ANNUAL BUDGET PROPOSAL

Operating Costs and Expenses Unit/Department LIB

For the year 2021-22 Reporting to OCH

Prepared by ____________________________ Approved by _______________________

Total operating budget requested - Total headcount

Account Code Current Proposed

Headcount
Full-time faculty
Part-time faculty
Academic administrator
Faculty-status personnel
Non-academic administrator
Administrative/support personnel
TOTAL headcount 0 0

Operating Costs and Expenses

Personnel Development - -
Staff development 70-1014050000211

Supplies - -
School/office supplies 70-1022040000211
Printing 70-1022140000211
Subscription - books and periodicals 70-1022180000211
Housekeeping/janitorial supplies 70-1022220000211

Repairs and Maintenance - -

Equipment 70-1024060000211
Furnitures and fixtures 70-1024150000211

Meals/Food Expenses - -
Food expenses - meeting 70-1036020000211
 LIB
OCH

_____________________

Change % change

0 ----- Regular and probationary faculty teaching full-time

0 ----- Part-time teaching faculty
0 ----- Deans, program heads, coordinators and academic assistance
0 ----- Librarians, guidance counselors and other non-teaching personnel receiving faculty-based compe
Support department administrators
0 ----- Non-teaching rank-and-file employees
0 -----

Expenses incurred in tuition subsidy, seminars, workshops and trainings

attended/conducted by/for the faculty and staff members and all other
0 ----- expenses for the development of the personnel.

Costs of consumable/accountable supplies and materials and

expendable equipment used in school operations.
0 -----
0 ----- Material and supplies used in workshops should be charged to
0 ----- Workshops/Teambuilding.
0 ----- Please refer to Explanation page for details.

Labor and material costs for maintenance works and improvements

which are considered expendable per threshold of capitalization policy.
0 -----
0 -----

Food expenses incurred for official school activities such as meetings,

enrolment, events and other activities for the purpose of promoting
0 -----
internal efficiency. This includes subsidy for off-campus assignments like
ving faculty-based compensation
COST AND EXPENSE DESCRIPTION

Description Account No.

Personnel Development
Faculty development 70-1014030000XXX

Staff development 70-1014050000XXX

Tuition subsidy/formal studies 70-1014070000XXX

Workshops/team building 70-1014090000XXX

Recollection/retreat 70-1014110000XXX

Sports activities 70-1014130000XXX

Professional asso. membership dues 70-1014150000XXX

Utilities and outside services

Professional fees

Supplies
School/office supplies 70-1022040000XXX

Mimeo & photocopy 70-1022060000XXX

Medical & dental 70-1022080000XXX

Athletic sports supplies 70-1022100000XXX

Binding expense 70-1022120000XXX

Printing 70-1022140000XXX
Publication 70-1022160000XXX

Subscription - books and periodicals 70-1022180000XXX

Laboratory supplies 70-1022200000XXX

Housekeeping/janitorial supplies 70-1022220000XXX

ID supplies 70-1022240000XXX

Chappel supplies 70-1022260000XXX

Nursery supplies 70-1022280000XXX
Transportation and Travel
Transportation expense - general 70-1032050000XXX

Fuel & Oil 70-1032100000XXX

Vehicle rental 70-1032150000XXX
Travel & lodging 70-1032170000XXX

Toll fees 70-1032200000XXX

Parking fees 70-1032250000XXX
Other transporation expenses 70-1032300000XXX
Transportation and representation 70-1034010000XXX

Meals/Food Expenses
Food expenses - meeting 70-1036020000XXX
Food expenses - enrollment 70-1036120000XXX

Food expenses - school activities 70-1036220000XXX

Meals off-campus assignment 70-1036320000XXX

Donations and Contribution

District sharing 70-1048050000XXX
Lasallian sharing 70-1048100000XXX
Donations - LS schools/affiliates 70-1048150000XXX
Donations - other organization/asso. 70-1048200000XXX
Subvention to religious 70-1048250000XXX
Bereavement 70-1048300000XXX

Representation
Representation & promotion 70-1050010000XXX
Gifts/tokens 70-1050050000XXX

Representation-others 70-1050150000XXX

Recognition
Awards & prizes 70-1056180000XXX

Recognition activities 70-1056270000XXX

Explanation/Details

Expenses incurred in seminars,trainings or workshops attended by faculty members including

seminar fee, transportation/travel allowance, accommodation if necessary and other approved
expenses directly related to the seminar, training or workshop.
Expenses incurred in seminars/trainings attended by staff members including seminar fee,
transportation/travel allowance, accommodation if necessary and other approved expenses
directly related to the seminar or training.
Full/partial subsidy of tuition/tuition and fees to qualified faculty members and regular employees
who are enrolled in the graduate school.
Expenses incurred in conducting departmental/office plannng workshops and team building
activities. These include rental of venue, costs of food, transportation, materials and other
expenses directly related to the workshops/seminars except honorarium of speakers.
Expenses incurred in recollection/retreat of employees including the rental of venue, costs of
food, transportation and other expenses directly related to the recollection/retreat except
stipend/honorarium of priest/facilitator.
Expenses incurred in intramurals/sports activities of the school for the employees including costs
of uniforms, food, supplies and other expenses directly related to the sports activities except
honorarium of referees.
Annual membership fees and/or dues paid/reimbursed by the school for its administrators, faculty
and staff who are members of professional organizations or associations in line with their area or
field of expertise.

