HSE Management Plan

Table of Contents

1. PURPOSE ................................................................................................................................................................................. 2
2. SCOPE ...................................................................................................................................................................................... 2
3. POLICY AND COMMITMENT .................................................................................................................................................. 2
4. ORGANISATIONAL STRUCTURE ........................................................................................................................................... 2
5. RESPONSIBILITIES AND AUTHORITIES ................................................................................................................................ 3
6. EMERGENCY PREPAREDNESS AND RESPONSE .................................................................................................................. 8
7. INCIDENT REPORTING AND INVESTIGATION ........................................................................................................................ 8
8. CHANGE MANAGEMENT ......................................................................................................................................................... 9
9. INJURY MANAGEMENT ......................................................................................................................................................... 10
10. ACTION MANAGEMENT ......................................................................................................................................................... 10
11. PERFORMANCE MANAGEMENT ........................................................................................................................................... 10
12. SAFETY COMMUNICATION AND CONSULTATION ............................................................................................................... 11
13. PRE-START MEETINGS ......................................................................................................................................................... 11
14. TRAINING AND COMPETENCY ASSESSMENT ..................................................................................................................... 12
15. SAFE SYSTEMS OF WORK ................................................................................................................................................... 14
16. MAJOR HAZARD STANDARDS ............................................................................................................................................. 16
17. LEGISLATIVE REQUIREMENTS ............................................................................................................................................ 18
18. DOCUMENT AND DATA CONTROL ....................................................................................................................................... 19
19. CONTROLLED DOCUMENTS ................................................................................................................................................. 19
20. FITNESS FOR WORK ............................................................................................................................................................. 19
21. ENVIRONMENTAL MANAGEMENT ..................................................................................................................................... 21

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1. PURPOSE

This plan provides a structure for Safety Management by Sotau Ltd. The plan explains expectations
and protocols that apply. This plan is to be used in conjunction with the Sotau Ltd Safety Health and
Environmental Management Manual.

The plan references key points from the civil construction contract, HSE Improvement Plan and whole
of site risk assessment, However, these referenced documents should be considered as organic
to this plan and as such reviewed for full details, this document sets out to:
1.1 Continually improve on and evaluate the existing elements that comprise Sotau Ltd civil
construction HSE management system.
1.2 Deliver new and improved HSE programs in a timely manner.
1.3 Drive a proactive approach to safety, environmental and health by management and
supervisory personnel and how it is applied to construction personnel.

2. SCOPE
This HSE Management Plan applies to all Sotau Ltd construction management and personnel and
applies to the year 2020. It is to be reviewed on an annual basis.

The revision of the HSE Management Plan is the responsibility of the Projects Manager & Site
Engineer or officer in consultation with the Projects Manager.

3. POLICY AND COMMITMENT

Sotau Ltd HSE Policy contains a commitment to ensure objectives and targets in regard to HSE
performance, which are in line with international standards on the commitment to continual
improvement for the prevention of workplace hazards, prevention of pollution, protection of the
environment and care for community.
The HSE Policy is reviewed and/or updated annually.

4. ORGANISATIONAL STRUCTURE

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The Projects Manager has overall control of Sotau Ltd activities at the site, reporting to the Client
Management for onsite issues. During the Projects Manager’s absence from site, the site Engineer
assumes responsibility for the Projects Manager. The Sotau Ltd HSE Rep reports to the Projects
Manager, with the Safety Officer assuming responsibility during the HSE Rep absence from site. The
HSE Rep liaises with the Client Safety Manager or Officer.

