities and services. Policies are written on this manual to serve as direction in
implementing, maintaining and improving the EMS of the barangay.

1.2 Approval

This Environmental Manual demonstrates the barangay policies in ensuring the prevention of
pollution to the environment and safety in the whole barangay.

The Environmental Management System is established in conformance with the requirement of ISO
14001:2015.

The scope of this Environmental Management System covers the activities and services of the
barangay.

It is imperative that all employees adhere to the Environmental Management System.

Prepared by:

________________ _________________ _________________ _______________

Barangay Captain Barangay Captain Barangay Captain Barangay Captain
San Gabriel Libag Sur Libag Norte Atulayan Sur

Approved by:

______________
City Mayor

2.0 DESCRIPTION OF THE COMPANY’S ENVIRONMENTAL MANAGEMENT SYSTEM

2.1 Development of the EMS
The Environmental Management System of the Barangay Government of Tuguegarao City was
developed through documenting the best practices of the existing system, applying
improvements and various changes in compliance with the ISO 14001:2015 standard.
Inputs that are considered in planning and in developing the EMS include the requirements of the
constituents, processes, process interactions, all applicable legal, community-based and client-
specific legal requirements and all other interested concerns and corresponding methods of
measurements and analysis of activities and services including the process for corrective action to
ensure continual improvement of the whole EMS.

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The identification of environmental aspects and impacts shall consider the present and future
activities, and normal and abnormal condition of the barangay.
Each Unit Head shall plot their processes/ activities and from there they will identify the possible
aspects and impacts.
Each identified aspect shall be subjected to a criterion for them to decide on the significant
impact as basis in setting controls in terms of objectives and programs.
2.2 Definition of Terms
2.2.1 Audit – the systematic, independent, and documented process to objectively determine
the fulfilment of audit criteria.
2.2.2 Customer Satisfaction – customer’s perception of the degree in which the customer
requirements have been fulfilled.
2.2.3 Continuous Improvement – recurring activity to increase the ability to fulfil the
requirements.
2.2.4 Effectiveness – Extent to which planned activities are materialized and planned results
achieved.
2.2.5 Corrective Action – action to eliminate recurrence of detected non-conformity or other
undesirable situation.
2.2.6 Non-conformance – non-fulfilment of a specific requirement, either of the standard or
company policy, procedure and other planned arrangements.
2.2.7 Environmental Policy – statement by the barangay of its intentions and principles in
relation to its overall intentions and direction with regard to environmental concerns, as
formally expressed by Local Chief Executives through Management Representative.
2.2.8 Environment – surroundings in which the barangay operates, including air, water, land,
natural resources, flora, fauna, humans, and their interrelation.
2.2.9 Environmental Aspect – element of an barangay’s activities, products or services that can
interact with the environmental impact.
2.2.10 Environmental Impact – any change to the environment, whether adverse or beneficial,
wholly or partially resulting from barangay activity, products or services.
2.2.11 Interested Party – individual or group concerned with or affected by the environmental
performance of the barangay.
2.2.12 Environmental Performance – measurable results of the EMS, related to
the barangay’s control of its environmental aspects based on its EMS
Policy, objectives and programs.
3.0 ENVIRONMENTAL MANAGEMENT SYSTEM
DOCUMENTATION
3.1 Documentation Structure
The documentation structure of the
Environmental Management System is
shown in the diagram below:

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EMS
Manual

Environmental
Management System
Procedures, Risk
Assessment

Other Documentations
(Work Instructions/ Guidelines, External Standard, PCO/ SO
report, Legal Requirements and Reports, Safety Data Sheet,
etc.)

Level 1 – The EMS Manual describes the policies of the barangay to meet and address the
requirements of the ISO 14001:2015 standard. It provides an overview of the whole environmental
management system of Barangay Government of Tuguegarao City.

Level 2 – Environmental Management System Procedures and Risk Assessment describes the
operations that are carried out and maintained under specified conditions including details of the
documented information that are part of the Environmental Management System and dependent
on the complexity of the process, methods, training and competence of the personnel involved in
the implementation of the procedures and work instructions.

Level 3 – Work Instructions, Guidelines, External Documents EMS Records are aligned to this level,
which is objective evidence to prove that a particular activity has been done and complied.

4.0 CONTEXT OF THE BARANGAY

4.1 Understanding the Barangay and its Context

4.1.1 The Barangay Official used the SWOT Analysis in determining the Internal and External
Issues that might arise in achieving the strategic direction of the barangay.

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4.1.2
The ISO
Facilitator
together
with the
Barangay
Officials
reviewed
the output
of the
Barangay SWOT analysis to determine the internal and external issues of the barangay
in achieving the strategic direction of the barangay.

