PMC BSBPMG535 SAW v1.0 Apr 21

Student
Assessment
Workbook
BSBPMG535 Manage project information and

communication
Student Name: _________________________________________
Due Date: __________________
Date of Submission: __________________
RTO Number 90198

© NSW Ministry of Health – June 2017
This work is copyright. It may be reproduced in whole or in part for study training purposes subject to the
inclusion of an acknowledgement of the source. It may not be reproduced for commercial usage or sale.
Reproduction for purposes other than those indicated above, requires written permission from the NSW Ministry
of Health.
v1.0 Published April 2021
Sydney Western Sydney
Delivery Site Address Delivery Site Address:

Sydney Local Health District Western Sydney Local Health District
Centre for Education and Workforce Development Learning & Development Services
Building 301, Entrance Gate A People and Culture
Corner Balmain Road and Cecily Street Building 64 "Wirrabilla", Cumberland Campus
LILYFIELD NSW 2040 5 Fleet Street
PARRAMATTA NSW 2124
Delivery Site Administration Office: Delivery Site Administration Office:

Email: SLHD-CEWD@health.nsw.nsw.gov Email: WSLHD-ETS@health.nsw.gov.au
Tel no. (02) 8755 3506 Phone: (02) 9840 3637
Fax no. (02) 8755 3507
Contents
Introduction........................................................................................................................4
Assessment Requirements................................................................................................4
Assessment Plan...............................................................................................................5
Recognition of Prior Learning and Credit Transfer............................................................5
Reasonable Adjustment....................................................................................................5
Assessment Cover Sheet Requirements..........................................................................6
More Information?..............................................................................................................6
Glossary of Key Words ─ Assessment.....................................................................................6
Glossary of Key Words ─ Project Information and Communication.................................7
Assessment Tasks.............................................................................................................8
Assessment Task 1: Short Answer Activities............................................................................8
Assessment Task 2: Communication Management Plan........................................................10
Assessment Task 3: Project Management Information System (PMIS) Workflow.........16
References......................................................................................................................17
Assessment Decision & Feedback..................................................................................18
Record of Assessment Outcomes...................................................................................20
Evaluation Form.............................................................................................................21
Appendix 1. - Assessment Cover Sheet..........................................................................22
RTOEO Master SAW v1.2 Apr 19 © NSW Health RTO – 90198 Page 3 of 23
Draft BSBPMG535 SAW v.1.0 Apr 21
Introduction
Before starting work:
Please read this entire document. It contains helpful information about the assigned assessment tasks
and how to present your work.
This assessment covers the following Units of Competency (UOC/s):
- BSBPMG535 Manage project information and communication
Unit Descriptors
This unit describes the skills and knowledge required to link people, ideas and information at all stage
in the project life cycle. Project communication management ensures timely and appropriate
generation, collection, dissemination, storage and disposal of project information through formal
structures and processes.
It applies to individuals responsible for managing and leading a project in an organisation, business or
as a consultant.
Assessment Requirements
For more information relating to the RTO assessment requirements, including the management of
student progression, please refer to the NSW Health Student Handbook. For course specific
assessment requirements, please refer to the Course Guide.
1. Students are required to complete all the assessment tasks included in this document. The
assessment tasks are summarised in the Assessment Plan in this document.
2. Your assessor will discuss all of the assessment requirements with you prior to undertaking this
cluster. The deadline for completion of this assessment will also be discussed at this time.
3. You can hand in your completed assessments before it is due. If however, you cannot hand it in by
the due date, you will need to negotiate with your Program Coordinator prior to the assessment
due date (except in circumstances that prevent you from doing so).
4. Should you fail to submit your assessment on time and without prior approval for an extension,
after a period of two weeks you will be deemed not competent and your manager will be notified
of this outcome. If at a later date you are able to negotiate the resubmission of your assessment
with your Program Coordinator and you are deemed competent, this outcome will be changed.
5. Following submission of your assessment, you will be provided with feedback and if required,
further training may be arranged to facilitate achievement of competency.
6. If on second attempt you are unable to meet the requirements, an interview will be held with your
Program Coordinator to assist further development and achievement of competency.
7. The Student has the right to appeal an assessment decision at any time. (Please refer to NSW RTO
Student Handbook for the Appeals process).
Your assessor will advise you of the due dates for each of the assessments, or in the case of a
workplace observation/s, the date/s and time/s of the observation.
Assessment Plan
Guidelines and instructions are provided for each assessment activity throughout the document.
Please familiarise yourself with these requirements prior to undertaking them.
Assessment Task 1: Short Answer Activities

