ANNEX 1502000 3.5 MCSS Preventative Maintenance Program UPDATED 1

Vectrus Systems Corporation Internal Operating Procedure (IOP)
Program — Base Operating Support (BOS) Services

at Naval Support Facility (NSF) Deveselu, Romania
Subject: No.: PMP.03 Page: 1 of 25
1502000 – Facility Investment
Effective: 1 August 2021
3.5 Preventive Maintenance Program
Mission Critical Support Systems Cancels: None
Program Approval: Approved By:
Wayne Wells Digitally signed by Wayne Wells

Date: 2022.01.28 07:28:47 +02'00'
This document is Vectrus Systems Corporation proprietary information produced, or distributed with exclusive rights to Vectrus, and may not
contain ITAR-controlled technical data, as defined by 22 CFR 120.10. This document may only be viewed by Vectrus employees or Vectrus
subcontractors with previously authorized viewing privileges via their subcontract. By viewing, printing, or possessing this document, you agree to
protect this document as Vectrus proprietary information and not to disclose or duplicate the quality system, quality procedures, and/or technical
data contained herein. Civil and criminal penalties may be enforced for unauthorized use and/or disclosure.
The U.S. Government has rights to this work pursuant to Contract # N62470-20-D-0004
Table of Contents
Summary of Changes ........................................................................................................................................ 2
Mission Critical Support Systems Maintenance Program .............................................................................. 2
Scope.................................................................................................................................................................. 2
Revision and Distribution.................................................................................................................................. 4
Responsibilities ................................................................................................................................................. 4
Certification, Training, and Licensing .............................................................................................................. 4
References and Technical Documents............................................................................................................. 4
PM Performance ................................................................................................................................................ 4
Access Control .................................................................................................................................................. 5
Spares, Consumables, and Support Equipment ............................................................................................. 5
MCSS Specialty Requirements (2.4) ................................................................................................................. 5
MCSS Readiness Conditions (2.4.1)............................................................................................. 6
MCSS Watchstanding (2.4.2)......................................................................................................... 6
Safe Work Practices………………………………………………………………………………………………………..7
Permit to Work Systems .................................................................................................................................... 7
Planned Disruption to Service .......................................................................................................................... 8
MCSS Equipment Maintenance Program (3.5) ................................................................................................. 8
Preventive Maintenance (PM) Management (3.5) ............................................................................................. 8
Annual Schedule (3.5) ................................................................................................................... 8
Monthly Schedule (3.5) .................................................................................................................. 9
HVAC and Refrigeration Systems (3.5.1) ....................................................................................................... 10
Backup HVAC Units for LMEs (3.5.1.1) .......................................................................................................... 11
Backup HVAC Units for VUE,LSUE and MCPE enclosures (3.5.1.2)……………………………………………..11
Page 1 of
25
Uncontrolled When Printed— Use/disclosure of data contained on this sheet is COMPANY PROPRIETARY
May Not Be Current subject to the restrictions on the first page of this IOP.
Electrical Distribution Systems (3.5.2) ............................................................................................................. 12

Emergency Power Generator Systems (3.5.3) ............................................................................................... 12
---------------------------------------- -
Uninterrupted Power Supply (UPS) (3.5.4) ....................................................................................................... 1 …3
.
Compressed Air Systems (3.5.5) .................................................................................................................... 14
MCSS Industrial Control (IC) Systems (3.5.6) .................................................................................................. 15
Fire Protection Systems (3.5.7) …………………………………………………………………………………………16
HEMP Doors (3.5.8).......................................................................................................................................... 16
Nuclear, Biological, Chemical, and Contamination Survivability (NBCCS) (3.5.9) ...................................... 17
Mass Notification System (3.5.11)………………………………………………………………………………………18
Overhead Doors (3.5.12)…………………………………………………………………………………………………..18
Boilers – UPV (3.6.1)……………………………………………………………………………………………………….18
Backflow Prevention Devices (3.6.2)……………………………………………………………………………………19
VTE (3.6.3)…………………………………………………………………………………………………………………...19
Troubleshooting .............................................................................................................................................. 21
Service Request ............................................................................................................................................... 21
Emergency Service Requests ......................................................................................................................... 22
Urgent Service Requests ................................................................................................................................ 22
Routine Service Requests ............................................................................................................................... 22
Associated Documents ................................................................................................................................... 22
Addendum A .................................................................................................................................................... 22
Addendum B .................................................................................................................................................... 24
Addendum C .................................................................................................................................................... 24
Addendum D .................................................................................................................................................... 25
Summary of Changes
• Added Table of Contents
• Additions to: 1.6 PM Performance
• Additions to: 3.1.1 Annual Schedule
• Additions to: 3.1.2 Monthly Schedule
• Inserted Addendum C – Sample Monthly Schedule
• Inserted Addendum D – Sample of a Work Order for PM Services
Mission Critical Support Systems Maintenance Program

Scope
This Maintenance Program (MP) has been developed to meet the requirements outlined in Contract Award N624702D0004
for Base Operating Support Services at Naval Support Facility Deveselu, Romania. This MP includes planned maintenance
activities and non-recurring maintenance services (Service Requests).
Page 2 of
25
This MP outlines the maintenance objectives for the following systems:

Preventive Maintenance (PM):
• HVAC and Refrigeration
• Supplemental A/C Units for LMEs
• Electrical
• Emergency Power Generation
• Uninterrupted Power Supply (UPS)
• Compressed Air
• Mission Critical Machinery Support
o VLS Combat Support
o Fire Protection
o HEMP Structures
o Nuclear, Biological, Chemical and Contamination Survivability
o Scissor Lift Maintenance
• Operations/Maintenance of Control
o Mission Critical Building Automation System (BAS)
o Power Control and Monitoring System (PCMS)
o Universal Control Consoles (UCC)
o Fire Alarm and Mass Notification System
This Maintenance Program will include a Service Request, Preventive Maintenance Program, Inspection, Testing, and
Certification Program, to maintain and repair facilities, ground structures, and installed equipment and systems within the
secured compound for MCSS.
The aim of the MP is to identify the required maintenance activities to ensure that equipment and facilities are always fully
operational by:
• Ensuring optimal system and equipment operating efficiency
• Achieving expected system and equipment service life
• Protecting any warranties that are in effect and ensure they are not compromised or voided
Page 3 of
25
This plan incorporates a traditional approach to maintenance activities to ensure that servicing and repair tasks will be
conducted in accordance with manufacturer’s recommendations, required standards, and good industry practices.
MP activities were executed upon the start of services. The MP will be dynamic in nature and adjust task priorities and
frequency in order to meet the needs of NAVFAC and their customers.
Revision and Distribution
Reviews will be conducted annually or any time a modification to the contract is made requiring revision to the MP. Upon
modification the updated MP will be forwarded to the KO’s office.
Responsibilities
The MCSS Lead tech (MS) is responsible for ensuring delivery of the MP, including any supporting data. The MCSS Lead
tech will have direct oversight of the various tradesman or subcontractors to ensure that maintenance activities are carried
out as required and do not impact the operational capability.
Certification, Training, and Licensing
All personnel performing Preventive Maintenance or Service Request tasks will have the required certifications and/or
licenses as outlined in Section C 1502000 – 2.2.1. The individual certifications and licenses are stored on the VECTRUS
Portal Customer Page. In addition, the customer can request a copy of any document at any time.
References and Technical Documents
References and Technical Documents are listed in J-1502000-02. VECTRUS has a Technical Publication and Drawings
Library located in the Deck House in the MCSS Technician office, otherwise known as the MOPP room.
PM Performance
VECTRUS will strive to complete all required MP tasks as scheduled. The KO’s office will be notified anytime a PM Service
is either not complete or requires being rescheduled. The PM activities will be monitored by the Quality Manager (QM) and
the Quality Control Representatives (QCR’s). At the beginning of each month VECTRUS Maximo will produce a random
list containing 10% of the PM Work Orders scheduled for the month. This list will be given to the QM and QCR’s. This will
be the minimum quality inspections performed for the month. They will use the VECTRUS Quality Control Inspection Form
to complete the quality check. The completed form will be returned to the QM for review, corrective action, and reporting to
the customer.
A few key components of the QCI are, but are not limited to:
 Asset information correct
 Date and time of scheduled PM – on time or not
 Safety standards followed – TSI completed prior to work and submitted with paperwork
 Quality of overall work
 Discrepancies identified and corrected
 Technician “Self Certifies” that all work was completed in accordance with the Job Plan, work was completed on
time and Technician is satisfied with the quality of the services performed.
 Paperwork completed correctly and thoroughly
Page 4 of
25
 Any corrective action required
VECTRUS is implemented an added level of QC for each PM. On the PM Work Order (WO) there is a statement and check
box
The Technician must read and check then sign the WO. The statement reads:
• “I certify that I have completed the services required for this PM to the best of my ability and in compliance with the
Job Plan and OEM. In addition, I have performed the required self-quality inspection of the work performed”
Access Control
It is understood that there are locations that require scheduled entry and VECTRUS will coordinate with the KO’s office to
facilitate these occurrences.
Spares, Consumables, and Support Equipment
VECTRUS plans for the provision of spares, consumables and support equipment to efficiently provide Preventive
Maintenance (PM) services for all areas identified within this MCSS Maintenance Program . As an asset is initially loaded into
VECTRUS Maximo all required parts known for a specific frequency of PM will be added into the system so that it prints out
when the PM is due. The Technicians can use this information to obtain the needed items in advance of the PM making the
process more efficient.
VECTRUS staffs the customer supplied warehouse that stores all equipment, consumables, and customer provided critical
spares. All supplies, parts, and tools issue are governed by VECTRUS Procedure Supplies, Materials, Tools Issue and
Return. This procedure details the process technicians must follow to receive the needed materials to perform their PM’s and
Service Request Work Orders.
MCSS Specialty Requirements (2.4)
The AAMDS is a 24/7, 365 day per year mission which will require 24/7 support at Requirements conditions of readiness.
MCSS provides electricity through the electrical distribution system, dry air and electronic cooling water, as well as monitoring
and control functions. At conditions of readiness 1 and 2, or when experiencing a loss of host nation power due to weather
or other causes, the AAMDS also receives system power from the MCSS which is comprised of both Government Furnished
Equipment (GFE) and Commercial Off the Shelf (COTS) equipment. As part of a minimum manned forward operating location,
the expectation is that the MCSS contractors will be capable to perform both watchstanding and maintenance functions.
VECTRUS MCSS personnel may be required as directed to perform UCC watch station during conditions 1 and 2, as well as a
rover to monitor, operate and maintain the equipment. Under lesser conditions of readiness, specifically 3, 4 and 5, the MCSS
operator/maintainers will perform corrective and preventive maintenance, alignments and assessments, monitor plant
conditions and assist military counterparts in maintenance, training and operations. Roving watch standers will be expected
to take initial actions to align and operate the plant in the case of loss of host nation power until an additional watch stander
can respond.
Page 5 of
25
MCSS Readiness Conditions (2.4.1)

