Government of India Ministry of Railways Proceedings of PCE Seminar

Government of India
Ministry of Railways
PROCEEDINGS
OF
PCE SEMINAR
20th - 21th March, 2014
Indian Railways Institute of Civil Engineering

Pune
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PROCEEDING OF PCE SEMINAR HELD AT IRICEN
ON
20.03.14 to 21.03.14
PRESENT
Railway Board
Top of Form
1. Shri Surinder Pal, EDCE/P
2. Shri Alok Kumar, EDCE/G
3. Shri S.K. Agarwal, ED/B&S
4. Shri A.K. Lahoti, EDCE/G
5. Shri Anurag, Dir/B&S
RDSO
1. Shri S. K. Pandey, ED/Track-1
2. Shri Vipul Kumar, ED/Track-2
Zonal Railways
1. Shri A.K.Mittal,PCE/CR
2. Shri Jitendra Kumar, PCE/ECR
3. Shri J.S. Gupta, PCE/ECoR
4. Shri A.K. Jha, PCE/ER
5. Shri A.K. Harit, PCE/NR
6. Shri O.P. Agarwal, PCE/NER
7. Shri M.S. Lakha, PCE/NFR
8. Shri Pankaj Jain, PCE/NWR
9. Shri V. Shrihari, PCE/SCR
10. Shri R.K. Agarwal, PCE/SER
11. Shri Ved Pal, PCE/SECR
12. Shri S.S. Narayanan, PCE/SWR
13. Shri S. N. Agrawal, PCE/WR
14. Shri D.D. Dewangan, PCE/WCR
15. Shri Sanjiv Roy, CTE/NCR
IRICEN
1. Shri R.C. Boolchandani, Sr. Prof./Bridge-2
2. Shri R.P. Saxena, Sr. Prof./Engg
3. Shri N.C. Sharda, Sr. Prof./Track-1
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4 Shri S.K. Garg, Sr. Prof./Works
Shri. Boolchandani SPB-2/IRICEN welcome the participant on behalf of Director. He

mentioned that very exhaustive agenda have been sent by all PCE’s. During two days
we will have a meaning full discussion and appropriate recommendation will be brought
out & submitted to Railway Board.
Shri Subodh Jain, Member Engineering also attending the seminar on second day and
address the participants. During his address he stressed on following points.
1. A landmark building has been constructed for IRICEN as a Green Building which
other want to emulate.
2. Indian Railway has to modernize to keep pace with time.
3. We have to upgrade continually and a proper road map have to be developed for
making continuous improvement and also lowering down the cost of
maintenance.
4. Land shall be protected by all means and land utilization shall be optimized.
5. More and more transparency shall be brought out in our working.
6. Proper procedures shall be made to have accountability & quality control in
outsourcing.
7. A comprehensive plan has to be developed for Maintenance and Rehabilitation
of assets through mega blocks. For this we may have to restored to single line
working in case of double line section and closing of line in case of single line
section.
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MINUTES OF AGENDA ITEMS
1. TRACK MAINTENANCE & POLICY

1.1 Access/Switching over to Operating frequency to the Walki-talki sets provided
to Engg. Supervisors (NCR)
Issue:
The walkie-talkie sets presently provided to Engineering supervisors have only one
frequency on which only Engineering to Engineering both way communication is
possible. But, there is no access to Operating frequency, not even for one way
communication (i.e listening).
Discussion:
CTE/NCR stated that communication required with Operating/Running for exchange
of information as well as extension / cancellation of traffic block with exchange of
private numbers. Also, the Operating/Running staff may be alerted in case of any
unusual noticed by the P.Way Inspecting officials during their inspection, requiring
suspension of traffic or imposition of SR.
At times, information about approaching trains may be required by the Inspecting

officials for their personal safety viz during Push trolley inspection over sharp curve /
steep gradient/cutting with poor visibility and bridges without adequate trolley refuses
etc.
Therefore switching over to operating frequency on walkie-talkies of engineering

supervisors is to be extended.
During discussion all PCE’s were of the opinion that it may not be feasible to extend
this facility to engineering deptt, therefore mobile may be provided to trackmen so
that he can communicate in case of emergency.
Recommendation:
Mobile may be provided to trackmen so that he can communicate in case of
emergency.
1.2 Provision of the improved SEJs in lieu of 120 mm/190 mm conventional SEJs
at the far end approach of the bridge, as given in para 4.5.7.1 (IV) of LWR
manual (NCR)
Issue:
Presently LWR on bridges can be permitted with 120mm/190mm conventional SEJ
at the far end approach as per LWR manual para 4.5.7.1. Improved SEJ can also be
permitted as an alternative to this as it have better capacity to absorb expansion,
contraction & creep of rail.
It is a TSC item therefore no further action required.
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1.3 Review of Joint Inspection of Points & Crossings and Track Circuits (Docket
No. N/245/1/5 dated 21.04.1998) (NCR)
Issue:
Instruction exists for periodical joint inspection of interlocked points by SSE/JE with
their counterpart of S&T deptt. Existing standard format of NCR does not incorporate
S&T items adequately.
Discussion:
ED/II/RDSO informed that a draft performa is already circulated to railways but no
remarks are received. He requested Railways to send remarks early.
Recommendation:
RDSO has already circulated draft standard proforma. Railways to send remarks so
that standard proforma can be finalized.
1.4 Replacement of crossing sets PSC sleeper of 1 in 12 & 1 in 8.5 on main line
(SECR)
Issue:
Life of crossing sleepers shall be specified separately.
Discussed & Dropped

1.5 Periodicity of shoulder screening of PSC sleeper track by machine (SECR)
Issue:
Periodicity of shoulder screening in PSC sleeper track by machine
Discussed & Dropped

1.6 Adoption of new Technology for instant detection of rail/weld failures (NWR)
Issue:
Large no. of trackman required from patrolling & sometimes they injured by running
train. To avoid this, track circulating even in block section be done to check rail/weld
failures.
RDSO is already doing trial based on USFD technique. No further action

required.
1.7 Removal of DFW(R)s (NWR,SECR)
Issue:
As per Clause No 8.14 of Manual for Ultrasonic testing of Rails & Welds DFWRs
welds has to be removed within 03 months of detection. In case non removal within
3 months a speed restriction of 100 Kmph needs to be imposed for passenger trains.
Discussed & Dropped
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1.8 MEMORANDUM OF UNDERSTADING BETWEEN MINISTRY OF RAILWAY
(MOR) AND M/s.RAIL VIKAS NIGAM LIMITED (RVNL) (SCR)
Issue:
As per para No.11.6 of the MoU, all assets will be deemed to be taken over by the
Railway immediately after commissioning. Deficiencies if any present at the time of
commissioning will be made good by the contractor fixed by the RVNL within the
framework of separate MoU to be drawn between RVNL and the Railway at the time
of commissioning as per the practice being followed by Railways between Open Line
and Construction Organisations.
Discussion:
PCE/SCR brought out that various sections completed by RVNL are being
commissioned without creation of staff for maintenance. As per Para 4.3 (7) of Policy
Serial Circular No. 7 for opening of sections and sanction of sectional speed on
Indian Railways issued by Railway Board in October, 2012, the Chief Engineer
(Con.) shall ensure the availability of necessary staff before applying for CRS
sanction. This is not followed in practice. In this regard, a letter was addressed from
PCE/SCR on 06.08.2013 to Additional Member(Civil Engg.)/Railway Board for
advising RVNL/CAO(C) to ensure the same before submitting CRS application.
Vide Railway Board’s Lr.No:2012/CE-I/CT/O/16 dt. 20.06.2012, the maintenance

contracts for new lines/doubling etc. executed by RVNL/Construction Organisation
are to be awarded by the concerned Open line organisation in advance to the
opening of sections for train operation.
All PCEs were of the opinion that it is practically not feasible for Open Line
organisation to fix up agency in advance. RVNL/Construction shall fix up outsourcing
contract atleast for 2 years after commissioning including the deficiency to be made
up. The maintenance can be charged to revenue.
Recommendation:
Maintenance contract shall be fixed up by RVNL/Construction for 2 years that should
include the deficiency. The maintenance can be charged to revenue.
1.9 Practical method for Formation rehabilitation (SER)
Issue:
RDSO has given consultancy for rehabilitation of weak formations in
S. E. Rly. One of the items suggested by RDSO for formation treatment is provision
of 1m thick blanket on top of the formation. This is practically impossible as complete
block of a line for quite some time is impracticable. Hence, a method which is
practical and can be executed in field should be suggested by the RDSO
One of such proposal is procurement &use of Formation rehabilitation machine.
Discussion:
All PCE’s were of the opinion that longer blocks shall be given for formation
rehabilitation work by restoring to single line working so as to ensure quality work by
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proper supervision. Also Where ever doubling is planned rehabilitation shall be
sectioned concurrently and executed by construction organization.
Recommendation:
1. In double line section rehabilitation shall be done by restoring to single line
working.
2. Where ever doubling is planned rehabilitation shall be sectioned concurrently
and executed by construction organization.
1.10 Track centre for multiple lines (New construction) e.g. 3 rd line, 4th line etc:
(SER)
Issue:
A number of works for construction of 3 rd & 4th Lines are being sanctioned. As per the
present instructions the track centre of 3 rd/4th Line is being kept nearly equal to 5.3
m. This distance is found to be inadequate in field.
Now it has been recommended in TSC as 7.8m, Bd.’s order are still awaited.
Discussion:
All PCE’s were of the opinion that Boards order on TSC item for increasing the track
centre to 7.8 mm may be expedited and correction slip be issued early.
Recommendation:
Boards order on TSC item for increasing the track centre to 7.8 mm may be
expedited and correction slip be issued early.
1.11 Creation and manning of posts for maintenance of new lines/doubling created
by Construction/RVNL Organisation including manning of Level Crossings
(SER)
Issue:
Railways are failing in creation of posts and their manning needed for track
maintenance of newly created P. Way assets. This again is having a severe
repercussion in ensuring safety of track thereby the safety of train running.
Discussion:
PCE/SER stated that Railway Board has issued following letters on Maintenance of
New P.Way Asset being created by Construction Organisation or RVNL
Organisation.
a) Advisor Project’s letter No: 98/W-I/Gen/0/30-Pt. dt. 01-11-2011
b) Advisor Bridge’s letter No: 98/W-I/Gen/0/30-Pt. dt. 04-5-2012
c) EDCE/G’s letter No: 98/W-I/Gen/0/30-Pt. dt. 20-6-2012
Content of the letters pivots around two points:-

(A) Deployment of Basic staff i.e.JE/P.Way, PWSs, Mate, Keymen & Patrolmen on
new asset the moment it is opened for traffic.
(B) Deployment of trackman for maintenance of P.Way asset after opening for traffic.
However Railways are not able to create even these posts on the date of
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opening to traffic and deployment of duly trained man power against these
posts whichis required to be in place.
Proposals for creation of posts of SSE/JE/P.Way, PWS & few Trackmen have
been sent earlier by Divisions but kept pending by Personnel and Finance Deptt of
HQ for the desired money value/ matching surrender from the Engg Deptt which is
no longer available in the Divisions and or in HQ.
Besides this 128 posts of Gateman are yet to be created for 20 already
manned LCs [Manned temporarily by Trackman] and 26 LCs proposed for manning.
Pending creation of these posts, it would not be possible to take over and
maintain new assets created by Construction/RVNL Organisation.
The impasse on creation of these essential safety category posts such as

Supervisor, Mate, Keyman, Gatekeeper, Patrolmen and Protection Trackmen
required primarily to facilitate train running and to ensure basic safety of track needs
to be resolved and addressed. Such bare minimum safety category posts have to be
created for new assets by de-linking it from vacancy bank or matching surrender
formula as is being done for running staff such as Drivers & Guards.
All PCEs have also expressed that similar situation exists in all Railways and no
matching surrender shall be insisted for posts required for new assets. Yearly
reviews are being carried out by all Railways as per MCNTN formula and there are
deficiencies in all Railways based on this. Till such time matter is resolved atleast
bare minimum post required shall be allowed to be created without matching
surrender.
Recommendation:
1. No matching surrender shall be insisted for posts required for new assets as
yearly reviews are being carried out by all Railways as per MCNTN formula and
there are deficiencies in all Railways based on this.
2. Till such time this matter is resolved atleast bare minimum post required shall be
allowed to be created without matching surrender.
1.12 Revision in Policy Circular No.7 and criteria for track tolerances speeds up to
110 Kmph (SER, WCR)
Issues:
(i) Policy Circular No: 7 para-10.1 specifies cut off speed as 105 kmph indicates
that speed can be raised beyond 105 Kmph only if track tolerances are maintained
as per tolerances specified in Para 607(2) of IRPWM.
(ii) IRPWM Para 607(2) indicate cut off speed as 100 Kmph. Beyond 100 kmph,
it specifies for superior track tolerances.
(iii) Para 618 (4) of IRPWM specifies cut off speed as 110KMPH for high speed
routes for recording of defects through OMS.
Discussion:
PCE/SER stated that on Gr. ‘A’ route between Howrah and Jharsuguda
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(Length of approx 500 Route Km) on SER, the maximum permissible sectional
speed is 110 Kmph for last 10 years though the track tolerances are not confirming
to tolerances specified in Para 607(2) of IRPWM.
As per Policy Circular No: 7 (para 10.1) meant for raising speeds, track for
speed more than 105 Kmph should be maintained to tolerances specified in Para
607(2) of IRPWM. This criteria if followed is going to restrict the speed on many
routes.Moreover, while giving the JSC for a new category LHB coaches to run on the
above Gr. ‘A’ route at 110 Kmph, CRS has observed as to how the speed of 110
Kmph is proposed when in the section track tolerances are not confirming to
tolerances specified in Para 607(2) of IRPWM.
PCE/SER further suggested that following changes be made in Policy circular 7 &
Para 607(2) of IRPWM.
(i) Policy Circular No: 7 in Para –10.1 be relaxed marginally for speeds upto 110
Kmph in lieu of 105 Kmph.
(ii) The stipulation in Para 607(2) of IRPWM that “standard of maintenance of