You are required to answer written questions outlined in Assessment Task 1.
Assessment Task 2: Project Communications Plan

You are required to prepare a Project Communications Plan based on your workplace project.
A template has been provided for students to complete.
Assessment Task 3: Project Management Information System (PMIS) Workflow

You are required to provide examples of a report and one other form of communication
identified in the Project Communications Plan.
Recognition of Prior Learning and Credit Transfer

Recognition of Prior Learning (RPL) is an assessment process that allows experienced individuals to
gain a full or part qualification by producing evidence of what they already know, can do, and have
done.
RPL provides an opportunity for prospective students to gain recognition based on the skills and
knowledge they have recently gained through experience, as well as any training that have been
completed outside of formal training arrangements.
RPL has many benefits:

 Students can finish their training earlier
 It avoids duplication of training and maximises its value
 It creates a learning culture by valuing and recognising learning that has occurred in the
workplace.
You may want to apply for RPL or Course Credit. For more information please refer to the NSW Health
RTO Student Handbook and discuss this with your Program Coordinator.
Reasonable Adjustment
A ‘reasonable adjustment’ is an adjustment to the assessment process or materials that allows a
student with a disability fair access to the assessment, and fair opportunity to successfully complete it.
Adjustments must be reasonable and must not compromise the integrity of the assessment.
Examples of reasonable adjustment could include: providing support to individual students, assistive
technology, modifying the assessment process or the format of materials, or adjusting the physical
environment.
Make sure you discuss your assessment needs with your Program Coordinator/assessor prior to the
assessment.
Assessment Cover Sheet Requirements
Before you start the assessment tasks, your Program Coordinator/assessor will have discussed with
you a timetable for submission. If you are required to:
1. Submit all tasks together at the one time, you will need to complete and provide one Assessment
Cover Sheet. This will be placed as the first page or file of your submission document OR
2. Submit tasks in parts and progressively, you will need to provide an Assessment Cover Sheet for
each submission OR
3. Re-submit an assessment task, you will need to submit a new Assessment Cover Sheet.
The Assessment Cover Sheet can be found in Appendix 1.
More Information?
You will find more information about assessment in the NSW Health RTO Student Handbook, including
our assessment policies and procedures, as well as what to do if you do not agree on the outcome of
an assessment, an assessment appeal.
Glossary of Key Words ─ Assessment
Key Terms Definition
Discuss Identify issues and provide points for and/or against
Describe Provide characteristics and features
Explain Relate cause and effect; make the relationships between things
evident; provide why and/or how
Identify Recognise and name
Summarise Express, concisely, the relevant details
Glossary of Key Words ─ Project Information and
Communication
Key Terms Definition
Communication Constraints Restrictions on the content, timing, audience or individual who will
deliver a communication usually stemming from specific legislation
or regulation, technology or organisational policies.
Communication Methods A systematic procedure, technique or process used to transfer

information among project stakeholders.
Communications Models A description, analogy or schematic used to represent how the

communication process will be performed for the project.
Communications An analytical technique to determine the information needs of the

Requirements Analysis project stakeholders through interviews, workshops, study of
lessons learned from previous projects etc.
Communication Technology Specific tools, systems, computer programs etc. used to transfer
information among project stakeholders.
Communications A component of the project program or portfolio management plan

Management Plan which describes how, when and by whom information about the
project will be administered and disseminated.
Consultation mechanisms Systems set up to facilitate communication between project

stakeholders.
Project Management An information system consisting of the tools and techniques used
Information System to gather, integrate and disseminate the outputs of project
management processes. It is used to support all aspects of the
project from initiating through closing and can include both manual
and automated systems.
Progress/Status Report A regular report from the project manager to the higher authority
(and other key stakeholders) summarising the progress of a project
in terms of key activities, milestones achieved, issues, risks and
measures on standard project metrics (including progress against
planned cost, time, resources etc.).
Steering Committee The steering committee (or project board) is responsible for
overseeing the project throughout its lifecycle, providing strategic
direction, making decisions about the project’s directions and
endorsing its deliverables.
Assessment Tasks
Assessment Task 1: Short Answer Activities
Requirements for satisfactory completion of each question