Condition 1: Aegis Combat System conducting Combat Engagements; Engaged in Conditions Missile Engagements; Capable
of supporting a BMD mission for up to 100% availability for a period of up to 7 days; expected 1.8% of the time. MCSS will be
in maximum readiness and redundancy, including generating self-sustaining electrical power.
Condition 2: Aegis Combat System on Alert for Combat Engagements; Capable of supporting a BMD mission for up to 100%
availability for a period of up to 180 days; expected 12.6% of the time. MCSS will be in increased readiness and redundancy,
including generating self-sustaining electrical power.
Condition 3: Normal Wartime Operations; A surveillance capability where training and other functions can be performed;
expected 85% of the time. MCSS will be at normal readiness and redundancy and normally condition host nation power for
use by the Aegis Combat System
Condition 4: Baseline Readiness: Ambiguous I&W, Aegis Combat System is in standby, ready state. MCSS will be at a normal
readiness condition but may also be granted permission for a reduced readiness state to support maintenance or repairs.
Condition 5: Aegis Combat System is in an Extended Maintenance Condition. Aegis Combat System is secured. MCSS at
minimum readiness but continues to provide vital dry air, power and cooling for the Aegis Combat System.
MCSS Watchstanding (2.4.2)
Condition 1: Short duration of up to 7 days, peak operations support, responsible for immediate corrective maintenance and
emergency actions to ensure mission success. Stationing and watch responsibilities as directed by the Combat Systems Officer
of the Watch (CSOOW). Requires one UCC operator and one plant rover.
Condition 2: Extended duration up to 180 days of continuous operations support, responsible for immediate corrective
maintenance and emergency actions to ensure mission success. Stationing and watch responsibilities as directed by the
CSOOW. Requires one UCC operator and one plant rover.
Condition 3: Persistent operations which may include surveillance, training, exercises and routine corrective maintenance
within specified time periods. MCSS Operator/maintainers, with the permission of the CSOOW, may conduct routine
maintenance as prescribed in the appropriate technical manual. At least one operator must be on watch in the plant with
another on call within 10 minutes
Condition 4: Baseline readiness based on ambiguous indications and warning. System is in standby, ready state on host nation
power. Dry air, electronic cooling water, and monitoring consoles are on line and operating, requiring an operator. Operators,
with permission of the CSOOW as coordinated with the AADC/AMDC, may conduct routine maintenance as prescribed in the
appropriate tech manual. At least one technician must be on watch in the plant.
Condition 5: Extended maintenance condition. Aegis Combat System is secured; MCSS providing vital services with minimum
redundancy. This is a pre-arranged maintenance period; however, at least one technician must be on watch in the plant.
Page 6 of
25
Safe Work Practices
The maintenance activities carried out for the contract shall, as far as is reasonably practicable, adhere to OSHA, EM385-1-
1, NAVFAC, and Vectrus’s Accident Prevention Plan (APP)
VECTRUS ensures the health, safety and welfare of its employees at work by providing and maintaining comprehensive and
valid Activity Hazard Analyses () to ensure:
• Safe working environment
• Safe work equipment
• Safe systems of work
• Competent workforce
This will be achieved using Vectrus’s standard practices for Environmental, Safety and Health operations as outlined in
Vectrus’s NSF Deveselu APP.
VECTRUS has conducted a review of all likely maintenance activities and identified which require AHA’s. No activities were
identified that require additional documentation that are already included within Vectrus’s standard document library. Where
additional tasks are agreed, new assessments may be required. All applicable AHA’s will form part of the VECTRUS AHA
library so that the maintainer is made fully aware of the risk mitigation processes and work instructions to be adopted prior to
conducting any maintenance task.
To ensure complete adherence to Safety Standards VECTRUS has Maximo programmed to print a Task Safety Instruction
(TSI), Form, with each PM and Service Request Work Orders. The Technician is required to complete the TSI prior to
beginning his task and submit the completed TSI with final paperwork.
Safety talks are conducted weekly. Under the supervision of SM and Site Safety & Health Officer (SSHO), the maintenance
personnel deliver the talks to their peers.
Permit to Work Systems

VECTRUS maintains a Permit to Work System that requires personnel to obtain certain permits to perform certain tasks.
These include but are not limited to: Hot Works for Electrical Work, Hot Works for Welding/Cutting, and Confined Spaces
access.
A permit-to-work system is a formal recorded process used to control work or testing which is identified as potentially
hazardous. A more detailed description of this system is found in Vectrus’s NSF Deveselu APP. Essential features of permit-
to-work systems are:
Clear identification of who may authorize jobs (and any limits to their authority) and who is responsible for specifying the
necessary precautions
Training and instruction in the issue, use and closure of permits
Monitoring and auditing to ensure that the system works as intended
Page 7 of
25
Clear identification of the types of work considered hazardous and permitted under the specifics of the individual permit
to work.
Clear and standardized identification of tasks, risk assessments, permitted task duration and supplemental or
simultaneous activity and control measures.
This Permit to Work must be completed in addition to the required AHA for the task at hand. Both must be approved by the
SSHO.
Planned Disruption to Service
VECTRUS will provide AEGIS Command and the KO with at least five (5) work days advance notice of any planned
disruption of
service. Any planned disruptions of service will be agreed upon with AEGIS Command. If the discontinued service is due to
an emergency breakdown VECTRUS will notify the AEGIS Command, KO, affected tenants and customers as soon as
practical.
MCSS Equipment Maintenance Program (3.5)