5. RESPONSIBILITIES AND AUTHORITIES

RESPONSIBILITY ACTION

Persons • Take every reasonable precaution to protect their personal health and safety.
• Accept responsibility to ensure a safe working environment through the
implementation of the HSE Management System, company policy, procedures
and safe working practices.
• Comply with Operation, Sotau Ltd and Client HSE procedures relevant to the
works undertaken.
• Follow all reasonable verbal or written safe work practices and directions and
observe all warning, prohibition and mandatory PPE signs and notices.
• Support positive safety initiatives and behaviors by participating in Sotau Ltd
behavioral safety programs and risk management process such as behavior
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based observations, permits, risk assessments, inductions, DSTI’s and
procedural reviews where applicable.
• Participate in HSE workplace audits.
• Report any hazards (potential or otherwise) or any incident, personal injury,
accident or near miss which may have occurred during the course of the work,
no matter how trivial it may seem, to the Management team immediately and
rectify if safe to do so.
• Fully disclose all information regarding incidents.
• Conduct and/or attend toolbox and prestart talks as required and actively
participate in the consultative mechanisms available for health and safety
matters.
• Ensure the work environment is clean, tidy and well maintained, and kept in a
manner that is not detrimental to the environment.
• Correctly use, store and maintain personal protective equipment issued for the
protection against workplace hazards and environmental aspects as detailed
in the site inductions and communications.
• Demonstrate safety leadership and participate in effective management of
HSE programs
• Provide suggestions for improving work processes.

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• Assist the Client by supporting change, as to achieve the desired targets.

• Monitor the Safety and Health of themselves and others in their
immediate work area.
• Monitor operation risk.
• Ensure plant and equipment operates within its safe working limits.
• Ensure that the correct equipment is being used for the task being
conducted.
• Read instructions and receive training as required.
• Assist in the resolution of HSE matters in a positive manner.

RESPONSIBILITY ACTION
• Present to work in a fit and healthy state.
• Report to the supervisor any prescription or over the counter medication
which may impair or reduce mental or physical capability.
• Ensure compliance to Sotau Ltd workplace inspection requirements.

Projects Manager • Ensure a safe place of work, safe equipment, safe systems of work and
competent supervision for the workforce.
• Ensure company policies and procedures are developed, implemented
and adhered to, to ensure consistent performance and management.
• Ensure company HSE Management Plan is implemented proactively.
• Ensure that the highest standard of professionalism and integrity is
maintained.
• Ensure responsibilities and accountabilities of subordinates are clearly
documented and communicated.
• To provide proficient contract management of the site.
• To understand and comply with environmental obligations.
• Ensure resources, including personnel, are maintained to ensure
safe & effective work environment.
• Preparation of the budget and forecasting.
• Cost management.
• Reporting to respective stakeholders.
• Keep place inspection management of all areas.

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Site Engineers and • Ensure all Sotau Ltd employees and construction personnel have a safe
Assistant Engineers working environment
• Ensure all Sotau Ltd safe work practices and procedures are complied
with
• Ensure that personnel are trained for their designated tasks.
• Actively encourage and participate in a positive attitude toward Safety.
• Assume the role of Projects Manager in their absence.
• Ensure workforce compliance with statutory, legislative and site
requirements.
• Ensure cost effective management of all Sotau Ltd employee’s,
subcontractors and equipment.
• Liaise and maintain a good Client contractor relationship.
• Maximize achievement of targets with respect to Safety, costs and
monthly production.
• Monitor, appraise and review personnel performance to exceed Sotau
Ltd standards.
• Ensure and maintain the compliance to Mine planning, design and profile
standards.
Foreman • Maintain a safe and effective construction maintenance workforce.
RESPONSIBILI • Maintain the construction mobile equipment and plant in a safe and
TY reliable condition.
• Maintain a safe workplace and safe systems of work for all construction
Fitters and associated personnel at all times.
• Actively encourage and participate in a positive attitude towards Safety.
• Support and manage HSE policies in your area of responsibility.
• To ensure the safe operational integrity of the plant is maintained at all
times without being compromised.
• To ensure Sotau Ltd policies and standards are adhered to at all times
developing consistent performance.
• To ensure all HSE responsibilities are met.
• Ensure responsibilities and accountabilities of subordinates are clearly
communicated according to roles on site.
• To ensure manning levels are at an adequate level to maintain
availability of equipment.
• To provide management and guidance on maintenance issues.