 Responses must be typed directly into this workbook at the end of each question.
 Any text that is in italics and blue colour is provided as a guide for you to type your answer.
Please delete this text and replace it with your answer.
 Please use a different colour for your answer. Ensure it is not in italics or bold.
 Answer using complete sentences, making direct reference to the question.
 Answers must specifically address all parts of each question.
 Answers must be in your own words; when occasionally quoting directly from another source of
information, acknowledge that source in single quotation marks and provide appropriate
referencing.
 Answers are to be approximately 200-250 words in length—this is an average only; some
questions will require longer answers, some shorter.
 Answers include a mix of theory supported with specific workplace examples (real or
hypothetical) where appropriate.
 Where an activity requires completion of a template, provide responses to all template
sections.
Activity 1
Project managers use techniques and tools to collect, combine and distribute information through
electronic and manual means. The Project Management Information System (PMIS) can be as simple
as storage of documents that include word, excel and spread sheets, share drives or even more
complex intranet storage systems.
Based on your workplace project, explain how the PMIS chosen for your project assisted you in
maintaining the:
a) Quality and accuracy of the information reported and distributed.
b) Timeliness of the information and communication.
Activity 2
With reference to your workplace project, outline the process that you used to:
a) Identify two (2) existing communication networks that you utilised for project information
gathering and distribution.
b) Generate, analyse and distribute information appropriately to and from identified

stakeholders.
c) Monitor, control and validate the accuracy and integrity of information received for
distribution.
Activity 3
How will you identify and document issues/concerns with the management of project information and
communication to be able to make recommendations for improvement with future projects?
Activity 4
With reference to your workplace project, explain the process in finalising and archiving of project
information in line with the ownership and control requirements for your project.
Activity 5
Reflect on five (5) methods of communication and media and specify their application at different
stages within different projects and complete the table below. An example has been provided.
# Method of Media Explain where this would be applicable

Communication
Example:
Weekly Newsletter Via email to Newsletters would work effectively to keep a large number of
all relevant people informed about project progression and/or about any
stakeholders upcoming changes.
1
2
3
4
5
Activity 6
Discuss the methods that could be used to evaluate information systems and communications
processes.
Assessment Task 2: Communication Management Plan
Instructions for Students
 Complete the following Communication Management Plan based on your workplace
project.
 If you have a workplace project Communication Plan, please use that template.
 You are not required to use the template below as long as all the required information is
included.
 Complete each section for satisfactory completion of this task.
 Information in Blue italics are prompts for information and should be replaced with your
project specific information.
Communication Management Plan
Document Information
Document Title
Author Name
Author Position
Author Contact
Phone Email
Details
Document Control
Version Number
Version Date
 Current
Status
 Closed
Version History
Version Number Date Changed/Reviewed By Changes Made
Document Approval
Version Approved by Approver Title Approver Signature Date
Number (Name)
Communication Objectives
Outline the overall communication objectives for the project.
Suggestions: Through communication activities the <project name> seeks to:
 Ensure all stakeholders understand the initiatives of the project and see value in its deliverables
 Ensure expectations are managed and that stakeholders understand clearly what the project
will deliver
 Ensure stakeholders understand what is changing and how it will impact them
 Ensure stakeholders understand the project activities and how they need to be involved
 Encourage commitment, ownership, involvement and feedback across all layers of the
organisation
 Mitigate risks and resolve issues
Communication Constraints
Are there any legislative, regulatory, technologies or organisational policy requirements that would
impact on the effectiveness of the project communications. You need to outline any constraints so that
they can be understood and clearly communicated to all stakeholders. You will need to identify any
constraints here.
Key Project Roles

The following table presents contact information for all persons identified in this communications
management plan. The roles are examples and can be changed to suit your project. The email
addresses and phone numbers in this table should be used to communicate with the identified
members.
Role Name Role/Title Organisation/ Email Phone