Preventive Maintenance (PM) Management (3.5)
Annual Schedule (3.5)
PMs will be performed in accordance with the Annual Preventive Maintenance Schedule. The schedule is updated annually,
after a new MOD, upon award of an extension, or changes to equipment, and updated on the VECTRUS Portal to be
available for the customer to review at any time.
As the Annual PM Schedule addresses the current list of assets and required services for a given year, it is also Vectrus’s
intent to monitor the schedule as the year progresses to identify and report back to the customer equipment issues that may
be indicative of:
• Recurring failures or maintenance issues
• Reaching End of Life for an asset
• Challenges in either acquiring parts for an asset due to obsolescence or software outdating.
• Challenges with any specific vendor’s availability to meet the needs of service contracts
All of these issues are entered into VECTRUS Maximo and can easily be pulled for trending analysis
Our maintenance team members will perform PM actions including equipment condition assessments, inspections, testing,
cleaning, lubrication, adjustment, calibration and minor part and component replacement for systems and equipment to
sustain a fully functional and operable condition in accordance with OEM specifications.
Specific preventive maintenance technique (metered, corrective, interval-based, and condition assessment) adopted or
recommended for each component, equipment or system depends on the actual condition as well as priority (status and
criticality) and is based on OEM recommendations and industry best practices.
All MCSS equipment is available or online, within technical specifications, 99.9% per month or as required during
heightened conditions of readiness.
Page 8 of
25
VECTRUS personnel participate in a weekly AEGIS Ashore SERT meeting held by Combat Systems Operational Over
Watch (CSOOW) to deliver a two-week forecast of PM services and/or outside SME support to occur. In addition, offers an
opportunity to supply corrective actions being taken on existing issues.
Repairs completed within two days from the date of discovery. Due to the complexity of some of the equipment and
proprietary software requirements, the installing vendor must perform repairs found during some of the preventive
maintenance services. As such, the two-day requirement is not possible to meet. In these cases, the AEGIS CO and KO
will be notified immediately.
Monthly Schedule (3.5)

VECTRUS will submit a monthly preventive maintenance schedule, unaccomplished maintenance report, repair status
report, and summary of maintenance and repair accomplished under the various maintenance programs report, per Section
F.
The monthly preventive maintenance work schedule will identify the VECTRUS Work Order Number, Description of asset,
asset location, asset number, Annex, Frequency of PM, Scheduled Date, Start Time, and Estimated Finish Time for each
PM.
The Monthly PM Schedules will be uploaded to the VECTRUS Portal by the first of the month. Per Section F
0200000/2.7.3.2 Management and Administrative, the schedule is due monthly, with invoice for preceding month by the fifth
of the new month. As VECTRUS would like the customer to know at the beginning of the month what the schedule is, we
have chosen to submit no later than the first of the month for which the PM’s are scheduled.
For like assets in a group or room, one (1) work order will be generated for the PM service listing all assets to be serviced;
“no” asset number will be listed.
An example of the body of the Work Order for “multiple assets”
On or before the first of each month the Monthly Schedule will be uploaded to the VECTRUS Portal and available for the
customer
to access. The Work Control Clerk will print out each PM to include:
• VECTRUS Work Order
• Job Plan Specific to the Asset and service to be performed
• Task Safety Instruction (TSI)
Page 9 of
25
A sample Monthly Schedule is located in Addendum C

A sample PM document package (WO, Job Plan, Task Safety Instruction) is located in Addendum D.
All maintenance and repair activities are tracked in VECTRUS Maximo.
As there are several hundred PM services per month in the MCCS Compound it is essential to schedule in such a way that
“Non-Recurring” Service Requests can also be managed without allowing PM services to slip. As stated earlier in the
document, all PM Frequencies are based upon manufactures/vendors/SME’s recommendations. As the monthly schedule
is prepared the Technicians review all PM services for the upcoming months and schedule in such a wayto allow for
movement to accommodate unforeseen emergent/urgent Service Request without compromising the PM Services to be
performed.
All assets that will be maintained by the MP is listed in Section J 1502000. The frequencies are dependent upon either the
manufacturer’s recommendation or contract requirement identified in Section C 1502000.
Job Plans currently being used are maintained in VECTRUS Maximo and are printed out with each PM WO. As equipment
or systems are added/removed, VECTRUS Maximo is updated upon receipt of the MOD.
HVAC and Refrigeration Systems (3.5.1)
PM services will be provided IAW Spec Item 3.2.1 HVAC and Refrigeration Systems.
Our maintenance team members will perform all necessary PMs on HVAC and Refrigeration systems provided in Section J-
1502000-05 to ensure proper operation, minimize disruptions and maximize performance.
PM services in MCSS for HVAC and Refrigeration have four different categories and job plans; Air Handling Units (AHU),
Chiller Coil/Heating Coil performed monthly, quarterly, semi-annually, and annually; Geothermal Chillier performed
quarterly; Fan Coil Units performed quarterly, and Air Rovers performed monthly. Job Plans for each frequency of PM are
printed for the technician to follow and document all readings, findings, and repairs.
As part of our PM Program for HVAC and Refrigeration systems, qualified HVAC and Refrigeration Technicians perform
condition assessments, predictive/preventive maintenance and corrective maintenance with schedules, specific job plans,
and procedures all detailed in VECTRUS Maximo.
Technicians perform their maintenance work in compliance with manufacturer's recommendations; established industry
standards, and specific requirements identified in Section C and J of the contract. The Technicians refer to the appropriate
publications and drawings found in the Tech Pub Library in the VECTRUS office space in the Deck House.
Technicians inspect and vacuum the control system control panel after having disconnected it from the power source. The
following activities are then performed:
 Inspection of wiring and panel components for loose connections, with tightening performed as required.
Page 10 of
25
 Checking the unit for it range of control; correct pressure differential on all position controllers; source of the signal
and its amplification on electronic controls; air systems for leaks and repairs as necessary; and relays, pilot valves
and pressure regulators for proper operation
 Performs repairs or replacements on equipment or components and replaces air filters in sensors, controllers, and
thermostats as needed.
Monthly: Air Rovers service includes but is not limited to:
 Inspect outside covers and panels for damage
 Inspect control panel power switch
 Check refrigerant sight glass
 Inspect return air filter
 Inspect condenser air intake filters
Job Plans currently being used are in Addendum B at the end of this document.
Backup HVAC Units for LMEs (3.5.1.1)
VECTRUS is contracted to supply and set up HVAC units in case of any LME HVAC failure to prevent the LMEs from
exceeding the maximum allowable temperature. Upon receipt of these units this document will be updated to include the
details for each asset, inspection, maintenance, and specific Job Plans will be developed and uploaded into VECTRUS
Maximo.
Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J-1502000-05.
• All refrigerant is stored in the Public Works Hazmat storage room. Our technicians sign the refrigerant out from the
PW storage and fills out the Hazmat Log for the amount received. Our technicians perform the PM Service and do
two things: first they capture the old refrigerant and deliver to the Hazmat disposal yard; second, they return unused
refrigerant to the PW Storage room and complete the Refrigerant Usage Log.
Backup HVAC Units for VUE, LSUE and MCPE enclosures (3.5.1.2)
VECTRUS is contracted to supply and set up HVAC units in case of any VUE HVAC failure to prevent the VUE from
exceeding the maximum allowable temperature. Upon receipt of these units this document will be updated to include the
details for each asset, inspection, maintenance, and specific Job Plans will be developed and uploaded into VECTRUS
Maximo.
Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J-1502000-05.
• All refrigerant is stored in the Public Works Hazmat storage room. Our technicians sign the refrigerant out from the
PW storage and fills out the Hazmat Log for the amount received. Our technicians perform the PM Service and do
two things: first they capture the old refrigerant and deliver to the Hazmat disposal yard; second, they return unused
refrigerant to the PW Storage room and complete the Refrigerant Usage Log.
Page 11 of
25
Electrical Distribution Systems (3.5.2)