track for sanctioned speeds above 100 Km/hour and up to 140 Km/hour on BG
track” may be replaced with “standard of maintenance of track for sanctioned
speeds above 110 Km/hour and up to 140 Km/hour on BG track”.
PCE/WCR & other PCEs were also of same openion.
Recommendations:
1. Policy Circular No: 7 in Para –10.1 be relaxed marginally for speeds upto 110
Kmph in lieu of 105 Kmph.
2. The stipulation in Para 607(2) of IRPWM that “standard of maintenance of
track for sanctioned speeds above 100 Km/hour and up to 140 Km/hour on BG
track” may be replaced with “standard of maintenance of track for sanctioned
speeds above 110 Km/hour and up to 140 Km/hour on BG track”.
1.13 Operation of Store module in TMS (SER)
Issue:
Store Module in TMS is under trial. Divisions of S. E Railway have been advised to
start the operation of “Store Module” by different PWIs. But no module in TMS has
been provided for HQ.
SDGM in view of problems associated with scrap accountals and released P.way
material has been reminding for early operation of this module.
Discussion:
PCE /SER mentioned that arrangement for operation of Store Module by HQ under
login ID of CTE & Dy. CE/TMS be made available and Full-fledged Store module be
made operative.
Recommendation:
Store module under trial may be finalized early.
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1.14 Allotment of suspense fund of Rs. 60.0 crores. (SER)
Issue:
SAIL bill of more than Rs. 160.0 Cr. (approx.) is pending due to fund constraint.
Available stock of Fabricator Rail is also about 50 Crs. As on date acceptance of
debit by different Railways about 62.0 Crs. is pending. Thus, Zonal Railway must
expedite the acceptance of debit on priority.
Discussion:
PCE/SER mentioned that due to procurement of Rails on account of other Railways,
SER is facing financial crunch to release payment to SAIL as well as to other
suppliers. Therefore, to cater this situation at least Rs. 60.0 crores was demanded
as suspense fund. Allotment of suspense fund needs to be explored. It was referred
to Board vide letter no. TC/outstanding/Bills/2012-13 dt 07-08-13.
During further discussion it was brought out that outstanding be informed by SER to
Board and Railway Board shall cuts budget from respective railways and allot the
same to SER.
Recommendation:
SER shall informed outstanding to Board and Railway Board shall cuts budget from
respective railways and allot the same to SER.
1.15 Tolerances for Track maintenance (SWR)
Issue:
In IRPWM maintenance tolerances have been specified for comfort and not as
safety tolerance. There is a need to specify Safety tolerances for considering during
accident enquiries
Discussed & Dropped

1.16 Extra Clearance needed on Curves (SWR)
Issue:
As per item No.1 of Chapter 1, General, the minimum track centre is defined as 5.3
m. which includes extra clearance needed upto 5 degree curve.
However, in Correction Slip No.9 the relevant note a(i) has been deleted. This
implies that now for any degrees of curvature extra clearance is required to be
added to 5.3 m c/c.
Discussed & Dropped

1.17 Extension of Rainy season for Running of CC+8+2 loaded goods trains (WCR)
Issue:
As per Rate Circular No. 28 corrigendum No.5, dated 26.07.2012 the rainy season
has been reduced July to August.
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Discussion:
PCE/WCR stated that in W.C. Rly. heavy rain is noticed from 15th June to 30th Sept.
This period may vary from zone to zone but the rainy season as July to August is
very restrictive and BOXN or other open wagons loaded with CC+8+2t may further
increased and will adversely affect safety of track and bridges. Therefore, the rainy
reason is required to be extended from 15 June to 15th September for running of
CC+8+2t loaded goods trains. In this regard a reference made to Railway Board.
All other PCEs also stated that the period is varying from railway to railway but as
train may cover many railways, period may be fixed from 1 st June to 30th Oct.
Recommendation:
Rainy season for Running of CC+8+2 loaded goods trains be fixed from 1 st June to
30th Oct.
1.18 Incentive to SSE/JE USFD (NR)
Issue:
After 6th pay commission, incentive to SSE/JE/USFD by way of promotion in Ex
cadre post has stopped.
Discussion:
PCE/NR mentioned that as per Railway Board letter No. 89/Track65-III/K/82 dtd
2/6/1990 (copy enclosed), Item No. C, USFD SSE/JEs were motivated by giving a
promotion on coming to USFD cadre, treating the same as ex cadre posts. But after
the introduction of 6th pay commission and subsequently merging of SSE and JE
grades, this monitory benefit no longer exists. Railway Board vide letter No. E(P&A)I-
2010/SP-1/Gen-1 dtd. 3/1/2012 granted a special allowance @ Rs. 2500/- P.M. to
vigilance inspectors. Since USFD and vigilance both are ex-cadre organization,
therefore it is suggested that either on entry in USFD organization SSE/JE may be
given next higher grade pay on Ex-cadre basis Or granted a special allowance of Rs.
2500.00 per month.
Recommendation:
This was also recommended last year. Board to expedite to issue of orders either
giving higher GP or special allowance of Rs. 2,500/- p.m. to SSE/USFD.
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2. TRACK MACHINE
2.1 Additional requirement of staff for IRTMTC & CPOH, Allahabad: (NCR)
Issues:
1. IRTMTC/Allahabad
The cadre for IRTMTC at Allahabad was created long back at the time of
establishing it. Since then, requirement of staff has increased to cope up with the
increased number of courses required at IRTMTC to cover officers as well as
increased strength of track machine staff over a period of time.
2. CPOH/Allahabad
Similarly, number of machines for POH is increasing every year resulting in
requirement of addition staff for CPOH/ALD also. Work of expension of CPOH
shed is already in progress to handle increased work load.
Discussion:
CTE / NCR explained that due to increase in no of machines the extra staff is
required at IRTMTC & CPOH/Allahabad but NCR is not having sufficient money
value to create additional posts for IRTMTC & CPOH. It shall be either provided by
all zonal railways or Railway Board.
During further discussion all PCE’s were of the opinion that the required money
value for these two units shall the provided by Railway Board from its bank. CTE /
NCR mentioned that a proposal for creation of 19 posts for IRTMTC has been
submitted to Railway Board’s vide letter no.
797-E/MPP/Cre/19-P/IRTMTC/Engg/ALD/D-54 dated 01.04.2013. The approval of
same may be expedited.
Recommendation:
1) Railway board to expedite the creation of post for IRTMTC by provision of
matching surrender from Board’s bank.
2) Proposal for creation of posts for CPOH/Allahabad be submitted to Railway
Board with matching surrender from board’s bank.
2.2 Requirement of more number of track Machines to NCR (NCR)
Issue:
North Central Railway is having 5 % of route km. of Indian Railway but traffic carried
by NCR is 15% of IR’s traffic. After charting paths for 48 Mail/Express trains, only 29
paths are available for goods trains with two hour maintenance block. As against this
40-43 goods trains are being pushed into the system having no margin for
maintenance block. Thus more machines are required for maintenance addition.
Discussion:
CTE/NCR explained that N.C Railway is having two busiest routes of Indian
Railways Viz Mugalsarai-Ghaziabad and Bina-Palwal with approx 98.89 GMT on
PWL-MTJ (Dn line), 82.63 GMT on AGC-JHS (Dn line) and 88.67 GMT on MGS-
ALD section (Up line). Due to heavy traffic, availability of traffic blocks is poor and it
is become difficult to get corridor blocks hence lesser output of track machines.
Therefore 2 tamping machine, 3 BCM, 3 UNIMAT, 3SBCM & 4 UTV are require
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additionally.
Recommendation:
NCR to send proposal to Railway Board for these additional machine with proper
justification.
2.3 Implementation of pilot project of MMU in AGC division of NCR (NCR)
Issue:
For implementation of pilot project of MMU in AGC division of NCR 72 post for track
machine and 52 post for AGC division are required to be created.
Order already exists for RBMU by provide matching surrender from Board so
no further action required.
2.4 AMC with OEM/authorized dealer (SECR)
Issue:
As per Rly. Board letter No. F(X)II- 2004 PW/8 Dtd. 30.11.2005. PHOD is competent
to sanction to enter the AMC with OEM/authorized dealer up to Rs. 10 Lakhs per
item per annum. The term “per item per annum” need to be clarified as it is
differently interpreted by accounts who insist that one AMC with one firm is
indicating one item irrespective of the fact that AMC includes number of
machine not only of same types but also of different types. Further, there can
be more than one AMC for one machine for different parts of the machine.
Discussion:
PCE/SECR brought out that Presently, full power is available with GM for
sanctioning of AMC for track machines. It takes lot of time to get the sanction of GM
and some times GM also does not agree for AMC. This result in undue delay in
getting the AMC done for track machine in time which ultimately results in poor
maintenance of track machine and increase in breakdown of machines. There is
need to give full powers to PCE for AMC of track machine instead of limiting
the power to 10 lakh per item per machine.
Recommendation:
Full powers to be given to PCE for AMC of track machine instead of limiting the
power to 10 lakh per item per machine.
2.5 Accommodation facility at Faridabad/New Delhi (SECR)
Issue:
Most of the track machines are purchased from M/s Plasser (India) Pvt. Ltd.,
Faridbad and with every purchase, there is training of 4 staff/officers of zonal railway
as per the purchase order. However, this training does not include the
accommodation facility for the railway trainees. The accommodation is to be
arranged by zonal railway on its own.
Discussion:
PCE/SECR brought out that Whenever staff goes to Faridabad for one month
training & taking delivery of machine or collection of machine spare parts, staff are
facing hardship in staying as no official accommodation/rest house is available for
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TMO staff at Faridabad, Delhi or in nearby vicinity. Accommodation for TMO staff
should be provided by M/s Plasser (India) Pvt. Ltd., Faridbad and the same
should be included in the agreement with M/s Plasser (India) or TMO staff can
be permitted to stay in hotel. During further discussion all PCE’s were of the
opinion that it shall be made part of these contracts.
Recommendation:
Provision of accommodation to TMO staff by Plasser (India) Pvt Ltd be made part of
contract agreements.
2.6 ACQUISITION OF FLASH BUTT WELDING PLANT BY ZONAL RAILWAYS
(SCR)
Issue:
Railway should own their Mobil Flash Butt Plant so as to break the monopoly of
agencies.
Discussion:
PCE/SCR stated that Railway Board vide lr.No.2011/Track-I/12/1 Dt.12-9-2011 has
advised that the Railways should propose the work for acquisition of one Mobile
Flash Butt Welding Plant in the Railway’s M&P Programme for 2012-13. Though the
proposal was submitted for inclusion in M&P for 2012-13, the same was not
considered by Board. Now S.C.Railway has again proposed for procurement of
FBWP through M&P programme 2013-14 vide proposal No. 2130.
During discussion all PCE’s were of opinion that for scattered welding, Railway shall
have to procure mobile FBW plant them self and give labor contract to operate the
same.
Recommendation:
Railway Board shall consider and approve procurement of one mobile FBW plant per
railway in works programme.
2.7 Clarification on the provisions of the SOP for AMC of Track Machines (SER)
Issue:
As per Rly Bd’s letter no. F(X)-II-99/PW/3, dtd.20.10.99 & FX/II-2004/PW/8, dtd.
30.11.05 the sanctioning power for annual maintenance contract (including track
machine) on single tender basis with OEM/authorised dealer of OEM up to Rs 10
lakh per item is with PHOD with finance concurrence.
At present the phrase “per item” is interpreted as “per contract” which creates
hardship. As a result, the sanctioning power of an AMC containing higher number of
machines goes to AGM even though the AMC value per machine is well within Rs 10
lakh.
Discussed & Dropped
2.8 Output of Old Track Machines (SER)
Issue:
At present there are 43 track machines in SER (Tamper-16, BCM-5, FRM-2, BRM-
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5, DGS-7, UTV-4, PQRS-2, T-28 – 2) out of which 9 track machines (Tamper-6,
BCM-1, BRM-2) are more than 15 years old and have thus lived their codal life.
These machines suffer frequent breakdowns and it becomes difficult to achieve
rated output from these old machines. Thus, the rated output of such machines
needs to be reduced suitably (around 50%) while fixing up the targets by the Board.
Discussion:
PCE/SER suggested that following age factors may be considered:
For machines in the age group of 10-15 years: 0.75
For machines older than 15 years: 0.50
During further discussion, it was decided that SER shall give details of output of
various machines age wise to RDSO for study and issue guide lines.
Recommendation:
SER to give data of output of Track Machines age wise to RDSO for study & issue
suitable guide lines.
2.9 Exclusive Corridor Block for Track Maintenance (SER)
Issue:
Even though in the Working Time Table (WTT) there is provision of corridor block
for track maintenance and every month a joint program for deployment of track
machines is signed by PCE and COM still the realisation of corridor block is
achieved only partially (about 50%-60%) as goods trains are pushed during the
corridor blocks.
Discussion:
All PCE’s were of the opinion that once a joint programme to made no goods train
shall be pushed in block without the approval of PCE.
Recommendation:
Once a joint programme of deployment of track machine is signed by COM & PCE,
no goods train shall be pushed to infringe the block. If require in exigency,
permission of PCE shall be taken.
2.10 Provision of air-conditioned camping coach (SER)
Issue:
Presently unserviceable passenger coaches are converted into camping coaches for
the track machine staff. However, such coaches do not satisfy all the need of the
track machine staff.
Discussion:
PCE/SER explained that firstly, as the camping coaches are stabled at some station,
its toilets are unusable and the track machine staff have to go outside to relieve
themselves.
Secondly, in summer season, the camping coaches become inhospitable and
the staffs are not able to take due rest especially after working in the night block. It is
15
again not practically possible to provide rest rooms with reasonable amenities at all
base stations.
Therefore, the expenditure will be much less and the results will be more effective if
air-conditioned camping coaches with green toilet are provided instead.
During further discussion all PCE’s were of the opinion that providing & maintaining
Air condition coaches may not be feasible therefore Air cooled coaches with green
toilets be provided.
Recommendation:
All existing camping coaches shall be converted to Air cooled coaches with green
toilets on programme basis. All New camping coaches shall be air cooled coaches
with green toilets.
2.11 Revision in SOP for OH of engines, etc. (SER)
Issue:
At present the provisions in SOP provides for procurement of spares by exercising
the powers of stores department and entering into works contract with OEMs or their
authorised representative through AMC. However, there are many other activities
such as overhauling of engines, OH of electrical cables, OH of hydraulic pipelines,
OH of tamping banks, etc. which are not usually covered under AMC and need
execution of separate works contract with/without supply items. However, in the SOP
there does not exist suitable provisions to cater to such needs and the same is
required to be incorporated.
GM is fully authorized to delegate powers for works contract.

