CAJE REF:RW8_2050

Job Description
Job title: Waste Compliance Manager

Directorate: Corporate Services

Department: Estates & Facilities

Responsible to: Head of Facilities

Accountable to: Head of Facilities

Pay band: 6 subject to evaluation

Contract: Agenda for Change

On call requirement: TBA

Disclosure required: Standard

Professional Registration: No

Job outline:

Your role is to manage and develop waste services across the Trust. The postholder will
provide specialist support across the group waste management functions including;
compliance to legislation, operational management, waste auditing, policy implementation
and contract management of general waste, recycling and clinical waste and all other forms
of waste.

The postholder will address operational challenges to deliver a compliant and sector leading
service across the SPFT estate.

You will work as part of a team, liaising with and providing support to a wide range of
individuals including area based Facilities Managers.

There will be a requirement to work across all SPFT sites and visit waste contractor sites as
needed.
.

Scope & Authority

 To be a member of the Facilities Management Team, participating in the overall

management of the team’s activities with consideration to the team’s vision and the
corporate objectives of the Trust.

 To provide support in relation to waste Management arrangements to the Head of

Facilities, directorate colleagues, clinical colleagues and other external organisations, as
appropriate.

We are an Equal Opportunities Employer operating a No Smoking Policy

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Corporate

 To manage all waste management activities, including clinical waste, general waste,
recycling, pharmaceutical waste, food waste, feminine hygiene waste, etc.

 To ensure that the Trust complies with NHS and other statutory guidance relating to the
safe management of waste.

 To take the lead on other agreed areas of responsibility, as determined by the Head of
Facilities.

 To contribute to the development and delivery of Directorate and Trust objectives/strategic

goals and the delivery of associated business plan targets.

 To represent the Trust in agreed meetings and act with delegated authority on behalf of the
Head of Facilities. To be a member of the Circular Economy Working Group.

 To manage and control delegated budgets within agreed parameters taking a proactive
approach to financial issues.

 To support and liaise with other Facilities colleagues regarding matters relating to
externally provided facilities services.

Waste Management Services

 To support the development and delivery of a sector leading waste and resources
strategy with ambitious but deliverable targets and an annually updated action plan for
SPFT. This will encompass areas of work including; resource requirements, ensuring
compliance, improving waste disposal arrangements, contingency planning, risks to the
organisation, innovation, developing circular economy opportunities and provision of
management information/KPIs.

 To help ensure legislative compliance across SPFT with regards to waste management
and all other relevant legislation, developing Trusts waste policy and procedures as
required. You will support the consignment notes and statutory record keeping
processes as required, as well as maintain a list of waste assets and associated
requirements, and organising maintenance where required. You will also be responsible
for developing and maintaining an up to date set of ‘Standard Operating Procedures’ for
waste management across all sites.

 To deliver pre-acceptance and other types of waste audits as required. Whilst waste
auditing is not a primary responsibility of this role, there will be times where this is
required to ensure that our statutory obligations are adhered to.

 To support operational waste management as needed. This will include management of

day to day issues that arise, regular meetings with contract providers, escalating
performance issues, opportunities to introduce process improvement and checking and
authorising invoices.

 To deal with queries and complaints from Trust staff, contractors, patients and visitors in
relation to waste management. This will include raising and investigating incidents as
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 required. You will analyse and trouble-shoot complex waste management related issues
to achieve resolution through a constructive process.

 To support with keeping up to date records of all the Trust’s waste disposal routes as
well as regular desktop and site auditing of 3rd party waste collection and processing
destinations. Work with suppliers and partners to progress priorities.

 To maintain oversight of healthcare and general domestic waste disposal and contract
arrangements, liaising with the contract providers as needed, and escalating any
deficiencies. This will include ensuring that robust contingency plans are in place for all
waste contracts, whether managed directly by the Trust or via the provider.

 To develop, maintain and promote eLearning and other waste training to ensure staff are
aware of the correct categorisation and disposal routes for waste. You will support the
communication of waste information through a wide range of channels, develop and
maintain intranet and web pages, develop and improve reference materials such as bin
labels and prepare briefings and presentations for various committees and groups in
relation to waste management and reduction.

 To attend regular contract review meetings, ensuring action points are completed within
agreed timescales.

 To keep up to date with the latest developments in waste and resources management
and strategy. Identify opportunities to meet current and future requirements of the job
and implement improvements to waste practices at the Trust.