Department
Project Sponsor
Authorising/Executive
Sponsor
Project Manager
Stakeholders
Project Team
Technical Lead
Target Stakeholder Groups

Communication to targeted audiences is the key to deliver effective messages within the organisation.
Each audience must receive communications specific to their needs, while balancing the project/
program message and communication channels. The table below lists those stakeholder groups which
will become the targeted audience for communications.
Stakeholder groups will usually come from the Stakeholder Engagement Plan and the Change Impact
Risk Assessment. However, if these documents have not been completed, please complete the below
table.
Change
Stakeholder
Description Impact Audience Members
Group
Assessment
<Executive> <Individuals who will lead and endorse Low <ITS and Business
the system change to the business> Department Executives,
Sponsors>
<Business <Those individuals who will drive the Medium <Project Owners, Business
Champions> system change through the business> System Owners, Project
Champion’s, SMEs>
<Implementation <Individuals who have a direct input into Low <Project Managers,
Team> the project deliverables or Business Analysts,
implementation> Sponsors, Owners, SME’s>
<Users> <Those individuals who will be impacted High <System Users>
by the system change>
<External Vendors> <External Parties involved in the project> Low <System Vendor>
Communication Standards
Here you need to outline the policies and procedures that impact your communication messages and
methods and what templates, formats are to be applied to meetings and specific types of
communication.
Message
To ensure that all project communication has a purpose and an objective, it is important to define key
messages. The following messages describe the overarching concepts that the <project name> seeks to
communicate to stakeholders. These messages serve as a guide in what we present and reinforce. Key
messages must remain concise, consistent and relatively few in number.
The key messages relevant for this project are provided in the table below in blue font.
Stakeholder Group(s) Key Message

<List Key Messages here>
<Some messaging themes to consider are:
 Describe the project purpose – Why is this project
important
 Project Objectives – What is the project trying to
address/achieve
 Alignment with Strategy – Explain the project context
 Business Benefits – Explain what benefits the user,
and other stakeholder groups will gain.>
Communication Channels
This section describes some of the key communication tools that will be used during the course of the
project. Please add, amend and delete the below table as required, to list and describe the
communication channels and objectives.
Communication
Description Communication Objectives/Notes
Channel
<Core Project Team <weekly meetings with the core team <Team meetings will be formal, minutes
Meeting> and Vendor to track progress against will be taken and action items will be
the project schedule and discuss any logged.>
issues. Used when face to face <Team members are requested to
communication is important for provide an individual workload
conveying a message. Provides summary, including tasks completed,
opportunity for feedback.> issues and risks.>
<This meeting is designed to be a
collaborative discussion – All team
members are encouraged and
expected to participate.>
<Steering Committee <Monthly meeting with business <Meetings will be formal, minutes will be
Meetings> sponsors and executives to provide taken and action items will be
project status update and gain logged>
approval/decision on outstanding <All meetings will be accompanied by a
items> PowerPoint Presentation Pack, and
will be distributed to the Audience
members three (3) days prior to the
meeting for reading review>
<Site Visits> <Visits to the business site, to gain
information about the site or business
processes>
<Ad Hoc Meeting> <Meetings with individuals to discuss
project status, feedback, decisions,
risks, issues and concerns>
<workshops> <Interactive group sessions with key
stakeholders>
<Information Session> <Face to face group communication
delivering communication messages>
<Email> <Primary communication method used
to communicate key messages>
<Memos> <Required when executive stakeholders
are required to deliver key
communication message, to all
stakeholder groups>
<Posters> <Visual pictorial information sheets,
explain key changes, messages and
dates>
<Newsletter> <Key messages and general project
health>
<Brochure> <Key messages in a printed format>
<Telephone Calls> <Both formal and informal
communication conversations to
actively keep the communication
channels open>
<Teleconference> <Used when key stakeholders are
unable to attend fac- to-face
communication sessions>
<Webex> <Used when key stakeholders are
unable to attend face-to-face
communication sessions>
<Online Training <Online training messages and quiz,
Communication
Description Communication Objectives/Notes
Channel
Tools> delivered in an online web-based
format>
<Videos> <Videos explaining key messages,
training materials or changes to the
business process>
<Survey Monkey> <Online survey used to assess the
success of the project>
<Intranet> <Online page within the company
intranet, explain messages, dates and
project status>
Communications Schedule
Each stakeholder may require different communication messages, channels of communication or
communication frequency depending on the group’s level of impact and specific needs. The tables
below display those stakeholder groups which will be affected and provides detail about the type of
communication material they will receive and the frequency.
Planned
Stakeholder Message Channel Frequency Source Sender
Date
<Who will the <What will <Tool used for <What is the <What <Who will be <Who will be
communication the communication frequency of the date will responsible for delivering the
be delivered message > communication this be sent creating the communication
to? be?> tool?> out?> communicatio message?>
Stakeholder n message?>
Group>
Communication Escalation Process