4.1.3 The diagram below depicts the SWOT analysis done by the barangay and on how the
Strengths, Weaknesses, Opportunities and Threats interact with each other to establish
a strategic option.

4.1.4 Action has been formulated in such a way that the identified Strengths, Weaknesses,
Opportunities and Threats has been considered to establish strategic option.

References:
ISO 14001:2015 Clause 4.1 Understanding the organization and its context
Risk and Opportunities Procedure

4.2 Review and Actions on the Internal and External Issues

4.2.1 Actions relating to the identified internal and external issues has been accomplished by
the Barangay Officials.
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4.2.2 Actions has been identified in such a way that the identified Strength, Weaknesses,
Opportunities and Threats has been considered.

4.3 Needs and expectation of the Interested Parties

4.3.1 The Office of the Barangay shall determine the interested parties that are relevant to
EMS; the relevant needs and expectations of interested parties; and which of these
needs and expectations become compliance obligations.

References:
ISO 14001:2015 Clause 4.2 Understanding the Needs and Expectations of Interested
Parties

4.4 Scope of the Environmental Management System

4.4.1 The environmental management system described in this document applies to the
primary planning and implementing unit of government policies, plans, programs,
projects and activities in the community by Barangay Unit of Tuguegarao City. Inputs
that are considered in planning and in developing the EMS include the requirements of
the constituents, processes, process interactions, all applicable compliance obligations,
needs and expectations of interested parties, internal and external issues relevant to its
purpose of EMS, community based and constituents specific legal requirements and all
other interested concerns and corresponding methods of measurements and analysis of
activities and services including the process for corrective action to ensure continual
improvement of the whole EMS.

5.0 LEADERSHIP AND COMMITMENT

5.1 Leadership and Management Commitment

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5.1.1 The Barangay Official show its commitment to have an efficient and effective
Environmental Management System through the following:

5.1.1.1 Establishing and promoting awareness and understanding of the

Environmental Policy to all level of barangay.

5.1.1.2 Relevant environmental objectives and programs are set, maintained and
achieved.

5.1.1.3 Communicating the barangay goals and values on Environmental

Management System.

5.1.1.4 Assessing the performance of the EMS through management reviews and
identifying areas that need improvements.

5.1.1.5 Providing the necessary resources to fulfil the barangay’s plan and
objectives.

5.1.1.6 The planning of the EMS is carried out to meet the requirements specified in
the ISO 14001:2015.

5.1.1.7 The integrity of the Environmental Management System is maintained when

changes to the EMS are planned and implemented.

5.1.2 Environmental issues are recognized and where appropriate, are controlled and
managed.

References:
ISO 14001:2015 Clause 5.1 Leadership and Commitment

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5.2 Organizational Roles, Responsibilities and Authorities

5.2.1 The roles and responsibilities for the key staff for the effective implementation of the
Environmental Management System can be summarized as follows:

5.2.1.1 Barangay Captain

 Has the over-all responsibility and authority for the management and control
of the entire barangay operation
 Appoints the Environmental Management Representative
 Provides adequate resources, set priorities and establish the barangay in
fulfilling the requirements for the implementation and deployment of the
Environmental Management System to ensure implementation of the EMS
Policy.
 Ensures the Environmental Management System requirements are
established, implemented and maintained in accordance with ISO 14001:2015
Standard.

5.2.1.2 ISO Facilitator shall be responsible to:

 Ensure the requirements are established, implemented and maintained in

accordance with ISO 14001:2015 Standard.
 Promote the defined environmental policy at all levels of the barangay.
 Report the performance of the Environmental Management System to the Top
Management for review to ensure its effectiveness and suitability.
 Ensure to conduct an Internal Audit and Management Review on a regular
basis.
 Ensure that the identification of environmental aspects is updated and covers
the whole operation and other activities both internal and external activities
as long as it is related to the operation of the company.
 Coordinate to all levels of the barangay to ensure achievement of
environmental objectives and programs with appropriate environmental
management programs.
 Ensure that non-conformances are resolved with the appropriate corrective
action to correct any system deficiencies promptly.
 Liaison with the third-party certification body.

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5.2.1.3 Sangguniang Barangay

 Sangguniang Barangay shall have the responsibility and authority for the
effective management of personnel resources in their respective unit, as well
as in the implementation of the operational procedures.
 Assist in the identification of environmental aspects and related objectives and
programs.
 Establish and implement the environmental management programs.
 Promote the defined environmental policy to their respective units.
 Ensure compliance with applicable international, national, community-based
and customer-specific legal requirements in their respective area of
responsibility.
 Ensure that EMS is understood and implemented within the respective areas
and personnel are adequately trained.
 Establish, document and implement applicable procedures in support of the
EMS.
 Participate in the management review.
 Upkeep and maintain any EMS records.

