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AUDIT RESULTS MONITORING SYSTEM

(ARMS)

USER’S GUIDE
January 2018
AUDIT RESULTS MONITORING SYSTEM

Audit Results Monitoring System (ARMS)

I. Introduction

Audit Related Data Information System (ARDIS) is a web-based Information System


which aims of capturing audit related information at the audit team level to facilitate monitoring
and generation of required reports.

ARDIS is an integration of the following systems:

 Audit Resource Information System (ARMIS)


 Audit Engagement Monitoring System (AudEMS)
 Audit Results Monitoring System (ARMS)
 Cash Advance Monitoring System (CAMS)

Audit Results Monitoring System (ARMS) is a web-based monitoring system that


captures transaction from Audit Observation Memorandum (AOM) per audited agency up to the
issuance of Notice of Suspensions, Notice of Disallowance, Notice of Charge, Notice of
Settlement of Suspension, Disallowance and Charge, Notice of Finality of Decision and COA
Order of Execution against government officials/employees.

II. Features and Functionalities of the System

The System has the following features and functionalities:

 Monitors the AOM per Status of Implementation


 Provides data entry for Notice of Suspension (NS), Notice of Disallowance (ND),
Notice of Charge (NC), Notice of Settlement of Suspension, Disallowance and
Charge (NSSDC), Notice of Finality of Decision (NFD) and COA Order of Execution
(COE)
 Monitors/keeps track of AOMs, NSs, NDs and NCs
 Generates the following reports:
o Summary of Audit Suspensions, Disallowances and Charges (SASDC)
 SASDC Issued
 SASDC by Audit Action
 SASDC by Sector
o Statement of Audit Suspensions, Disallowances and Charges
 Consolidated
 Detailed
o Report and Analysis of Disallowance and Charges (RADC)

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III. System Security

The System has the following security features:

 Only authorized user can access ARMS


 The system is password protected for proper authentication of the user identification.
 The levels of access are set specifically for those menus that require supervisory
controls
 Audit trails is provided to log all changes made using the system

IV. Access the Audit Results Monitoring System

1. Click the ARDIS icon on the desktop

ARDIS Shortcut Icon

You may also access by typing ARDIS’ Uniform Resource Locator (URL) then press enter:

ARDIS URL

2. ARDIS Homepage is displayed

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ARDIS Homepage

3. Click on ARMS panel

ARMS Panel

4. ARMS Login Screen is displayed in your screen

ARMS Login Screen

5. Enter your login credentials. Login is your Initial First Name + Initial Middle Name +
Surname (example jdcruz ) and your temporary password is Your employee Number
( example 0123456)

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6. Click on LOGIN.

Login button

7. The system validates the authenticity of the user ID and password that has been
entered, if user ID and password are valid, the ARMS Homepage screen will be
displayed otherwise the system will display “Username and/or password is incorrect.”

Login Error Message

V. ARMS Home Page

The ARMS Home Page Screen is displayed on your screen.

ARMS Homepage

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ARMS Homepage Screen

The ARMS sidebar menu consists of the following:

1. Dashboard
2. System Setup
3. Transactions
4. Queries
5. Reports
6. Utilities
7. Admin

ARMS Sidebar Menu

Users’ Profile, Settings and Log Out can be found on upper right side of the menu.

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Profile, Settings and Log Out

VI. Parts of the ARMS Screen

a) Dashboard

ARMS Dashboard

- Select “Year” from the dropdown list and click the View button

Dropdown list of Year

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ii. Audit Observation Memorandum (AOM)

AOM Status per Sector

- Click the Sector to view the AOM Status per Cluster

AOM Status per Cluster

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- Click the Cluster to view the AOM Status per Agency

AOM Status per Agency

Number of Audit Findings vs. Number of Recommendation vs. Number of Status


Implemented per Sector

- Click the Sector to view the No. of Audit Findings vs. No. of
Recommendation vs. No. of Status Implemented per Cluster

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Number of Audit Findings vs. Number of Recommendation vs. Number of Status


Implemented per Cluster

- Click the Cluster to view the No. of Audit Findings vs. No. of
Recommendation vs. No. of Status Implemented per Agency

Number of Audit Findings vs. Number of Recommendation vs. Number of Status


Implemented per Agency

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iii. Notice of Suspension (NS)

