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General Activities for Surrendered, Abandoned, and Involuntarily Committed Children:
Initial Contact Activities Information Required Documents R.,....uired
I. Who to Interview: finder, birthmother/birthparents, nearest of
kin ouardian/ custodian referrinc cartv
II. Must do:

1. Take photo of the child, child with the finder, 1. Physical appearance, 1. Intake Form
birthmother/birthparents, nearest of kin, guardian/ custodian, distinguishing marks (if any) 2. Government issued ID or any
referring party. There should be at least two (2) pieces 2x2 and behavior of the child valid ID (Driver's License,
and whole body photos In SR sizes. upon referral School ID, Barangay
2. Take anthropometric measurements of the child 2. Basic demographic ID/Clearance) of the finder,
(head/chest/abdomen circumference, weight, length/height) information of the finder, birthmother/birthparents,
3. Refer the child for medical check-up upon referral birthmother/birthparents, nearest of kin,
4. Secure valid identification and contact details of the finder, nearest of kin, guardian/ guardian/custodian, referring
birthmother/birthparents, nearest of kin, guardian/ custodian, custodian, referring party party
referring party upon referral 3. Photos of child, child with the
5. Secure copy of the birth/foundling certificate of the child. If 3. Background information of finder,
birth Is not yet registered, assist the blrthparent/s in the child and birth family birthmother/birthparents,
registering the child's birth. If foundling, verify record of birth nearest of kin,
at Philippine Statistics Authority (PSA). If there is no record of guardian/custodian, referring
the child's birth at the PSA, secure copy of "No Record". party
Facilitate the dental/bone age assessment of the child and 4. Birth certificate or foundling
registration of the foundling certificate. The result of the certificate
dental/bone age assessment will be the basis of the child's 5. Health and medical records of
"Age when found" in the foundling certificate. the child
6. Home visit to the finder, birthmother/birthparents, nearest of
kin, guardian/ custodian, referring party to validate
information
Follow up activities (to be done after S days from the initial Information Required Documents Required
contact):

I. Who to interview: finder, birthmother/birthparents, nearest

of kin, guardian/ custodian, referring party

II. Must do:

1. Collateral interview with persons significant to the case. l. Health and medical l. Health and Immunization
2. Refer for annrocriate evaluation: backoround of the child Record
2. Developmental 2. Psychological evaluation report
a. Psychological evaluation for five (5) years old and above achievements of the child for five (5) years old and above
b. Developmental evaluation for children with delays upon admission 3. Developmental assessment
3. Prepare complete documentary requirements for report for children with delays
Certification Declaring a Child Legally Available for Adoption 4. School Records
(CDCLAA) 5. Documents for CDCLAA

Activities During Pre-Admission Phase

Information Documents Required
Category
Required
A. Surrendered by birthparent/s
A.1. Minor birthmother

I. Who to interview: Birthmother and her parents. In the

absence of the minor birthmother's parents, interview the
guardian/ custodian/ nearest kin

II. Must do:

Refer to Annex A for 1. Birth certificate of the birthmother

1. Interview separately the birthmother from her parents
guide questions and the child's grandparent/s
2. Validate with the child's grandparent/s the information
2. Pre-natal record of the birthmother
given by the minor birthmother.
Refer to Annex B for 3. Child study report
3. If birthmother was sexually abused, secure information
guide questions if 4. Information regarding Court case or
whether a case was filed against the perpetrator. If there is
the birthmother is a criminal action
no case filed, the social worker must file a case on behalf of
victim of sexual 5. Laboratory test results
the birthmother. 6. DVC signed by child's birthmother
4. If the birthmothar is sexually abused, require laboratory abuse
and grandparent/s
tests for sexually transmitted disease/s and refer for
7. Certificate of Notarial Act
psychological/psychiatric evaluation. carry out
recommendation of psychologist/psychiatrist.
5. In the absence of support system, refer birthmother to
government or non-government facility for protective
custody.
6. Secure birth certificate of the birthmother from the
Philippine Statistics Authority (PSA) or certified true copy of
the Local Civil Registry form. This is to establish the filiation
of the birthmother and her mother.
7. Secure valid identification of the birthmother's mother.
8. Secure pre-natal and medical records of the birthmother.
9. Identify possible relatives who can care for the child.
10. Inform the birthmother and the birthmother's parents
regarding the consequences of relinquishing her child.
11. Facilitate the signing and notarization of the deed of
voluntary commitment and secure certificate of notarial act.
 A.2. Parent of legal age