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HSE Rep • Continuously improve the Safety, Health and Environmental culture of the
site.
• Ensure site and associated personnel receive training and assessments
that meet the competency requirements of Sotau Ltd systems.
• Provide timely notification to the Client HSE Rep of any incidents or
hazards.
• Ensure systems are in place to comply with the client civil construction
Key Performance Indicators.
• Ensure that organizational policies are implemented and adhered to for
the areas under their responsibility and developed where appropriate to
ensure consistent performance and management.
• Ensure that the responsibilities and accountabilities of subordinates are
clearly communicated and that they are managed, as required.
• Ensure the effective management of Sotau Ltd Injury Management
System at the site.
• Develop the knowledge, skills and abilities of employees and associated
personnel in accordance with organizational policies and procedures.
• Provide support and assistance to the site for the resolution of HSE
issues; and
• Champion the consistent promotion of organizational policies, procedures
and objectives and comply with organizational HSE reporting
requirements.
Appointed Persons • Where required, personnel shall be appointed as competent persons as
per the relevant Mines Safety and Inspection regulations relating to specific
responsibilities.
• This process shall be managed by the Projects Manager with review of the
files completed on a periodic basis to ensure that appointed persons
documents are held for current personnel and all obsolete documents are
removed. The accountability for the appointments as per the relevant
Mines Safety and Inspection Act & Regulations rests with the Construction
Manager.

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RESPONSIBILITY ACTION

Safety • Act in good faith.

Representative
• Represent workers in their workgroup in relation to HSE matters.
• Monitor the implementation and effectiveness of HSE policies,
procedures, processes and plans.
• Investigate HSE complaints raised by the workforce.
• Inquire into risks to HSE.
Visitors • Attend the site with competent and qualified personnel / team at all times.
• Follow all reasonable verbal or written safe work practices and directions
• Observe all warning, prohibition and mandatory PPE / C signs and notices
as outlined in the Sotau Ltd Operation site visitor induction

6. EMERGENCY PREPAREDNESS AND RESPONSE

7.1 EMERGENCY PLANS

Emergency plans are to be conducted updated as required by the Client Civil construction Safety
Department and maintained in the Control room, Shift Foreman and Safety Offices.
Clear and highly visible signs must be used to demarcate all evacuation routes.

7.2 CONSTRUCTION EMERGENCY SYSTEM

All construction personnel required are to complete site-specific procedures to ensure competency in
emergency communication.
Persons who work construction must be trained in what to do in an emergency.
Persons and visitors must receive instruction in the use of Safety equipment and emergency
procedures and must remain with the operations representative at all times while construction.

7.3 EMERGENCY DRILLS

Test evacuations must take place such that, as far as reasonably practical, all personnel must
participate
This test should include where relevant the use of emergency assembly points.

7.4 FIRST AID TRAINING

All the Supervisors must have a current First Aid Certificate.
Sotau will endeavor to have a first aid ration of 1:2
7. INCIDENT REPORTING AND INVESTIGATION

All employees are to be encouraged to report all incidents. A “no blame” culture is to be fostered by
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all supervisory and management personnel. All injuries are to be referred to the site medical
Centre for treatment after the Supervisor has been notified and he has nominated someone to
take the injured person to the site Medical Centre.

All incidents including significant incidents are to be reported through the Shift Foreman and
reported to the Construction Site Engineer within the necessary time frames defined by the client
management.

All incidents are to be reported and investigated using the Sotau Ltd incident report form.
Investigations are to be completed within the following time frames, according to classification;

High-risk 1-10 days

Moderate risk 10- 15 days

Low risk Less than 20 days

8. CHANGE MANAGEMENT

8.1 The maintenance of the structural and operational integrity of equipment and or systems.
8.2 A reduction in the potential for negative impacts to the Environmental and /or Safety
Systems.
8.3 Ongoing commitment to the Safety and Health of Sotau Ltd employees and client Civil
construction Management.