As issues or complications arise with regards to project communications it may become necessary to
escalate the issue if a resolution cannot be achieved within the project team. Project stakeholders may
have many different conflicting interests in a given project. While escalations are a normal part of
project management, there must be a documented process that defines how those escalations will take
place. You need to complete the following Communication Escalation Process matrix for your project.
Priority Definition Decision Timeframe for Resolution

Authority
Priority Major impact to project or business Vice President Within four (4) hours
1 operations. If not resolved quickly there will be or higher
a significant adverse impact to revenue
and/or schedule.
Priority Medium impact to project or business Project Sponsor Within one (1) business day
2 operations which may result in some adverse
impact to revenue and/or schedule.
Priority Slight impact which may cause some minor Project Within two (2) business days
3 scheduling difficulties with the project but no Manager
impact to business operations or revenue.
Priority Insignificant impact to project but there may Project Work continues and any
4 be a better solution. Manager recommendations are submitted via
the project change control process
Project (Steering) Committee Meeting Guidelines
The project steering committee is responsible for:
 Supporting the Business Owners/program to ensure benefits are realised
 Overseeing the project and to ensure it is tracking in accordance with the business case
 Providing management support, direction and advice to the project management team
 Resolving escalated budget, quality and time issues, and risks outside the control of the project
manager
 Ensuring the provision of required resources for planning and delivery of the project.
Operational Area Description

Chair <Name of the person chairing the meeting. Usually this will be the Project/Program
Manager>
Secretariat <Name of the person taking the minutes of the meeting. Usually, this will be a
project team member>
Venue <Normal location of the meeting. If the meeting has alternative locations, please list
them all>
Duration <The length of the meeting>
Schedule <The frequency of the meeting>
Quorum <A Quorum is the minimum number of members necessary to conduct the business
of the meeting. This mean, if the meeting attendees drops below this number, the
meeting must be adjourned and rescheduled.>
<State the minimum number of members. It can be either a percentage (50%) or a
number (3).>
Apologies <Description of how apologies need to be conveyed by members -
e.g. Apologies to be sent to the secretariat via email or phone prior to the meeting>
Proxies < A Proxy is a person who is designated by a member to represent them in the
meeting.
This section describes how Proxies can be selected and approved -
e.g. Proxies will only be accepted with approval from the Chair prior to the
commencement of the meeting.>
Agenda and Minutes <Explanation of when the agenda and minutes will be produced and distributed to
members - e.g.
 An agenda will be drawn up and circulated with accompanying papers or slides
packs for review 5 days prior to the meeting.
 It is suggested members will review these documents and make notes prior to
the meeting.
 Submissions for additional agenda items must be provided to the Secretariat at
least 7 days prior to the scheduled meeting.
Meeting Minutes will be taken at each meeting and will be distributed to team
members within three (3) days after the meeting. Members are requested to review
the minutes and advice of any discrepancies or transposing errors within five (5)
days. >
Meeting Procedure <Explain the general protocol and format for how the meeting will be conducted –
e.g.
 The Agenda will be provided before each meeting
 An Action Register and a Decision Register will be maintained by the Secretariat
and distributed with the minutes of the meetings
 Requests for agenda items should be made no later than two (2) weeks before
the meeting
 For each Agenda Item where a decision or action is needed the following is
required:
o A one-page briefing paper that states the recommendation for the
Committee to action (e.g. Note, Approve, Decision Required etc)
o Any other supporting material (PowerPoint presentation, discussion paper
etc.).
Measuring Effectiveness of Communication
<Describe how communication methods will be assessed for effectiveness. Some examples of
measurements may include:
 Distribute communications on time and as described as per the Communications Plan and
Communication Schedule.
 Surveys conducted after every Information Session, Workshop and Training session to measure
desire and knowledge for the project/system, awareness of the communication messages and
effectiveness of the communication channels.
 Intranet and Online Web training site visits
 Informal Feedback from Stakeholder groups via email, telephone and general conversation.
 Number of Issues/Questions received.
Lessons Learned
<Conduct a review of the management of information and communication processes and make
recommendations for future projects. >
Assessment Task 3: Project Management Information System (PMIS)