5.2.1.4 Document Controller

 Responsible for establishing and maintaining a system to control all

documents related to the company’s environmental management system.
 Ensure that all environmental-related documents are reviewed, approved and
re-approved for adequacy and that only the latest versions are available at all
points of use.

5.2.1.5 Internal Auditors

 This team is formed to establish the criteria, methods and responsibilities for
the execution of internal audit to verify the implementation and effectiveness
of the environmental management system. Verification shall be by means of
uniform and controlled methods of planning, scheduling and coordinating and
performing audits and assigning responsibilities for these activities in
accordance with the established procedure for Internal Audit.

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5.2.1.6 Pollution Control Officer (PCO)

 Ensure the compliance of the barangay with government and non-government

related applicable rules and regulations.
 Recommend controls needed for the elimination or mitigation of any incident
that may cause pollution to the environment.
 Responsible on proper storage and disposal of hazardous wastes generated by
barangay.
 Responsible in handling environmental matters required by laws/standards
upon ISO Facilitator’s approval.

5.2.1.7 Safety Officer

 Ensure the compliance of the barangay to Basic Occupational, Safety and

Health Standards and other appropriate safety legal requirements.

5.2.1.8 Water Conservation Committee

 To document the water consumption and implement water reduction

program. Set programs to minimize water consumption.

5.2.1.9 Energy Conservation Committee

 To document the energy consumption and implement energy reduction

program. Set programs to minimize energy consumption.

5.2.1.10 Atmosphere Control Committee

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 To identify emission to atmosphere and properly control within the tolerable

level as required by the law.
 Identify all equipment with exhaust systems and motorized vehicles.
 Issue guidelines to concerned person regarding the implementation of air
pollution.
 Provide list of equipment with Exhaust systems and List of registered Motor
Vehicles.
 Coordinate with accredited Subcontractor regarding the test needed on the
company’s compliance with the standard to DOLE and DENR.
 Monitor the effectiveness of the countermeasures taken.

5.2.1.11 Chemical Control Committee

 To properly control handling, transport, storage and disposal of chemicals to

prevent pollution and accidents.
 Orients all concerned departments regarding the chemical control procedure.
 Conduct inspection in each department to check their compliance like
chemical handling, storage, disposal and chemical drill.

5.2.1.12 Waste Management Committee

 To establish system for effective and efficient waste monitoring and control.
 To properly control segregation, handling, transport and disposal of waste.
 Identify and classify the types of waste generated based on RA 9003, RA 6969,
DAO 2013-22.
 Monitor the generated waste and implementation of waste segregation and
disposal.
 Gives awareness to all employees and conduct inspection in each unit to check
their compliance.

References:
ISO 14001:2015 Clause 5.3 Organizational Roles, Responsibilities and Authorities
Control of Job Description and Table of Organization Procedure

6.0 PLANNING OF THE ENVIRONMENTAL MANAGEMENT SYSTEM

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6.1 Actions to address Risk and Opportunities

6.1.1 In determining the actions required for the Environmental Risks and Opportunities
identified during the analysis of the context of the barangay and the needs and
expectations of the interested parties, the barangay established a procedure in
determining the required action.

6.1.2 All identified risks have been analysed by the Barangay Official and EMS Committee
using the Risk Assessment Registry.

6.1.3 All opportunities must be addressed to translate these identified opportunities into an
improvement of the EMS.

6.1.4 Monitoring of status of all actions taken for all identified risks shall be based on the set
criteria and be recorded in the Risk Assessment Registry as well as the status of the
action plan for the opportunities action plan shall be reviewed during the performance
of the twice a year management review.

References:
ISO 14001:2015 Clause 6.1 Actions to Address Risks and Opportunities
Risks & Opportunities Procedure

6.2 Identification of Environmental Aspects & Impacts

6.2.1 EMS Committee headed by the ISO Facilitator & concerned Barangay Official shall
identify and control all environmental aspects and impacts and classify into significant
aspects for all its activities, products and other related operations.

6.2.2 The environmental aspects and impacts shall be taken into consideration in the setting
of the environmental objectives & programs.

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6.2.3 Representative form the units of the Barangay shall conduct an initial identification of
the environmental aspects and impacts arising from its processes and services and for
both internal & external activities. However, any changes on the existing process,
business scope, services and infrastructure of the barangay; the affected unit shall
review the identified significant aspects & impacts and the Environmental Associated to
it.