I. Who to interview: Birthparent/s

II. Must do:

1. Interview the birthparent/s. Refer to Annex A for 1. Birth certificate of the birthparent/s
2. If birthmoth'e r was sexually abused, secure information guide questions who is of legal age
whether a case was filed against the perpetrator. If there 2. Pre-natal record of the birthmother
is no case filed, encourage the birthmother to file a case Refer to Annex B for 3. Child study report
against the perpetrator. guide questions if 4. Information regarding Court case or
3. If the birthmother is sexually abused, require laboratory the birthmother is a criminal action
tests for sexually transmitted disease/s. victim of sexual 5. Laboratory test results
4. Secure birth certificate of the child. If birth is not yet abuse 6. DVC signed by the birthparent/s who
registered, assist the birthparent/s in registering the child's is/are of legal age
birth. 7. Certificate of Notarial Act
5. secure valid identification of the birthparent/s.
6. Secure pre-natal and medical records of the birthmother.
7. Identify possible relatives who can care for the child.
8. Inform the birthparent/s regarding the consequences of
relinquishing the child.
9. Facilitate the signing and notarization of the deed of
voluntary commitment and secure certificate of notarial
act.
10. Refer to Local Government Unit for further assistance if
needed.

B. Birthmother with mental illness or mentally challenged

I. Who to interview: Birthmother and her parents, guardians,

nearest of kin or referring party.

II. Must do:

1. Interview the birthmother to get as much information Refer to Annex C for 1. Birth Certificate of the child
about her and her child. The social worker should note the guide questions 2. Psychological or psychiatric
birthmother's behavior and response. evaluation report
2. Interview the referring party. Refer to Annex B for 3. Blotter reports
3. R~ est copy of the psychological or psychiatric rnPQrt~ ouide questions if 4. Meclico le.a al report

4. I
Interview the child's grandparent/s to gather additional the birthmother Is a
information on the birthmother and her child. In the victim of sexual
5. DVC signed by child's birthmother
and grandparent/s. In the absence of
maternal grandparents, DVC should
absence of grandparent/s, interview nearest kin of the abuse
be signed by nearest of kin 'as
birthmother. provided for in Chapter 2 Article 216
5. If the birthmother is a minor and a victim of sexual abuse,
refer to appropriate authorities for social services and/or of the Family Code
6. Certificate of Notarial Act
Intervention.
6. Secure birth certificate of the child. If birth is not yet
registered, assist the birthmother/ child's grandparents/
nearest kin in registering the child's birth.
7. Secure pre-natal and medical records of the birthmother.
8. Identify possible relatives who can care for the child.
9. Inform the birthmother and the maternal grandparents
regarding the consequences of relinquishing the child.
10. Facilitate the signing and notarization of the Deed of
Voluntary Commitment and secure certificate of notarial
act.
11. Refer to Local Government Unit for further assistance.

c. Married Parents
I. Who to interview: Birthparent/s

II. Must do:

1.
Interview
I
Interview each parent individually then conduct joint Refer to Annex D for
guide questions
1. Birth certificate of the child
2. Marriage certificate
3. Death Certificate
2. Secure birth certificate of the child. If birth is not yet
4. Prenatal records of the birthmother
registered, assist the birthmother in registering the 5. Deed of voluntary commitment duly
child's birth. signed by both parents
3. Secure marriage certificate of the birthparents
6. Certificate of Notarial Act
4. Secure pre-natal and medical records of the birthmother
5. If one parent is deceased, secure death certificate
6. Inform the birthpanents regarding the consequences of
relinquishing their child. ·
7. Facilitate the signing and notarization of the Deed of
Voluntary Commitment and secure certificate of notarial
act.
8. Refer to Local Government Unit for further assistance.
If the child was conceived out of the birthm other's relationship with
another m an, by law, the child is considered a legitim ate child and shall
bear the sum am es of the legal husband and the birthm other. The deed of
voluntary com m itm ent m ust be signed by the m arried parents (Refer to
Fam ily Code, see also attached Board Resolution No. 17-004).