NS Status per Sector

- Click the Sector to view the NS Status per Cluster

NS Status per Cluster

- Click the Cluster to view the NS Status per Agency

NS Status per Agency

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iv. Notice of Disallowance (ND)

ND Status per Sector

- Click the Sector to view the ND Status per Cluster

ND Status per Cluster

- Click the Cluster to view the ND Status per Agency

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ND Status per Agency

Amount Disallowed vs. Amount Settled per Sector

- Click the Sector to view the Amount Disallowed vs. Amount Settled per
Cluster

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v. Notice of Charge (NC)

NC Status per Sector

- Click the Sector to view the NC Status per Cluster

- Click the Cluster to view the ND Status per Agency

NC Status per Cluster

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<image>
NC Status per Agency

Amount Charged vs. Amount Settled per Sector

- Click the Sector to view the NC Status per Cluster

<image>
Amount Charged vs. Amount Settled per Cluster
- Click the Cluster to view the NC Status per Agency

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<image>
Amount Charged vs. Amount Settled per Agency

vi. Notice of Finality of Decision (NFD)

NFD Status per Sector

- Click the Sector to view the NFD Status per Cluster

NFD Status per Cluster

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- Click the Cluster to view the NFD Status per Agency

NFD Status per Agency

vii. COA Order of Execution (COE)

COE Status per Sector

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- Click the Sector to view the COE Status per Cluster

COE Status per Cluster

- Click the Cluster to view the COE Status per Agency

COE Status per Agency

b) System Setup

- Click on System Setup to display Setup Menu

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System Setup Menu

b.1 Source Document

- Click on System Setup and select Source Document. The List of Souce
Document window will be displayed.

List of Source Document window

- Click the “Add” button on the upper right side of the window. The Add
Source Document window will be displayed.

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Add Source Document window

Enter Code
Enter Description

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

c) Transactions

- Click on Transactions to display Transaction Menu

Transaction Menu

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c.1 Audit Observation Memorandum (AOM)

- Click on Transaction, select Audit Observation Memorandum (AOM) and


click Issued AOM. The List of Issued AOM window will be displayed.

List of issued AOM window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- List of Issued AOM will be displayed on Details panel.

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Issued AOM window

- Click the “View” button. AOM details will be displayed.

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AOM window

- Click the “Add” button on the upper right side of the window. The Add
Issued AOM window will be displayed.

(All data entry are disabled - default)


Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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Add Issued AOM window (disabled)


Select Audit Team
Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

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Add Issued AOM window


(disabled)

Data Entry:

AOM Details
 AOM Number
 AOM Date
 Status (Issued/Released - default)
 Date Issued
 Received By
 Date Received
TO
 Name
 Position
 Agency
ATTENTION
 Name
 Position
SUBJECT
 Particulars
 Number of Days
SIGNATORY
 Audit Team Leader (default)
 Supervising Auditor (default)
Audit Observation
 Audit Area
 Audit Observation
 Recommendation
 Management Comment / Action
 Auditors’ Rejoinder
 Implementation Status
 Reason

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Additional Documents
 Document Number
 Description
Upload Files
 File to be uploaded
 Remarks for File

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

c.2 AOM Tracker

- Click on Transaction, select Audit Observation Memorandum (AOM) and


click AOM Tracker. The AOM Tracker window will be displayed.

AOM Tracker window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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- Click the “View” button. Status of Implementation window will be


displayed.

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- Select “YES” if the transaction was complied and supply the Date when
the transaction was complied.
- Click the “Close” button on the lower left side of the window to close.

c.3 Notice of Suspension (NS)

- Click on Transaction, select Notice of Suspension (NS) and click NS. The
List of Notice of Suspension window will be displayed.

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List of Notice of Suspension window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- List of NS will be displayed on Details panel.

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List of Notice of Suspension window

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View Notice of Suspension window (disabled)

- Click the “Print” button on the lower left side of the window. To
print the details. Otherwise click “Cancel”.

- Click the “Add” button on the upper right side of the window. The Add NS
window will be displayed.