Sotau Ltd recognizes the importance of appropriately managing the implementation of change. To
support that process, any change will be followed using the Sotau Ltd Change Management
Procedure and a Change Management Request Form, The change management procedure follows
standard risk management practices and has been implemented in order to assist with the
following:

• Identification of hazard and operability matters that the proposed change may introduce.
• Ensuring that hazard and operability matters, appropriate safety, environmental and operational
systems are reviewed and assessed before changes are implemented
• Ensuring introduced risks and hazards are appropriately controlled, and ensuring changes are
monitored for their effectiveness.
• Benefits from following the Sotau Ltd Change Management process include:
• Involvement of the workforce in reviewing, maintaining and potentially improving Safety and
Environmental conditions within their workplace.
• The maintenance of the structural and operational integrity of equipment and /or systems.

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• A reduction in the potential for negative impacts to the Environmental and /or Safety Systems.
• Ongoing commitment to the Safety and Health of Sotau Ltd employees and Client Civil construction
Management.

9. INJURY MANAGEMENT
All work related injuries are to be referred to the Clients medical Centre for medical assessment as
soon as possible but no later than by the end of the existing shift depending on the severity and
location on the site of where the injury.
All incidents and injuries must be reported to the immediate supervisor prior to attending the
medical Centre.
The Injured person must be taken to the medical Centre as required for further review and they
are not permitted to return to normal duties without a work clearance or a return to work program
from the medics.

All Sotau Ltd personnel that require further treatment or assessment off site are to be managed
in accordance with the Sotau Ltd injury management procedures and the Sotau Ltd injury
management team.

10. ACTION MANAGEMENT

All corrective actions will be entered into in control for tracking and close out system. These actions
may relate to:
• Incident reports
• Safety Health Environment meetings
• Planned Inspections
• Task Observations, Audits
• Workplace inspections.

These corrective actions are to be monitored for ‘close out’ with the percentage closed out and
remaining outstanding which is calculated as a percentage and tracked as a key performance
indicator for the construction safety performance.
11. PERFORMANCE MANAGEMENT
Safety performance will be tracked and the targets set as per company requirement,
• Daily
• Weekly
• Monthly basis
• Quarterly basis
• Project to date basis

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•
The following safety performance achievements will be monitored;
• Number of incident free days
• Number of Lost Time Injury (LTI) Free Days
• Number of Non Lost Time Injury (NLTI)
• Number of LTI’s, NLTI’s and Property Damage Incident
• Lost Time Injury Frequency Rate (LTIFR)
• Total Recordable Injury Frequency Rate (TRIFR)
• All Injury Frequency Rate (AIFR)

Systems Safety drivers will be tracked and the targets set per supervisor per week/month
• Number of Planned Task Observation (PTO) vs Actual
• Number of Visible Felt Leadership (VFL) vs Actual
• Number of Mock Drills Planned per quarter vs Actual
• Number of planned safety Inspection vs target

Where a down ward trend is observed/noticed in the safety drivers or an increase in the number
of incidents and near misses, SOTAU will initiate safety intervention programs such as safety
standard downs and safety companies in order to reverse the trend.

12. SAFETY COMMUNICATION AND CONSULTATION

13.1 The number of Safety Health Environment representatives shall be determined by the number of
personnel in each crew and department.

• Each Safety Health Environment Representative shall;

• Receive training as indicated in the relevant Mines Safety Inspection Act,

• Participate in the Site Safety Committee meetings for their crew and attend the monthly
meeting held for all Safety Health Environment representatives.
• Safety, Health and Environment representatives will participate in any significant incident
investigations.

13. PRE-START MEETINGS

Supervisors are required to support and participate in daily pre-shift meetings. This meeting is
designed to discuss the previous shift Safety performance including any incidents, what safe steps

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were undertaken to ensure safety for the previous shift and what safe steps are to be undertaken
for the coming shift to ensure Safety and no incidents.
The pre-shift meetings is also a forum to discuss other Safety issues that may require attention or
that are required to be raised with all personnel.
Attendances at pre-shift meetings are to be recorded on a daily basis, along with recording what
Take 5-minute safety topic was discussed.
Pre-shift meetings shall be regularly attended by management to facilitate and ensure information
is relayed as necessary

14.1 WEEKLY SAFETY MEETINGS

Each day shift construction crew is to have one Safety meeting per week.