No further action required.
2.12 Facilities at nominated machine sidings (SER)
Issue:
At present most of the sidings where machines are stabled are full of vegetation and
without proper facilities. At times the machines are stabled between main lines. As a
result it is very difficult to inspect the machines and carry out preventative
maintenance.
Discussed & Dropped
2.13 Mechanisation of rail weld fracture attention and scattered rail renewal (SER)
Issue:
MPT 2006 machine was planned for carrying for rails, 10 sleepers and 10 men for
attending to scattered renewals with facility for tamping. At present on SER there is
only one machine.
Discussion:
All PCE’s were of the opinion that this machine should be provided to every
DEN/Sr.DEN.
16
Recommendation:
One MTP 2006 shall be provided to each Sr DEN/DEN.
2.14 Promotion of track machine supervisors as AXENs/XENs (SWR)
Issue:
Track Machine supervisors having qualification in the fields of Mechanical, Electrical
& Electronics on promotion as AXEN are to be accommodated in Railways. As these
officers will not be having Civil Engineering background, posting them in open line or
even in construction projects may not be appropriate.
Discussed & Dropped

2.15 Route learning for Track Machine Operators (SWR)
Issue:
No guidelines are provided in IRTMM regarding route learning for track machine
staff.
Discussion:
PCE/SWR to work out that route learning for track machine staff may be given under
SSE/TM instead of Loco Inspectors of Mechanical Dept. Validity of route learning
may also be for a period of 1 year instead of 3 months for LP/ALP (continuous period
of absence in a particular section).
During further discussion all PCE’s were of the opinion that it shall be done by LI
who is well verse with the section.
Recommendation:
LI shall carryout the route learning. Requirement of LI will automatically taken care of
during 6 monthly reviews.
2.16 Need for review of maintenance schedule for camping coaches of track
machine (NER)
Issue:
No separate scheduled prescribed for maintenance of camping coaches. Safety
branch insisting for same schedule as of passenger coaches, which is not
practicable.
Discussion:
PCE/NER explained that the schedule for maintenance of coaches has been
prescribed in lRCA Part-IV. Appendix E Para E-3 (Effective from 01.06.2013) as per
which following periodical maintenance is required:-
Sr. No. Type of schedule Periodicity

i Schedule maintenance “A” Ol Month +/- 3 days
ii Schedule maintenance “B” 3 Months +/- 7 days
These schedules are to be carried out at nominated washing pits. ln addition to

above. IOH & POH are also to be carried out on yearly and two yearly basis.
17
No separate schedule for camping coaches has been prescribed. However. Due to
limited availability of camping coaches and problem of movement of coaches from
machine site to nominated washing pits and back. the observation of above
schedule is practically not possible and needs to be modified.
During further discussion all PCEs were of the opinion that Schedule A & B for
camping coaches by TXR is not practically possible and there for shall not be
insisted upon.
Recommendation:
Schedule A & B for camping coaches by TXR is not practically possible and there for
shall not be insisted upon.
2.17 Streamlining Procurement of Spares for Track Machines (NR)
Issue:
At present, spares for track machines for PAC items are being procured against Stores
contract for spares or through AMC. The AMC with the OEM is for emergent/breakdown
repairs having a rate contract for spares. For departmental repair/IOH etc, PAC spares are
being procured either through the OEM or authorized dealer through a stores contract with
part No. and required quantity. It would be better to have rate contract for the spares to be
used other than for AMC.
Discussed & dropped
3. Assest Procurement
18
3.1 Procurement of half set of over-riding switches for need based replacement of
damaged/worn-out tongue rail with corresponding stock rail instead of
complete switch renewal:(NCR)
Issue
It has been observed that population of LH turnouts on double line section is
normally more than the RH turnouts. Hence, RH half switches of such LH turnouts
get damaged/worn-out at faster rate and require frequent replacement within 09 to
15 months, whereas LH half switches of such LH turnouts have higher life of 32 to
36 months and remain in track for long.
Instruction already issued vide RDSO letter No. CT/PIX dated 20/25-05.2013.
No further action reqd.
3.2 Procurement of Track Fittings - Additional Security measures for GRSP & GFN
Liners. (NFR)
Issue:
Now a days a paper slip along with hologram comes in consignment of Rubber
pads/GFN liner. The boxes have to be opened at Track depot and only boxes with
paper slip shall be accepted. This is a time consuming exercise as boxes have to
opened and then repacked.
Discussion:
PCE/NFR stated that Railway Board, vide Letter No. 2009/Track-II/22/5/2 dt. 2.9.09
& Dt. 1.2.13 advised as under:
“While accepting the consignment of Rubber Pads/GFN Liner & Polythene dowels,
consignee shall open the box and ensure that a paper slip signed by RDSO
Inspector along with Hologram is available as per details on Inspection Certificate.
Only those boxes shall be accepted which are having proper paper slips with
hologram. Deviation should immediately be brought to the notice of Divisional Head
Quarter Office, Firm and QA Civil directorate of RDSO. The paper slip along with the
hologram shall be preserved with Consignee copy of Inspection Certificate.”
To comply with the above, 100% opening of the cartons of GRSP & GFN Liners and
repacking is mandatory, which requires labour (i.e cost) and time. Each carton of
GRSP contains a bag containing 500 rubber pads (i.e.1 lakh nos.=200 boxes) and
the slip with the hologram stuck on it. At the centralized track depot, the carton has
to be opened, the slip with hologram has to be searched for—it is not always at the
top—and the carton has to be repacked before dispatching it to the field units. This
may be reviewed.
 It is proposed to specify 10% test check instead of 100% opening of
cartons.
 Time for the holograms to be preserved should be specified.
During further discussion all PCES were of the opinion that to ensure quality, it has
to be ensured that holograms are present in each box. However, it shall be ensure
that holograms are placed at the top of box to avoid removal of all items. Also
suitable period be prescribed for which holograms are to be preserved.
Recommendation:
QA directorate of RDSO to ensure that it shall be place on top of box &
19
suitable period be defined for which it shall be preserved.
3.3 ASSESSMENT OF CAPACITY FOR RDSO APPROVED FIRMS: (SCR)
Issue
As per the Railway Board’s directives issued vide letter No.2001/TK-II/22/7/7,
dt.22.04.2009 the allotment of quantities for RDSO approved firms should be
restricted to RDSO assessed capacity by the Railways while finalizing the stores
tender.
Discussed & Dropped.

3.4 SALE OF RELEASED PSC SLEEPERS FOR USE IN SIDING: (SCR)
Issue:
Released Class-II sleepers lying unused to be disposed of by sale.
Discussion:
PCE/SCR stated that approximately one Lakh released Class-II PSC sleepers
(released from track renewal works), are lying in the PQRS Depots occupying the
space. This Railway has received requisitions from private parties for sale of
released Class-II PSC sleepers for use in their sidings. The matter has been
referred to Railway Board vide this office Lr No.W.456/PSC/US/Cl-II/MF Dt
05.04.11,05.07.11,15.03.12,15.2.13 & 18.07.13 for giving specific approval for
disposing Class-II PSC sleepers to private parties.
Recommendation:
Board may issue suitable guidelines for disposal of released sleepers.
3.5 AMENDMENT TO A.P. VAT RULES, 2005 AND WITHDRAWAL OF INPUT TAX
CREDIT ON CEMENT, USED IN MANUFACTURE OF PSC SLEEPERS (SCR)
Issue:
As per amendment issued by AP Govt, the input tax credit available on cement is
withdrawn on concrete sleepers. Therefore reimbursement has to be given to CSP
firms in AP.
Discussion:
PCE/SCR stated that as per Cl. 13.4 of the contract agreement against Board’s
tender No.CS-162/2008,
“ VAT credit for cement per sleeper is to be passed to the Purchaser (by supplier
i.e., CSP firms), if the approved source (cement source) is within the state in which
plant is situated.”
As per Cl.3.6 of the contract agreement, while quoting the rates, tenderer should
pass on to purchaser (by way of reduction in prices) the set off/input tax credit that
would become available to them.
Pr.Secy. to Govt. of AP has issued Amendment to G.O. Ms No.1636 dated

18.08.2011 including clause (r) wherein the item “Cement used in the manufacture of
RCC and PCC Pipes, Cement Poles and pre-stressed Railway Concrete Sleepers” is
included in sub-rule (2) after clause (q) in Rule 20 of AP VAT Rules, 2005 due to
which the input tax credit which was available to the contractor/sleeper firms earlier
20
is now not available to them. This amendment in AP VAT Rules, 2005 is applicable
to all the CSPs situated in AP.
Proposal sent to Rly. Board requesting for reimbursement of input tax credit on
cement vide lr No.W.456/PSC/Policy/Vol.I/2009-12 Dt 09.02.12, 27.02.12, 11.10.12
& 27.02.13 with financial implication of Rs.36.10 per sleeper and overall financial
implication of Rs. 1,80,50,000/- .
Recommendation:
Board may issue suitable instruction on reference made by SCR.
3.6 PERIODICAL REVISION OF P.V.C. FORMULA: (SCR)
Issue:
PVC formula being kept for various P.Way items may become distorted/ineffective
over a period of time due to abnormal changes in the market conditions for certain
component/components. Certain other conditions like non-publication/incorrect
publication of Indices etc. may also make the PVC formula incorrect/ineffective.
Periodical revision of PVC Formula by a Committee of CE/TPs may be required for
all the Track items.
Item shall be discussed in CE/TP seminar.

3.7 Instructions for dealing with the Tenders and P.Os for those firms, who have
been de-listed or the production of whom have been stopped during the
course of execution of P.O or during the process of finalising tender (SCR,NR)
Issue
Many times the production and inspection of the firms are temporarily stopped by
RDSO, whereas such firms might have submitted their tenders. The eligibility
criteria does not prohibit awarding of the tender to such firms. Hence, it becomes
difficult to take a decision on the tenders submitted by such firms.
Similarly, if a firm gets delisted or its production has been temporarily stopped by
RDSO, the instructions are not clear that how to deal with extension of Delivery
Period or closure of P.O. of such firms.
This item be discussed in CE/TP seminar
3.8 Revision of power with respect to approval of Non-Stock Demand/ Requisition

by PHOD. (SER)
Issue:
Raising the power of SAG officers for Non-Stock Requisition from 10 Lakh to 25
Lakh.
Discussion:
PCE/SER mentioned that Generally, Non-stock requisitions are prepared on the
basis of item and quantity as sanctioned in the ‘Estimate’ and does not require
further much scrutiny. Process of approval of such indents from HAG level results in
wasteful work, delay and no value addition.
21
It is suggested to streamline the process and for early approval of the indents, the
power of SAG officers for indents approval need to be raised from Rs.10 lakh to 25
Lakh.
A proposal for enhancement of the power of SAG officers for Non-Stock Requisition
(Indents) from Rs.10 lakhs to 25 lakhs with FA & CAO/GRC’s views/comments was
submitted to Railway Board. All PCEs also agreed to raise the limit to 25 lakhs.
Recommendation:
Board may raise the power of SAG officers for Non-Stock Requisition from 10 Lakh
to 25 Lakh as proposed by SER.
3.9 Delay in supply of Rubber Pads due to delay in inspection (SER)
Issue:
Railway Board has approved the regular use of Composite Rubber Pad (T-6618
thickness 6mm) in place of normal Rubber Pad(T-3711 thickness 6mm).
Inspection of this item is to be done by M&C/Directorate of RDSO and not by the

QA-Civil Directorate. Despite personal chasing with M&C Directorate, there has
been abnormal delay (actual response time 2 to 3 month) in carrying out inspection
probably due to shortage of inspecting official with the M&C Directorate.
Discussed & Dropped

3.10 Problem in finalization of tenders of P-way fittings to L-1 tenderer (SER)
Issue:
In few tender cases it is observed that L-I Tenderer though RDSO approved
Part.I ,quotes for part quantity with rates comparatively low than the prevalent
market rate. Sometime quantity offered is as low as 10% of the Tendered Quantity.
Generally, the lowest rate, even though unreasonably low, quoted by L-I tenderer
are accepted for (quoted) part quantity and counter offer is given for balance quantity
to the tenderer who has quoted for the full tender quantity. In most of the cases the
counter offer is rejected and finally Tender is discharged for major quantity, leading
to short procurement of material.
Discussed & Dropped

3.11 Modification of IREPS software (SER)
Issue:
Existing IREPS software is not designed to cater the full information desired for
evaluation of rates offered by tenderer.
Discussion:
PCE/SER suggested that the software programmer of IREPS developed by CRIS
may be modified as under :-
i) Option for drawing should have drop down menu/scrolling.
ii) It is possible only to have details of POs for the last six months at a time only.
It will be better to have P.Os for one year time period.
iii) It is not possible to give remarks like rates given in the P.O are not to be
22
referred for future Tender etc. for want particular item.
All PCEs also of the views that these modifications be carried out.
Recommendation:
These modifications shall be carried out in IREPS.
3.12 Contract Condition for Track Fittings Supply Contracts (SER)
Issue:
Existing Condition:-Only firms, who are having valid registration with NSIC for
items tendered are exempted from paying the cost of tender form.
The item is under consideration in CE/TP seminar

3.13 Contract management of tenders accepted by Rly. Bd. (SER)
Issue:
In contracts for Concrete Sleeper which were accepted by Railway Board, Zonal
Railways were given authority to extend/refix the delivery period with the
concurrence of FA &CAO, in cases where the suppliers were not at fault vide
Railway Board letter No.2008/RS(G)/779/8 dt.14.08.2001. This authority was
withdrawn by Board vide Director/Track(M) letter No. 2008/TK-II/22/11/8 /pt
dt.03.10.2011. Now Zonal Railways have to write to Railway Board for extension of
D.P.
The authority extended earlier to Zonal Railways be restored for better contract
management.