D. Common-law partners

I. Who to interview: Birthparent/s

II. Must do:

I
l. Interview each parent individually then conduct joint Refer to Annex D for
guide questions
11.2.Birth certificate of the parents
Certificate of No Marriage (CENOMAR)
interview
2. Secure birth certificate of the child. If birth is not yet 3. Deed of voluntary commitment duly
registered, assist the birthparent/s in registering the child's signed by both parents, if the father
birth. acknowledged the child in the birth
3. Secure certificate of no marriage (CENOMAR) certificate
4. Secure pre-natal and medical records of the birthmother
4. Certificate of Notarial Act
5. Inform the birthparents regarding the consequences of
relinquishing their child.
6. Facilitate the signing and notarization of the Deed of
Voluntary Commitment and secure certificate of notarial act.
7. Refer to Local Government Unit for further assistance.

Information ReQuired Documents ReQuired

cateaorv
E. Abandoned Child

E.1. With Known parents

E.1.a. When the child was born in • hospital, lying-in

dinic, maternity clinic, delivered by a midwife

I. Who to interview: Clinic staff, hospital staff,

neighboring patients, midwife, watchers

II. Must do
I
1. Coordinate with the Medical Records Staff to get Refer to Annex E for guide
information about the birth parent (i.e., name, age, questions
1. Birth certificate of the child
2. Medical abstract of the child and
the birthmother
occupation, last known address) within 24 hours after
3. Discharge summary for the child
abandonment 4. Barangay certification for the
2. Home visit by medical/LGU social worker to the last
known address to locate the birth parents or relatives birth parent(s)
while the child is still in the hospital.
3. If the social worker is unable to locate the birth family,
conduct collateral interview with the neighbors to
gather information about the birth parents
4. Coordinate with the local Commission on Election
(COMELEC) to find out if the birth parent is a registered
voter to be able to secure the address of the parents.
5. Ensure that the birth certificate has been submitted to
the local civil registrar
6. Referral of the child to government or licensed non-
government residential facility within 72 hours after
report of abandonment
7. Notify the residential facility in the event that a person
comes to the hospital to claim the child.
8. Require proof of identification from the person
claiming the child to prove filiation.

If there is no proof of identification, verification should be made

through collateral interview (i.e., ask the help of hospital staff or
security personnel if he/she has previously seen the person in the
 hospital premises prior to report of abandonment; neighbors to
establish facts surrounding the birth of the child).

E, 1.b. When the child is left to a person not related to the

child

I. Who to interview: Person/s who received the child,

neighbors, barangay officials

II. Must do
Refer to Annex E for guide 1. Birth certificate of the child
1. Intake interview with the finder. questions 2. Affidavit of Circumstances of
2. Report the incident to the barangay and police. Handing Over of Child
3. Verify and secure birth certificate of the child. 3. Barangay/ Police blotter
4. Collateral interview with people in the community
S. Secure copy of the barangay and police blotter.
6. Refer the child for medical check-up within 24 hours.
7. Tour the child within the premises of where he/she was
found to find out if child can remember the way to their
home or if someone recognizes the child

E.2. Without Known Parents (Child is found in public

places)

I. Who to interview: Person/s who received the child,

neighbors, barangay officials

II. Must do

1. Intake interview with the finder.

2. Report the incident to the barangay and police
3. Verify and secure birth certificate of the child. If there is
no record of the child's birth at the Philippine Statistics
Authority (PSA), secure copy of "No Record". Facilitate
the dental/bone age assessment of the child and
registration of the foundling certificate. The result of the
dental/bone age assessment will be the basis of the
child's "Age when found" in the foundling certificate.
4. Collateral interview with people in the community
S. Secure copy of the barangay and police blotter.
6. Refer thechild for medical check-up within 24 hours.