Our PM Program covers the inventory listed in Section J-1502000-05 including transformers, switchboards and circuit
breakers, flywheel and battery systems, automatic bus transfer switches, frequency converters, circuit wiring, cables, filters,
ground fault detection, and motor controllers.
PM Services are for all electrical distribution systems equipment to include 60Hz LV (480/450/120V) Distribution Systems
and 400Hz LV (450/120V) Distribution Systems.
PM services are performed monthly, semi-annual, and annual. Details for each service are located on the Job Plan for each
PM.
Brief overview of components inspected and/or documented are:
NOTE: Special attention is paid to all Safety Requirements detailed on the Job Plan.
Monthly
 Notify CSOOW prior to any services being performed on Electrical Systems.
 Visual verification of asset details against the Job Plan.
 Visual inspection of all connections verify breakers are on, battery charging status, internet connections, network
switches, alarm panels, and media converter.
 Clean all panels and work areas.
Semi Annual – key additions to Monthly
 Remove, clean, and reinstall filters
 Testing and calibrations of the 400HZ.
 Locate ABT in C Buildings, Transfer from A side to B side, inspect all electrical connections and look for signs of
excessive temperature and dirt. Vacuum any dirt in 400HZ. Reapply power and start up 400HZ.
 The Automatic Transfer Switch components are inspected: boards and electrical connections
 In the VUE’s additional items are inspected in respect to the Transfer Switch: Test the power and transfer to
alternate source, and test power as it transferred back to normal power.
Annual – key additions to monthly and semi-annual
 Check fuse terminals and holder clips.
 Check Automatic Sequence
 Check and replace as needed; panel lights, bulbs, lamp covers, and instrument and relay cover glass
 Check transformers for damage, and coils for burned spots, cracks and loose connections.
Emergency Power Generator Systems (3.5.3)
Our PM Program covers the inventory listed in Section J-1502000-05 to include the emergency power generator systems
include the prime mover, emergency generators, radiators, switchgear, load banks, transformers, frequency converters,
HEMP utilities disconnect switches, circuit wiring, cables, filters, and ground fault
detection.
Uncontrolled When printed—
Use/disclosure of data
contained on this sheet is P
a
g
e
1
2
o
f
2
6
As part of our PM Program for emergency power generators, Vectrus’s Electricians perform condition assessments,
predictive/preventive and corrective maintenance with schedules using specific job plans maintained in VECTRUS Maximo.
The job plans the technician’s use in the performance of the maintenance work is in compliance with manufacturer's
recommendations, NAVFAC MO-912 and established industry standards.
The PMs for emergency power generation are conducted weekly, monthly, quarterly, and semi-annually.
The very first step for every PM is to apply the appropriate safety requirements for the task being performed.
A brief overview of key elements for each level of PM are:
Weekly
• Lockout/Tag-Out if required, inspect operation of fuel system, inspect hoses, connections, and filters
• Inspect lubricating system to include oil level, look for leaks, lube oil heater, and inspect crankcase breather and oil
filter.
• Inspect cooling system operations to include antifreeze level, fan and alternator belts, hoses, connections, water
pump and for radiator and coolant leaks.
• Inspect exhaust system, to include leakage, hangers, insulation and potential fire hazards
• Conduct an operational test checking, voltage, amperage, oil pressure, and water temperature
• Inspect the electrical system
• Inspect the battery systems to include terminals, specific gravity, and electrolyte levels
• Inspect engine to include general condition, air filters, turbo charger rotation, and end play governor.
• Inspect the transfer switch and heat trace system
Monthly – in addition to Weekly items
• Run the generator and check for proper operation.
• Record generator data under facility load
Quarterly – in addition to Monthly items.
• Remove and clean grilles
• Inspect connecting cables, doors and door gaskets, fan rotates freely, and blades are securely fastened to the
motor
• Check the anticondensation heaters are working
• Isolate the supply and test; resistive/inductive load element terminals.
• Inspect inside the load bank switchgear cabinets
• Ensure power values are within 5% of load set on the controller
• Verify load bank instrumentations calibration
• Semi – Annual – Same coverage as Quarterly.
Job Plans currently being used are in Addendum B listed at the end of this document.
Uninterrupted Power Supply (UPS) (3.5.4)

Our PM Program covers the UPS equipment inventory listed in Section J-1502000-05.
Page 13 of
25
Job Plans have been developed and implemented to direct the technician’s performance of the maintenance work in
compliance with documents listed OEM Manuals and best industry standards.
Weekly and Annual PM Service are performed on the UPS systems include, but are not limited to, the following actions:
Weekly
 Record charge system readings
 Check air filters and replace if necessary
 Check UPS room temperature and ventilation system
 Check alarm lights
 Check read-out voltages, amperage, and vacuum levels in the control panel
 Check the flywheel enclosure
 Check the oil in the vacuum pump
Annually
 Tag-Out system
 Verify and record status of the system
Compressed Air Systems (3.5.5)
Our PM Program covers the UPS equipment inventory listed in Section J-1502000-05.
Job Plans have been developed and implemented to direct the technician’s performance of the maintenance work in
compliance with documents listed OEM Manuals and best industry standards.
Quarterly and Annual PM Service are performed on the compressed air systems include, but are not limited to, the following
actions
Quarterly
• Inspect for stress cracks at welds and at connections to the vessel walls
• Inspect exterior of the tank to include; fittings, gauges, manholes, and handholds for leaks, rust and corrosion
• Open tank and remove rust, scale, and sludge
• Inspect interior of tank recording size and depth of pits, and evidence of cracks
• Check for shell wall thinning or impact damage
• Check gaskets and seals for leaking or excessive wear and tear
• Check foundation structure for damages
• Verify the pressure relief valve works properly and it vents to a safe place
Annually – Include all of Quarterly services plus;

• Perform hydrostatic test with the support of NAVFAC Certified Technician
Page 14 of
25
MCSS Industrial Control (IC) Systems (3.5.6)
The Universal Control Consoles (UCC) is the centralized operations and

monitoring system ensuring 24 hours a day, 7days a week oversight of the
MCSS Equipment and Systems.
The UCC is manded by VECTRUS Technicians trained in observing the
control panel signals, identifying alarms and events and notifying the
appropriate VECTRUS trades technician to respond to troubleshoot and
repair.
Critical Components of the UCC monitoring systems are:

 Building Automation System
 Power Control and Monitoring System
 Fire Control and Mass Notification System
The UCC staff are under the direct report of the AEGIS Commander or their
delegate. No PM services are performedwithout first notifying AEGIS
Command.
Primary Operating Tasks are:

 Respond to alarms and events by priority as dictated by the CSSM.
 Understand the reporting system status and operational impacts of any
degraded component to the Ship’s Force.
 Operate and update software programs contained in the control systems.
 During Continuous Maintenance Availability (CMAV), work with
administrators and test the system’s capabilities with guidance and
assistance from Naval Surface Warfare Center, Philadelphia
Division and document results in areport to the PAR and
Contracting Officer.
UCC Maintenance and Repair Tasks – J-1502000-11
Key tasks performed by the ET’s will be, but not limited to:
 Perform all physical maintenance and repairs on the system

 Coordinate Planned and Corrective Maintenance with outside organizations
 Perform Planned Maintenance Procedures and Minor Corrective
Maintenance Action on the System. PM services are performed
Quarterly, Semi-Annually, Annually, and Bi-Annually.
Page 15 of 25
P
Fire Protection Systems (3.5.7)

Our PM Program covers the maintenance services for the VLS Sprinklers and Fire Suppress--i-o-n---S--y-s--t-e-m
----e-q
--u--ip--m
--e
--n--t
inventory listed in Section J-1502000-05.
PM includes maintenance, inspection, and testing of the fire protection systems in accordance with UFC_3_601_02_2021.
Monthly:
 The Installation’s site-wide system components and detectors are checked to test to verify operability and to make sure
no change occurred that could affect performance.
 Adjustments are made, where necessary.
 Inspect electric connections.
 Lubricate, where needed.
 Check for leaks.
 Verify accessibility and condition. Check for obstructions.
 Verify that the results are within acceptable limits or identify corrective measures.
 Verify initiation and receipt of alarm at the beginning of the heating season.
 Low Point Drains: Drain all low points to remove condensation prior to the cold season.
- Monthly PMs:
 Fire Pumps: Jockey, Horizontal & Centrifugal.
 Risers & Sprinkler Systems (Wet & Dry).
 Sapphire Clean Agent.
 Fire trace Clean Agent.
 Ansul.
- Annual PMs:
 Fire alarm panels
 Fire Hydrants.
 Mass notification System.
Sample Job Plans currently being used are in Addendum B listed at the end of this document.
HEMP Doors (3.5.8)