3.14 Lack of competition in procurement of P.Way materials e.g. SEJ from Pt-I firms
(SER,SWR)
Issue:
Presently, there are two designs of modified SEJs against each only one Pt.-I firm is
enlisted; however for each design, five vendors are enlisted in Pt-II.

3.15 Production capacity of RDSO approved vendors.
Issue:
Mention of production capacity of approved venders in Master list creates confusion
in finalization of tender.
4. LEVEL XINGS/ROB/RUB
4.1 Maintenance of Drainage System, lighting, etc. (SECR)
23
Issue:
In terms of Rly. Bd.’s letter no. 2006/CE-IV/Misc.-2(RUBs) dtd 18.04.12, the
responsibility for the maintenance of road passing through subway, lighting, drainage
system, diversion road and any other allied works will rest on State Govt.
Discussion:
PCE/SECR stated that in most of the cases state Govt. do not come forward for
maintenance of above said items. This has become a bottleneck in the whole
process of construction of LHS by Railways.
During further discussion, it was agreed that maintenance to remain with State Govt.
In case of any problem with particular State Govt, matter shall be referred to Board.
Recommendation:
Maintenance to remain with state govt. If there is problem with any particular state
govt, then the matter shall be referred to railway board to be take up with concerned
state govt.
4.2 Speed Restriction at Box Pushing Site and other bridge works (SECR)
Issue:
As per Railway Board’s directives, SEC Railway has planned to construct RUB/LHS
works to eliminate all LCs in a big way. This railway is adopting Box Pushing
technique selectively keeping in mind various operational difficulties.
Discussed & Dropped
4.3 INCREASING THE NORMS FOR SANCTION OF LSWP WORKS UNDER PLAN
HEADS 30 AND 32 (SCR)
Issue:
The norms laid down for sanction of PB/LAW works is 3 for bridge works (Plan
Head 32) and 5 for ROB /RUB works (Plan Head 30).Whereas, the norms for
sanction of LSWP works is uniformly fixed as 2 for all the Plan Heads including Plan
Head 30 and Plan Head 32.
Discussed & Dropped
4.4 INCREASING THE NORMS FOR PLAN HEAD 2900: (SCR)
Issue:
Earlier no limit was fixed for sanction of new works under plan head 2900 under
LSWP but this year limit of 1 cr in precribed is IRPSM.
Discussed & Dropped
4.5 Guide lines for converting single lane ROB in to double lane ROB on 50:50
24
cost Sharing Basic (ECR)
Issue:
Various Railway Boards guidelines exists for winding of 2 lane ROB with 4 lane ROB
but no guideline exists for winding single lane ROB to double/multiple lane ROB.
Discussion
PCE/ECR brought out that Various single lane ROB exists on this Railway. Due to
increased traffic state Govt. demands double/multiple lane ROB at new location on
50:50 cost sharing basic. Engg. Code and various Railway Board guide lines cover
for double/multiple lane. Existing single lane ROB is more than 70-80 years old and
traffic on the ROB justify for widening of ROB
Recommendation:
Board may like to issue suitable guide lines for converting single lane ROB in to
double/multiple lane ROB on 50:50 cost sharing basis.
25
5. MANPOWER PLANNING
5.1 Structural changes in P.Way organisation after merger of Sr.PWS with
JE/P.Way and order of career progression of Track men
(RB,WR,SCR,WCR,NR)
Issue:
With the order of career progression of Trackmen and merger of category Sr.PW’s
with JE/PWay, the following categories in the sequence of hierarchy will now be
existing in field on P.Way maintenance side-
(i) SSE/P.Way, (ii) JE/P.Way, (iii) Track Maintainer Gd-I (exiting Mate &
Keyman), (iv),(v) &(vi) Track Maintainers Gd.-II,III,&IV (exiting Trackman)
With the above mentioned cadre structure available now in field and
elements of modernsiation, mechanization and outsourcing of some activities
already in-built, it would be desirable to re-define the duties for all categories,
maintenance practices and additional supervision required in field.
Board’s had already asked railways to make a proper working model, using the
present revised cadre structure from Track Maintainer Grade-IV to SSE/P.Way in
respect of existing sectioned strength on your Railway may accordingly be advised
to Board for crystalising the thoughts and issuing of finally approved model & duty
list for implementation on Indian Railways.
Discussion:
PCE/WR mentioned that as per Boards order merger of Sr PWS with JE is to be
expenditure neutral with reference to 5 th pay scale. This will result in about 9%
reduction in supervisory post in WR. As already recommended in TSC, it shall be
based on 6th pay scale.
He also mentioned that in present system Sr.PWS are working with unit which were
formed after merger of two gangs. There are many units which have only one Mate or even
no Mate, Now if Sr.PWS are removed from unit then units will be required to be split in
original gangs. In such a case withdrawal of Sr.PWS from unit will create state of deficient
supervision of Mates over gangs working. Therefore the merger will have far reaching
consequences and will require structural changes in P.Way organisation in field.
PCE/SCR also added that the issue of career progression and working conditions of
Trackmen on Railways was reviewed and Restructuring/Reorganization of staffing
pattern in Trackman cadre has been issued vide Railway Board’s letter No E(NG)/1-
2012/PMS/1 dated 17-08-2012 (RBE No 91/2012). The existing categories of
Trackmen/Gatemen/Trolleymen/ Watchmen/Keymen in Pay Band- I with Grade Pay
Rs 1800/- and Mates ( P.Way) in PB-I with Grade Pay Rs 1900/- in the Permanent
Way side of Civil Engineering Department of Indian Railways have been
restructured, to be operated as a unified cadre of Track Maintainer from Grade-I to
IV with Grade Pay varying from Rs 2800/- for Grade-I, Rs 2400/- for Grade-II, Rs
1900/- for Grade-III and Rs 1800/- for Grade-IV.
As per Para.3 of the said letter, the detailed duties/responsibilities attached to each
post in the revised pattern and corresponding changes in Permanent Way
Manual/Safety Manuals, training modules etc., will be notified separately by Civil
26
Engineering Directorate. The same are yet to be issued. In the absence of these
instructions, there is confusion in implementing the above restructuring orders.
He further mentioned that
i) The existing staff in Trackmen / Trolleymen / Gatemen / Watchmen /Keymen

categories are all clubbed and placed in the unified category of Track Maintainer.
At present, the wages for the staff working in Trackman/Keyman/Trolleyman
categories are charged under the head ‘Expenditure on Repairs & Maintenance
of P.Way & Works’. Whereas, the wages of Gateman are charged under the head
of ‘Expenditure on Traffic Expenses‘. As such, with the proposed unification of
Gatemen / Trackman /Trolleyman / Keyman/watchman categories as Track
Maintainer Gr-IV, clarification needs be given on this aspect for proper allocation of
the heads.
ii) From the instructions issued vide Board’s letter it is not clear about the
placement of Keyman & Gatemen in the revised pattern. If these two categories
were also placed in the category of Track Maintainer Gr-IV with G.P 1800/- in the
revised pattern along with Trakman/ Trolleyman/ Watchman, lot of
resistance/reluctance will be found in filling up the vacancies in these categories, as
staff are reluctant in general to carry out the strenuous duties of Keyman and hard
duties of Gatemen.
iii) The Yard Sticks for the post of Track Maintainers in the revised pattern
should be clearly issued, as the present Yard Sticks for Gateman, Trackman,
Trolleyman, Mates, Keyman & Watchman are different. If all these posts are clubbed
into one category of Track Maintainer Gr-IV, then Yard Sticks as well as duty lists
should be clearly issued by means of correction slips to the P.Way Manual.
iv) In the light of the existing instructions governing promotions of the staff,
clarification also needs to be issued on the point ‘whether, employees in Track
Maintainer- II category in G.P 2400/- who are just promoted from the category of
Track Maintainer- III can be promoted as Track Maintainer- I immediately without
observing the two (02) years residency period in the category of Track Maintainer-
II.
v) The mode of selection/promotion also requires to be modified as

recommended by 84th TSC.
vi) Percentage of Trackman Grade I & II be modified suitably so as to

accommodate Mate, Keyman & Gateman.
He also agreed with views of PCE/WR for merger of Sr PWS with JE and
mentioned that Orders may please be issued for restoration/finalisation of all the
selections (which could not be finalised and cancelled in the light of the proposed
merger), so that vacancies in the category can be filled.
PCE/WCR mentioned that as per Railway Board guidelines the track maintainer Gr.-
I percentage is 3%. Mates and keymen in WCR as on date are 10.76% of the total
27
trackmen. Therefore percentage of track maintainer Gr.- I to be increased from 3%
to 10.76%. In the new designation of Track Maintainer the Keymen are refusing the
promotions as there is no financial benefits for moving along the track. Hence, it is
recommended that percentage of Track Maintainer in higher grade to be equal to
11% at least of total Trackmen cadre.
During further discussion EDCE/G mentioned that a letter already written to all PCEs
vide letter no. 2013/CE-I/GNS/29 dated 04/03/2014 for suggesting a proper working
model, using present revised cadre structure from Track Maintainer-IV to
SSE/P.Way in respect of existing sectioned strength on the Railway may accordingly
be advised to Board for crystalising the thoughts and issuing of finally approved
model & duty list for implementation on Indian Railway.
Recommendation:
1. Instruction may be issued for calculation of financial implication of merger of Sr
PWS with JE based on 6th pay commission.
2. The percentage of Track Maintainer-IV be increase to 11% to match with
existing posts of Mate & Keyman.
3. The revised instruction be issued for charging expenditure after merging of
cadre for track maintainer working for Track work & at Level crossing to
appropriate head of Repairs & Maintenance of P.Way & Works &
Expenditure on Traffic Expenses.
4. The mode of selection/promotion also requires to be modified as recommended
by 84th TSC.
5. The Yard Sticks for the post of Track Maintainers in the revised pattern should
be clearly issued, as the present Yard Sticks for Gateman, Trackman,
Trolleyman, Mates, Keyman & Watchman are different.
6. All Railways shall advice a proper working model using revised cadre structure
from Track Maintainer-IV to SSE/P.Way in respect of existing sanction strength
on the Railways so that Board may issue a final model & duty list for
implementation on Indian Railway.
5.2 Permission of outsourcing of P.Way activity. (ECR,NWR,NFR,SCR)
Issue:
After completion of new projects comprising of GC, new lines, doubling etc.
deployment of additional man power required for maintenance. As creation and
manning taking time permission for outsourcing be allowed.
Discussion:
PCE/ECR stated that a number of projects are in progress on this railway
comprising Gauge conversion, New lines doubling etc. which are at various stages
of completion. Some of the projects have been completed by construction
organization and handed over to open line. For maintenance of such sections
deployment of additional new manpower is required.
So far the railway has adhered to the policy of creation of posts with matching
surrender only. However at present this Railway is not in a position to provide
matching surrender, resulting in delays in sanction of these posts & difficulties in
proper maintenance. Since maintenance of new assets cannot be ignored for
28
procedural complications for creation of maintenance posts, the requirement of
matching surrender may be delinked for creation of maintenance posts for new
assets, as both are independent requirement.
PEC/NWR also stated that in NWR, most of the MG sections has been converted to
BG. Similarly, doubling of ‘B’ route of this railway has also started in the past few
years and Rewari-Alwar & Ajmer-Phulera-Jaipur-Bandikui has become double line
section and balance is in progress.
This has necessitated the creation of additional posts of trackman and other P.Way
maintenance staff for upkeep of newly created assets. However, required posts are
not being sanctioned or sanctioned partly.
Besides above, 16% vacancies exist in trackman cadre with reference to BOS and
BOS itself is short by 26% from MCNTM requirement. With reference to MCNTM
requirement, availability of trackman on this railway is short by approximately 38%.
Due to shortage of Manpower, the case for outsourcing of track maintenance
activities for the newly commissioned doubling was mooted. NWR HQ Finance has
observed that the proposal is not covered by any policy guidelines of the Board and
‘The expenditure on this proposal will be kept under observation in Finance until a
final decision on the subject is available from the Railway Board.’
In view of the above, Board should issue suitable guidelines for outsourcing of track
maintenance activities beyond 20 activities mentioned in Para 8.10 of MCNTM
report and Re-appropriation of funds from the saving of staff cost due to vacancies
to contractual payment for track maintenance shall also be permitted.
He further mentioned that Difficulty is being experienced in funding matching
surrender for creation of posts for new assets as such Railway Board should permit
creation of posts for maintenance of additional assets like new lines, doublings and
gauge conversions without condition of matching surrenders. (Ref: NWR’s letter No.
110-E/Engg./1/ Creation/NWR dated 26.04.2013)
PCE/NFR, SCR and other PCEs also echoed similar concerned.
During further discussion EDCE/G explained that recently a letter signed by ME