Workflow
Instructions for Students
Identify two (2) project documents (e.g. meeting agenda and minutes, progress reports, Gantt
charts, plans for any of the 10 project management functions) and map the workflow from creation
to archiving of the documents.
You are required to demonstrate the pathway from the beginning of the document, i.e. from its
creation, to when you archive or store the document in the chosen system.
As an example, if you selected a project roll out flyer as a document, you would demonstrate:
 When it was created
 Who created it
 Who were your recipients
 How often was it circulated
 What were the means of communication
 Where did you store it
References
Where you have referenced articles, books, websites etc. in your assessment answers, list these
references here.
Assessment Decision & Feedback
RTO Number 90198
Student Details
Name: Enrolled in: BSBPMG535 Manage project
information and communication
Address:
Telephone: Email:
Delivery Site:
Assessor Details
Name: Telephone:
Email:
Completed Comments
Assessment Task 1 – Short Answer Activities successfully Please note which items need
Yes No revision or additional information
(if applicable)
Did the student complete all of the written questions
correctly?
If no, please note which questions were answered
incorrectly, if applicable.
Did the submission meet the performance and
knowledge evidence requirements?
For questions answered incorrectly, did the student
clarify their response correctly?
Completed Comments
Assessment Task 2 – Project Communication Plan successfully Please note which items need
Yes No revision or additional information
(if applicable)
Did the student provide a completed Project
Communication Plan?
Did the Project Communication Plan meet Performance
Evidence and Competency requirements?
If no, did the student resubmit and clarify their response?
Completed Comments
Assessment Task 3 – Project Management Information successfully Please note which items need
System (PMIS) Workflow Yes No revision or additional information
(if applicable)
Did the student provide a detailed workflow from
document generation to archival?
Did the workflow meet Performance Evidence and
Competency requirements?
If no, did the student resubmit and clarify their response?
Assessor’s Feedback to Student:
Record of Assessment Outcomes
RTO Number 90198
This section records all the evidence used to form the final assessment decision. Please document all
types of evidence used in this assessment. This is for assessment of the following units:
 BSBPMG535 Manage project information and communication
Provided Sufficient Evidence? (Date)

Assessment Requirements Sufficient (S)
Not Sufficient (NS) Date Assessor Initials
Not Provided (NP)
Completion of Assessment Task 1:
Short Answer Activities

Project Communications Plan

PMIS Workflow
Initial Overall Assessment Outcome ☐ Competent ☐ Not Competent

Assessor Name: Signature: Date: / /
Re-assessment Outcome (if applicable) ☐ Competent ☐ Not Competent

Assessor Name: Signature: Date: / /
Program Coordinator Feedback - Only Complete this Section for Not Competent Results
Student to Complete (Only for Not Competent Results) - Please indicate below if you do not agree with the Not Competent Result
(Note: If you do not agree with this Assessment Result, you are able to Appeal this decision. Please discuss this with your Program Coordinator/Assessor)
☐ Agree ☐ Do Not Agree

Student Name: Signature: Date: / /
Evaluation Form
RTO Number 90198
BSBPMG535 – MANAGE PROJECT INFORMATION AND

COMMUNICATION
Please assist us to evaluate the effectiveness of this unit. Information gained from the evaluation will
be used to support / improve future programs in order to better meet your learning and development
needs.
Your anonymity is assured and confidentiality is guaranteed. Feel free to offer your feedback –
positives and/or otherwise.
Please circle your response
The schedule and timing of topics were appropriate.
Strongly Disagree Disagree Agree Strongly Agree
COMMENTS:
The sessions were informative and relevant to clinical practice.
COMMENTS:
There was a good balance between presentations and interaction with participants.
COMMENTS:
I will be able to apply the information gained through this workshop to my Current practice.
COMMENTS:
Once completed please return this form.