Our PM Program covers the inventory listed in Section J-1502000-08. The PM program was developed in accordance with
HEMP Preventative Maintenance Procedures found in Section J-1502000-09.
HEMP Doors are serviced monthly. A Job Plan has been developed and is maintained in VECTRUS Maximo.
Page 16 of 25
The Technician performs condition assessment; predictive/preventive maintenance and corrective maintenance. PM
work includes the following:
 Turn off the Interlocking System
 Check hinges for smooth operation
 Using lithium grease, apply to cams and closure mechanism
 Inspect door for broken dinger stock and replace as needed.
 Clean finger stock using appropriate tools and solutions
 Turn Interlocking System On, test
Nuclear, Biological, Chemical, and Contamination Survivability (NBCCS) (3.5.9)

Our PM Program covers the inventory listed in Section J-1502000-08.
NBCCS equipment and systems include hazard detection equipment, collective protection systems, and CCA showers and
related water storage.
The Contractor shall maintain NBCCS equipment and systems in accordance with OEM recommended procedures and
standards.
Job Plans were developed in accordance with OEM Standards and are maintained in VECTRUS Maximo
PM services are performed Quarterly and Annually to the NBCCS equipment and systems.
Quarterly PM Services include but are not limited to:
 Remove filter, inspect gasket, and clean, if necessary, replace new filter and reinstall gasket.
 Reboot and Cold Boot Airgard
Annual PM Services include but are not limited to:
 Isolate dyer, open bypass and drain valve
 Remove tops of desiccant chambers to inspect/replace contacts or burned wires.
 Inspect and clean solenoids or purge valves
 Inspect system form rusting and corrosion
 Inspect switching timer and other electrical components
Page 17 of 25
Mass Notification Systems (3.5.11)
Our maintenance team members will maintain and repair to sustain a functional and operable condition of mass
notification systems and equipment in accordance with OEM specifications and UFC_3_601_02_2021.
PM Services are performed on the fire protection systems to include, but are not limited to, the following actions:
Annual checks:
 Test to verify proper receipt of signals (inputs) from Local Operating Consoles (LOCs)
 Verify that all lamps and LEDs are illuminated
 Verify condition of power supplies and batteries.
 Resolve any trouble indications.
 Test to verify operability.
Over Head Doors (3.5.12)
Our PM Program covers the scissor lift documented in Section J-1502000-05 and the Roll Up door associated with it.
A Job Plan has been developed for each of these pieces of equipment.
The PM Services for the Scissor Lift are conducted Annually by our onsite technician. In addition, the vendor is subcontracted to
also perform a certification inspection annually. The Subcontractor information can be found in Addendum B.
The PM Services for the Roll Up door are performed monthly.
The Semiannual Roll Up door PM includes but is not limited to:

 Check with operating or area personnel for deficiencies.
 Check for proper operation, binding or misalignment; adjust as necessary.
 Check and lubricate door guides, pulleys and hinges.
 Inspect and lubricate motor gearbox, drive chain (or belt), and motor; adjust as necessary.
 Check operation of limit switch; adjust as necessary.
 Check electrical operator, wiring, connections and contacts; adjust as necessary.
 Clean area around door.Sample Job Plans currently being used are in Addendum B listed at the end of this document.
 Boilers and UPV’s (3.6.1)
 Our PM Program covers all the Boilers and UPVs listed in Section J-1502000-05/Spec Item 3.6.1. PM
 Services scope is to test, inspect, and certify boilers and UPVs to ensure they are safe, fully functional and operational.
 Vectrus will prepare boilers and UPVs for testing, inspection in accordance with the National Board of Boiler and
Pressure Vessel Inspectors Code, UFC 3-410-06 and UFC 3-430-07.
Page 18 of 25
Backflow Prevention Devices (3.6.2)
Inspection, testing, and certification requirements of the applicable regulatory agency and UFC-3-230-02,
UG-2029- ENV, and OPNAVINST 5090.1.
Maintenance team will provide a five working days advance notification to the KO when backflow prevention
devices are ready for testing and certification. Annually and Semi-annually maintenance will be
performed.
VTE (3.6.3)
PM Services are performed on the Scissor Lift to include, but are not limited to, the following actions:
Monthly:
 Remove maintenance hatch and inspect hydraulic fluid level
 And inspect hoses, cylinders and surrounding area for possible hydraulic fluid leaks,
 20 call scissor lift to each floor and then back down to home
 Call scissor lift to each floor and then back down to home position to ensure good operation
Semiannual:
Same as Monthly, plus:
 Raise the lift and engage the maintenance devices as shown in the operator’s maintenance manual
 Visually inspect the scissor leg cam followers, axle pin bearing, cylinder clevis pins and bushings,
 And the leg hinge pin bearings for signs of wear
 Lubricate all pivot points that are equipped with grease fittings
 Check level and appearance of the hydraulic fluid
Annual:
Same as Semiannual, plus:
 Raise the lift and engage the maintenance devices as shown in the operator’s maintenance manual
 Inspect for structural fatigue. look for cracks in welds and permanent deformations in the structure
 Check bearings and cam followers for signs of wear, damage or misalignment
Page 19 of 25
 Inspect pivot point for perceptual play. if there appears to be excessive play in a pin,
 The pin and/or bearing(s) require replacement
 Check all of the hydraulic fittings and hoses, and tighten the connections as necessary.
 Sometimes the vibrations from the power unit can work the fit
 The clear plastic vent line and the cylinder rod(s) should be free of hydraulic fluid.
 If there is fluid in either place,
 Inspect the filler/breather on the reservoir and clean if it appears to be clogged with particles
 Drain the hydraulic fluid and discard in accordance with all local environment regulations, if needed
 Remove and clean the filter. the suction filter is on the tank,
 At the point where the suction line runs out to the pump. unscrew the hydraulic line,
 Refill the tank with new hydraulic fluid
Page 20 of 25
Troubleshooting
All PM Services are carried out in accordance with Sections 3 and 4 of this document.
Troubleshooting occurs in all cases where there is an alarm or event received by the UCC. Immediately upon receipt of the
alarm or evet the UCC Electronic Technician notified the appropriate trades Technician to respond and assess. The
following is the sequence of actions to be taken:
If the Technician can perform a simple task to reset or adjust a setting to clear the alarm the troubleshooting is complete.
The alarm/event is logged in the UCC Logbook, and the responding Technician documents the corrective action taken.
If the Technician cannot clear the alarm and the situation requires addition troubleshooting, the Technician requests a
Service Request be place through the VECTRUS Help Desk. If the alarm is categorized as an Emergency Service Request
the Technician will continue to troubleshoot the problem.
If the Technician cannot clear the alarm/event they will immediately notify AEGIS Command, the KO, and VECTRUS
Leadership. An immediate determination will be made if additional resources need to be dispatched for assistance.
All outside vendors names and system or equipment for which they are SME’s can be found in Addendum A. After
consultation with the SME, the Technician and MCSS Lead tech will brief the AEGIS Command and NAVFAC with a path
forward. Determinations will be made regarding parts needed, software updates needed, and the need for SME onsite
support.
Service Requests
VECTRUS receives trouble calls through VECTRUS staffed Service Request Helpdesk located in the Housing and Dining
Facility (HDF) in accordance with the work reception requirements in Annex 2.
VECTRUS Helpdesk personnel perform the Service Request processing in accordance with VECTRUS Procedure 180-
50RBOS, Work Control and Helpdesk Procedures.
VECTRUS works with our customers to schedule and perform trouble calls in a way that minimize disruptions daily
operational activities.
VECTRUS will perform service requests to accomplish any work identified within the entire boundary of the installation and
will include a wide variety of work.
Service Calls are categorized into three types: Emergency, Urgent, and Routine.
Page 21 of 25
Emergency Service Requests

Service Requests will be classified as “Emergency” for any facility deficiency that immediately compromises the mission or
life, health and safety of personnel, including but not limited to, failure of any utility, fire protection, environmental control, or
security alarm systems. AEGIS Command and VECTRUS Leadership is immediately notified of all requests dispatched as
Emergency.
Per Procedure, Emergency Service Requests are dispatched within one (1) hour following receipt.
VECTRUS will perform emergency service requests 24 hours a day, seven days a week.
VECTRUS will respond to emergency service requests with the appropriate service personnel and equipment to commence
work immediately. The responding Technician will remain at the worksite until the emergency has been arrested. In the
event the Technician is unable to arrest the Emergency situation, they will immediately inform AEGIS Command and
VECTRUS Leadership to scramble additional support.
Urgent Service Requests