addressed to GMs have been issued vide letter no. 2011/CEDO/SR/15/O/vol.I dated
16/12/2013 drawing attention of GM that it is the responsibility of General Manager
to ensure of making available all requisite arrangements including manpower
through departmental staff as well as through outsourcing as per needs, for
maintenance of all assets including Track, so as to ensure safe running of trains.
If railways still finding difficulty in processing the proposals of outsourcings then they
can refer the matter to Board.
Recommendation:
Railways having any problem in this regard shall refer the matter to Railway Board.
29
5.3 Track patrolling should be outsourced: (NWR)
Issue:
Due to large no. Of vacancy track patrolling should be allowed for
outstanding.
Discussion:
PCE/NWR stated that the large number of vacancies exists in the gangs.
Sometimes, the numbers of Trackmen available are not even sufficient for track
patrolling (monsoon/winter/summer). After the Trackmen are deployed for patrolling,
hardly anybody is left for maintenance of track and to take care of emergency. We
are also aware that it is very difficult to fill up the vacancies. We have permitted
outsourcing of USFD and many defense establishments have outsourced even the
security of their buildings, etc. In view of this, it is suggested that track patrolling
should also permitted to outsource.
During further discussion, all PCE’s had requested that where two men’s are
employed for patrolling, at least one man can be outsourced to start with.
Recommendation:
Board is requested to consider & where two men’s are deployed for patrolling, at
least one man can be out sourced to start with.
5.4 Creating centralized training facility for senior supervisors (IRICEN)
Issue:
The senior supervisors are back bone of maintenance of civil engineering assets
particularly the track. It essential to train & expose them in latest technology. For
this development of centralized training of institution under the control of IRICEN is
essential.
Discussion:
SPT-1 IRICEN explained that one centralized institute for training of senior
supervisors is already sanctioned at pune by utilizing the old campus of IRICEN.
The training of senior supervisors already started by making a makeshift hostel for
30 beds. Work of regular conversion of hostel is in progress for 30 beds. Balance
hostel for 50-60 beds will be converted after vacation of library wings by division.
Board has been requested to allow hiring of hostel, accommodation till such time.
Also as the permanent sanction of faculty will take time, all PCE’s was asked to
provide posts temporary for 2 years. Posts are received only from NR, NCR, WR,
ECR & SER. A reminder was written to other railways for provision of posts.
During CGE seminar & also in Advisory committee meeting, this item was
discussed and it was concluded that only one institute may not be sufficient for
training of senior supervisors of all zonal railways. Therefore atleast another 3-4
institutes shall be developed each taking care of 4-5 railways.
30
During further discussion, it was suggested by all PCE’s that presently we shall
concentrate on stabilizing the facilities being developed at pune and presently only
specified courses shall be run for SSE’s at Pune. All PCE’s agreed to provide the
required posts.
Recommendation:
1. Board to expedite approval of hiring of hostel accommodation.
2. Central Railway shall vacate the library bock early and complete all
infrastructure works required for senior supervisory wing at the earliest.
5.5 Modification in policy regarding 10% intake at trackmen to other department
(NWR)
Issue :
Due to acute shortage of manpower in the trackman category, it is not possible to
relieve trackmen to other department against the policy of 10% intake.
Discussed & Dropped
5.6 Inclusion of Gang Mate in Liberalized Active Retirement Scheme for Guaranteed
Employment for Safety Staff (LARSGESS) (NWR)
Issue:
LARSGESS scheme was initiated to GP of Rs.1900/- but gang mate who is drawing
GP of Rs.1900/- was not notified to be included in this scheme.
Discussion:
PCE/NWR explained that the LARSGESS scheme regarding employment of the
ward of Railway employees on seeking voluntary retirement was introduced for
safety categories in Indian Railway and the benefit of the scheme was extended to
trackmen, gatemen, trolleymen and Keymen with grade Pay of Rs. 1800/- in Civil
Engineering.
In terms of Railway Boards letter No. E (P&A) I-2010/RT-2 dt. 28.06.11, the scope of
LARSGESS scheme was further enhanced to Grade Pay of Rs.1900/- also. Though
the inclusion of Grade Pay of Rs. 1900/- in the scheme was notified, the list of
categories to which this facility was extended was not amended. Gangmate who is
also drawing the Grade Pay of Rs. 1900/- is not figuring in the list of categories of
civil Engg. Deptt. as listed in the Railway Board’s letter dt. 11.09.2010 & 24.09.2010.
Due to this omission, Gangmates are not able to avail the facility of the LARSGESS
scheme. Keymen/trolleymen /trackmen & gatemen, on being promoted as
Gangmate become ineligible for the benefit of LARSGESS scheme. Due to denial of
benefit of LARSGESS scheme on promotion, employees are showing reluctance in
getting promotion as mate.
To remove this anomaly, it is suggested that Gangmates (re-designated as Track

maintainer Grade-III vide Railway Board letter No. 2010/CE-1/spl./GNS/15 (Pt.) dt.
17.08.2012) should also be included in the LARSGESS scheme.
This matter has been referred to Railway Board by NWR vide letter No D.O. No.
W/632/1/ LARSGESS Dated: 19 .08.2013.
31
During further discussion EDCE/G asked that railways shall check which category
particularly in drivers are getting LARGESS benefit.
Recommendation:
1. Board shall consider the inclusion of Keyman and Gangmat in LARGESS
scheme.
2. Railways shall check in which grade in other deptt LARGESS scheme is
applicable, particularly driver category and send the details to EDCE/G.
5.7 Incentive to Keymen. (NWR)
Issue:
The Grade Pay of key men and trackmen is same i.e. Rs. 1800/-. Because of this,
there is reluctance among trackmen to become Keymen. There is an urgent need to
give some incentives to key men. They may be given a walking allowance.
Discussed & Dropped
5.8 Yardsticks for P.Way Supervisor (PWS). (NWR, SCR)
Issue:
At present, there is no yardstick prescribed for PWS over Indian Railway. To have
proper yardsticks for creation/jurisdiction of the PWS.
Discussed & Dropped

5. 9 Sanction of Revenue Posts (NWR)
Issue:
Presently, most of the posts are being charged to works despite the very nature of
the post is for maintenance. As a result, the cadre is being affected despite creation
of new lines. Further increasing of work charged provision in the works is a short
term solution and the creation of Revenue posts will only strengthen the cadre.
Discussion:
PCE/NWR explained that work-charged SAG and JAG/SG posts are in operation
since 10 to 15 years and are regular in nature. They should be correctly sanctioned
as Revenue posts. It may not be possible to extend the currency of presently
operated 59 nos. of posts, currently being operated over NWR further for want of
funds. These posts are required for regular maintenance of the assets and thus
should be correctly charged for regular maintenance of the assets under revenue.
Railway Board has been requested in this regard vide letter no. W/E/260/1/2/Gaz.
dated: 25.05.11.
During further discussion, it was revealed that similar situation exists in all railways
and all Railways shall send proposal to railway board to convert of these posts to
revenue posts.
Recommendation:
1. All Railways shall send proposal to Railway Board for conversion of work charged
posts of regular in nature to revenue post at the earliest.
2. Railway Board shall consider the proposal of railway and approve conversion of
32
these posts to revenue posts.
5.10 CREATION OF GATEMAN POSTS (SCR)
Issue:
Matching surrender shall not be insisted upon for creation of gateman posts
Discussion:
PCE/SCR explained that at present gate keepers posts are being created for newly
manned level crossing gates based on matching surrendering of posts and surplus
bank. But gate keeper posts are to be created without linking to matching
surrendering as is being done in other departments such as construction of new
crossing stations and introduction of new trains. Moreover the expenditure incurred
on gate keepers is charged to operating demand head (9-G-250).
During further discussion, all PCEs were of the opinion that for new assets,
matching surrender shall not be insisted upon.
Recommendation:
For new assets post shall be sanctioned without matching surrender including
manning of Level Crossings.
5.11 CREATION OF SEPARATE CADRE FOR GATE KEEPERS (SCR)
Issue:
Due to increase in no. of manned gate as well as enter locked gate separate cadre
from gate man required.
Discussion:
PCE/SCR stated that South Central Railway is having 1416 manned level crossings
and 705 Unmanned as on 01.04.2013. 326 Unmanned Level Crossings have been
identified to be manned in next two years and thus 326 more manned level
crossings will be added up.
The total gatemen cadre in S.C .Railway including traffic and engineering gate is
expected to be in the order of 5600. The Indian Railway may have over 1.00 lakh
(approx.) gatekeepers by 2014-15.
He further stated that it is difficult to fill up these large no’s of gate man posts due to
unwillingness of trackman to work as Gate Keepers. It will therefore be more
appropriate to attached these posts with operating department as their jobs in similar
to train passing staff so that they can have further avenue of promotions.
On further discussion, it was suggested that this proposal may not be agreed to by
operating department and a special allowance of Rs. 2,000/- be given to gate man.
Recommendation:
Gate keepers shall be given special allowance of Rs. 2000/-.
5.12 SURRENDER OF VACANCIES OF TRACKMEN FOR CREATION OF POST OF
TRACKMACHINE STAFF (SCR)
Issue:
Railway board letter No.2010/CE-1(Spl)/GNS/8 New Delhi dated 26.05.2010 issues
33
Instructions that trackman posts may be surrendered to create Track Machine posts
only. Whereas, RB letter No.2004/CE-1/GNS/1 dated 18.04.2007 letter by ME
specified that no surrender of trackmen to be made (being safety category) and if
made, may be revoked.
Discussion:
PCE/SCR stated that either earlier instructions of ME letter dated 18.04.2007 may
be revoked or latest letter dated 26.05.2010 may be cancelled. In SCR, around 598
km of track has been added without creation of manpower i.e., trackman. The above
mentioned letter to surrender track man posts is contradictory, as on one end we are
requesting for creation of trackmen posts and on the other we are surrendering
trackman posts for creation of track machine posts. This results in confusion. Posts
are created neither for newly created assets nor for track machine but posts of
trackman get surrendered. Hence, suitable instructions may be given to create track
machine posts without surrendering trackman posts.
During further discussion all PCE’s were of the opinion that the both issues creation
of gang man post for new assets and matching surrender for creation of post for
Track Machine are different and shall not be clubbed together. Track Machine
required for existing assets will require surrender of gang man on 1:1 basis since it
reduce the requirement of gang. However machines required for new assets, no
matching surrender shall be insisted.
Recommendation:
Track Machine required for existing assets shall require surrender of gang man on
1:1 basis since it reduce the requirement of gang. However for machines required
for new assets, no matching surrender shall be insisted.
5.13 MANPOWER REQUIREMENT OF TRACKMEN AS PER MCNTM FORMULA
ACCOUNTS OBSERVATIONS (SCR)
Issue:
While vetting the Manpower requirement for Track maintenance as per MCNTM
norms as on 01-04-2011, associated Accounts has made the f observations that
formula was approved in 2002 and as per Para 4.15 of report required review every
5 years to incorporate the effect of mordenisation.
Discussed & dropped