(All data entry are disabled - default)

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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Add NS window (disabled)

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Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

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Add NS window (enabled)

Data Entry:

NS Details
 Result to Issuance (ND/NC)
 NS Number
 NS Date
 Status (Prepared - default)
SOURCE (optional)
 Kindly check if the transaction was from AOM (YES)
 If YES, provide the AOM Number then click “Get Details” for the
system to be able to populate the AOM Transaction
TO
 Name
 Position
 Agency

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ATTENTION
 Name
 Position
SUBJECT
 Particulars
 Number of Days (90 days - default)
 Total Suspended Amount
 Reason
SIGNATORY
 Audit Team Leader (default)
 Supervising Auditor (default)
 Prepared By (default)
 Date Prepared (default)

Reference Documents
 Reference Document
 Reference Number
 Reference Date
 Amount
 Payee
Required Documents
 Description
 Remarks
Persons Responsible
 Name
 Position
 Nature of Participation
Upload Files
 File to be uploaded
 Remarks for File

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

c.4 NS Tracker

- Click on Transaction, select Notice of Suspension (NS) and click NS


Tracker. The List of NS window will be displayed.

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NS Tracker window (enabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

 ONLY tag as “APPROVED -FINAL” will be shown on the NS Tracker.

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List of NS Tracker window (enabled)

- Click the “View” button. Then Select Suspension NS Tracker Detail


window will be displayed.

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NS – Responsible Person Tracker

- Click the “Save” button on the lower left side of the window to save
the record. Otherwise, click the “Cancel” button.

c.5 Notice of Disallowance (ND)

- Click on Transaction, select Notice of Disallowance (ND) and click ND.


The List of Notice of Disallowance window will be displayed.

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List of Notice of Disallowance window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- List of ND will be displayed on Details panel.

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List of Notice of Disallowance window

- Click the “View” button The View ND window will be displayed.

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View Notice of Disallowance window

- Click the “Print” button on the lower left side of the window. To print the
details.

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- Click the “Add” button on the upper right side of the window. The Add ND
window will be displayed.

(All data entry are disabled - default)

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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Add ND window (disabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

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Add ND window (enabled)

Data Entry:

ND Details
 ND Number
 ND Date
 Status (Prepared - default)
SOURCE (optional)
 Kindly check if the transaction was from Source Template
 If YES, select if AOM or NS then provide the AOM/ NS Number
then click “Get Details” for the system to be able to populate the
AOM/NS Transaction
TO
 Name
 Position
 Agency
ATTENTION
 Name
 Position
NATURE OF TRANSACTION
 Particulars
 Number of Days (180 days - default)
DISALLOWED AMOUNT

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 Amount
 Reason

SIGNATORY
 Audit Team Leader (default)
 Supervising Auditor (default)
 Prepared By (default)
 Date Prepared

Source Documents Information


 Reference Document
 Reference Number
 Reference Date
 Amount
 Payor
Persons Liable
 Name
 Position
 Nature of Participation
 Amount Disallowed (per Person Liable – if any)
Upload Files
 File to be uploaded
 Remarks for File

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

c.6 ND Tracker

- Click on Transaction, select Notice of Disallowance (ND) and click ND


Tracker. The List of Notice of Disallowance window will be displayed.

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ND Tracker window (disabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

 ONLY tag as “APPROVED -FINAL” will be shown on the ND Tracker.

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ND Tracker window (enabled)

- Select date from “Date From” and “Date To”. List of all ND that were tag
as “Approved -Final” will be displayed.
- Click the “View” button.

- Select one ND transaction from the list. Total Disallowance, Remaining Balance
and List of Liable Persons will be displayed.

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- Click the “View” button. ND Tracker Detail window will be displayed.

ND Tracker – Liable Person window (disabled)

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button. (With appeal checkbox will
be enabled after you click the “Save” button.)

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ND Tracker – Liable Person window (enabled)

- Click the checkbox on “With Appeal” if the person liable appeal to the
agency. Appeal Detail will be displayed.

ND Tracker – Liable Person window (With Appeal Detail)

With Appeal Detail


 Date of Appeal
 Appeal To
o To Cluster / Regional Director
o To Commission Proper
o To Supreme Court
o With Motion For Reconsideration – Commission Proper
 Date Received by Recepient (stop counting of days left)
 Date Received by Appellant (continue counting of days left)
 Maturity Date (automatically generated by the system)

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c.7 Notice of Charge (NC)

- Click on Transaction, select Notice of Charge (NC) and click NC. The List
of Notice of Charge window will be displayed.