You will be provided with instructions on how to do this by your Trainer/Assessor.
RTO Number 90198
Appendix 1. - Assessment Cover Sheet
Units of Competency
BSBPMG535 MANAGE PROJECT INFORMATION AND COMMUNICATION
STUDENT to complete this section
Name
Address
Phone Mobile Work
Email
Date submitted
Student declaration – By signing below, I declare that:
 I have been:
o given fair notice of the date, time and venue for assessments
o informed of how assessment will be conducted and what is required
o made aware of my right to appeal an assessment decision
o made aware of my rights and responsibilities as an assessment candidate, and choose to be assessed at
this time
 I agree to abide by the following assessment requirements:
o all work submitted which contributes to assessment will be my own work
o no part of the work submitted will be copied from any other source except where due
acknowledgement is made
o No part of any assessment will be written for me by another person except where group work
assessment is an integral part of the process
 I am aware that a false declaration may lead to withdrawal from training and assessment or cancellation of a
Qualification or Statement of Attainment (SOA) already issued.
Student signature* Date signed
* Students must provide a REAL signature. If submitting your portfolio electronically, either insert an electronic
signature in the space above, or print this page, sign it, then submit a scan of the signed page.
ASSESSOR to complete this section

Name of assessor
Date Assessment received

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Student

BSBPMG535 Manage project information and

Student Name: _________________________________________

Due Date: __________________

Date of Submission: __________________

RTO Number 90198

v1.0 Published April 2021

Sydney Western Sydney

Delivery Site Address Delivery Site Address:

Delivery Site Administration Office: Delivery Site Administration Office:

This assessment covers the following Units of Competency (UOC/s):

- BSBPMG535 Manage project information and communication

Assessment Task 1: Short Answer Activities

Assessment Task 2: Project Communications Plan

Assessment Task 3: Project Management Information System (PMIS) Workflow

Recognition of Prior Learning and Credit Transfer

RPL has many benefits:

The Assessment Cover Sheet can be found in Appendix 1.

Glossary of Key Words ─ Assessment

Key Terms Definition

Discuss Identify issues and provide points for and/or against

Describe Provide characteristics and features

Identify Recognise and name

Summarise Express, concisely, the relevant details

Key Terms Definition

Communication Methods A systematic procedure, technique or process used to transfer

Communications Models A description, analogy or schematic used to represent how the

Communications An analytical technique to determine the information needs of the

Communications A component of the project program or portfolio management plan

Consultation mechanisms Systems set up to facilitate communication between project

Assessment Task 1: Short Answer Activities

Requirements for satisfactory completion of each question

b) Timeliness of the information and communication.

b) Generate, analyse and distribute information appropriately to and from identified

# Method of Media Explain where this would be applicable

Communication Management Plan

Key Project Roles

Role Name Role/Title Organisation/ Email Phone

Target Stakeholder Groups

Stakeholder Group(s) Key Message

Communication Escalation Process

Priority Definition Decision Timeframe for Resolution

Operational Area Description

Assessment Task 3: Project Management Information System (PMIS)

 BSBPMG535 Manage project information and communication

Provided Sufficient Evidence? (Date)

Completion of Assessment Task 2:

Completion of Assessment Task 3:

Initial Overall Assessment Outcome ☐ Competent ☐ Not Competent

Re-assessment Outcome (if applicable) ☐ Competent ☐ Not Competent

☐ Agree ☐ Do Not Agree

BSBPMG535 – MANAGE PROJECT INFORMATION AND

Please circle your response

The schedule and timing of topics were appropriate.

Strongly Disagree Disagree Agree Strongly Agree

The sessions were informative and relevant to clinical practice.

Strongly Disagree Disagree Agree Strongly Agree

Strongly Disagree Disagree Agree Strongly Agree

Strongly Disagree Disagree Agree Strongly Agree

Once completed please return this form.

Appendix 1. - Assessment Cover Sheet

BSBPMG535 MANAGE PROJECT INFORMATION AND COMMUNICATION

STUDENT to complete this section