5.14 SPECIAL INCENTIVE SCHEME TO KEYMEN (SCR)
Issue:
As there is no monitory benefit in terms of scale upgradation for Keymen as
compared to the Trackmen due to the merger of scales in 6 th pay commission,
volunteers for the promotion to the post of the Keymen are not coming forward to fill
up vacancies. Keyman is the most essential post, which cannot be kept vacant,
considering safety aspect.
Discussion:
PCE/SCR mentioned that as per Para 167 of IRPWM and the selection procedure in
vogue, cadre of Keymen shall be selected from the existing cadre of Trackmen.
34
The selection of key men is from the cadre of either Spl. Grade Trackmen/ Sr. Grade
Trackmen. Trackmen will work in a group under the direct supervision of a gang
mate/ Supervisor (P.Way) and the safety of the track shall be taken care by the
supervisor concerned. Whereas, key man shall look after various duties envisaged
through paras 168 to 171 of the IRPWM and he is directly responsible for the safety
of the track. In absence of the gang mate, the key man shall look after the duties of
gang mate. Para 168(i) envisages that key man shall inspect by foot his entire beat
once in a day both the tracks and bridges and return along the opposite rail to that
taken on outward journey in case of single line. On double line the key man will
carryout one round of inspection in the morning by going along the up line and then
returning along the down line or vice versa.
In the 6th CPC and also as per the recommendations of Joint Committee formed to
resolve issues of Package and Career Progression of Trackmen (circulated vide RB
Lr No: ERB-I/2010/CE-I(Spl)/GNS/15 dt:28.06.11), the cadre of Trackmen, Trolley
men/Gate men/Watch men are kept on par with Key men and categorized as Track
Maintainer Grade IV in the pay scale of `5200-20200 in GP 1800.
In these circumstances, as there is no additional monitory benefit though

shouldering higher responsibilities, trackmen are reluctant to accept the promotion to
the cadre of Key man.
In view of the higher responsibilities being shouldered and working in hard & critical
conditions, additional incentive to the tune of 30% of the basic pay, similar to running staff
may be granted in view of the harder duty they are performing in hazardous working
conditions.
On further discussion, it was clarified by EDCE/G that the presently as per percentage of
Track maintainer Grade I & II fixed, Keyman will be in Grade I & II. Further it is being
perused to increase these percentages so that Mate & Keyman falls in Grade I.
Recommendation:
All Mate & Keyman shall be placed in Track Maintainer Grade I.
5.15 SPECIAL ALLOWANCE TO P.Way STAFF POSTED AT JUNGLE/REMOTE
LOCATIONS (SCR)
Issue:
Some of the places where P.Way staff (Trackmen) are being posted are situated in
very remote/jungle areas like Makudi, Whirgaon in Secunderabad division,
Amalakhurd,Gurhi,Ratnapur,Tukaithad,Dabka, Dhulghat etc., in Nanded division for
operational convenience and safe maintenance of track.
Discussion:
PCE/SCR explained that at most of these places, the minimum facilities like
schooling, hospitals, market etc., that are required for the staff to reside with their
family members are not available. As a result, staff posted at these places is living
alone keeping their families at far off places where they felt it convenient in the
interest of the welfare of their family members. Thus, they are forced to put up two
establishments which will cause not only financial hardship to the employees but
also may result into their sickness due to unhealthy living conditions prevailing at
these areas as most of them with their meagre salary are not in a position to bear
35
the additional expenses. Hence it is observed that there is large number of
absentisum and also cases of trackmen leaving the job and also getting removed
from service.
He suggested that a special allowance of (around 30% of basic pay) to these staff
may motivate their spirits as it will help the employees in meeting the additional
expenditure incurred for the reasons mentioned above.
Recommendation:
SCR to send detail Proposal to Railway Board.
5.16 REVISION OF TEMPORARY WORK CHARGED ESTABLISHMENT PROVISIONS
IN TRACK RENEWAL ESTIMATES (SCR)
Issue:
The existing provisions towards temporary establishment charges in Track renewal
estimates prescribed by Railway Board vide their letter No. 2000/E&R/400/2, dt.
12.10.2000 were as below:
Complete Track Renewal (CTR) 1.80%

Through Track Renewal(TRR) 1.35%
Through Sleeper Renewal (TSR) 2.25%
Due to implementation of 6th Pay Commission, the existing provisions have become
grossly inadequate and serious difficulties are being experienced in even continuing
the existing work charged establishment for the same quantum of work.
Discussion:
PCE/SCR explained that the present temporary establishment charges are fixed in
year 2001-02 and not revised further. Therefore serious difficulties are being
experienced in even continuing the existing work charged establishment for the
same quantum of work.
An exercise has been carried out and minimum temporary establishment charge
required in Track renewal estimates by considering the No. of mandays available in
old sanctioned estimates of CTR(P), TRR(P) & TSR(P) for the year 2002-03 v/s that
of the year 2012-13 has been worked out as below:
Complete Track Renewal (CTR) 3.01%

Through Track Renewal (TRR) 2.31%
Through Sleeper Renewal (TSR) 4.23%
36
All PCEs agreed with temporary establishment charges suggested by SCR.
Recommendation:
Boards letter dated 12/10/2000 to be reviewed and temporary establishment
charges be reviewed as suggested by SCR.
5.17 Creation of posts for new Assets (ECR, NFR, SCR,WCR)
Issue:
After completion of new projects comprising of GC, new lines, doubling etc.
deployment of additional man power required for maintenance. As now matching
surrender is not available and also these requirements are for additional assets,
creation of post shall be delinked from requirement of matching surrender.
Discussion:
PCE/ECR stated that a number of projects are in progress on this railway
comprising Gauge Conversion, new lines, doubling etc. which are at various stages
of completion. Some of the projects have been completed by construction
organization and handed over to open line. For maintenance of such sections
deployment of additional new manpower is required.
surrender only. However at present this railway is not in a position to provide
matching surrender, resulting in delays in sanction of these posts & difficulties in
proper maintenance.
Since maintenance of new assets cannot be ignored for procedural complications for
creation of maintenance posts, the requirement of matching surrender may be
delinked for creation of maintenance posts for new assets, as both are independent
requirement.
PCE/NFR also stated that NFR caters to the requirements of 8 States of the
Northeast besides the politically and strategically sensitive areas. A large number of
LC gates are needed to be manned in accordance with the target set by Railway
Board. In addition a number of National Projects are in progress in this region
comprising Gauge Conversion, New lines etc. which are at various stages of
completion.
surrender. However, in view of huge number of new activities/new lines coming up,
this Railway is facing difficulty in creating additional posts with matching surrender.
Nearly 500 posts are required for manning of level crossings and 400 posts for new
lines opened. Similar may be the position on other railways. Therefore need for 1:1
surrender for “new assets” should be abolished or provision of money value for new
assets be made available from vacancy bank of Railway Board.
37
PCE/SCR, WCR and all other PCEs also expressed same views.
Recommendation:
Creation of posts for new assets shall be allowed without matching surrender.
5.18 Reduction in Man-Powers (WCR)
Issue:
CRB directive vide letter no. 2012/E & R /2 (2)/1 dated 29.10.12, for 1% reduction in
sanctioned strength.
Discussion:
PCE/WCR stated that Since 1989, this railway has surrendered 3476 posts,
including 2282 safety category posts. Thus, there is shortage of gang strength by
1774 nos. with respect to MCNTM formula considering complete mechanization of
track while available track machines are inadequate to introduce complete
mechanization. It is therefore not possible to surrender posts and a clear directives
is solicited from Board to avoid such situation. All PCEs were also of the opinion that
1% reduction shall not apply to safety category.
Recommendation:
1% reduction shall not apply to safety categories.
5.19 Emergency allowances to Trackmen (WCR)
Issue:
In emergencies, trackmen are attending the track beyond their duty hours but there
is no provision of additional allowances as being given in Mechanical department.
Discussion:
PCE/WCR stated that a provision should be made for giving allowance to Trackman
as per Mechanical department equivalent to breakdown allowance when they going
to attend any emergencies which may cause detention of traffic if not attended.
On further discussion all PCEs express view that at least Track man attending track
is case of emergencies beyond duty hours be paid allowances as per break down
rules.
Recommendation:
Track man attending track is case of emergencies beyond duty hours be paid
allowances as per break down rules.
5.20 Training Allowance of Trainers- Enhancement (NFR)
Issue:
Before 6th CPC the rate of Training Allowance was 15% of basic pay both for the
Training Institute of Non-gazetted staff and CTIs. After 6 th CPC, the rate of Training
Allowance of Faculty Members of CTIs has been increased to 30% while the rate at
Training Institute of Non-Gaztted staff remained as 15% as before.
Discussion:
PCE/NFR mentioned that normally, a SSE(P. Way & Works) gets a good amount of
TA for working in the field where as the same staff gets only Rs 3500 to 4000/- as
38
Training Allowance for working at the Training Institution as Trainer. It is difficult to
choose the best talent from field to work as trainer at Training Institute of Non-
gazetted staff. Therefore, suitable increase in training allowance may be considered.
All PCEs were of the view that the training allowance be increase to 30% in this
case also.
Recommendation:
The training allowance shall be increased to 30% for faculty of training institutes of
non-gazetted staff also.
39
6. Tenders & Contracts
6.1 Introduction of P-Way Zonal contract and USSOR for P.Way items (NWR)
Issue:
On the lines of existing zonal contracts, P.Way zonal contracts should also be
introduced on the Railways may be for a period of two years, at a time. This will
facilitate better maintenance of the track. Detailed schedule of rates for P.Way items
need to be complied and issued for uniform adoption over Indian Railway.
Being issued & therefore no further action required.

6.2 Delegation of Powers for sanction of estimates (NWR)
Issue:
Full Delegation of Powers for sanction of estimates to GM to avoid delay in
execution of work.
Discussion:
PCE/NWR stated that in order to avoid delay and to expedite the execution of
projects, it is suggested that the powers to sanction the estimates, detailed or
revised, without any limit for increase on account of escalation or otherwise, should
delegated to the GM for all plan heads except new line, doubling and gauge
conversion projects.
All PCE’s also agreed with proposal of NWR.
Recommendation:
Power of sanction of estimates shall be delegated to GM without any limit.
6.3 CORRECTIONS TO ENGINEERING CODE – PARA -1102 (SCR)
Issue:
Power of carrying out work without sanction of estimates shall be extended.
Discussion:
PCE/SCR explained that as per Engg Code para 1102(iv) the monitory limit for
placing work order without getting Estimate sanctioned in Rs. 2 lakhs. This limit was
fixed way back, since then the quantum and value of works increased substantially.
Modification is required to be done to this Para by Railway Board for enhancement
of monetary limit from Rs.2 lakhs to Rs.4 lakhs. This has already been referred by
S.C.Railway to Railway Board Vide letter no.W.496/Policy/ Vol.VIII, dated 24.07.12.
During further discussion all PCE’s asked to increase this limit to Rs. 5 Lakhs.
Recommendation:
Power of carrying work without sanction of detailed estimate be increased to Rs. 5
Lakhs by modifying the para 1102 (iv) of Engg. Code.
40
6.4 COST OF TENDER FORMS – COLLECTION OF SALES TAX/VAT (SCR)
Issue
There are RTI applications on non-collection of Sales Tax/VAT on sale of Tender
documents for works tender. Railway Board needs to clarify whether Sales Tax/VAT
to be collected on sale of Works tender documents including tenders downloaded
from Internet.
Discussed and dropped

6.5 EMPOWERMENT OF FIELD ORGANIZATIONS-OPERATION OF MINOR VALUE
ITEMS BEYOND 100% (SCR)
Issue:
Board clarification required on operation of Minor value items beyond 100%. As per
Board’s letter no. 2007-CE1-CT-18-Pt.31.12.10 and as per clause 42 the variation
beyond 100% has not been clearly defined and Finance & CAO/C are having
differing views. This has already been referred to Board.
Discussion:
PCE/SCR stated that as per Board letter dt 31-12-2010, for minor value items
variation upto 100% is permitted. In construction, if variation is more than 100%,
then negotiations are being done, whereas as per finance vetting variation beyond
25% of minor value item is treated similar to major value items. This is contradictory
to GCC, which may lead to legal disputes.
Recommendation:
Board may issue clarification on this matter.
6.6 APPOINTMENT OF ARBITRATOR (SCR)
Issue:
As per GCC clause 64 (3) (a) (ii) GM is empowered to nominate one Account officer
in panel of Arbitrators. However, as per section 10 of Arbitration Act 1996 no such
restriction has been placed. In one case Hon’ble high Court of A.P has appointed
panel of Arbitrators in which none of the Arbitrator is from Accounts. This is contrary
to GCC clause and Agreement conditions.
SC Rly suggest that appointment of arbitrators to be done as per A&C act-1996 and
there should not be any compulsion of including one Finance member in case of AT
panel.

6.7 SERVICE TAX ON SITE WORKS CONTRACTS (SCR)
Issue:
Non-payment of service tax @ 12.36% for through weld renewal work with Mobile
Flash Butt Welding Plant.
Discussion:
PCE/SCR stated that Railway Board has been requested to issue the guidelines for
41
payment of service tax to TWR work with MFBWP vide lr.no.W.509/T/Vol.XII dt.
14.05.2012, 14.02.13.
Recommendation:
Board may clarify the issue early.
6.8 MANDATORY SUBMISSION OF EARNEST MONEY DEPOSIT (SCR)
Issue:
In a number of cases, it is observed that after issue of advance acceptance letter,
the firms are not accepting the same. Due to non-availability of deposit in monetary
terms available with Railways, it is becoming difficult to recover EMD/SD from the
firms.