List of Notice of Charge window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- List of NC will be displayed on Details panel.

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List of Notice of Charge window

- Click the “View” button. The View NC window will be displayed.

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View Notice of Charge window

- Click the “Print” button on the lower left side of the window. To print
the details. Otherwise click Cancel.

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- Click the “Add” button on the upper right side of the window. The Add NC
window will be displayed.

(All data entry are disabled - default)

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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Add Notice of Charge window (disabled)

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Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

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Add Notice of Charge window (enabled)

Data Entry:

NC Details
 NC Number
 NC Date
 Status (Prepared - default)
SOURCE (optional)
 Kindly check if the transaction was from Source Template
 If YES, select if AOM or NS then provide the AOM/ NS Number
then click “Get Details” for the system to be able to populate the
AOM/NS Transaction
TO
 Name
 Position
 Agency
ATTENTION
 Name
 Position
NATURE OF TRANSACTION
 Particulars
 Number of Days (180 days - default)
CHARGED AMOUNT
 Amount
 Reason

SIGNATORY
 Audit Team Leader (default)
 Supervising Auditor (default)
 Encodes By (default)
 Reviewed By (default)
 Approved By (default)
 Date Encoded (default)
 Date Reviewed (default)
 Date Approved (default)

Source Documents Information


 Reference Document

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 Reference Number
 Reference Date
 Amount
 Payor
Persons Liable
 Name
 Position
 Nature of Participation
 Amount Changed (per Person Liable – if any)
Upload Files
 File to be uploaded
 Remarks for File

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

c.8 NC Tracker

- Click on Transaction, select Notice of Charge (NC) and click NC Tracker.


The List of Notice of Charge window will be displayed.

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NC Tracker window (disabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

 ONLY tag as “APPROVED -FINAL” will be shown on the NC Tracker.

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- Select date from “Date From” and “Date To”.

- Click the “View” button. List of all NC that were tag as “Approved -Final”
will be displayed.

List of All NC tag as “Approved –Final”

- Select one NC transaction from the list. List of Liable Persons will be
displayed.

- Click the “View” button. NC Tracker Detail window will be displayed.

NC Tracker – Liable Person window (disabled)

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- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button. (With appeal checkbox will
be enabled after you click the “Save” button.)

- Click the checkbox on “With Appeal” if the person liable appeal to the
agency. Appeal Detail will be displayed.

With Appeal Detail


 Date of Appeal
 Appeal To
o To Cluster / Regional Director
o To Commission Proper
o To Supreme Court
o With Motion For Reconsideration – Commission Proper

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 Date Received by Recepient (stop counting of days left)


 Date Received by Appellant (continue counting of days left)
 Maturity Date (automatically generated by the system)

c.9 Notice of Settlement of Suspension, Disallowance and Charge (NSSDC)

- Click on Transaction and click Notice of Settlement of Suspension,


Disallowance and Charge (NSSDC). The List of NSSDC window will be
displayed.

List of Notice of Settlement window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- List of NSSDC will be displayed on Details panel.

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List of NSSDC window

- Click the “View” button. The View Notice of Settlement (NSSDC) window
will be displayed.

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View Notice of Settlement (NSSDC) window (disabled)

- Click the “Print” button on the lower left side of the window to
print the record. Otherwise, click the “Cancel” button.

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Cancel NC Transaction

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

- Click the “Add” button on the upper right side of the window. The Add
NSSDC window will be displayed.

(All data entry are disabled - default)

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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Add NSSDC window (disabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

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Add NSSDC window (enabled)

Data Entry:

NSSDC Details
 Status (Prepared - default)
 NSSDC Number
 NSSDC Date
SOURCE
 Select if NS/ND/NC Decision then provide the NS/ND/NC Number
then click “Get Details” for the system to be able to populate the
NS/ND/NC Transaction.
REFERENCE DETAILS (automatically generated)
 Status
 Date
 Amount

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 Nature of Transaction
TO (automatically generated)
 Name
 Position
 Agency
ATTENTION (automatically generated)

SIGNATORY
 Audit Team Leader (default)
 Supervising Auditor (default)
 Encoded By (default)
 Date Encoded (default)

NATURE OF TRANSACTION

Upload Files
 File to be uploaded
 Remarks for File

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

c.10 Notice of Finality of Decision (NFD)

- Click on Transaction and click Notice of Finality of Decision (NFD) and


click NFD Preparation. The List of NFD window will be displayed.