Service Requests will be classified as “Urgent” for any deficiency that does not immediately endanger personnel or
property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health,
or well-being of personnel or the continued operation of a service or system.
VECTRUS will perform urgent service requests to repair damaged facilities, ground structures, and installed equipment and
systems to normal working condition. Urgent Service Requests are not required to be responded to outside regular
Government working hours. However, every attempt inside the MCSS compound will be made to respond as quickly as
possible. Worst case scenario, Urgent Service Requests will be completed within five (5) working days.
Routine Service Requests

Service Requests will be classified as “Routine” for any deficiency that does not qualify as Emergency or Urgent, but is
needed to maintain the designated facility condition, e.g., to repair to such a condition that it may be used for its intended
purpose and to maintain normal working condition. Routine does not include improvement work.
VECTRUS will perform routine service requests to repair damaged facilities, ground structures, and installed equipment and
systems to normal working condition. Performance of routine service requests is not required outside of Government
regular working hours. However, every attempt inside the MCSS compound will be made to respond as quickly as possible.
Worst case scenario, Urgent Service Requests will be completed within 30 working days.
Associated Documents
Contract Number: N624702D0004 Sections C, J, and F
VECTRUS Accident Prevention Plan
Activity Hazard Analyses
Quality Control Checklist
Page 22 of 25
Addendums
Addendum A: Outside Subject Matter Expert (SME) Vendors
Addendum B: Sample Job Plan
Addendum C: Sample Monthly Schedule
Addendum D: Sample Work Order for PM Services
Addendum A
Mission Critical Support System Maintenance Program SME Support Vendors
Equipment/System Name Vendor Name

Power Control & Monitoring System (PCMS) & Building Automation System (BAS) Schneider Electric Critical
Systems
Simplex Fuel Management System (Fuel Polisher Equipment) Systems Fluid Solutions, LLC
Caterpillar Intelligent Switchgear Organization (CAT-ISO) Systems Caterpillar, Inc.
ABB Static Frequency Converter Systems (SFCS's) ABB, Inc.
ABB/Thomas & Betts Static Automatic Bus Transfers (SABT's) ABB Power Protection, LLC
Atlas Copco Air Compressors Atlas Compco (Romania)
1MC Voice Notification Systems USIDC
Airgard Detector Units Federal Resources
Special Handling Equipment (Scissor Lift) Handling Specialty (A Waiting

Company)
Wavestar Static Automatic Bus Transfers (SABT's) PDI, Inc.
Pure Aqua Demineralizer Equipment Pure Aqua, Inc.
Thermocold Chiller Units & Equipment Thermocold Constuzioni, SRL

Page 23 of 25
Addendum B
Mission Critical Support System Maintenance Program Sample Job
Plan
Job Plan Details
GERKTRF-D3040124M: FAN COIL UNIT - DUCT, MONTHLY, BOSC ROMANIA
Organization: NAVFAC Priority: 0
Site: 11001 Interruptible?: N
Type: MAINTENANCE Supervisor:
Duration: 360:00 Crew:
Job Plan Tasks
Task ID Description
10 Before you clean the air conditioner, be sure the power supply is off
20 Check if the wiring is not broken off or disconnected
30 Use a dry cloth to wipe the indoor unit and remote controller
40 A wet cloth may be used to clean the indoor unit if it is very dirty
50 NEVER use a damp cloth on the remote controller
60 Clean the air filter
70 Visually inspect the branch control refrigerant box and refrigerant

lines for leaks
80 a. Perform repairs as needed
90 Check supply air temperature to determine AC unit efficiency
100 Clean surrounding area
110 Fill out maintenance check and report deficiencies.
Addendum C
Mission Critical Support System Maintenance Program
Sample Monthly Schedule
Page 24 of 25
Addendum D
Mission Critical Support System Maintenance Program
A
Sample Work Order for a PM
Page 25 of 25
Associated Documents Activity Hazard Analysis (AHA)
Activity/Work Task: Facilities Overall Risk Assessment Code (RAC) (Use highest code) M
Project Location: NSF Deveselu, Romania Risk Assessment Code (RAC) Matrix
Contract Number: N62470-20-D-0004 Probability
Severity
Date Prepared: August 29, 2020 Frequent Likely Occasional Seldom Unlikely
Catastrophic E E H H M
Prepared by (Name/Title): A n d r e i M a g n e a -Facilities Supervisor
Critical E H H M L
Marginal H M M L L
Reviewed and Charles
accepted by Frederick
(Name/Title) JTF
SSHO
Negligible M L L L L
Manager Facilities Supervisor COR
Notes: (Field Notes, Review Comments, etc.) Unlikely: Employees rarely exposed to hazard
Seldom Employee exposed to the hazard rarely: on average
Step 1: Determine the less than once per month.
This Activity Hazard Analysis shall be discussed by supervisor to all Probability of each job
personnel involved in sustainment, restoration & modernization of Occasional: Employee exposed to the hazard occasionally, on
step occurring after average once per month.
government facilities. controls are in place.
Likely; Employee exposed to the hazard routinely; on average
once per week.
This AHA will be reviewed and revised as necessary (i.e. changes with the
site conditions or operations, new hazard is discovered or changes of Frequent; Employee exposed to the hazard daily
competent / qualified personnel) Step 2: Catastrophic: Death or multiple serious long-term injuries
Determine the Severity Critical: Long term injury (Loss work day)
(outcome) of the event Marginal: Recordable injury.
should the controls fail.
Negligible: No specific treatment or loss of work, First Aid
required only.
Step 3:
Determine the RAC by finding the severity and probability for each task. Record the RAC in
the RAC column for each task.
1
1. Low Risk No further immediate controls are required.
2. Medium Risk Task can only proceed with appropriate controlsin
place. Proceed with caution and care.
3. High Risk Activity must be reviewed with a view to reducingrisk
further.
4. Extremely High Risk Task requires action to avoid the hazardsor
substantially reduce the risks by further better control measures.
2
Job Steps Hazards Controls RAC
General safety requirements on all 1. Exposure of workers to various 1a. Minimum Personal Protective Equipment on the jobsite: L
steps. workplace hazards (e.g. eye hazard, foot  Long Pants
hazard, overhead hazard, lacerations,  Shirt with Sleeves (Company Uniform)
abrasions, contusion)  Hardhat
 Steel-Toe Shoes
 Safety Glasses
 Reflective vest (heavy equipment operation)
1b. Hard hat shall always be worn by all worker when hazard exists.
2. Dehydration (Heat Stress) 2a. Ensure cool potable water is always available on the job site.
2b. Drink at least 1/2 liter of water an hour.
L
2c. Take a break if you notice you're getting a headache, or you start
feeling overheated.
3a. Jobsite shall be secured and barricaded.

3. Exposure of public to the jobsite.
3b. Proper construction sign shall also be installed.
L
3
1. Carpentry 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
1b. Make sure ladder rungs, steps and support braces are in good
condition.
1c. Set up ladder on a firm level surface and face the ladder, use both
hands when going up or down.
1d. Step second to the top cap of the stepladder should not be used.
1e. Don’t use the stepladder in front of the door unless it’s locked /
blocked or proper warning sign is installed.
2a. Good housekeeping should always be maintained .

2. Slips, Trips, and Fall on same level 2b. Don’t leave tools and materials on the floor that you could trip over. L
2c. Be aware of the working condition.
3a. GFCI shall be required when using electrical power tools.