6.2.4 Each aspect shall be rated according to the probability of occurrence and severity of its
impacts. The threshold rating is 12. If the rating of the evaluation is equal to or more than 12,
the aspect shall be classified as significant based on the following conditions:

I. If the overall rating is 12

II. If the severity rating is 4 or 5
III. Or has associated compliance obligations, regardless of the overall rating, the aspect shall be
significant and shall establish appropriate operational control.

6.2.5 EMS Aspects review shall be conducted at least twice a year or as need arises to confirm
whatever changes of the EMS and the related significant EMS Aspects in case there are
changes in the activities and services and occurrence of any incidents or emergency
situations.

6.2.6 The concerned barangay official shall inform the ISO Facilitator if there are any possible
changes in the activities and services or equipment being used by the Barangay. Any
change in the EMS aspects shall result on the re-assessment of the significant aspects
and revise the previous identified aspects/impacts if necessary. If there are changes on
the environmental and safety laws the aspects and impacts assessment shall also be
reviewed.

6.2.7 All significant environmental aspects & impacts shall be given appropriate objectives
and programs to ensure controls to prevent pollution to the environment. However, the
ISO Facilitator can also set objectives & programs to the aspects with marginal scores to
ensure complete control of the Environmental Management System.

References:
ISO 14001:2015 Clause 6.1.2 Environmental Aspects
Environmental Aspects and Impacts Procedure

6.2.8 Applicable Compliance Obligations

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6.2.8.1 General Policy:

Barangay Official shall implement, maintain, and continuously improve

documented procedure to identify and to have access to compliance
obligations to which the company subscribes and that are applicable to the
environmental aspects generated from the company’s activities/operation
and products. It is the responsibility of the Pollution Control Officer to
monitor the company’s compliance to the documented EMS and legal
requirements monthly to ensure effectiveness and suitability.

6.2.8.2 The PCO and the SO shall submit the required resources or budget to the ISO
Facilitator to ensure smooth implementation of the Environment
Management System.

6.2.8.3 The Pollution Control Office / Safety Officer / Admin shall apply for the
identified permits and/or licenses to the concerned governing body or apply
the needed statutory or regulatory requirements to the operation of the
barangay.

6.2.8.4 The Pollution Control Office / Safety Officer shall conduct monthly review on
applicable compliance obligations to evaluate compliance. All pending
requirements or non-compliance to applicable compliance obligations shall
be handled in accordance with the Corrective Action Procedure.

6.2.8.5 Results of review of such compliance shall be discussed during the

Management Review.

References:
ISO 14001:2015 Clause 6.1.3 Compliance Obligations
Compliance Obligations Procedure

6.2.9 Environmental Objectives and Programs

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6.2.9.1 The Environmental Objectives and Programs (OP) are defined by the
barangay is consideration to the following items:

 Significant Environmental Aspects – the objectives and programs shall

consider the significant environmental impacts identified during the
environmental review.
 Environmental Policy – the objectives and programs must be consistent
with the environment and policy statement.
 Compliance Obligations – the objectives and programs must meet and
improve on the environmental performances as spelled out in
compliance obligations. These shall serve as baseline for the
improvements.
 Other Goals – the objectives and programs shall cover barangay goals as
directed by the Barangay Chairman, customer’s requirements, views of
interested parties and the best available practices.

6.2.9.2 Objectives and programs, which are not achieved as planned shall be
addressed on accordance with Corrective Action Procedure by issuing a
corrective action request (CAR) and record the analysis on this form. Where
practicable and at the discretion of the Barangay Official, new and additional
objectives and programs may be set when objectives and programs are met
well in advance of the target schedule. Additional objectives and programs
may also be set upon recognition of other priority areas for improvement.
These improvement areas may result from the barangay’s continuing review
of the EMS.

References:
ISO 14001:2015 Clause 6.2.1 Environmental Objectives
Environmental Objectives and Programs Procedure

7.0 SUPPORT

7.1 Providing Resources

7.1.1 The Barangay Official shall determine and provide resources needed in the
implementation, maintenance, and improvement of the environmental management
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system and in the fulfillment of the environmental objectives and programs. These
resources include: human resources, work environment and infrastructure like office
building, workspace, associated facilities, and transportation and communication
facilities. Needed resources are determined during management reviews either during
the regular meeting and scheduled management review.

Reference:
ISO 14001:2015 Clause 7.1 Resources
Human Resource Management Procedure

7.2 Competence

7.2.1 Barangay Officials and Committee Heads shall ensure that the people are properly
trained, on the Environmental Management System environmentally and ensure their
competency in the performing their duties towards the EMS.

7.2.2 Relevant personnel are to maintain & continuously improve the documented procedure
in identifying the training needs of barangay units.