List of Notice of Finality of Decision window

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Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- List of NFD will be displayed on Details panel.


- Click the “View” button. The (NFD) window will be displayed.

List of Notice of Finality of Decision window

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View Notice of Finality of Decision window

- Click the “Print” button on the lower left side of the window to
print the details.

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- Click the “Add” button on the upper right side of the window. The Add
NFD window will be displayed.

(All data entry are disabled - default)

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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Add Notice of Finality of Decision window (disabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

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Add Notice of Finality of Decision window (enabled)

Data Entry:

NFD Details
 NFD Number
 NFD Date
 Status (Prepared - default)
SOURCE
 Select if ND/NC then provide the ND/NC Number then click “Get
Details” for the system to be able to populate the ND/NC
Transaction.
TO (automatically generated)
 Name
 Position
 Agency
ATTENTION (automatically generated)
 Name
 Position
NATURE OF TRANSACTION (automatically generated)
 Particulars
AMOUNT (automatically generated)
 Amount
 Reason
PERSONS LIABLE (automatically generated)
 Name
 Position
 Nature of Participation
SIGNATORY
 Audit Team Leader (default)
 Supervising Auditor (default)

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

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c.11 NFD Tracker

- Click on Transaction, select Notice of Finality of Decision (NFD) and click


NFDTracker. The Final List of NFD window will be displayed.

NFD Tracker window (disabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)
- Details panel will be enabled.
Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

 ONLY tag as “APPROVED -FINAL” will be shown on the NC Tracker.

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NFD Tracker window (enabled)

- Select date from “Date From” and “Date To”.

- Click the “View” button. List of all NFD that were tag as “Approved -Final”
will be displayed.

List of All NFD tag as “Approved –Final”

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- Select one NFD transaction from the list. List of Liable Persons will be
displayed.

Data Entry:
List of Liable Person
 Name (default)
 Position (default)
 Nature of Participation (default)
 Received By
 Date Received
 Remarks

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

c.12 COA Order of Execution (COE)

- Click on Transaction and click COA Order of Execution (COE). The List of
COE window will be displayed.

List of COA Order of Execution window

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Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- List of COE will be displayed on Details panel.

List of Notice of Finality of Decision window

- Click the “Edit” button. The Edit (COE) window will be


displayed.

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Edit COA Order of Execution (COE) window

Data Entry:

DETAILS
 COE No.
 COE Date
DIRECTOR/REGIONAL DIRECTOR
 Name
 Position
SOURCE
NFD No.
ATTENTION

NATURE OF TRANSACTION
 Particulars
AMOUNT
 Amount
PERSONS LIABLE No
 Name
 Position
 Nature of Participation
SIGNATORY
 Audit Team Leader
 Supervising Auditor
 Prepared By (default)
 Date Prepared (default)

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- Click the “Add” button on the upper right side of the window. The Add
COE window will be displayed.

(All data entry are disabled - default)

Note:
* For SA access - Office, Sector and Cluster /Regional Office (default - disabled)
* For ATL access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)
* For ATM access - Office, Sector, Cluster /Regional Office and Audit Group (default - disabled)

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Add COE window (disabled)

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

- Details panel will be enabled.

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Add COE window (enabled)

Data Entry:

COE Details
 COE Number
 COE Date
DIRECTOR/REGIONAL DIRECTOR
 Name

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 Position
SOURCE (optional)
 Enter NFD Number then click “Get Details” for the system to be
able to populate the NFD Transaction
TO (automatically generated)
 Name
 Position
 Agency
ATTENTION
 The Cashier/The Accountant
NATURE OF TRANSACTION (automatically generated)
 Particulars
AMOUNT (automatically generated)
 Amount
PERSONS LIABLE (automatically generated)
 Name
 Position
 Nature of Participation

- Click the “Save” button on the lower left side of the window to save the
record. Otherwise, click the “Cancel” button.

d) Queries

d.1 Status of AOM

- Click on Queries and click Status of AOM. The Status of AOM window will
be displayed.