The Safety meeting template and the issues raised will be handed to the Safety department so that
the issues raised can be tabled at the next Safety meeting held by the Safety & Training
department.
The weekly Safety meeting carried out by Safety & Training department will comprise of all
incidents for the preceding week, any other Safety issues that are required to be communicated,
input from management as required and becomes an open forum for all personnel to raise any
Safety matter for feedback or for the attention of all personnel.

Minutes from these meetings are to be displayed on notice boards; the Safety representatives are
to place the minutes on the notice boards.

13.2 HSE/ SIGNIFICANT INCIDENT ALERTS AND BULLETINS

Sotau Ltd, Client, Industry or other public HSE or Significant Incident Alerts and bulletins will be
reviewed to determine how the information and learning apply to and impact upon the Operation
and, where applicable, develop and implement suitable actions / control measures. Alerts, and the
associated findings and actions, that are relevant to the Operation, as determined by the Projects
Manager, will be discussed during toolbox and pre-shift meetings as well as posted on the site
HSE Notice Board (or similar).

14. TRAINING AND COMPETENCY ASSESSMENT

The Safety Department will be responsible for developing any site-specific procedures and ensuring
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those, relevant personnel have completed the procedure.

Management of all Construction training records will be the responsibility of the Sotau Ltd Safety
Section.

Employees completing the Sotau Ltd Construction induction are required to complete the specific
training resource manuals and site-specific procedures allocated for new employees.

Employees completing the Construction induction are required to stay with the Safety Department
until the induction is completed and all relevant paper work has been signed and completed. This
will include the Training Permits that will be required by that person.

Permanent construction personnel are required to complete the construction induction prior to
working on site.
They may complete the visitor induction until they are able to complete the full construction
induction. However, this will not allow them to work construction and they must be accompanied by
an authorized and inducted employee at all time.
Sotau Ltd construction operators must have completed the Sotau Ltd Training Resource Manual
(TRM) specific to any equipment they may be operating. This will include theory and practical
assessments. For any operator training to use any type of construction equipment, at a time seen
as appropriate for sufficient training to have occurred, Clients Safety & Training Department will
carry out a competency based practical assessment. At the successful completion of that practical
assessment, the trainee will then be able to operate the equipment without supervision.
Only the Safety Department personnel or those nominated by the Site Operation Manager will be
authorised to complete any training assessments.
Once Sotau Ltd employee has been deemed competent on any equipment, a Verification of
Competency (VOC) will be conducted at regular intervals (as a minimum, annually) to ensure their
competency is being maintained to the Sotau Ltd standard.
Where applicable and with the Projects Manager approval, Sotau Ltd employees are to attend Client
training sessions.

15.1 TRAINING

Employees, at all levels, shall receive adequate instruction and training to enable them carry out
their duties in a safe and efficient manner whilst minimizing impacts on the environment.

The Projects Managers responsible to ensure that the:

Training Needs Analysis (TNA) is completed to identify competencies required, competency and
training needed to fill these sessions:

• TNA currency is maintained.

• The Site Training Matrix shall be used to set the mandatory requirements for all roles. The

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Operation Manager will ensure that systems are in place so that.

• Training is scheduled, completed and assessed for all personnel on site, training forecast meetings
are to be held weekly.
• All competencies are documented in the Site Training Matrix and copies of training certificate /
evidence is maintained.
• Competencies of personnel are verified prior to commencing work (specifically the related skills /
licenses identified as necessary to perform their roles within the Operation, environment and scope
of work.
• Training needs and shortfalls are discussed with the Operation management team and Safety
Committee.

15. SAFE SYSTEMS OF WORK

16.1 RISK ASSESSMENTS AND RISK MANAGEMENT

With the introduction of any nonstandard equipment and / or work processes, a full risk
assessment is to be undertaken. This will assist to identify hazards and highlight deficiencies
prior to the introduction of any nonstandard equipment or process. Any deficiencies are to be
formalized and corrected prior to the equipment or process commencing. All actions from the
Risk Assessment are to be entered onto the In Control database action management module
for monitoring and closeout.