7. Tour the child within the premises of where he/she was

found to find out if child can remember the way to their
home or if someone recocnizes the child
Catecorv Information Recuired Documents Reouired
F. Involuntarily Committed
I. Who to interview: Child, birthparents of the child,
referring party, collaterals (see protocol on child
protect.ion)

rr, Must do

1. Report incident to proper authorities Refer to Annex F for guide 1. Incident report/police blotter
2. Coordinate with Baran gay, Police and LGU if a rescue questions 2. Birth certificate of the child
operation is necessary. 3. Medico legal report
3. Take photo of the child showing the part of the body 4. Photos of the child
with marks of abuse
4. Protective custody. Immediate provision of the
child's needs.
5. Prepare the child for admission
6. Submit the child for medico lenal evaluation

Activities During Admission Phase

Information Reauired Documents Ranuired
Cat-orv

A. Surrendered by birth parents (minor birthmother, legal age

blrthmother, birthmother with mental illness or mentally
challenged, married parents, common-law partners)

I. Who to interview: Birthmother, birthmother's parents,

guardians or nearest kin.

II. Must do:

See annexes A-D for applicable Same as documentary
1. Conduct case conference with the referring party requirements during pre-
2. Home visit the birth parent/s and nearest kin to questions
validate and gather additional information about the admission phase
family and the child.
3. Interview the child, caregivers, peers, other center
based staff and if school age, teachers and school
mates
4. Prepare the comprehensive child study report
5. Process the CDC LAA of the child. ( Refer to procedures
under RA 9523)
cateaorv Information reQuired Doc_y_ments Reauired
B. Abandoned child (With known and unknown parents)
I. Who to interview: Clinic staff, hospital staff, neighboring
patients, midwife, watchers, Person/s who received the
child, neighbors, barangay officials, Child's finder,
bystanders/concerned citizens around the vicinity of the
place where the child was found

II. Must do:

1. Conduct case conference with referring party See annex E for guide 1. Same as documentary
2. Verify from PSA if the child has birth certificate. If questions requirements during pre-
there is no record or birth, secure certificate of no admission phase
record. 2. Dental/bone assessment result
3. If older child, submit child for dental/bone aging.
Result of dental/bone aging will be the basis of the
child's approximate age in the foundling certificate.
4. Conduct home visit to last known/given address of
parents
5. Follow Process the CDCLAA of the child. (Refer to
procedures under RA 9523)

Category Informa_tion Required Documents Required

III. Involuntarily committed
I. Who to interview: Child, birthparents of the child, referring
party, collaterals

II. Must do:

1. Conduct case conference with the referring party See annex F for guide Same as documentary
2. Conduct interview and home visit (to all household questions requirements during pre-
members, children in the family, alleged perpetrators, admission phase
collateral witnesses) to validate and gather additional
information regarding the birth family and the abuse done
to the child. During the home visit, observe and assess the
home environment (i.e. condition of the sleeping space and
the physical status of the home).
3. Submit the child for psychological/psychiatric evaluation
and carry out recommendation of the
psychologist/psychiatrist
4. If birthparent is in jail, coordinate with the jail authorities
for the conduct of visit and interview
5. Provide series of counseling to birth parents regarding
alternative care for the child/ren
6. Coordinate with LGU for parenting capability assessment of
the birthparents induding the outcome of the counseling.
Make assessment and recommendation for the filing of
petition for involuntary commitment
7. LGU to file appropriate criminal charge against the
perpetrator
8. CCA to file the Petition for involuntary commitment in the
Family Court or Regional Trial Court which has jurisdiction
over the case
9. Continuous coordination with LGU Social Worker update on
the status of the criminal case aqainst the perpetrator
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