3. General power tool hazard (e.g. 3b. Inspect power tools for defects and extension cord for fray, strain
L
electric shock, laceration, amputation relief, cuts/tears and broken ground prong prior to use.
etc.) 3c. All power tools that do not pass inspection and are found to have
defects will tag out and remove from the jobsite.
3d. Select the right power tools for the job and always follow
manufacturer instruction for use.
3e. Don’t turn on machine unless guards are in place and never remove
or bypass a machine guard.
3f. Don’t wear loose shirts, jewelry, or other items that could get caught
by the moving parts of the machine.
4a. Workers shall use gloves to protect hands from cut or blister cause by
4. Hand Injury
L
4
sharp or rough edges of tools and materials.
5. Back Strain 5a. Employees will use appropriate lifting techniques and ask help for L
heavy objects.
5b. Size up the load and check overall conditions.
5c. Don’t twist while carrying a load, move your feet to change direction.
5d. Check that there is enough space for movement and the footing is
good.
5e. Use dolly, hand truck or other mechanical equipment when possible.
6a. Employees shall keep hands, fingers and other parts of the body from
6. Pinch point L
pinch point.
2. Painting 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
condition.
2. Slips, Trips, and Fall on same level 2a. Good housekeeping should always be maintained. L
2b. Don’t leave tools and materials on the floor that you could trip over.
3. Back strain 3a. Employees will use appropriate lifting techniques and ask help for L
heavy objects.
good.
4. Dust exposure when sanding joint 4a. Worker shall use dust mask when sanding wall to prevent inhaling L
compound dust.
5. Chemical exposure 5a. Check label / SDS for hazard and protective information before using L
paint.
5b. Use soap and water to remove contaminated paint on skin and not
with solvents or thinners.
5c. Flush eyes with warm water for at least 15 minutes after eye contact
and get immediate medical attention.
6. Environmental hazard 1a. Disposed of wastes, contaminated rags, and empty chemical L
5
containers according to GTMO environmental policies.
3. Carpet/vinyl tiles installation 1. Back strain 1a. Employees will use appropriate lifting techniques and ask help for L
heavy objects.
good.
2. Chemical exposure (adhesive) 2a. Check label/SDS for hazard and protective information before using
the adhesive. L
2b. Use chemical resistant gloves to prevent skin contact with chemical.
3. Injury/laceration when using utility 3a. Always use a sharp blade. They are safer than a dull bade.
3b. Ensure blade is properly position in the handle before use. L
knife
3c. Keep extremities out of the cutting path.
3d. Don’t try to cut more than the knife can handle.
3e. Follow manufacturer’s instruction when changing blades.
6
4. Electrical equipment repair and 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
installation 1b. Make sure ladder rungs, steps and support braces are in good
condition.
1f. Use non-conductive (fiberglass) stepladder for electrical works.
2a. Good housekeeping should always be maintained.

2. Slips, Trips, and Fall on same level 2b. Don’t leave tools and materials on the floor that you could trip over. L
3a. GFCI shall be required when using power tools.

3. Electric shock 3b. Inspect power tools for defects and extension cord for fray, strain
M
relief, cuts/tears and broken ground prong prior to use.
3c. All equipment that do not pass inspection and are found to have
3d. Lockout/Tagout procedure shall be used when working in de-
energized electrical equipment.
3e. Only trained authorized employee perform lockout/tagout and remove
locks or tags.
3f. Always test de-energized equipment for stored energy.
7
heavy objects.
4b Size up the load and check overall conditions.
good.
5. Plumbing 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
condition.
2a. Good housekeeping should always be maintained. L
2. Slips, Trips, and Fall on same level 2b. Don’t leave tools and materials on the floor that you could trip over.
3a. GFCI shall be required when using electrical power tools. L

3b. Inspect power tools for defects and extension cord for fray, strain
3. General power tool hazard (e.g.
relief, cuts/tears and broken ground prong prior to use.
electric shock, laceration, amputation)
3c. All power tools that do not pass inspection and are found to have
3d. Select the right power tools for the job and always follow manufacturer
instruction for use.
or bypass a machine guard.
by the moving parts of the machine.
4a. Worker shall use gloves to protect hands from cut or blister cause by L
sharp or rough edges of tools and materials.
5a. Check label/SDS for hazard and protective information before using L
4. Hand Injury the adhesive.
5b. Use chemical resistant gloves to prevent skin contact with chemical.
5. Exposure to plastic pipe cement
8
6. Welding and gas cutting 1. Fire 1a. A “Hot Work Permit” from the Fire Department representative shall be L
required for all welding and gas cutting operation.
1b. A certified fire extinguisher and fire watcher should be available
9
during hot work operation.
1c. All flammable and combustible materials shall be removed 30 feet
away from hot work location.
1d. A fire watch shall be maintained for at least 30 minutes after
completion of hot work operation.
2. Inhaling toxic fumes and gases 2a. Make sure the area has adequate ventilation. L
2b. Place electric fan to the side to blow fumes away from the welder.
3. Eye / face, burn, heat radiation 3a. Ensure worker is wearing welding helmet to protect from burn, heat L
radiation and flying bits of hot molten metals.
3b. Arc welders should wear clothing made of heavy materials tom
protect from ultraviolet rays.
4. Electric shock 4a. Dry welder’s gloves shall be used to prevent electric shock or L
electrocution.
4b. Use correct cable size and make and make sure cable insulation in
not worn or frayed.
5. Explosion 5a. Keep oxygen/acetylene cylinders upright and properly secured to a L
hand truck when in use.
5b. Check equipment / hoses for leaks and tag out defective equipment.
7. Roof repair 1. Fall from extension ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
condition.
1c. Set up extension ladder on a firm level surface and extend 3 feet
above the top support.
1d. Angle extension ladder so the distance from the bottom to the wall
equals ¼ the ladder’s working length.
1e. Face the ladder when climbing up or down and use both hands.
2. Fall from the roof 2a. Personal Fall Protection Equipment shall be used when working in the
M
roof.
2b. 100% fall protection shall be maintained while working on the roof.
2c. Full Body Harness lanyard shall be connected to horizontal lifeline
capable of supporting at least 5,000 lbs. per worker.
2d. Personal fall arrest equipment shall be inspected prior to each use for
wear, damage and other deterioration, and defective components
shall be removed from service.
3a. Long sleeves shirt shall be used when working under hot weather
10
3. Skin disease due to over exposure to condition.
sunlight
L
11
8. Using aerial lift 1. Equipment operated by unqualified 1a. Only trained and authorized employees shall operate the aerial lift. L
/unauthorized person 1b. Supervisor shall be held accountable and be responsible to ensure his
personnel is properly trained to operate the equipment.
1c. Operator shall read and follow the manufacturer’s recommendation in
the equipment manual when operating the aerial lift.
1d. Inspection shall be conducted by the operator before using the
equipment
2a. Full body harness shall be used and connected to designated anchor
2. Fall from the aerial lift L
point when working in the aerial lift.
2b. Workers shall always keep feet on the floor and sitting, standing or
climbing on the edge of the basket are not allowed.
2c. Workers should not place any item in the basket for the purpose of
increasing work height (ladders, step stools).
3a. Do not push or pull toward anything while raised in the aerial lift.
3. Aerial lift tip-over 3b. Capacity load limit of the equipment shall not be exceeded. L
3c. Do not move the aerial lift when it is raised and operate in high winds.
3d. Ensure aerial lift is parked on even ground and solid surface.
9. Road Repair 1. Struck by vehicle 1a. Road signs shall be installed to get public’s attention and inform L
drivers of what to expect ahead
Traffic control 1b. Flaggers shall be provided to safely stop traffic as needed and to
maintain safe and continuous traffic flow
Cutting of existing asphalt 1c. A flagger must be in position before the crew starts working and until
pavement/excavation and the crew stops and exits the work zone
preparation for the base course 1d. Flaggers shall use stop/slow paddle or flag to direct traffic
laying and compaction 1e. Flaggers should always face oncoming traffic and have an escape
route
Installation of dowel bars
2a. GFCI shall be required when using electrical power tools
2. General power tool hazard (e.g. 2b. Inspect power tools for defects and extension cord for fray, strain
relief, cuts/tears and broken ground prong prior to use M
electric shock, laceration, amputation)
2c. All power tools that do not pass inspection and are found to have
defects will tag out and remove from the jobsite
2d. Select the right power tools for the job and always follow
manufacturer instruction for use
or bypass a machine guard
by the moving parts of the machine
12
3a. Workers shall use gloves to protect hands from cut or blister cause by
sharp or rough edges of tools and materials
3. Hand Injury L
13
heavy objects
4b. Size up the load and check overall conditions
4c. Don’t twist while carrying a load, move your feet to change direction
good
4e. Use dolly, hand truck or other mechanical equipment when possible
5. Pinch point 5a. Employees shall keep hands, fingers and other parts of the body from
L
pinch point
6a. Acquire, read, and adhere to the Operators Guide from the
6. General hazards on using M
manufacturer of each type of concrete cutter
vibrating equipment
6b. Properly maintain equipment
6c. Perform Pre-operation Inspection
6d. Utilize appropriate Personal Protective Equipment
7a. Utilize appropriate hearing protection