 To demonstrate personal responsibility and accountability to the Trust to ensure that

they adhere to the principles of the plans when carrying out their day to day activities
and minimise the impact on the environment.

 To act in ways that support equality and diversity and the rights of individuals, ensuring
own practice is in accordance with Trust policies. Identify and take action when own or
others’ action undermines equality and diversity.

 This Job Description is intended as a general guidance to the duties and responsibilities
of the post and is not, therefore, exhaustive. It will be subject to review, in light of
changing circumstances and in consultation with the post-holder.

Financial Management

 Authorised signatory; hold delegated budget, installation and/or repair and maintenance of
physical assets/responsible for maintenance of physical assets for department/service.

 Authorises payments to contractors, suppliers, holds delegated budget for refurbishment

schemes, maintains and repairs trust properties and equipment/responsible for maintenance
of facilities/equipment.

 Track record of effective budget management.

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Staff leadership and management:
To provide effective leadership and management to staff that promotes high performance
standards both individually and as a team in the achievement of the Trust’s objectives and
priorities. The Trust’s success will be dependant on all managers playing an active role to
make sure the existing areas of good employment practice are universally embedded within
the organisation. Managers will be expected to:

 Understand the Trust’s key priorities and those of your directorate and translate these into
key priorities for your directorate
 Ensure clarity and effectiveness in developing and designing roles
 Ensure management of staff is consistent with Trust’s HR Policies to the achievement of
equality, equity and optimum performance.
 Complete annual Appraisals for all staff which reflect these priorities and ensure staff have
access to appropriate training and development
 Communicate regularly through meetings with teams and individually (monthly supervision)
and provide opportunity for two-way feedback.
 Promote and demonstrate effective team working.
 Promote equality, diversity and rights, and treat others with dignity and respect ensuring
services are developed, managed and delivered to meet the specific needs of those
belonging to protected characteristics.
 Promote equality, diversity and Human Rights in working practices by developing and
maintaining positive working relationships, ensuring that colleagues are treated fairly and
contributing to developing equality of opportunity and outcomes in working practices.
 Contribute to developing and maintaining equality of opportunity in working practices by
complying with legislation and organisational policies. Advise colleagues about equality,
diversity and human rights policies and procedures and ensure they are followed.
 Ensure that colleagues are treated fairly. Behave in a non-discriminatory way and
challenge the discriminatory behaviour of others. Be supportive of colleagues or service
users who wish to raise issues about discriminatory practice or experience.

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Position in the Organisation & Key relationships

Head of
Facilities

Deputy Head of Catering & Transport & Waste Manager

Facilities Hospitality Logistics (This post)
Manager Manager

Key Relationships

 All levels of Trust management and staff in all directorates.

 Staff from other NHS Trusts including Service Level Agreement contacts.
 NHS Estates and other agencies.
 Private Sector Partners and contractors including PFI company or other private sector
service partners.
 HSE and other regulatory authorities.

All staff are required to:

 Abide by the standards of behaviour expected by their professional body and the standards
of behaviour expected of all staff in the Trust disciplinary policy and procedure.
 Adhere to all Trust policies and procedures and are responsible for making themselves
aware of these policies and procedures.
 Treat information relating to patient, employees and businesses of the Trust in the strictest
confidence. Under no circumstances should such information be discussed with any
unauthorised person(s) or organisations. At all times employees are required to comply with
the provisions of the Data Protection Act.
 Maintain their own awareness of, and comply with, policies and procedures relating to
Health and Safety (whether statutory or Trust), and assist in ensuring the compliance of
other staff.
 Support the Trust’s visions and values and in particular the promotion of a positive approach
to diversity, equality, rights, and treating others with dignity and respect; to eliminate
discrimination and disadvantage in service delivery and employment, and to manage,
support or comply by adhering to the Trust’s Equality and Diversity Policy.
 Demonstrate the core principles of safeguarding and protection Human Rights; treating
people with dignity, fairness, equality, respect and autonomy.
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 Develop and maintain positive relationships with all colleagues, taking account of their age,
religion or belief, ethnicity, sex, marital or civil partnership status, sexual orientation, gender
identity, pregnancy or maternity status and any disability. Ensure that they are
approachable and that their conduct towards colleagues is open and honest, dealing with
differences in opinion, in ways which avoid offence.
 Take responsibility for the safeguarding and protection of children and young people and
vulnerable adults very seriously, as does The Trust. The Trust works with adult and
children’s social care to ensure that the integrated service has systems in place to equip
staff with the knowledge and skills to recognise abuse, and take action to safeguard and
protect vulnerable adults and children and young people. It is expected that all staff
familiarise themselves with the appropriate structures and policies and with the Sussex child
protection and safeguarding procedures and the Sussex multi-agency policy and procedures
for safeguarding vulnerable adults and undertake the relevant essential training and further
training appropriate to their role.