7.2.3 The ISO Facilitator with the assistance of the Barangay Officials shall be responsible for
developing and implementing ISO 14001:2015 training requirements for the
Environmental Management System that aims to emphasize the need for
environmental concerns.

7.2.4 Trainer shall evaluate the effectiveness of the training through written report after
training or verbal question & answer. But for the case of question and answer, the
trainer shall establish the questions and record the answer of the trainee.

7.2.5 Barangay Official shall establish a barangay-wide annual training program and maintain
training record of each employee.

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7.3 Awareness

7.3.1 Relevant personnel in each relevant function shall be aware on the following:

7.3.1.1 Importance of conformance with the environmental policies and procedures.

7.3.1.2 Roles and responsibilities in achieving conformance with the environmental
policies and procedures including emergency preparedness and response
requirements
7.3.1.3 Environmental Policy
7.3.1.4 Personnel performing the tasks that can cause significant environmental
impacts and safety concern are competent on the basis of appropriate
education, training and/or experience.
7.3.1.5 The concerned Barangay unit shall ensure on time execution of the required
training and qualification process of the all employees.

Reference:
ISO 14001:2015 Clause 7.1 Resources
ISO 14001:2015 Clause 7.2 Competence
ISO 14001:2015 Clause 7.3 Awareness
Human Resource Management Procedure
Competence, Training and Awareness Procedure

7.4 Communication

7.4.1 To implement, maintain, and continuously improve its documented procedures for
internal and external communication regarding environmental aspects that pertains to
Environmental Management System.

7.4.2 ISO Facilitator & Barangay Captain shall ensure that all matters of environmental
concerns shall be adequately communicated to all Barangay employees and any
interested parties. They shall be responsible to ensure the effective implementation of
these procedures and review the effectiveness of such communication accordingly.

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I. Shall ensure that matters of environmental concerns are effectively

communicated to every employee within their area of responsibility. They are
also responsible for continuous feedback on matters of environmental related
issues and highlight to the ISO Facilitator accordingly.

7.4.3 The Sangguniang Barangay is responsible to ensure that external request; feedback and
complaints are forwarded to the concerned person for follow-up. They shall also ensure
that such external communications related to the EMS are handled within twenty-four
(24) hours from the receipt of the feedback or immediately depending on the nature of
the concern.

7.4.4 The normal communication methods shall be by means of meeting, e-mail, briefing and
awareness training for internal and external concern whichever is appropriate.

7.4.5 Employees are encouraged to give suggestion to improve the Environmental

Management System. Notice of meeting can be thru memo or email whichever is
appropriate.

7.4.6 Barangay Secretary shall encourage and gather feedback during their routine barangay
meeting. Minutes of the meeting shall be recorded and maintained.

II. Feedback can also be given to the department representative of the

Environmental Management Committee for the EMS. The PCO and SO shall
handle the necessary communications to the concerned agencies.

7.4.7 The Sangguniang Barangay shall be responsible to oversee all matters concerning
external Environmental communication except customer’s complaint, reporting to legal
requirement, which shall be handled by Pollution Control Officer and Safety Officer
accordingly.

III. All external communication shall be logged in the Communication Record form.

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7.4.8 Complaints concerning environmental issues arising from public or customers shall be
handled appropriately according to the Communications Control Procedure.
Management of which shall be in accordance with Corrective Action Procedure.

Reference:
ISO 14001:2015 Clause 7.4 Communication
Communication Control Procedure
Corrective Action Procedure

7.5 Control of Documented Information Procedure

7.5.1 ISO Facilitator and Barangay Captain shall implement, maintain, and continuously
improve the documented procedure by controlling all documented information as
required by the ISO 14001:2015 Standard and applicable legal and statutory
requirements related to the EMS.

7.5.2 A control of documented information procedure is established to maintain an effective

and systematic control of all internal and external documents that concern and affect
EMS being used. Establishing a system for document generation, review, approval,
registration, distribution, revision, retrieval and disposal in accordance with ISO
14001:2015 requirements.

7.5.3 Documents, before issuance to the user and concerned unit/ committee, shall be
reviewed and approved by proper authorities as defined in the scope & method of the
Control of Documented Information Procedure.

7.5.4 Any reproduction of controlled documents is not permitted. Only the Document
Controller is responsible for reproduction of such documents.

7.5.5 The legibility and integrity of the documents shall be maintained by using permanent
ink only to all the EMS documentation.

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7.5.6 All obsolete controlled documents must be properly turned-over to the Document
Control Custodian by signing the lower portion of the box in the Documents
Distribution/Retrieval and Disposal Form.