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Status of AOM window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

Criteria:

 Date From
 Date To

 All AOM
 Per AOM (Input AOM Number on the box)

 All Status
 Per Status (Select from the List of Status)

- Click the “View” button. The Details of AOM will be displayed on the
table.

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AOM Details table

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- Click the “Print Preview” button. The AOM Report window will be
displayed.

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AOM Status Report window

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d.2 Status of NS

- Click on Queries and click Status of NS. The Status of NS window will be
displayed.

Status of NS window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

Criteria:

 Date From
 Date To

 All NS
 Per NS (Input NS Number on the box)

 All Status
 Per Status (Select from the List of Status)

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- Click the “View” button. The Details of NS will be displayed on the table.

NS Details table

- Click the “Print Preview” button. The NS Report window will be displayed.

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NS Status Report window

d.3 Status of ND

- Click on Queries and click Status of ND. The Status of ND window will be
displayed.

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Status of ND window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

Criteria:

 Date From
 Date To

 All ND
 Per ND (Input ND Number on the box)

 All Status
 Per Status (Select from the List of Status)

- Click the “View” button. The Details of ND will be displayed on the table.

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ND Details table

- Click the “Print Preview” button. The ND Report window will be displayed.

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ND Status Report window

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d.4 Status of NC

- Click on Queries and click Status of NC. The Status of NC window will be
displayed.

Status of NC window

Select Audit Team


Select Agency / Auditee
Select Audit Engagement ( created on AudEMS)

Criteria:

 Date From
 Date To

 All NC
 Per NC (Input NC Number on the box)

 All Status
 Per Status (Select from the List of Status)

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- Click the “View” button. The Details of NC will be displayed on the table.

NC Details table

- Click the “Print Preview” button. The NC Report window will be displayed.

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NC Status Report window

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d.5 List of Responsible/Liable Persons

- Click on Queries and click List of Liable Persons. The List of Liable
Persons window will be displayed.

List of Liable Persons window

Select Year
Select Audit Team
Select Agency / Auditee
Select what kind of Notice you want to view (NS/ND/NC)

- Click the “View” button. The List of Liable Persons Report window will be
displayed.

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List of Liable Persons Report window

d.6 List of NFD

- Click on Queries and click List of NFD. The List of NFD window will be
displayed.

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List of NFD window

Select Audit Team


Select Agency / Auditee
Select Date From and Date To

- Click the “View” button. The Details of NFD will be displayed on the table.

- Click the “Print Preview” button. The List of NFD Report window will be
displayed.

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List of NFD Report window

d.7 List of COE

- Click on Queries and click List of COE. The List of COE window will be
displayed.

List of COE window

Select Audit Team


Select Agency / Auditee
Select Date From and Date To
Select Open As

- Click the “View” button. The List of COE Report window will be displayed.

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List of COE Report window

e) Reports

e.1 SASDC Issued

- Click on Reports, select Summary of Audit Suspensions, Disallowances


and Charges (SASDC) and click SASDC Issued. The SASDC Issued
window will be displayed.

SASDC Issued window

Select Year

- Click the “View” button. The SASDC Issued Report window will be
displayed.

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SASDC Issued Report window

e.2 SASDC by Audit Action

- Click on Reports, select Summary of Audit Suspensions, Disallowances


and Charges (SASDC) and click SASDC by Audit Action. The SASDC by
Audit Action window will be displayed.

SASDC by Audit Action window

Select Year

- Click the “View” button. The SASDC by Audit Action Report window will
be displayed.

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SASDC by Audit Action Report window

e.3 SASDC by Sector

- Click on Reports, select Summary of Audit Suspensions, Disallowances


and Charges (SASDC) and click SASDC by Sector. The SASDC by
Sector window will be displayed.

SASDC by Sector window

Select Year

- Click the “View” button. The SASDC by Sector Report window will be
displayed.

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SASDC by Sector Report window

e.4 SASDC

- Click on Reports, select Statement of Audit Suspensions, Disallowances


and Charges (SASDC) and click SASDC. The SASDC window will be
displayed.

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SASDC -window

Select Year
Select Quarter
Select Audit Team
Select Agency/Auditee

Data Entry
AGENCY HEAD
 Name
 Position
 Address
ATTENTION
 Name
 Position

Select Format

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- Click the “View” button. The SASDC Report window will be displayed.

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