Republic of the Philippines COMMISSION ON AUDIT ‘Commonwealth Avenue, Quezon City, Philippines SYSTEMS AND TECHNICAL SERVICES SECTOR Technical Services Office MEMORANDUM FOR All COA Regional Directors THRU: Assistant Commisioner JOBEGHB, ANACA\ Local Goverment Sector. Jo SUBJECT : Adoption of the technical evaluation forms and working papers for the technical audit of Infrastructure Projects DATE December 2, 2019 Attached herewith is the COA TSO Memorandum No. 2019-006 dated December 2, 2019 addressed to all Regional Technical Service ChiefS, this Commission, relative to the above subject. ‘The said memorandum is directing the use of the templates (Annexes A to H) in the conduct of technical evaluation of the Approved Budget for the Contract and the Contract Cost for infrastructure projects pending the approval of the guidelines on the technical evaluation and inspection of infrastructure projects by this Commission. lv ANILO M. LAGASON Director IVRepubli DERATEROCE ic of the Philippines COMMISSION ON AUDIT Commonwealth Avenue, Quezon Cit SYSTEMS AND TECHNICAL SERVICES SECTOR Technical Services Office Name of Division TECHNICAL EVALUATION REPORT FOR INFRASTRUCTURE PROJECT (Date) A. [BACKGROUND INFORMATION Project Name Location Implementing Agency and Address Contractor and Address Contract Cost Contract Date Contract Duration Contract Effectivity Date Approved Budget for the Contract (ABC) Date of Bidding ‘Technical Description of the Project fossecrive 7] To determine whether the Approved Bud; reasonable. Document Ho TAN, ‘ota lget for the Contract (ABC) and the Contract Cost (CC) are Page 10f2DRATEROCE aT Technical and engineering aspects of the contract », ImmnaaooRoCVAPP LED] 1. Checked whether the documents are signed/approved by the agency officials; 2. Checked the computational errors of the amount for each work item and the totals as reflected in the ABC and the Contract; 5 Checked whether the scope of works/items of work are reflected in the approved plans and specifications with the approved specifications; 4. Reviewed/conducted quantity take off for items of work in the ABC: 5. Checked whether the detailed breakdown of the ABC has been prepared in accordance with DPWH ~ Department Order. &. Reviewed/prepared direct unit price analysis (DUPA or its equivalent) of the ABC; 7. Prepared the COA Cost Comparison Sheet (CCS) applying the appropriate unit cost for each material/ pay item to the COA quantities; 8. Computed the corresponding COA Cost Estimate (CCE) and determined whether the ABC and the Contract Cost are reasonable based on existing COA Rules and Regulations, 9. Developed the findings and observations; 10. Prepared the TER iii Discuss results of evaluation/findings and observations on: ‘© result of auditorial review ‘* approval of contract documents and plans and specifications * adequacy of plans and specifications needed in the validation of quantities * result of the review and evaluation of the ABC and contract cost. Prepared by: Checked by: NAME NAME Position Position, Technical Service Section Chie Reviewed by: NAME Position Page of2 Technical Service Chief Document Na TEA No. IraeINFRA.TER.OC.WP,CL-1.1 Systems and Technical Services Office TECHNICAL SERVICES OFFICE. (Name of Division) CHECKLIST FOR TECHNICAL EVALUATION OF INFRASTRUCTURE PROJECT (Original Contract) documents, All documents shall be certifi (Summary of findings/observation) {tis emphasized that the herein documents shall be retumed to us together with the requested ied as exact copies of the original and as part of the contract. Prepared by: Dectment No: TRANO NAME Position (Date) Document No. Project Name. Location: Implementing Agency and Address Contractor and Address: Contract Cost SUBMITTED DOCUMENTARY REQUIREMENTS ‘YES | NO REMARKS 1. | Result of Auditorial Review 2._| Copy of the approved contract agreement 3. | Bill of Quantities 4a. | Copy of the Approved Budget for the Contract (ABC) including the { 4b. | Detailed breakdown of estimates and/or quantity take-off 4c. | Detailed unit price analysis (DUPA) / derivation for each work item expressed in volume/ areal lump sur lot 5. |Copy of “the complete set of approved plans/drawings including details/sections 6._| Copy of complete technical specifications. 7. | Copy of the document containing the Detailed ] Breakdown of the Contract Cost 8. Notice to Proceed (NTP) 9._| Abstract of Bids RESULT OF EVALUATION:INFRA.TER.OC.WP.CL-1.2 ‘Systems and Technical Services Office TECHNICAL SERVICES OFFICE ‘Name of Division CHECKLIST FOR TECHNICAL EVALUATION OF INFRASTRUCTURE PROJECT (Original Contract) Date Document No.: Project Name: Location: Implementing Agency and Address: Contractor and Address | Contract Cost: Submitted per Documents Required per Memorandum (state TER and date) dated XXX Remarks YES | NO 1. | (State documents required per previous checklist) 2 3. RESULT OF EVALUATION: (Summary of findings/observations) 114s understood that the herein documents shall be retured to us together With the requested documents, All documents shall be certified as exact copies of the original and as part of the contract. Prepared by:INFRA.TER.WP.DUPA SYSTEMS AND TECHNICAL SERVICES SECTOR TECHNICAL SERVICES OFFICE Name of Division ‘Technical Evaluation of Infrastructure Project. DETAILED UNIT PRICE ANALYSIS Project Name and Location ee Contracting Parties Seer eee