7.5.7 DCC shall dispose the retrieved controlled copy upon issuance of the revised copy of the
procedure by shredding or crossing-out the printed side if it will be re-used as scrap
paper. DCC shall cross out the document per page prior using as scrap paper. Shall
confirm disposal of document by crossing-out the distribution in the Document
Distribution, Retrieval and Disposal Form.

IV. Obsolete master copy shall be preserved for at least two years for refences.

7.5.8 Quarterly DCC shall be performed by the Central DCC to check the document control of
all barangays.

7.5.9 Documented procedure for identifying, filing, storing, maintaining and disposing of
records was established and is being maintained. Records are handled, retained and
stored in manners that prevent damage and deterioration.
7.5.10 At least once a year the ISO Facilitator and the process owners shall review the
established documented information and determine if there are procedures that needs
to be improve.
7.5.11 At least once a year PCO and SO shall check all external documents of possible update
and secure a copy then register to DCC

7.5.12 Maintenance and preservation period of records are defined by the Barangay Officials
generating the record then register the list of records to DCC using the List of Records
form.

7.5.13 Barangay Captain shall be responsible for designating the personnel with defined
authority to index and file the environmental records and maintain their assigned
records during the maintenance period before its transfer to DCC for preservation.

7.5.14 DCC shall properly dispose all records after its preservation period expires. However,
prior actual disposal, the Records Transfer Slip shall be approved by the ISO Facilitator
first. Proper disposal shall be done by shredding or recycling while the document data

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shall be disposed by crossing them out. Records/ documents than contain technical
data of the Barangay Services or records shall also be shredded.

7.5.15 ISO Facilitator shall be responsible for the audit of environmental records in each
department on a regular basis or at least twice a year. This is aside from the scheduled
Internal Audit.

References:
ISO 14001:2015 Clause 7.5 Documented Information
Control of Documented Information Procedure

8.0 IMPLEMENTATION AND OPERATION OF ENVIRONMENTAL MANAGEMENT SYSTEM

8.1 EMS Operational Planning and Control

8.1.1 Policy

8.1.1.1 It is the policy of Barangay to identify, document, and control those

operations and activities that are associated with the identified
significant environmental aspects and health and safety in line with its
policy, objectives, and programs.

8.1.2 Control

8.1.2.1 Operations and activities are carried out under specified conditions
through the following:

8.1.2.1.1 Establishing and maintaining documented procedures to

cover situations where their absence could lead to
deviations from the Environmental policy and the
objectives and programs;

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8.1.2.1.2 Specifying operating standards in the procedures;

8.1.2.1.3 Establishing and maintaining procedures related to the

identifiable significant environmental aspects used by the
barangay unit and communicating relevant procedures
and requirements to suppliers, contractors and other
service providers.

8.1.2.1.4 Establishing and maintaining procedures for the design of

workplace, process, installations, equipment, operating
procedures and work barangay.

8.1.2.1.5 ISO Facilitator shall organize a working committee to

handle control on waste, energy, chemical, twice a year
fire exit drill and chemical drill & all other identified
environmental emergency situations. The safety officer
shall initiate a drill and generate comprehensive report.

References:
ISO 14001:2015 Clause 8.1 Operational Planning and Control
Energy and Water Management Procedure
Emergency Preparedness & Response Procedure
Waste Management Control Procedure
Chemical Management Procedure
Atmosphere Control Procedure
Preventive Maintenance and Repair Control Procedure
Safety Control Procedure

8.2 Emergency Preparedness and Response

8.2.1 Policy:

8.2.1.1 It is the policy of Barangay to properly specify the responsibility and

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preventing risk/danger to employees and minimize damage to the

environment.

8.2.2 Key Control:

8.2.2.1 Safety Officer shall maintain and continuously improve the

documented procedures of barangay pertaining to the following:

8.2.2.1.1 Identification and response for potential accidents and

emergency situations; and
8.2.2.1.2 Prevention and mitigation of the environmental impacts,
illness and injury that may be associated with the
potential accidents and emergency situations.

8.2.2.2 Emergency Preparedness & response team shall be responsible in

monitoring the proper implementation of the system. If there are
accidents or emergency cases, the PCO, SO and ISO Facilitator shall
establish corrective action in accordance with the corrective action
procedure. They shall also review the affected procedure and update
if necessary.

8.2.2.3 Barangay Official is responsible in providing the resources needed like

equipment and supplies necessary for emergency response activities.

8.2.2.4 ISO Facilitator shall be responsible in supervising the action/s taken

against emergency situations relating to environment. Working as a
liaison to accept complaints or other related information from
interested parties.

8.2.2.5 All Barangay Officials shall be responsible in taking immediate actions

in controlling environmental emergency within his/her area of
responsibility.

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8.2.2.6 The Safety Officer shall be the top responsible person in the
environmental emergency preparedness.