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Person Specification
Job title: Waste Manager
Directorate: Corporate Services
Department: Estates and Facilities
Pay band: 6 subject to evaluation

Evidenced
Essential Desirable
by
A – Qualifications
 A degree or significant professional experience in a
 A/C/I
waste management/sustainability management role
 Evidence of professional management training
across an appropriate range of general
 A/C/I
management and technical subjects, including
evidence of continuous professional development.
B – Knowledge/Experience
 Specialist knowledge of waste management
legislation and current best practice, acquired  I
through post-qualification courses & experience.
 Worked at management level in a multi-site
 A/I
environment.
 Knowledge and experience of market testing,
tendering procedures, contract negotiation and 
management.
 Lived experience of mental health issues  A/I
C – Skills
Communication/Relationship skills
 Exchanges maintenance, technical project related
information with specialists, non-specialists in a  I
clear and concise fashion
 Builds and develops purposeful relationships with
key external partners, and staff throughout the  I
Trust.
 Well developed interpersonal skills, able to
negotiate and persuade people with a balanced  I
consultative approach to implementing change.
 Excellent communication and presentation skills,
with experience of presenting to a range of groups  I
using a range of media
 Maintains confidentiality and determines whether
 I
others can do same
Analytical & Judgement skills
 Ability to process complex information quickly and
 I
respond to difficult questions in a measured fashion.
 Analyses complex facts, providing interpretation and
developing a range of technical and organisational  I
solutions to an issue.
 Takes decisions across waste management issues  I

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 Evidenced
Essential Desirable
by
taking into account legislation, H&S, conflicting
demands - fault finding and problem solving.
 Analyses problems, situations and information,
thinks laterally and presents innovative and feasible  I
solutions.
Planning & Organisational skills
 Participation in the planning of a range of complex
 I
waste management activities.
 Assists in the monitoring of the performance of PFI
and other third party contracts including Service
 I
Level Agreements, ensuring value for money and
appropriate support for waste services.
 Plans own work plus the work of own teams.  I
 Ability to deal with a number of priorities of different
orders at once, and keeps total workload in hand
 I
and to deadline, managing conflicting demands as
needed.
 Ability to work effectively and efficiently under
 I
pressure, remaining calm at all times.
People Management/Leadership/Resources
 Manages and works in a team, contributing to and
 I
improving team spirit.
 Has a team orientated approach, able to work
across organisation boundaries and interested and  I
supportive of the work of colleagues.
IT skills
 Effective user of Microsoft Office suite of programs
for word processing, creation of reports,  I
presentations, email etc.

Physical skills
 Operation of computer software requiring close
I
hand eye coordination and physical accuracy. 
Abilities
Mental Effort:
 Maintains focus and attention to detail in an
 I
unpredictable and demanding work pattern.
Emotional Effort:
 Manages occasional distressing or emotional
 I
circumstances whilst maintaining professionalism.
 Manages complex staff issues e.g. grievances,
 I
investigations etc.
Working Conditions
 Undertakes site visits and maintenance activities
including sewage, pest infestation, with the need to
 I
occasionally work in unpleasant or highly
unpleasant conditions.
 Ability to travel across sites.  I

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 Evidenced
Essential Desirable
by
Patient/Client Care
 Assists patients/clients during incidental contacts,
 I
maintaining high levels of customer service.
D – Approach/Values
 Aspires to provide exceptional waste management
 I
services in order to achieve the Trust’s aims.
 Demonstrate support for the values and beliefs of
 I
the Directorate and those of the Trust.
 Can accept and use constructive criticism and
openly seeks to review and reflect on own style and  I
presentation.
 Resilient and self motivated with drive and vision
that is able to work on own initiative and manage a  I
range of priorities across competing agendas.
 Commitment to the aims and values of the NHS  I
combined with high personal integrity.
 Empathy towards the needs of people using mental  I
health and related services, and a vision of how
services can make step changes for improvement.
 Demonstrate an understanding of the practices of  I
Human Rights in the delivery of this role.

To be evidenced
A – Application C - Certificate I – Interview T - Test
by key:
Approved by:

Name

Post holder

Approved

Manager Date

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