16.2 DAILY SAFETY TALK INSTRUCTION (DSTI)

DSTI’s are to be completed whenever any task does not have a formal procedure or training,
whenever the task method has changed or where the environment the task is being carried
out in has changed.

16.3 SITE SPECIFIC PROCEDURES

Site Specific procedures must be developed and maintained by the object matter experts
Each existing site-specific procedure is to be reviewed whenever there is a change to the procedure
or annually, whichever may come first.
Employees shall be trained and assessed on the use of all site specific procedures as required.

16.4 PLANNED TASK OBSERVATIONS - PTOs

Planned Task Observations are to be administered by the supervisors on a routine basis to verify
Operator competency and check procedural compliance.

Personnel who are competent may carry out planned Task Observations (PTOs). A supervisor
will conduct a minimum of two Planned Task Observation within a week.

16.5 PLANNED INSPECTIONS

Planned inspections are completed for various surface and construction locations each

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month.
A schedule for planned inspections is managed by the Safety Department with respective
planned inspections allocated to Sotau Ltd management personnel with Client Civil
construction Management included as advised.
Specific planned inspections are completed every month (score planned inspections) with
additional elective planned inspection completed on a periodic basis. Specific planned
inspections include:

• Construction operations
• Workshop and surroundings

All planned inspections are managed using the and checked for completion through the safe
audit process by safety personnel.

16.6 WORKPLACE INSPECTIONS

The construction work force is required to complete a minimum of two documented workplace
inspections per shift.
The Shift Foreman and/or the Crew boss must carry out Workplace Inspections during
their rounds construction and must sign and insert time of visit.

All completed Inspections (Workplace / Workshop) are to be checked at the completion of

the shift by the appropriate Foreman, and any hazards noted for correction. A note of
completed inspections is to be made in the daily log.

16.7 PLANT, EQUIPMENT & POWER TOOLS

Competent personnel under the supervision of trade’s person carry out all activities on
plant involving equipment. All maintenance employees are to complete the maintenance
procedures, which include specific procedures for power tools.
All tools and equipment will be checked use pre-use checklist be operators can use the
equipment.

16.8 ISOLATION AND TAGGING

All isolations and tagging are to be completed with reference to the existing Clients
procedure isolation procedure. Anyone carrying out basic isolations will be required to
complete the necessary isolation training.

16.9 WORKING AT HEIGHT

No work shall be undertaken where there is a risk of falling without adequate fall prevention
measures in place.
A risk assessment or Daily Safety Talk Instruction (DSTI) is to be conducted before

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commencement of work, at any time the scope of work changes or the risk of falling increases.

16. MAJOR HAZARD STANDARDS

17.1 CONSTRUCTION FIRE PREVENTION

Intent: To control the risk of fire in construction operations through effective prevention,
detection and emergency preparedness.
It is the responsibility of the Projects Manager to ensure that where applicable, Sotau Ltd are
compliant with requirements. As a Minimum-

• All flammable storage requirements and facilities comply with Client

Operation and National Occupational Health and Safety (NHSE) standards.
• All construction mobile equipment is fitted the appropriate hand held fire
extinguishers for firefighting purposes.

• All operators are trained in the use of hand held fire extinguishers.
• Scheduled maintenance for Sotau Ltd mobile equipment is to be kept up to date to
ensure the risk of fire is reduced.
• Housekeeping in all construction areas and equipment is to be maintained with
combustible materials removed and disposed of in the appropriate areas.

17.2 CONSTRUCTION MOBILE EQUIPMENT

Intent: To eliminate or minimise the risk of injuries and incidents arising from the use of
construction mobile equipment.

It is the responsibility of the Projects Manager to ensure that where applicable, Sotau Ltd are
compliant with requirements.

As a Minimum -
• All Construction Mobile Equipment to be checked for compliance to Sotau Ltd and
Client Civil construction requirements before entering active service on the site.

• All Construction Mobile Equipment to have suitable maintenance schedules.

• All Construction Mobile Equipment to have a pre-start inspection in each shift.
• All operators of Construction Mobile Equipment are to be assessed as competent
prior to being authorised to operate any Mobile Equipment.