8.2.2.7 Training of emergency response team is required prior appointing

them to ensure orderly execution of their function.

8.2.2.8 Emergency situation response system shall be established.

8.2.2.9 The Emergency Preparedness & Response Procedure shall be

reviewed at least twice a year or after each occurrence of an
emergency situation which every may come first.

8.2.2.10 Drills such as Fire Evacuation drill shall be conducted at least twice a year.
Other drills shall be done at least once a year or depending on the
requirement of the law. All Drill reports shall be prepared at least a day after
the drill. The report shall contain the process of the drill, time spent, problems
encountered and conclusion of the drill. The reports shall be noted by the ISO
Facilitator.

References:
ISO 14001:2015 Clause 8.2 Emergency Preparedness and Response
Emergency Preparedness and Response Procedure

9.0 MONITORING AND MEASUREMENT OF EMS PERFORMANCE

9.1 Internal Audit

9.1.1 Barangay Official shall implement, maintain, and ensure that Internal Audits of barangay
are properly managed to verify the effectiveness of the Environmental Management
System implementation.

9.1.2 The ISO Facilitator shall be responsible in preparing the annual audit plan to ensure that
Barangay is internally audited at least twice a year or as need arises upon the approval
of the Barangay Captain.

9.1.3 The lead Auditor shall prepare the detailed audit plan and it should be released at least
a week before the internal audit.
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9.1.4 Auditors shall prepare the checklist based on the detailed audit plan.

9.1.5 ISO Facilitator shall select and qualify the lead auditor and auditors and maintain record
for the qualification process.

9.1.6 The auditor performing the audit shall be independent from the area/procedure being
audited to assure the audit’s correctness and effectiveness.

9.1.7 In case during the validation period the NC is still unrectified the ISO Facilitator shall
issue a CAR and the approval shall be escalated to the City Mayor.

9.1.8 The Risk Assessment shall be reviewed every time there are identified NCs during the
internal audit.

9.1.9 Result of the audit shall be discussed during the management review meeting.
References:
ISO 14001:2015 Clause 9.2 Internal Audit
Internal Audit Procedure

9.2 Evaluation of Compliance

9.2.1 Policy

9.2.1.1 It is the policy of Barangay to establish, implement and maintain

documented procedure(s) to evaluate compliance to applicable
compliance obligations of the barangay.

9.2.2 Control

9.2.2.1 Compliance to compliance obligations based on the List of Compliance

Obligations shall be reviewed and updated by the PCO, SO and ISO
Facilitator with the approval of the Barangay Captain on a regular
basis.

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9.2.3 Strict compliance to these compliance obligations shall be implemented.

Reference:
ISO 14001:2015 Clause 9.1.2 Evaluation of Compliance
Compliance Obligations Procedure

9.3 Monitoring Objectives and Programs

9.3.1 It is the policy of Barangay Unit to implement, maintain, and continuously improve
documented procedures to monitor and measure the key characteristics of its
operations and activities that can have a significant impact on the environment
performance, on a regular basis.

9.3.2 Monitoring and measurement is to include the recording of information to track

performance, relevant operational controls, and conformance to barangay objectives
and programs.

9.3.3 Monitoring equipment is to be calibrated and maintained. The records of this process
are to be retained according to documented procedures; and

9.3.4 Barangay Unit shall maintain an established documented procedure and evaluates
compliance with relevant environmental legislation and regulations and calibration of
equipment needed.

9.3.5 The Pollution Control and Safety Officer shall be responsible in monitoring all safety
requirements being carried out by barangay in case an imminent danger is observed on
any of its activities; the Safety Officer has the authority to recommend stoppage of the
particular activity for the abatement of the danger. All environmental related activities
shall be periodically evaluated. If there are changes on the process, activities and
materials used the significant aspects shall be reviewed.

9.3.6 Monitoring and evaluation of such legal requirements shall be done periodically.
Environmental Programs Data shall be monitored monthly. Likewise, if there are

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equipment and measuring devices that needs calibration, the ISO Facilitator shall ensure
on time calibration.

9.3.7 Imminent danger that exists in a work place shall be recommended by the Safety Officer
for immediate stoppage of operation or activities being done for the abatement of the
danger.

9.3.8 The Safety Officer shall monitor and report condition and unsafe practices that might
cause injury or loss of life and properties.

9.3.9 Member of the Safety Committee and the SO shall conduct a Monthly Safety Inspection
Audit and meeting. A Safety Inspection Checklist shall be used to assess the safety of
working environment and emergency equipment.