Fees paid for professional services rendered to the academic/administrative units of the school.
These include legal, audit, medical/dental and other professional services.

Costs of consumable/accountable supplies used by/issued to various academic and

administrative units.
Expenses incurred in mimeographing and photocopying of documents.
Costs of medicine, expendable medical/dental supplies and other related expenses used
by/issued to the school clinic.
Costs of athletics/sports supplies and expendable equipment used by/issued to the P.E.
Department.
Expenses for bookbinding records, books, periodicals and the like.
Printing costs of pre-printed forms/documents needed in the school/office operations.
Costs and other related expenses in publishing manuals, handbooks, newsletters, and other
similar printed items.
Costs of subscription to instructional/informative publications.
Costs of laboratory chemicals, glasswares, fuel/gas and other related supplies provided by the
school to students for their laboratory work
Expenses incurred for trash bags, detergents, tissue papers and other related supplies for the
proper maintenance of the school building facilities, classrooms and offices.
Supplies used in the production of I.D. such as PVC card, ink, ribbon, clips and other related
supplies.
Costs of candles, wine, hosts, prayer books, missalettes and other related expenses.
Costs of seedlings, plants, fertilizers and related expenses for the maintenance and beautification
of the campus grounds.
Pertains to transportation fares paid/reimbursed by the school. It includes milelage
reimbursement to faculty and staff using their own vehicle in connection with official business
transactions done off-campus.
Gas and oil consumed by the school vehicles.
Expenses incurred in renting vehicles for school operations/activities.
Expenses incurred in connection with travels of administrators, faculty and staff on official
business. It includes transportation (airfare, boat fare, taxi), hotel accommodation, meals and
snacks, terminal fees and other related expenses.
Cost of "pasalubong" is not an official expense.

Reimbursement of transportation and representation expenses of school personnel occupying

administrative or supervisory positions. This is applicable to schools with RATA provisions and
co-terminus with the position.

Costs of food served/purchased for official meetings subject to approved limits.

Costs of food served/purchased for the Registrar and Accounting staff directly involved in the
enrolment process. Food is provided for continuous operations during enrolment.
Costs of food served/purchased for school activities such as general assembly, faculty
orientation, events and other school activities not included in other expense accounts.
Meal subsidy/reimbursement to school personnel on off-campus assignment without free
meals/snacks.

Contribution to De La Salle Brothers, Inc. (DLSBI) in support of its mission.

Contribution to De La Salle Philippines, Inc. (DLSP) in support of its mission.
Donations to La Salle schools/affiliates in support of its programs/activities.
Donations to other organizations/associations.
Grant of financial support/aid to religious organization/institution/individuals.

Food bills incurred in meetings with external publics.

Costs of gifts/tokens given to individuals or organizations as a sign of gratitude for services
received.
Other expenses incurred in the facilitation of business transactions.

Expenses incurred in connection with the recognition of excellence/achievement in both

academic and non-academic endeavors. These include costs of trophies, certificates, medals,
plaques and other instruments.
Expenses incurred in recognition activities for the length of services rendered by the employees
including food, printing of invitations, decoration of venue and other expenses directly related to
the recognition activities. Gift in cash to the awardee should be charged to Service Award
(employee benefits).
ANNUAL BUDGET PROPOSAL
Capital Expenditure
For the year 2021-22

A. Purpose of the Expenditure. For any capital expenditure you propose, the amount must fall under
one of the following fixed assets classifications:

Account Code Fixed Asset Classification Requested

10-050810 Software - Institutional -
10-050815 Software - Laboratory -
10-050820 Software - Library -
10-301000 Land Improvements -
10-302500 Renovation / Building Improvement -
10-304010 Furn., fixtures and equip. - Classroom -
10-304015 Furn., fixtures and equip. - Laboratory -
10-304020 Furn., fixtures and equip. - Office & General Services -
10-304030 Computer System & Networking Equipment -
10-305000 Library Books And Periodicals -
10-306000 Vehicles / Transportation Equipment -
10-307005 Biological Assets - Animals -
10-307010 Biological Assets - Plants -
10-307905 Nursery/Greenhouses -
TOTAL -

B. Requested capital expenditure

Account Code Description Amount