6.9 REAL TIME EXPENDITURE OF VARIOUS WORKS TO BE INTEGRATED WITH
ACCOUNTS EXPENDITURE MODULE WITH IRPSM TO KNOW UPTO DATE
EXPENDITURE. (SCR)
Issue:
Delay in updating expenditure on various works in IRPSM at the end of every month
work-wise.
Discussion:
PCE/SCR stated that this is resulting in delay in knowing the upto date expenditure
on real time basis. Also some times executive agencies are not updating the position
regularly. Hence it is proposed to integrate the expenditure position of works with
Accounts Department Expenditure module to know the expenditure as and when
incurred for a work. EDCE/G stated that this is already is process at Board level.
Recommendation:
This needs to be expedited.
6.10 NEED FOR ADDITIONAL POLICY GUIDELINES REGARDING PERFORMANCE
GUARANTEE SUBMISSION. (SCR)
Issue:
The implementation of the extant provisions on Termination of agreement for
Non/Delayed submission of Performance Guarantee within the stipulated 60 days
has led to contractual problems and even litigations in a few cases of S.C.Railway,
in addition to hampering the work execution.
Discussed & Dropped being a WSC item.
42
7. Safety Issues & Accidents
7.1 Suitable mechanism for taking corrective action on detection of Critical alarm
from WILD (NCR)
Issue:
A suitable mechanism must be in place for taking corrective action on detection of
Critical and Maintenance alarm from WILD so that stipulation of JPO to get the
suspected stock detached and attended at the next TXR point is followed.
Discussion:
CTE/NCR mentioned that WILD has been developed by RDSO with Board's
approval after long study and field validation. Installation of WILD is a pre-requisite
for running of CC+8+2T / CC+6+2T loaded trains. Accordingly, Board has instructed
for quick installation of WILD after introduction of CC+8+2T / CC+6+2T trains.
Para 05 of the JPO dated 29.07.08 approved by Board (MM, MT & ME) for action to
be taken in case of Alarm of WILD stipulates that the WILD equipment reading of ILF
and wheel impact will be continuously monitored by the TXR staff of the installation
and whenever the same reaches the critical alarm level set as per the RDSO’s letter
no. R2/58/WFD/vol.7 dated 03.10.2006, it shall be treated as unsafe for sustained
operation. The suspected stock shall be detached and attended at the next TXR
point which is supposed to be around 15-50 Km from the equipment. In case, there
is no TXR point within next 50 km, the suspect stock shall be detached at the next
convenient station/yard within 50 Km. Under no circumstances, the suspect stock
shall be permitted to ply for more than 50 Km.
Also it is evident from Para 1 of the ‘Committee of executive directors at RDSO for
review of threshold limit for WILD on 22.09.06’, that the defect detection by WILD is
not limited only to wheel flats but the excessive loads on rails could be result of
various other defects in rolling stock and these have to be properly checked and
concluded by Maintenance / Inspecting officials of Mech Deptt. But, total 626 critical
alarm were detected, from Apr’12 to Mar’13 at four WILD locations (MGS-I, MGS-II,
BINA, ET), out of which only 105 detachment were done and 521 rolling stock were
allowed to run. This situation may not only cause damage to track but it may also
lead to Safety hazard.
Therefore, a suitable mechanism must be in place for taking corrective action on

detection of Critical and Maintenance alarm from WILD so that the above stipulation
of JPO to get the suspected stock detached and attended at the next TXR point is
followed.
Recommendation:
The wagon must be detached and checked thoroughly for all defects & attended at
next TXR point.
7.2 Revised Proforma for measurement of Rolling stock after Accident (NCR)
43
Issue:
The existing Proforma for recording of measurements of Rolling stock after Accident
are much diluted as compared to that of track parameters.
Discussion:
CTE/NCR mentioned that as per Board's directives, the revised Proforma for
recording of measurement of Rolling stock after Accident have been finalized after
number of deliberations by the committee of Sr.EDs/EDs in RDSO. These have
been submitted to Railway Board for approval vide DG/RDSO DO No.
GE/GEN/Revision of Proforma (Accident) 17.06.2010. Adviser (Safety) Railway
Board has acknowledged with a positive note vide his DO No. 2009/Safety(A&R)/1/1
dated 6.07.2010 and forwarded these Proforma to Civil Engg and Mech. Engg
Directorates in the Rly Board. But, approval from Railway Board is still awaited.
These may be finalized early for uniform adoption over all zonal Railways. All PCEs
also requested to expedite approval of revised performa.
Recommendation:
Issue of revised performa shall be expedited.
7.3 Installation of WILDs (NWR)
Issue:
Delay in installation of WILDs
Discussion:
PCE/NWR stated that four locations have indentified on NWR for installation of
WILDs. However, no action has been taken by Mechanical Deptt. in this regard so
far. Even if the WILD has not been found completely reliable, as learnt, it is
advisable to install them just like decision to install fog safe devices which is also not
completely fool proof. That way, different weigh bridges are also likely to give
different weights. Installation of WILDs, even on trial basis, will be a big deterrent for
overloading and defective wheels. If the Mechanical department is not ready to
install them, the responsibility may be given to the Engineering deptt. Recently, a
defective wheel tyre resulted in to 10 rail fractures and 4 IMR rails on
Sawaimadhopur-Jaipur-Phulera section.
This matter has been referred to Railway Board by NWR vide DO letter No.
W/631/Trial/Loose addressed to Additional Member civil Engineering Railway Board.
All PCEs were of the opinion that matter may br expedited at Boards lecel.
Recommendation:
Matter may be perused at Boards level to expedite the installation of WILDs.
7.4 ASSEMENT OF QUANTITY OF GREASE GRAPHITE (SCR)
Issue:
Assessment of grease graphite by SCR for various activites, what is compilation on
other Railways.
Discussion:
PCE/SCR stated that assessment of grease graphite for maintenance of PSC/LWR
44
and BOX “N” Routes track has been done in South Central Railway for the activities
mentioned below:
a) ERC greasing
b) Greasing of liner contact area
c) Lubrication of gauge face of straight track on BOX ‘N’ Route
d) Greasing of gauge face on curves
e) Greasing of Points & Crossing and Turn in curves
f) SEJ’s lubrication
g) Greasing of Joggled fish plates and plate screws.
So far, the real assessment has not been done by any Railway. Based on the
Circular / Manual provisions i.e. IRPWM Para No. 250(3), 427, 1411(5) and LWR
6.2.6, the frequency of greasing laid down in manual but, the actual quantity of
grease required for Km/TP, P&C, SEJs, ERC/LCA and curves etc not given in
manual provision.
In SCR assessment for the consumption of grease graphite for various activities has
been made by a committee of JAG officers based on various field trails.
On further discussion it was decided that Other Railways also to examine this issue.
SCR shall make yard stick & sent to Board for adoption on all Railways.
Recommendation:
1. All other Railways also to examine the actual consumption of Grease Graphite.
2. SCR shall make yard stick for the consumption of grease graphite for various
activities & send to Board for adoption on all Railways.
8. Miscellaneous
8.1 Problem being faced with IRPSM (NCR)
45
Issue:
General Managers of the Railways are responsible for safe & efficient running of
trains and providing satisfactory service to the customers including passenger
amenities. The works related to train running, safety, passenger amenities and other
plan heads are required to be carried out on the basis of necessity. Due to acute
shortage of funds it is not possible to sanction even those works which are urgently
required for safety & operating efficiency. Development of Model stations, Modern
Stations & Adarsh Stations is also suffering for want of funds. In different Plan
Heads, very few works are shortlisted & processed for sanction on IRPSM.
The problem has been further compounded by a tight ceiling limit, crippling
restrictions on re-appropriation of funds from one work to another work and
un-necessary control by IRPSM.
Discussion:
PCE/NCR mentioned that Web based programme IRPSM is good as management
tool for monitoring sanction of works & progress of works, but at the same time this
should not become a handicap for the Zonal Railways. The works sanctioned at
Zonal & divisional level primarily are safety and reliability improvement works which
are sanctioned depending upon the need. There should be no cap for time limit and
also no ceiling on amount (within the powers delegated to GMs/DRMs).
Also the physically completed works may be transferred to a separate tray/column
where CR is pending so that such works do not appear as works in progress and do
not add up to total sanctioned cost and expenditure.
This restrictions imposed by letters issued by directorates have diluted the authority
of GMs & DRMs who are responsible for safe and efficient operation of trains and
have to maintain proper public interface.
It is therefore suggested that –
(i) Norm for sanctioning of works shall be raised from 2 to 3 if it cannot be
done away.
(ii) Normal system of sanctioning works in LAW book & DLSW by 30 th April
may continue. However GMs should have the authority to open the IRPSM
with their ID for sanction of works under GM's powers and DRM's powers
at any time.
(iii) Powers to sanction safety related works in PH-16 (Traffic Facility Works)
may be enhanced to 2.5 Cr. as these works generally require minor yard
alterations involving Track, S&T and TRD works.
(iv) GMs should be allowed to re-appropriate the funds between one plan
head and another without any limit if source of funding is same and within
the total allotment.
This will help Zonal Railways in sanctioning of urgent works related to safety and
operating efficiency, effective utilisation of funds and faster execution of works within
the funds available to the Railways.
Recommendation:
1. Norm for sanctioning of works shall be raised from 2 to 3 if it cannot be done
46
away.
2. Normal system of sanctioning works in LAW book & DLSW by 30 th April may
continue. However GMs should have the authority to open the IRPSM with their
ID for sanction of works under GM's powers and DRM's powers at any time.
3. Powers to sanction safety related works in PH-16 (Traffic Facility Works) may
be enhanced to 2.5 Cr. as these works generally require minor yard alterations
involving Track, S&T and TRD works.
4. GMs should be allowed to re-appropriate the funds between one plan head and
another without any limit if source of funding is same and within the total
allotment.
8.2 Conversion of Standard Type-IV quarters into Type-V quarters by adding one
room (SECR)
Issue:
Acute shortage of type-V quarters is being felt in the railway with more and more
officers becoming eligible for type-V quarters. Therefore, the structurally sound
existing standard type-IV quarters may be allowed to be converted into type-V, by
adding one more room to it so as to meet the demand.
Discussion:
PCE/SECR explained that as per Para 1904 of Engineering Code “ No expenditure
should be incurred on building housing or on making alterations and for
additions to the existing houses for officers without the specific and prior
approval of the Railway Board except to the extent of expenditure not
exceeding Rs. 10,000/- on essential new works ……”
It is suggested that above instructions of Engg. code may be revised and suitable
power may be delegated to zonal railways for undertaking the alterations as detailed
above, to minimize the problems of scarcity of type V quarters.
During further discussion, it was brought out that this matter is under process at
Boards level.
Recommendation:
Matter is under process at RB’s level. Issuing of Instructions may be expedited.
8.3 Enhancement of power for long term leasing of railway land to Govt.
Department (SECR)
Issue:
As per Railway Board letter No. 2001/LML/13/53 dated 04-10-2001 & 30-07-2003,
GM is empowered to sanction leasing of Railway land having value up to 5 lakhs
whereas in case of licensing of land the GM has full power. Presently almost every
case of leasing of land for ROB / RUB is required to be referred to Railway Board. In
this process lot of time is consumed and commencements of projects get delayed.

8.4 Policy on licensing railway land for commercial plots etc. (Master Circular)
(SECR)
Issue:
47
Increase in minimum value of annual license fee.
Discussion:
PCE/SECR as per Para 3.1 (a) to (e) of Railway Board’s letter No. 2005/LML/18/8
dated 10-02-2005 annual license fee has been fixed as a certain percentage of land
value and minimum value has been prescribed as Rs. 1000/- per annum for a plot of
maximum size of 100 Sqm. vide Para 6.1 of the above letter. The minimum license
fee fixed is very meager compared to the present day market value of land.
Hence, the minimum license fee prescribed needs to be revised to realistic level.
During further discussion, everybody agreed that this shall be increased to Rs.
5,000/-.
Recommendation:
The minimum license fee shall be increased to Rs. 5,000/-.
8.5 Enhancement of powers of Sole Arbitrator: -(SECR)
Issue:
As per clause 64 (3) (a) (i), where the total value of all claims in works contract does
not exceed Rs. 10 lakhs, Sole Arbitrator shall be appointed. The numbers of
arbitration cases are on rise. Therefore, nominating arbitral tribunal of 3 officers for
claim amount exceeding Rs. 10 lakhs affects the efficiency of Railway.
Already increased to Rs. 25 Lakhs, no further action required.
8.6 Ceiling limit on expenditure for maintenance of officer Railway quarters.(NER)
Issue:
Ceiling limit on expenditure for maintenance of officers quarters fixed way back &
needs revision
Discussion:
PCE/NER explained that vide Railway Board’s letter No. 94/LM(3)/10/8-Policy dated
27.05.1994, the ceiling limit for addition & alternation in officer railway quarters has
been fixed Rs. 10,000/-. Further the ceiling limit for estimated expenditure on a
single housing unit (including that on repair/maintenance) has been fixed as Rs.
20,000/-. In case such expenditure is estimated to be more then Rs. 20,000/- prior
approval of DRM/HODs concerned is required.
Due to inflation and increase in cost of construction it is necessary revise the above
ceiling limit. During further discussion it agreed that the ceiling for addition &
alteration needs to be increased to Rs. 2 lacks and for repair & maintenance be
increased to Rs. 5 Lacks.
Recommendation:
The ceiling limit for addition & alternate shall be increased to Rs. 2 lacks and repair
& maintenance shall be increased to Rs. 5 lacks.
8.7 Engagement of RITES/IRCON/KRCL as supervisor consultant (WR)
Issue
As per guidelines circulated vide Rly. Bd. letter No. 97/CE-I/BRO/158(Policy)PT-II dt.
16.07.09, RITES/IRCON/KRCL are required to be engaged as supervision
48
consultant by road authorities for supervision of work of ROBs/RUBs in railway limits.
However, it is seen that supervision charges being levied by RITES are substantially
high and are much more than the cost we usually adopt in our estimates. As a result
the Road authorities are time and again cribbing not only about the rates charged by
them but also about quality of supervision being provided by such agencies. These
instructions require a review.