References:
ISO 14001:2015 Clause 6.2.1 Environmental Objectives
ISO 14001:2015 Clause 6.2.2 Planning Actions to achieve Environmental Objectives
Environmental Objectives and Programs Procedure
Safety Control Procedure

9.4 Management Review

9.4.1 It is the policy of Barangay to effectively manage the conduct of an Environmental

Management Review System in order to check and ensure the effectiveness and
suitability of the environmental management system being implemented by the entire
barangay.

9.4.2 Management review shall monitor the consistency, effectiveness & compliance to the
international standard & other applicable standards. The review shall discuss necessary
changes to the Environmental management system, including the environmental policy
& objectives for the continuous effectiveness of the applied system.

9.4.3 Review inputs are gathered from the following:

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9.4.3.1 The status of actions from the previous management reviews

9.4.3.2 Changes in

1) Internal and External Issues that are relevant to the Environmental

Management System
2) The needs and expectations of interested parties including compliance
obligation
3) Its significant environmental aspects
4) Risk and Opportunities
5) The extent to which environmental objectives have been achieved
6) Information on the barangay’s environmental performance including
trends in
a. Nonconformities and corrective actions
b. Monitoring and measurement of results
c. Fulfillment of the compliance obligations
d. Audit results
7) Adequacy of resources
8) Relevant communications from interested parties including complaints
9) Opportunities for continual improvement

9.4.4 Review Outputs

1) Conclusions on the continuing suitability, adequacy of the effectiveness of

the EMS.
2) Decisions related to continual improvement opportunities
3) Decisions related to any need for changes to the EMS including resources
4) Actions if needed, when environmental objectives have not been met.
5) Opportunities to improve integration of the EMS with other business
process if needed
6) Any implications for the strategic directions of the barangay

9.4.5 Management review shall be conducted at least twice a year or as the need arises. If a
situation needs immediate management attention & review, the ISO Facilitator shall be
responsible in holding a meeting anytime when needed.

References:
ISO 14001:2015 Clause 9.3 Management Review
Management Review Procedure
Corrective Action Procedure

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10.0 IMPROVEMENT

10.1 Nonconformity and Corrective Action

10.1.1 It is the policy of the barangay to implement, maintain, and continuously improve
documented procedures for defining responsibility & authority for handling and
investigating accidents, incidents, environmental nonconformance, and for taking action
to mitigate any impacts or consequences caused or arising from accidents; incidents, or
non-conformance’s and for initiating and completing corrective action as well as
confirming its effectiveness.

10.1.2 Corrective Action procedure is established to investigate and determine the root cause
of the problems and nonconformities occurring to all stages of the Environmental
Management System.

10.1.3 The concerned unit/ EMS committee where the CAR is being issued shall analyze the
cause of nonconformity, corrective action, and the date for completion of corrective
action after analyzing the cause of the nonconformity and establishing the corrective
action, and return it to the requesting department for verification of implementation of
the correction & corrective action given.

10.1.3.1 The time limit to reply to the issued CAR is three (3) days. The
concerned department shall conduct analysis on the nonconformity to
determine the causes and establish the corresponding corrective
action.
10.1.3.2 Implementation of the proposed correction & corrective action is
within two (2) weeks. Then the auditor or any person who detected &
issued the nonconformity must verify the implementation of the
action taken for the closure of the nonconformity.
10.1.3.3 After two (2) months of implementation of the action taken the
Lead Auditor and the ISO Facilitator will verify effectiveness. In case
the action taken does not prevent the recurrence of the NC this shall
be escalated and management shall be in accordance with Corrective
Action Procedure.
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10.1.4 The record relating to this procedure shall be recorded, stored and controlled according
to Control of Documented Information Procedure.

10.1.5 Changes that may affect existing documents, as a result of the implemented corrective
action, shall be applied and recorded. The applied change follows the Control of
Documented Information Procedure.

References:
ISO 14001:2015 Clause 10.2 Nonconformity and Corrective Action
Control of Nonconforming Services Procedure
Corrective Action Procedure

10.2 Continual Improvement

10.2.1 The barangay shall continually improve the suitability, adequacy and effectiveness of
the environmental management system. It shall consider the results of analysis and
evaluation, and the outputs from management review, to determine if there are needs
or opportunities that shall be addressed as part of continual improvement.

10.2.2 The barangay plans and manages the processes necessary for the continual
improvement of the effectiveness of Environmental Management System and facilitates
the continual improvement of Environmental Management System through the use of
Environmental Policy, Objectives & Programs, Audit results, Analysis of data, Corrective
Action and Management Review.

10.2.3 Improving the performance and effectiveness of the environmental management

system which includes correction, corrective action, continual improvement,
breakthrough change, innovation and re-barangay.

Reference:
ISO 14001:2015 Clause 10.3 Continual Improvement

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