• Adhere to the site traffic management plan for the plant and construction area, and
maintained/ updated to reflect changes consistent with a risk assessment of the
change in conditions which are compliant with requirements
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17.3 ISOLATION
Intent: To eliminate or minimize the risk of injuries and incidents arising from uncontrolled
release of energy or hazardous substances through the use of personal danger tags, isolation
tags and lock out systems.

It is the responsibility of the Projects Manager to ensure that where applicable, Sotau Ltd are
compliant with requirements. As a Minimum-
• All isolations and tagging are to be completed with reference to the existing Sotau Ltd
Immobilization and isolation procedure that requires employees to “Lock, Tag and Try”
the isolation, using the industry standard tags – Personal Danger Tag, Out of Service
Tag and individually keyed locks.

• Sotau Ltd Personnel are to be trained and authorised to complete isolations at the Client
Civil construction site.
• Isolations are included in the Construction Induction.

17.4 PLANT, EQUIPMENT & POWER TOOLS

Intent: To eliminate the risk of injuries where there is the potential for human interaction with
moving parts or the potential moving parts of plant, equipment and risks associated with the
use of power tools.

It is the responsibility of the Projects Manager to ensure that where applicable, Sotau Ltd are
compliant with requirements, as minimum:
• Risk assessments will be conducted for new plant and equipment.
• All design and safe guards will comply with Zambian and international standard.
• All maintenance activities on plant and equipment are carried out by the Maintenance
Department by qualified trades people or assistance under the supervision of a trade’s
person.
• All maintenance employees to complete maintenance procedure, which include specific
procedures for power tools.
• All damaged plant, equipment and tools will be tagged out of service and removed from use
until repairs are effected.

17.5 WORKING AT HEIGHT

Intent: To eliminate or minimize the risk of injuries and incidents arising from working at
height above 2 meters.
It is the responsibility of the Projects Manager to ensure that where applicable, Sotau Ltd
are compliant with requirements, as a Minimum
• All personnel deemed to work at height as part of their work activities will be trained in
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the Sotau Ltd working at height training

• No work shall be undertaken where there is a risk of falling without adequate fall
prevention measures in place.
• A risk assessment or DSTI is to be conducted before commencement of work, at any
time the
• Scope of work changes or the risk of falling increases.
• All fall protection systems will be made available to site personnel.
• An inspection schedule is to be developed and maintained with all fall protection
equipment recorded in an appropriate register.

• All Sotau Ltd personnel will comply with working at height requirements.

• Emergency response and a rescue plan will form part of any working at height.

17.6 EXCAVATION

Intent: To eliminate or minimize the risk of injuries and incidents arising from working in
excavation deeper than 2 meters.
It is the responsibility of the Projects Manager to ensure that where applicable, Sotau Ltd are
compliant with requirements, as a Minimum have
• Method statement for excavation
• Means to excavate
• Main risks detected and how to address them
• Detailed Slope or benching procedures
• Distance from excavated material to edge to slope
• Barricading or protection to avoid pedestrian to fall
• Safe means of access / egress
• Water handling on excavation during rains

17. LEGISLATIVE REQUIREMENTS

Client is the principal employer at the construction site and as such holds ultimate responsibility for
compliance to relevant legislation and standards. Sotau Ltd safe audit system is designed to check
compliance to Sotau Ltd Standards, any identified non-conformance to the safe standard is to be
recorded and corrective actions entered onto the action-tracking module of the accident/ incident
management systems database. Any noncompliance identified by other means, such as the

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Department of Mining Audits, where applicable to the construction operation and covered by the
contractual requirements are to be entered onto the action-tracking module for completion and
close out.

18. DOCUMENT AND DATA CONTROL

Any corporate based documents and forms are controlled by safety at the Sotau Ltd Corporate
Office.

The Safety department and site administration will manage site-specific document, version
numbers will identify all documents and review dates.
Any electronic version of any site-specific document will be issued in word and PDF format so that
alteration cannot be made.