8.8 Pests and Rodents control in trains: (NWR)
Issue:
Responsibility of pets & rodents control in train entrusted to Engg deptt.
Discussion:
PCE/NWR stated that the task assigned vide CRB’s D.O. letter no. 2000/M (C)/141/7
Vol. I, dated 03.06.2005 to Engineering Department for overcoming menace of rats
in coaching complexes, passenger yard, station & other terminal building to
Engineering department needs review on the following consideration.
1. Presently the work is being carried out by Mechanical Department. This would
be a duplication of work.
2. The root cause of the problem is throwing waste and eatables by passengers
and vendors for which Mechanical Department shall take action to provide
suitable number of dustbins in such coaches and commercial Deptt. to
arrange for its collection & disposal of predicated locations
3. Selling of eatables on platforms has to be avoided by commercial Deptt.
4. In any case removal/eradication ( as the case may be) of rats and stray
animals like dog, pigs, cows and bulls from the stations premises as well as
colonies should be rightly entrusted to medical deptt.
In this regard a letter of NWR, W/493/1/works/rats & cockroach, dated 19.07.2013,
addressed to Additional Member (Civil Engg.), Railway Board, letter No. W/632/1/Pt.
III dated 19.07.13 addressed to EDCE/G Railway Board have already been written.
During further discussion all PCEs agreed that it is not a responsibility of civil Engg.
Deptt. and to be done by mechanical, medical & commercial deptts.
Recommendation:
Responsibility of pets & Rodents control in train & at station be entrusted to
Mechanical, Medical & Commercial deptts.
8.9 REAL TIME PASSENGER AMENITY WORKS COMPLETED/IN-PROGRESS AT A
STATION TO BE INTEGRATED TO PAMS MODULE (SCR)
Issue:
Representations are being received regularly from MPs, MLAs & Public
Representatives about provision of Passenger Amenity works. To comply these
representations, it is proposed to integrate IRPSM sanctioned works with their status
49
station-wise to facilitate easy retrieval of these works.
Discussion:
All PCEs suggested that facility of retrieval of sanction work be provided station wise in
IRPSM.
Recommendation:
To reply these representations, it is proposed to integrate IRPSM sanctioned works
with their status station-wise to facilitate easy retrieval of these works.
8.10 Payment of service charges to Municipal Corporations/ Municipalities /
Local Bodies in respect of Central Govt. Properties. (SCR)
Issue:
Weather service charges are payble for plateform, workshop station etc.
Discussed & Dropped

8.11 To reduce the detention of Ballast Rakes and reduce workload of
Sr.DEN/DEN/AEN for measurement being done after arrival of Rakes in the
sections: (SER)
Issue:
SER has been taking almost 80% of their total requirement of ballast from Eastern
Railway quarries in BOBYN wagons. Almost 25 to 30 rakes per month of ballast
supply is being taken from Eastern Railway quarries such as
PAKUR/RAJGRAM/BAKUDIH.
Lot of detention to Ballast Rake is taking place due to requirement of Measurement
of Rake at destination point to ensure supply of good quality of the ballast. As ballast
is being supplied in BOBYN wagons, considerable time of Sr. DEN/DEN/AEN &
PWIs is being consumed in Measurement and sieve analysis of ballast on daily
basis. The time spent on ensuring good quality of ballast can be saved and utilized
for other better engineering activities.
shall be discussed in next CTE seminar being part of Last CTE seminar.
8.12 Quick disposal of Vigilance cases related to Class-I officers: (SER)
Issue:
It is seen that quite often Vigilance cases take around 5 years in its finalisation
against Officers. During this period, not only the officer concerned is put to many
times undue suffering resulting into low morale althrough but also Administration
loses the officer on such a long stretch of time as he cannot deal with any paper
having financial angle. Nowadays there is hardly any post which does not involve
any financial matter. Rather it is on increase with time due to outsourcing of more
and more activities.
Discussed & Dropped

8.13 Power of Renewal of licenses of Railway land (SER)
Issue:
50
At present, all cases of renewal of Rly land license are finalized in HQ.
8.14 Re-designation of USFD Category (WCR)
Issue:
USFD, SSE / SE / JE to be made as a separate category and they should be
designated as SSE / SE / JE USFD and this cadre should be different from P.Way
cadre.

8.15 Schedule of Dimension (WCR)
Issue:
“Minimum horizontal distance of any building on platform from Centre line of track
to.”
(i) From 305 mm from above platform 3430 mm above rail level is 5330 mm.”
In existing station island platform width are limited to 8 to 10 m. Therefore
compliance of SOD cl no 7 (a) (ii) cannot be ensured therefore site specific
relaxation power to be given to PCE/CBE.

8.16 LAND Details in TMS module of Indian Railways (WCR)
Issues:
In TMS module of Land following should be included:-
(i) The land width on either sides of track may be shown for ready reference.
(ii) Plan No. may be renamed as Railway Plan No. to distinguish from Revenue Plan
Discussed & Dropped being taken care in pilot project of Land management
system.
8.17 Powers Delegation for Re-appropriation for GM (WCR)
Issue:
Currently all cases Re-appropriation of more than Rs. 3 Crore within the same
Plan Head and within the same source of fund under Road Safety works — Level
Crossings, ROB/RUB and Track Renewal and of more than Rs. 1 crore under the
other Plan Heads required Railway Board’s sanction. The process takes very long
time.
General Manages may therefore be delegated full powers of Re-appropriation
Within the same source of fund.
Discussion:
All PCE’s were of the opinion that full power of re-appropriation be delegated to GM.
Recommendation:
Full power of re-appropriation be delegated to GM.
9. Bridges
51
9.1 Minimum Sizes of Minor Bridge: - (SECR)
Issue:
As per correction slip No. 25 to Indian Railway Bridge Manual 1998 issued by
Board vide their Letter No. 2011 /CE-I/BR/BSC/81/Seminar /17.12.2012 , it is
advised to provide minimum clear span of 1 m and minimum headway as 1.2
m for the new bridge to facilitate proper inspection & maintenance .
Recommendation:
This item shall be referred to BSC by the Zonal Railway.
9.2 Mapping of Bridges to check suitability for passage of 25 T axle load on
Bridges: - (SECR)
Issue:
In S.E.C. Railway, 531 Bridges of span 6.1 m and above have been identified for
25T analysis. Out of these bridges, only 71 bridges could be analysed and
necessary action is being initiated for rebuilding/jacketing. For the balance 460
bridges, drawings with foundation details are not available and thus analysis could
not be made.
Discussion:
PCE/SECR mentioned that Mapping of foundations for balance bridges is required
for 25T analysis and no technical method is available for exact mapping of
foundations. One agency (M/s Geodynamics) has been engaged by this Railway
which mapped the foundations by parallel seismic method but they could not give
footing details and thus base area of foundation cannot be calculated correctly. Thus
suitability of foundation for 25T could not be checked. Suitable method for
mapping of unknown foundations and analysis for 25T may please be
suggested.
Recommendation:
SCR can do mapping of representative Bridges and suggest suitable methods.
9.3 Provision of FOB with Ramp at Platform for passengers with disabilities and
elderly passengers (SECR)
Issue:
As per Railway Board’s guide lines issued vide letter no. 96/LM (B)/2/404 dated
30.12.1998, the minimum gradient of FOB ramp shall be 1 in 12.
The long length of slope of Ramp along with 2m width of landing at an interval of
every 9m length, occupies a lot of precious space on the existing platforms which in
turn lead to severe congestion and inconvenience to the passengers especially
unreserved second class passengers as the ramps generally extend towards the
end portion of platforms. Apart from this the aesthetic & beautiful view of station also
gets disturbed.
Discussed & Dropped

9.4 Width of FOB at different category of stations (SECR)
52
Issue:
As per the revised guidelines of passenger amenities, “New FOBs should be at
least 6m wide at A1, A & C category stations wherever feasible. New FOBs at
A1 & A category stations should be compatible for installation of escalators.”
Discussed & Dropped

9.5 Revision/Modification in the standard width of RCC slab over openings. (WCR)
Issues:
1. Reduction of width of RCC slab.
2. Standard agreement format for construction of ROB on PPP mode.
Discussed & Dropped

9.6 Widening of clear width of PSC/RCC slab and deck slab of PSC/Composite
girder: (SER)
Issues:
RDSO has issued standard type of PSC/RCC slab and deck slab of PSC/Composite
Girders with clear width of 4.5m (for DFC and 25 ton loading also). While working of
BCM at present, bridge portions are normally left out where deep screening is done
manually later. This results in rough running over bridges at times. In order to have
continuous and smooth working of BCM, minimum clear width of 5.0m for slab is
required on bridges.
Already approved by Railway Board, No further action required.

9.7 Bringing of Bridge Cadre under safety category (SER)
Issue:
The SE/Bridges and JE/Bridges are treated as safety category. The various
technical staff who are working under SE/Bridges are not considered to be of safety
category. This classification is affecting the work study, bench marking etc
adversely. Due to this non classification, retirement vacancies are getting
surrendered and fresh recruitment are not being carried out.
Discussion:
The matter was discussed in last CBE seminar 2012 and it recommended that
proposals duly approved by GM may be sent by Zonal railways. However the same
is not yet received from any zonal railway. Zonal railways may expedite sending
proposal to Board.
Recommendation:
Railways may send proposal duly approved by GM early to Board.
9.8 Integrated Drawings, Estimates and Contracts for Building Works (SER)
Issue:
A new building work includes works for Electrical cabling, wiring, and fitting of
electrical equipments like fans, lights, AC etc. Due to finance insistence currently
53
combined estimate is made but at drawing and contract stage the activity is
generally taken up separately.
At times civil works start at site whereas electrical drawings are still under
finalization. This results in heavy rework at final stage of construction.
To avoid this it is proposed that for all new building works a combined contract for
civil, Elect and S&T works should be made compulsory.
9.9 Standard type plan of staff quarters (With Green Building concept) (SER)
Issue:
Large numbers of staff quarters are being constructed in Railways on replacement
account. At present the standard type plans are mostly derived from RSDO drawings
of 60s to 80s vintage.
Recommendation:
Zonal Railways are competent to do them self & hence no further action required.
9.10 LS outlay for works in Pink Book to eliminate multiple re-appropriation
exercises (SER)
Issue:
Presently Railway Board allots individual fund outlay for each work costing more
than Rs 2.5 Cr in Pink Book. While Railways demand fund for each work as per
progress forecast as part of budget exercise, it is mostly seen that outlay is given
uniformly against each work. Due to this some works likely to be completed in
current financial year get affected due to lack of fund whereas at the same time
outlay remains unutilized against other works where progress is slow.
Presently GMs are only empowered to re appropriate upto Rs 1 cr from each work
under same PH and allocation. Thus large no. of re appropriation proposals are
being processed by Railways and sent to Railway Board.
Discussion:
PCE/SER stated that it is proposed that (1) Fund allotment for works appearing in
Pink Book also should be given as Lump Sum which can be further distributed work
wise by PH coordinators. (2) There should be no limits for re- appropriation by zonal
railway with same PH and allocation except the specific works identified by Rly. Bd.
This will ensure adequate funding for fast track works.
Recommendation:
GM shall be given power of re-appropriation with same plan head & same allocation.
54

Government of India Ministry of Railways Proceedings of PCE Seminar

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Government of India Ministry of Railways Proceedings of PCE Seminar

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Government of India

20th - 21th March, 2014

Indian Railways Institute of Civil Engineering

Shri. Boolchandani SPB-2/IRICEN welcome the participant on behalf of Director. He

1. TRACK MAINTENANCE & POLICY

At times, information about approaching trains may be required by the Inspecting

Therefore switching over to operating frequency on walkie-talkies of engineering

It is a TSC item therefore no further action required.

Discussed & Dropped

Discussed & Dropped

RDSO is already doing trial based on USFD technique. No further action

Discussed & Dropped

Vide Railway Board’s Lr.No:2012/CE-I/CT/O/16 dt. 20.06.2012, the maintenance

1.9 Practical method for Formation rehabilitation (SER)

One of such proposal is procurement &use of Formation rehabilitation machine.

Content of the letters pivots around two points:-

The impasse on creation of these essential safety category posts such as

(ii) The stipulation in Para 607(2) of IRPWM that “standard of maintenance of

PCE/WCR & other PCEs were also of same openion.

Discussed & Dropped

Discussed & Dropped

For machines older than 15 years: 0.50

GM is fully authorized to delegate powers for works contract.

Discussed & Dropped

Sr. No. Type of schedule Periodicity

These schedules are to be carried out at nominated washing pits. ln addition to

Discussed & dropped

Discussed & Dropped.

Pr.Secy. to Govt. of AP has issued Amendment to G.O. Ms No.1636 dated

Item shall be discussed in CE/TP seminar.

3.8 Revision of power with respect to approval of Non-Stock Demand/ Requisition

Inspection of this item is to be done by M&C/Directorate of RDSO and not by the

Discussed & Dropped

Discussed & Dropped

The item is under consideration in CE/TP seminar

This item be discussed in CE/TP seminar

This item be discussed in CE/TP seminar

This item be discussed in CE/TP seminar

Discussed & Dropped

Discussed & Dropped

4.4 INCREASING THE NORMS FOR PLAN HEAD 2900: (SCR)

Discussed & Dropped

He further mentioned that

i) The existing staff in Trackmen / Trolleymen / Gatemen / Watchmen /Keymen

v) The mode of selection/promotion also requires to be modified as

vi) Percentage of Trackman Grade I & II be modified suitably so as to

During further discussion EDCE/G explained that recently a letter signed by ME

To remove this anomaly, it is suggested that Gangmates (re-designated as Track

Discussed & Dropped

Discussed & dropped

In these circumstances, as there is no additional monitory benefit though

Complete Track Renewal (CTR) 1.80%

Complete Track Renewal (CTR) 3.01%

Being issued & therefore no further action required.

All PCE’s also agreed with proposal of NWR.

Discussed and dropped

Discussed & Dropped.

Discussed & Dropped.

Discussed & Dropped being a WSC item.

Therefore, a suitable mechanism must be in place for taking corrective action on

Discussed & Dropped.

Discussed & Dropped.

Discussed & Dropped