7. High noise L
8a. Turn equipment off before accessing the moving parts
8. Cuts, lacerations, abrasions, pinch L
8b. Hold the equipment firmly with both hands
points and crushed by from 8c. Ensure protective shields and guards are in place before using hand
vibrating equipment (foot and hand power tools
hazards) 8d. Cover/secure pointed or sharp tools and materials when not in use
9a. Utilize appropriate eye protection

9. Eye hazards from flying debris L
10a. Utilize appropriate hand and arm vibration protection
10. Hand-Arm Vibration 10b. Reduce the amount of time you use a tool in one go, by doing other L
Syndrome (HAVS) jobs in between
10c. Avoid gripping or forcing a tool or work piece more than you have to
10d. Encourage good circulation by keeping hand/arms warm and dry,
giving up/ cutting back smoking and massaging and exercising your
fingers during work breaks
10e. Learn to recognize the early signs and symptoms of HAVS (tingling
and numbness in the fingers, not being able to feel things with
fingers, loss of strength in hands and in the cold and wet, the tips of
finger going white (Vibration White Finger)
1a. Use PPE to protect skin from contact with fresh concrete
1b. Flush skin that comes in contact with fresh concrete immediately with
clean water
1. Skin irritation when contact with fresh
14
concrete. 2a. Workers shall wear safety glasses during concrete pouring L
2. Eye hazard
Concrete pouring L
15
3. Struck by equipment (transit mixer) 3a. Spotter shall be used to signal operator when backing- up L
3b. Workers shall wear reflective vest in the jobsite
Cutting for contraction / application 1. Exposure to noise 1a. Utilize appropriate hearing protection L
of joint sealant
2. Silica exposure 2a. Wet cutting or using a hose to water the area L
3. Exposure to hazmat (joint sealant) L

3a. Acquire, maintain on site and use SDS to ensure hazards of joint
sealant are known
3b. Use the recommended PPE as per SDS
16
Equipment to be Used Training Requirements/Competent or Inspection Requirements
Qualified Personnel name(s)
1. Personal Protective Equipment Training Requirements:  Inspect hand/power tools, extension cords,
• Head Protection – Type ll hard hats • Workers Orientation GFCI, ladders before each use. Damage
• Respiratory Protection – Half face respirator • AHA Discussion equipment shall be tagged out of service and
(OV, Particulate filter cartridge, Dust mask) • Weekly Safety Toolbox Meeting removed from the jobsite.
• Hand Protection – Cut resistant gloves, • Lockout / Tagout
Leather gloves, cut resistant gloves, welder  Fire extinguisher shall be inspected monthly and
• Hand and Power Tools Safety
gloves and jacket, low voltage gloves documented on the tag.
• Fire Watch Training
• Eye Protection – Face shield, safety
• Ladder Safety Emergency eyewash shall be inspected weekly
glasses, welding helmet #10 shade 
• Welding and Cutting and documented on the tag.
• Hearing Protection – Earplug / earmuff
• Fall Protection
• Body Protection – Leather apron, welding
• HAZCOM Training  Inspect First Aid Kit at least monthly.
apron, welding jacket, coveralls, reflective
vest, body harness/lanyard/life line • First Aid and CPR Training
• Foot Protection – Steel toed shoes, welding • Hearing Protection Training  Inspection of equipment (forklift, flatbed truck)
spats • Blood borne Pathogen Training shall be perform by operator prior to the first use
2. Step and Extension Ladder each day.
3. Hand & Power Tools Competent / Qualified Personnel:
4. Welding and Cutting Equipment  Inspect ladders before each use. Defective
5. Welding curtain ladders will be tag out and removed from service.
Boyd, Alexander - Electrician High Voltage / Generator
6. Fire Extinguisher Tech, Lead
7. Extension Cord  Hose (oxygen/acetylene) should be equipped
8. GFCI Espinoza, Michael - Mechanical Technician with backflow prevention and flashback arrester.
9. Lockout/Tagout Device Mack, Michael - High Voltage Master Electrician
10. First Aid Kit Moy, Ivory - Mechanical Technician  Contents of cylinders (oxygen/acetylene) shall be
11. Portable Eye Wash Quintana, Juan - Electrician High Voltage / Generator identified by commonly accepted names legibly
Tech. marked on the cylinder.
 Low voltage gloves shall be tested every 6

months and documented.
 Job site shall be inspected daily for the duration

of project by authorized, competent and qualified
personnel.
 Before each use, workers shall inspect their PPE

to ensure that it is not damage and will function
as designed. PPE will be clean and kept in good
condition. PPE that is worn or damage will not be
used and will be taken out of service.
17

ANNEX 1502000 3.5 MCSS Preventative Maintenance Program UPDATED 1

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

ANNEX 1502000 3.5 MCSS Preventative Maintenance Program UPDATED 1

Uploaded by

Copyright:

Available Formats

Vectrus Systems Corporation Internal Operating Procedure (IOP)

Program — Base Operating Support (BOS) Services

Program Approval: Approved By:

Wayne Wells Digitally signed by Wayne Wells

Electrical Distribution Systems (3.5.2) ............................................................................................................. 12

Mission Critical Support Systems Maintenance Program

This MP outlines the maintenance objectives for the following systems:

 Any corrective action required

MCSS Readiness Conditions (2.4.1)

Safe Work Practices

Permit to Work Systems

MCSS Equipment Maintenance Program (3.5)

Monthly Schedule (3.5)

An example of the body of the Work Order for “multiple assets”

A sample Monthly Schedule is located in Addendum C

Electrical Distribution Systems (3.5.2)

Uncontrolled When printed—

Uninterrupted Power Supply (UPS) (3.5.4)

Annually – Include all of Quarterly services plus;

MCSS Industrial Control (IC) Systems (3.5.6)

The Universal Control Consoles (UCC) is the centralized operations and

Critical Components of the UCC monitoring systems are:

Primary Operating Tasks are:

 Perform all physical maintenance and repairs on the system

Fire Protection Systems (3.5.7)

HEMP Doors (3.5.8)

Nuclear, Biological, Chemical, and Contamination Survivability (NBCCS) (3.5.9)

Mass Notification Systems (3.5.11)

Over Head Doors (3.5.12)

The Semiannual Roll Up door PM includes but is not limited to:

Backflow Prevention Devices (3.6.2)

Emergency Service Requests

Urgent Service Requests

Routine Service Requests

Equipment/System Name Vendor Name

Caterpillar Intelligent Switchgear Organization (CAT-ISO) Systems Caterpillar, Inc.

ABB Static Frequency Converter Systems (SFCS's) ABB, Inc.

Atlas Copco Air Compressors Atlas Compco (Romania)

1MC Voice Notification Systems USIDC

Airgard Detector Units Federal Resources

Special Handling Equipment (Scissor Lift) Handling Specialty (A Waiting

Wavestar Static Automatic Bus Transfers (SABT's) PDI, Inc.

Pure Aqua Demineralizer Equipment Pure Aqua, Inc.

Thermocold Chiller Units & Equipment Thermocold Constuzioni, SRL

Organization: NAVFAC Priority: 0

Site: 11001 Interruptible?: N

Type: MAINTENANCE Supervisor:

Duration: 360:00 Crew:

Job Plan Tasks

20 Check if the wiring is not broken off or disconnected

50 NEVER use a damp cloth on the remote controller

60 Clean the air filter

70 Visually inspect the branch control refrigerant box and refrigerant

90 Check supply air temperature to determine AC unit efficiency

100 Clean surrounding area

110 Fill out maintenance check and report deficiencies.

Sample Work Order for a PM

3a. Jobsite shall be secured and barricaded.

2a. Good housekeeping should always be maintained .

3a. GFCI shall be required when using electrical power tools.

2a. Good housekeeping should always be maintained.

3a. GFCI shall be required when using power tools.

3a. GFCI shall be required when using electrical power tools. L