19. CONTROLLED DOCUMENTS

Any corporate based Documents and Forms are controlled by a document Safety at the Sotau Ltd Head
Office.
The Safety department and site administration will manage any site-specific document. Any documents
will be identified by version numbers and review dates.
Any electronic version of any site specific document will be issued in PDF format so that alteration
cannot be made. Any superseded document is archived with previous hard copy versions destroyed.

20. FITNESS FOR WORK

Sotau Ltd has a Fitness for Work standard. The Client Company also has a fitness for Work standard,
in which case both documents and standards are to be complied with, with ever has the more stringent
requirement taking precedence.

22.1 ALCOHOL AND OTHER DRUGS

All Sotau Ltd personnel will be subject to mandatory alcohol testing as well as random drug tests
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in line with the Sotau Ltd Fitness for Work Standard and the Client.

Mandatory alcohol testing will be carried out at the plant entrance of each shift by the client and
selected personnel will be tested for drugs, Alcohol be done using a Breath Alcohol Concentration
(BAC) test.
All personnel will be subject to the random drug testing regime as determined by the parent company
management and the medical Centre.

22.2 FATIGUE MANAGEMENT

Construction Manager and the Supervisors have a responsibility to manage their employees
working hours, working environment and activities to minimize the impact this may have on an
individual’s fatigue level.
Every employee has the responsibility to ensure that they take precautions to prevent impairment of
their fitness for work by fatigue.

Employees who feel seriously fatigued while completing their job must inform their supervisor and
not continue if they feel they present a hazard to themselves or other employees.

Employees should ensure they obtain adequate sleep to prevent fatigue. This is especially important
to shift workers who should actively plan for adequate rest and sleep.

Employees should exercise particular care to prevent fatigue at critical times such as
extended travel to and from shift change or break.

If an employee reports to their supervisor that they are not sufficiently rested, their supervisor
must consider the specific circumstances of the situation and consider action such as, but
not limited to:

• A rest break of an appropriate duration at a location away from the premises.

• Allocate alternate duties.
• Source an appropriately competent person to assist in carrying out their duties.
• Make arrangements for the employee to be transported back to their accommodation
and placed on leave of absence from the workplace.

22.3 TRANSPORTATION/BUSING

Sotau Ltd will provide transport for all its employees from the central point in their residential
area when reporting for work and after they knock off. This will eliminate the employees having
to walk long distance hence reducing the chances of getting to work tired.
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21. ENVIRONMENTAL MANAGEMENT

24.1 ENVIRONMENTAL AWARENESS

The Sotau Ltd induction contains environmental awareness and specifics the waste
management, hydrocarbon spills and clean up.
All Sotau Ltd personnel are expected to complete any client site induction and comply with all
environmental considerations for the client Operation Site.

24.2 ENVIRONMENTAL/INCIDENT REPORTING

Environmental incident reporting is encouraged in line with reporting of all incidents. Sotau Ltd
will complete the required client operation incident report documentation.

Environmental education with regard to reporting and management practices is included in the
Sotau Ltd construction induction.
Sotau Ltd uses the Control database for the electronic recording of all incidents,
the in Control database incorporates an action tracking module, with all actions from incident
reports and subsequent investigations entered onto the system and linked to the actual
incident.

24.4 WASTE MANAGEMENT

A system of waste collection points, to separate waste materials is to is established in the

workshop and on site. The system is to allow for the collection of;
• General waste
• Concrete waste
• Grouting timbers
• Shutters
• Re-bar off cuts
All waste material is to be transported to the client Operation waste disposal area as instructed
by client Operation management. Waste material is to be segregated and placed in to correct
areas. Liquid waste is to be stored in areas that prevent spillages from entering exposed
environmental areas.

24.5 DUST MANAGEMENT

Dust suppression systems are to be implemented and maintained to reduce dust generated
from haulage roads to a minimum, Management are to monitor road conditions (dust) and
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respond appropriately.

24.6 NOISE MANAGEMENT

Maintenance schedules are to include regular checks of noise suppression systems

(mufflers) as fitted to all construction equipment so to ensure that they remain effective.
Sotau Ltd will comply with any recommendations from any Noise survey completed for the
Sotau Ltd construction areas and facilities.

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