ee eee a Approved Budget for the Contract Contract Cost (DUPA/Computation) Prepared by: "Note: The Technical Service Section Chief and the Technical Service Chief may not afi their signatures if there is no significant diserepancy on the result of validation made by the TAP on the DUPA aad {the contract cost is reasonable, However, i there is a significant discrepancy that would result ce 2 recommendation for disallowance, the Technical Service Section Chief and the Technical Service Chief shall affix their signatures on the “Checked by” and “Reviewed by” portions to show that they conform to the diserepaney.tyor ate AMAHS NOSTIVAWOD LOD s9forg amponnsessUT Jo UONENTeAg JworNDAY, » Mo|sHAG Jo out, SOMO SADTAWAS TWIINHOAL YOLIAS SAITAAS TVIINHIAL GNV SWALSAS SOO'dAN'90 WAL VUANT ste “on wauog 3809 y9eN1N0, punuey ayp 40) ;23png pasorddy sopavg 3ugsesqu0) wonta07y uv oun y9aforgsews ow vat on wouaeg ziezssey JOM) soLIDS yworMyDAL, ‘Aq pamaraay Jan vONDAS ad1A19g feorUTyDa, aL Kg pry fq pared FuONENTEAT JO NSO :parepyea sannuenb Jo aSvzuaat0g aunog mwa. 1805 TOL, ALVA 3505 WOU 380°) ONC TOL ce) WO WO Teno, wun | Ainuend Wied | _ wun | Apuend | mo | wun | dspueng LOIVEINOD wor ‘ON SMAVATA ALVIWLLSA LSOD VOD 4SO9 LIVALNOD 199008 GAAONddY | LIND | NOLLATADSaa | worINFRA.TER WP.QUANTITY SYSTEMS AND TECHNICAL SERVICES SECTOR TECHNICAL SERVICES OFFICE ‘Name of Division Technical Evaluation of infrastructure Project QUANTITY TAKE-OFF SHEET Project Name and Location Contracting Parties See ecregeeee a c Approved Budget for: the Contract Contract Cost (QUANTITY ESTIMATES) Prepared by: TAP, Note: The Technical Service Section Chief and the Technical Service Chief may not affix theie However it ase Mo Significant dierepaney onthe quantity end the contrast com eo Tomaret Af thro is & significant discrepancy on the quan tet meets result toa Serer cnet fo disallowance, the Technical Service Section Chiet ned ine ‘Technical seagate shall ax their signatures on the “Checked by” and “Reoasn by" portions 10 show that they conform tothe discrepancy. Document No, TEANe:INPRATEROC-LI Republic of the Philippines COMMISSION ON AUDIT Commonwealth Avenue, Quezon City eee SYSTEMS AND TECHNICAL SERVICES SECTOR Technical Services Office (Name of Division) TECHNICAL EVALUATION REPORT. FOR INFRASTRUCTURE PROJECT ate) A. [BACKGROUND INFORMATION Project Name Location Implementing Agency and Address Contractor and Address Contract Cost Contract Date Contract Effectivity Date Contract Duration Approved Budget of the Contract (ABC) Date of Bidding ‘Technical Description of the Project To determine completeness of documents and congruency of information contained therein. koa) Technical and engineering aspects of the contract, Page Lor Decument No TEANo, Istapons 2 £ z z is e 5 i a € & 3 a = & é g 2 i 2 i g & i s : i g Prepared by: Checked by: NAME NAME Position Position Technical Service Section Chief Reviewed by. NAME Position Technical Service Chief Page 2002 Document No, TEAN® InitINFRATEROCL2 Republic of the Philippines COMMISSION ON AUDIT Commonwealth Avenue, Quezon City SYSTEMS AND TECHNICAL SERVICES SECTOR Technical Services Office (Name of Division) TECHNICAL, EVALUATION REPORT FOR INFRASTRUCTURE PROJECT ate) A. [BACKGROUND INFORMATION Project Name Location Implementing Agency and ‘Address Contractor and Address Contract Cost Contract Date Contract Effectivity Date Contract Duration Approved Budget of the Contract (ABC) Date of Bidding Technical Description of the Project 5 70 {eternine completeness of documents and congruency of information contained therein, 2. To determine whether the documents requested in the I" Technicar Evaluation Report and the supporting Checklist are complied. Paget 02 Document No TEA No rusts1. Checked the completeness of documents using the Checklist of Documen tary Requirements; 2 Checked whether the documents requested is the 1% Technical Evaluation Report and the supporting Checklist are complied Checked the consrueney of information(data contained in the submitted documents: $ Checked whether the documents are signed/approved by the agency officials; ‘ * Checked whether the detailed breakdown of ABC has been pi ' Di (Discuss findings/observations) repared in accordance with DPWH Prepared by: Checked by: NAME, NAME Position Position Technical Service Section Chief Reviewed by: NAME Position Technical Service Chief Page? of2 Document Na TEA Xo, alsCOMMISSION ON AUDIT Commonwealth Avenue, Quezon City, Philippines SYSTEMS AND TECHNICAL SERVICES SECTOR Technical Services Office No. 2019-006 MEMORANDUM. TO All Technical Service Chiefs and all Others Concerned Regional Technical Service Offices Regional Offices SUBJECT : Adoption of the technical evaluation forms and working papers for the technical audit of Infrastructure Projects DATE December 2, 2019 In order to have uniformity in the conduct of technical evaluation of the Approved Budget for the Contract and Contract Cost for infrastructure projects, the attached forms (Annexes A to H) shall be adopted by all technical audit personnel until the guidelines on the technical evaluation and inspection of infrastructure projects have been approved by the Commission, hv DANILO M. LAGASON Director IV Enclosure: INFRATEROC-E INFRA.TER OC. WP.CCS INFRA TER OC WP.CLLL INFRATEROC WP-CL-12 INFRA TER WP DUPA, INFRA TER WP QUANTITY. INFRA TEROCL INFRA TEROC12